HP ipaq Additional Product Information

Transcription

1 HP ipaq Additional Product Information Learning the Basics Viewing the Operating System Information Adjusting the Volume Changing Power Management Settings Dimming or Adjusting the Brightness of the Backlight Charging the Battery Manually Checking the Battery Charge Level Adding a Custom Background Image Locking and Unlocking the Today Screen Installing and Removing Programs Opening and Closing Programs Reassigning Programs or Shortcuts to Program Buttons Setting Alarms Shortcut Menus Showing the Clock in All Programs Creating or Assigning a Category Adjusting the Speed for Scrolling Through Items in a List Realigning the Touch Screen Entering Text Entering Text Entering Text using Block Recognizer Entering Text using Letter Recognizer Writing with Transcriber Entering Text Using the Keyboard iii

2 Synchronizing Transferring Files Between a Computer and HP ipaq Migrating Data from Palm Desktop to Microsoft Windows Mobile 5.0 Wireless Synchronization Cost Saving Tips Calendar Accessing Calendar Changing the Display of the Work Week Scheduling an Appointment Editing an Appointment Setting a Default Reminder for All New Appointments Contacts Accessing Contacts Creating a Contact Changing Contact Information Copying a Contact Working with the Contact List Finding a Contact Sending an Message to a Contact Sending a Text Message to a Contact Tasks Tasks Locating a Task Setting the Start and Due Dates for a Task Showing Start and Due Dates in the Task List Setting Options for Displaying Tasks on the Today Screen Marking a Task as Completed iv

3 Messaging Setting up an Account Changing Download Options Downloading Messages and Attachments Replying to or Forwarding a Message Adding an Attachment to a Message Installing an Online Address Book Managing Folders Deleting All Messages and Folders Expansion Cards Using Expansion Cards Installing an Expansion Card Removing an Expansion Card Viewing Content of an Expansion Card HP Image Zone HP Image Zone Viewing Photos in a Different Folder Viewing a Photo Full-Screen Viewing a Slideshow ing Photos Attaching a Sound File to a Photo Security Using HP ProtectTools Setting Up Security Unlocking Your HP ipaq Encrypting/Decrypting Data Changing Your HP ProtectTools Password Managing Encrypted Folders v

4 Learning to Enroll a Fingerprint (not available on all models) Enrolling a Fingerprint Connections Connections Bluetooth Bluetooth (not available on all models) Working with Bluetooth Manager Pairing and Unpairing Devices Creating, Ending, and Accepting a Bluetooth Partnership Making a Device Discoverable Opening Bluetooth Settings Requiring a Passkey or Bond Requiring Authorization to Access Services Setting a Bluetooth Shared Folder Setting Up an Incoming or Outgoing Bluetooth COM Port Bluetooth Device Profiles Using Business Card Exchange Connecting to a Headset Connecting to a Computer via Bluetooth Establishing a Mobile Phone Partnership Infrared Receiving an Infrared Beam Synchronizing with the Infrared Connection Beaming an Item Wi-Fi Wi-Fi Wi-Fi Terms Automatically Connecting to a Network Monitoring Signal Strength and Status Entering New Settings vi

5 Searching for Networks to Access Setting Up a Wireless Network Deleting a Wireless Network Setting Up an Automatic Choice for Connections Logging on to Network Services Connecting to Intranet URLs Connecting to the Internet Connecting to My Work Network Ending a Connection Advanced Network Settings Looking Up an IP Address Setting Up a Network Card Changing Network Card Settings Setting Up a VPN Server Connection Setting Up Proxy Server Settings Configuring Advanced Proxy Settings Changing a Connection Group Name Changing an Intranet URL Changing Server Settings Setting Up a Wireless Access Point (WAP) Gateway Changing Modem Connection Settings Configuring Network Security Settings Configuring 802.1x Authentication Settings Regulatory Notices vii

6 Product Specifications System Specifications Physical Specifications Operating Environment Copyright viii

7 Viewing the Operating System Information Tap Start > Settings > System tab > About. The version of the operating system on your device will be listed near the top of the screen. 2

8 Adjusting the Volume You can change the volume for various sounds, such as the sound you hear when you tap program names and menu options. 1. Tap the Speaker icon at the top of the screen. 2. Move the system volume slider to the desired volume level. 3. To mute system sounds, tap Off. NOTE: You can also press the volume control on your HP ipaq to quickly change system volume settings. You can also specify the sound you want to here for a notification. 1. Tap Start > Settings > Personal tab > Sounds & Notifications. 2. On the Sounds tab, choose how you want to be notified by selecting the appropriate check boxes. 3. On the Notifications tab, in Event, tap an event name and choose how you want to be notified by selecting the appropriate check boxes. You can choose from several options, such as a special sound, a message, or a flashing light. NOTE: Turning off sounds and the LED notification helps conserve battery power. 3

9 Changing Power Management Settings 1. Tap Start > Settings > System tab > Power. 2. Tap the Battery tab to view how much battery power is available. 3. Tap the Wireless tab to turn Wireless signals on or off. 4. Tap the Advanced tab to select the length of time the HP ipaq stays on when using battery power or external power. 4

10 Dimming or Adjusting the Brightness of the Backlight You can set the backlight to dim after a specified amount of time has elapsed. 1. Tap Start > Settings > System tab > Backlight. 2. Tap the Battery power tab or the External power tab. 3. Select the Turn off backlight if device is not used for check box, then specify the time delay. You can also increase or decrease the brightness of the backlight. 1. Tap Start > Settings > System tab > Backlight > Brightness tab. 2. Move the sliders up to increase and down to decrease the brightness. 5

11 Charging the Battery There are several ways to charge the battery on your HP ipaq including: AC Adapter Optional Automobile Adapter HP Desktop Cradle and AC Adapter HP Desktop Cradle and USB Cradle Charging the Battery with the AC Adapter The standard AC Adapter works in a standard electrical outlet. You can also charge your HP ipaq in your automobile with an optional Automobile Adapter that works in your vehicle s electrical cigarette lighter or a 12-volt power outlet. To purchase an optional Automobile Adapter, refer to the HP Web site at: CAUTION: Use only HP recommended AC adapters. To charge your HP ipaq using the AC Adapter: 1. Insert the AC Adapter plug into the AC Charger adapter. 2. Plug the AC Adapter into an electrical outlet. 3. Insert the AC Charger adapter into the bottom of the Pocket PC. CAUTION: To avoid damaging your HP ipaq or the AC Adapter, check to be sure all connectors are properly aligned before connecting them. 4. When the Power button indicator on the front of the HP ipaq turns solid amber, the device is fully charged and you can disconnect the AC Adapter. The approximate time to fully charge a drained battery is four hours. NOTE: A standard battery can be charged in about four hours; an optional extended battery takes longer. Continued 1

12 Charging the Battery with the HP Desktop Cradle and AC Adapter Use the HP Desktop Cradle to charge your Pocket PC. NOTE: It is not necessary to synchronize your HP ipaq before charging it. To charge your HP ipaq using the HP Desktop Cradle: 1. Plug the AC Adapter into an electrical outlet and connect the other end of the AC Adapter to the AC connector on the HP Desktop Cradle. 2. Slide the bottom of your HP ipaq into the HP Desktop cradle and push firmly to seat it. CAUTION: To avoid damaging your HP ipaq or the cradle, check to be sure the HP ipaq and cradle connectors are properly aligned before pushing the HP ipaq into the HP Desktop Cradle. NOTE: The amber charge light on the front of the HP ipaq blinks while the battery is recharging and turns solid amber (nonblinking) when the battery is fully charged. Continued 2

13 Charging the Battery with the HP Desktop Cradle and USB Cable An alternative method of charging the HP ipaq is to charge the device by using a USB cable. However, because this charging method drains the host battery (i.e., laptop), you must enable USB charging on the HP ipaq before you can charge the device. To charge your HP ipaq using the HP Desktop Cradle and USB Cable: 1. Turn on USB charging by tapping Start > Settings > System tab > Power on the HP ipaq. 2. Select the USB Charging tab, and then check Use USB Charging. 3. Tap OK once USB Charging has been enabled. 4. Connect one end of the USB sync cable to the bottom of the HP ipaq. 5. Connect the USB cable to an available USB port on your USB powered device, such as a laptop computer. NOTE: The HP ipaq charges slower when using an USB cable than with an AC Adapter. If the battery won t stay charged, try the following: Always keep the HP ipaq connected to the AC Adapter when you are not using it. In the backlight settings, adjust the bar to a lower level to conserve more battery power. Turn off Bluetooth and Wi-Fi when not in use. Continued 3

14 Manually Checking the Battery Charge Level To manually monitor the battery power: 1. Tap Start > Settings > System tab. 2. Tap Power. If the battery charge level is low, connect to AC power using the HP Desktop Cradle and the AC Adapter, or change the battery. For information on purchasing an optional standard or extended battery, visit the HP Web site at To use a shortcut to view your battery charge level, tap the Battery icon located in TodayPanel Lite. TIP: To save battery power, tap Start > Settings > System tab > Power > Advanced tab, then tap the Turn off device if not used for checkbox and set it to turn your HP ipaq off after a short time of not being used. 1

15 Adding a Custom Background Image You can use one of your own pictures as the background image on the Today screen. 1 Tap Start > Settings > Today. 2 Select the Use this picture as the background check box and tap Browse to view a list of your picture files. 3 Tap the filename of the picture you want to use. 4 Tap OK. NOTE: Pictures can affect the readability of text on the Today screen. 2

16 Locking and Unlocking the Today Screen To prevent accidental screen taps when you are not using your HP ipaq, you can lock the Today screen so that taps are not recognized. To lock the Today screen, tap the Open Lock icon. The icon changes to the Closed Lock icon and the screen is locked. To unlock the Today screen: 1. Tap the Unlock soft key at the lower left of the screen. 2. When the Unlock screen is displayed, tap the Unlock button. The Today screen is displayed and unlocked. 3

17 Installing and Removing Programs To install programs on your HP ipaq: 1. Use the HP Desktop Cradle or autosync cable to connect your HP ipaq to your personal computer. 2. Follow the instructions in the Installation Wizard provided with the program you want to install. 3. Check the screen on your HP ipaq to see if any further steps are necessary to complete the program installation. To remove programs from your HP ipaq: 1. Tap Start > Settings > System tab > Remove Programs. 2. Select the checkbox for the program(s) you want to remove, then tap Remove. NOTE: By removing a program from your HP ipaq, you may increase available memory on the device. 4

18 Opening and Closing Programs You do not need to exit a program to open another or to conserve memory. The system manages memory automatically. To open a program, tap Start, then tap the program you want from the list. If you don't see the program you want, tap Start > Programs. In most cases, programs automatically stop to free needed memory. However, you can close programs manually if you prefer. 1. Tap Start > Settings > System tab > Memory > Running Programs tab. 2. In the Running Programs list, tap the program you want to close, then tap Stop. 5

19 Reassigning Programs or Shortcuts to Program Buttons Your HP ipaq comes with programs already assigned to hardware buttons. You can customize these buttons to open the programs you use most or to perform certain shortcuts such as changing the screen orientation, opening the Today screen, or opening Input Panel. 1. Tap Start > Settings > Personal tab > Buttons. A list of buttons and their current assignments is displayed on the Program Buttons tab. 2. Tap the button you want to reassign. To help you identify the buttons, there are numbers and icons representing the original function of the button. 3. In the Assign a program box, tap the program or shortcut you want to assign. 4. Tap OK. 6

20 Setting Alarms 1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab. 2. Tap <Description> and enter a name for the alarm. 3. Tap the day of the week for the alarm. You can select multiple days by tapping each desired day. 4. Tap the time to open a clock and set the time for the alarm. 5. Tap the Alarm icon to specify the type of alarm you want. You can choose a flashing light, a single sound, a repeating sound, or vibration. 6. If you choose to play a sound, tap the list next to the Play sound check box, then tap the sound you want. 7

21 Shortcut Menus A shortcut menu appears when you tap and hold an item. The menu displays the most common commands for the specific item. For example, you can delete an appointment or send a text message to a contact by using commands on a shortcut menu. To use a shortcut menu, tap and hold the item. When the menu appears, tap the action you want to perform. To close a shortcut menu without performing an action, tap anywhere outside the menu. 8

22 Showing the Clock in All Programs The clock may not show in the title bar of certain programs by default. To choose to have the clock always show in the title bar: 1. Tap Start > Settings > System tab > Clock & Alarms. 2. On the More tab, click to select the Display the clock on the title bar in all programs check box. 9

23 Creating or Assigning a Category In the Calendar, Contacts, and Tasks programs, you can use categories to help you organize and group your appointments, contacts, and tasks. 1. From the program, tap an existing item or create a new one. 2. Do one of the following: For an existing item in Calendar and Tasks, tap Edit > Categories. For an existing item in Contacts, tap Menu > Edit > Categories. For a new item in Calendar, Contacts, and Tasks, tap Categories. 3. Tap New, enter the category name, then tap Done. The new category is automatically assigned to the item. 4. Tap OK to return to the appointment, contact, or task. NOTE: Categories are shared between your appointments, contacts, and tasks. A category remains in the list of shared categories as long as it is assigned to at least one appointment, contact, or task. 10

24 Adjusting the Speed for Scrolling Through Items in a List You can scroll through items in a list by pressing and holding the Navigation button up or down. To change the speed at which scrolling occurs: 1. Tap Start > Settings > Personal tab > Buttons > Up/ Down Control tab. 2. Under Delay before first repeat, move the slider to shorten or lengthen the time that elapses before scrolling begins. 3. Under Repeat rate, move the slider to change the time it takes to scroll from one item to the next. 11

25 Realigning the Touch Screen 1. Tap Start > Settings > System tab > Screen. 2. Tap Align Screen and follow the instructions. 12

26 Entering Text Depending on your preference, you can use the on-screen keyboard or a handwriting recognition feature such as Block Regognizer, Letter Recognizer, or Transcriber to enter text in programs. Experiment with the methods and select the one that best suits your writing style and input needs. 14

27 Entering Text using Block Recognizer 1. From any program, tap the Input Selector arrow, and then Block Recognizer. 2. Write characters, numbers, and symbols in the designated writing area. Enter letters by writing in the abc (left) area of the box. Enter numbers by writing in the 123 (right) area of the box. Enter symbols and punctuation by tapping in either area of the box and then writing the desired character. NOTE: Block Recognizer is available when text entry is possible. TIP: For help with writing characters with Block Recognizer, tap the question mark near the writing area. 15

28 Entering Text Using Letter Recognizer 1. From any program, tap the Input Selector arrow, and then Letter Recognizer. 2. Write characters, numbers, and symbols in the designated writing area. Enter capital letters by writing in the ABC (left) area of the box. Enter lowercase letters by writing in the abc (middle) area of the box. Enter numbers by writing in the 123 (right) area of the box. Enter punctuation and symbols by tapping in either area of the box and then writing the desired character. NOTE: Letter Recognizer is available when text entry is possible. TIP: For help with writing characters with Letter Recognizer, tap the question mark near the writing area. 16

29 Writing with Transcriber Transcriber works transparently in the background of programs, recognizing words with its integrated dictionary. When Transcriber is turned on, it interprets stylus movement anywhere on the screen as handwriting input. To write with Transcriber: 1. From any program, position the cursor where you want the text to appear. 2. Use the stylus to write anywere on the screen. The handwriting will be converted to text shortly after you lift the stylus from the screen. 17

30 Entering Text Using the Keyboard 1. From any program, tap the Input Selector arrow, and then Keyboard. 2. Tap on the appropriate characters, numbers, and symbols on the on-screen keyboard. You can increase the size of the on-screen keyboard keys to make them easier to tap. 1. Tap Start > Settings > Personal tab > Input. 2. On the Input Method tab, select Keyboard as the input method, and tap Large Keys. 3. Tap OK. NOTE: You can enlarge the keys even more by selecting the Use gestures for the following keys check box. Fewer keys appear on the keyboard, but you can do gestures for Space, Backspace, Enter, and Shift+key. 18

31 Transferring Files Between a Computer and HP ipaq You can transfer files to and from your computer using Explore in ActiveSync and Windows Explorer. To transfer files: 1. Insert your HP ipaq into the sync cradle. 2. From the Start menu on your computer, click Programs > Microsoft ActiveSync. 3. Click Explore. 4. Double-click My Pocket PC. 5. On your computer, right-click the Start menu, and select Explore. 6. Locate the file to be moved. NOTE: You cannot copy preinstalled files or system files. 7. Drag and drop your files between your HP ipaq and your computer. ActiveSync converts the files so that they can be used by the Office Mobile programs, if necessary. NOTE: Move your files directly into My Documents on your HP ipaq (or into a folder inside My Documents) so the programs on your HP ipaq can locate them. 20

32 Migrating Data from Palm Desktop to Microsoft Windows Mobile 5.0 If you used a Palm Operating System (OS) based device before purchasing your HP ipaq, you need to migrate your data from the Palm Desktop software to Microsoft Windows Mobile 5.0. To migrate data from Palm Desktop to Windows Mobile 5.0: 1. If you do not already have Microsoft Outlook 98 or higher installed on your personal computer, follow the on-screen instructions to install Outlook 2002 from the Getting Started disc. 2. Insert the Companion CD that came with your Palm unit into your computer s CD-ROM drive. From the Discover Your Handheld screen, select Install Microsoft Conduits. Alternatively, you may reinstall the Palm Desktop software. During the configuration process, select Synchronize your handheld with Microsoft Outlook and Palm Desktop software. NOTE: Microsoft Outlook must be set as your default program to properly synchronize with the Palm Desktop software. If you need to change your settings, open Microsoft Outlook, then click Tools > Options > Other tab and check the Make Outlook the default program for , Contacts, and Calendar checkbox. Click Apply > OK, and then restart your personal computer. 3. Use the HotSync software located on the Companion CD that came with your Palm unit to synchronize your Palm information with Outlook. Refer to the instructions that came with your Palm unit for help installing or using Hotsync. 4. When Outlook is synchronized with your Palm device, uninstall Hotsync from your personal computer. Click Start > Control Panel > double-click Add or Remove Programs. Select Palm Desktop, then click Remove. Follow the on-screen instructions. Continued 21

33 5. Insert the Getting Started disc into your computer s CD-ROM drive and follow the on-screen instructions to install ActiveSync on your personal computer and create a partnership between your HP ipaq and your personal computer. 22

34 Wireless Synchronization Cost Saving Tips How you manage the cost of synchronizing wirelessly from your HP ipaq depends on your priorities. To Do this Reduce network connection or data transfer costs Increase the time between scheduled synchronizations, or synchronize manually. Check the details of your rate plan. Extend battery life Keep your information up to date Schedule synchronization less frequently or synchronize manually. During periods of high mail volume, schedule synchronization at regular but frequent intervals. During periods of low mail volume, schedule synchronization as items arrive. IMPORTANT: The device power-down timer is reset each time you synchronize. If you schedule a synchronization interval that is smaller than the time interval set for the device to automatically power down, the device never turns off to save battery power. 23

35 Accessing Calendar Use Calendar to schedule appointments, including meetings and other events. You can dispaly your appointments for the day on the Today screen. To access Calendar, tap Start > Calendar. If you use Outlook on your computer, you can synchronize appointments between your HP ipaq and computer. For more information on using Microsoft Outlook, refer to Outlook Help. 25

36 Changing the Display of the Work Week You can customize your calendar so that a work week starts on Sunday or Monday and has from five to seven days. 1. Tap Start > Calendar. 2. Tap Menu > Options and do one or both of the following: To specify the first day of the week, in the 1st day of week box, tap Sunday or Monday. To specify the number of days you want to appear in a work week, in the Week view box, tap 5-day week, 6-day week, or 7-day week. 3. Tap OK to return to the calendar. 26

37 Scheduling an Appointment 1. Tap Start > Calendar. 2. Tap Menu > New Appointment. 3. Enter a name for the appointment and information such as start and end times. To schedule an all-day event, in the All Day box, tap Yes. 4. When finished, tap OK to return to the calendar. NOTE: All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar. To cancel an appointment, tap the appointment and tap Menu > Delete. To have the time entered automatically in Day view, tap the time slot for the new appointment, and tap Menu > New Appointment. If you cannot see an appointment, be sure the appointment you created is in the selected category. 27

38 Editing an Appointment 1. Tap Start > Calendar. 2. Tap Menu > Edit. 3. Make the necessary edits. 4. Tap OK. NOTE: To cancel an appointment, tap the appointment and tap Menu > Delete. 28

39 Setting a Default Reminder for All New Appointments You can have a reminder automatically turned on for all new appointments you schedule. 1. Tap Start > Calendar. 2. Tap Menu > Options > Appointments tab. 3. Select the Set reminders for new items check box. 4. Set the time when you want the reminder to alert you. 5. Tap OK to return to the calendar. 29

40 Accessing Contacts Use Contacts to: Store phone numbers, addresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date. Add a picture or assign a ring tone to a contact. Quickly communicate with people. For easy access to your contacts, tap Contacts on the bottom-right of the screen. You can also access your contacts by tapping Start > Contacts. Tap a contact in the list for a summary of contact information. From the Contacts menu, you can call or send a message. If you use Outlook on your computer, you can synchronize contacts between your HP ipaq and computer. 31

41 Creating a Contact 1. Tap Start > Contacts. 2. Tap New and enter the contact information. 3. When finished, tap OK. NOTE: If your contact list has been filtered by a category when you create a contact, that category is automatically assigned to the new contact. To include a nickname, title, and more, while creating a contact, tap the Name arrow. If most of the contacts you create have phone numbers that begin with the same area code, in the contact list, tap Menu > Options and enter that area code in the Area code box. If someone who isn't in your list of contacts calls you or sends you a message, you can create a contact from Call History (not available on all models) or from the message by tapping Menu > Save to Contacts. 32

42 Changing Contact Information 1. Tap Start > Contacts. 2. Tap the contact. 3. Tap Menu > Edit and enter the changes. 4. When finished, tap OK. To include a nickname, title, and more, for an existing contact in the contact list, tap the contact, tap Menu > Edit, and tap the Name arrow. 33

43 Copying a Contact 1. Tap Start > Contacts. 2. Tap and hold the contact you want to copy. 3. Tap Copy Contact. 4. Tap the copy of the contact. 5. Tap Menu > Edit. 6. Change the contact information as needed and tap OK. NOTE: The displayed category is automatically assigned to the new contact. 34

44 Working with the Contact List There are several ways to use and customize the contact list. Here are a few tips on how to make it work for you. 1. Tap Start > Contacts. 2. In the contact list, do any of the following: In Name view, search for a contact by entering a name or number, or by using the alphabetical index. To see a summary of information about a contact, tap the contact. From there you can also make a call or send a message. To see a list of available actions for a contact, tap and hold the contact. The last method of communication you used to reach a contact is displayed in the contact list. However, you can change what is displayed. Select a contact and press NAVIGATION left or right until the contact method you want appears with the contact's name. A single letter next to the contact information signifies which method you have chosen. For example, If you choose a contact's address, the letter e is displayed. To see a list of contacts employed by a specific company, tap Menu > View By > Company. Then, tap the company name. When working in Company view, you can filter by categories you've assigned to contacts. Then, only the companies with contacts that have that category assigned to them will appear in the list. NOTE: To display a greater number of contacts, tap Menu > Options, select the Show contact names only check box, and clear the Show alphabetical index check box. 35

45 Finding a Contact To find a contact on a long list: 1. Tap Start > Contacts. 2. If you are not in Name view, tap Menu > View By > Name. 3. Do one of the following: Begin entering a name or phone number in the provided text box until the contact you want is displayed. To show all contacts again, tap the text box and clear the text, or tap the arrow to the right of the text box. Use the alphabetical index displayed at the top of the contact list. Filter the list by categories. In the contact list, tap Menu > Filter. Then tap a category you've assigned to a contact. To show all contacts again, select All Contacts. NOTE: To search for a contact by entering a name or number, or by using the alphabetical index, you must be in Name view. 36

46 Sending an Message to a Contact 1. Tap Start > Contacts. 2. Tap the contact you want to send a message to. 3. Tap the address you want to send a message to. 4. Tap the account you want to send the message from. NOTE: To quickly add a contact's address to a new message, tap the To, Cc, or Bcc line, and tap Menu > Add Recipient. Tap the contact you want to send the message to and choose the address if necessary. 37

47 Sending a Text Message to a Contact 1. In the message list, tap Menu > Switch Accounts and select the account. 2. Tap New. 3. Enter the address or text message address of one or more recipients, separating them with a semicolon. To access addresses and phone numbers from Contacts, tap To. 4. Enter your message. To quickly add common messages, tap Menu > My Text and tap a desired message. NOTE: To enter symbols, tap Shift using the on-screen keyboard. 5. To check the spelling, tap Menu > Spell Check. NOTE: To set the priority, tap Menu > Message Options. 6. Tap Send. If you are working offline, messages are moved to the Outbox folder and will be sent the next time you connect. If you are sending a text message and want to know if it was received, before sending the message, tap Menu > Tools > Options. Tap Text Messages and select Request delivery notifications. 38

48 Tasks You can create a list of tasks and your HP ipaq will remind you of what they are and when they are due. You can sort tasks by status, priority, subject, or start or due date. If your list of tasks is really long, you can also set filters to further sort them out. To open Tasks, tap Start > Programs > Tasks. 40

49 Locating a Task When your list of tasks is long, you can display a subset of the tasks or sort the list to quickly find a specific task. 1. Tap Start > Programs > Tasks. 2. In the task list, do one of the following: Sort the list. Tap Menu > Sort by, and tap a sort option. Filter the list by category. Tap Menu > Filter, and tap the category you want displayed. NOTE: To filter your tasks further, tap Menu > Filter > Active Tasks or Completed Tasks. 41

50 Setting the Start and Due Dates for a Task 1. Tap Start > Programs > Tasks. 2. Tap the task you want to set start and due dates for. 3. Tap Edit and do one or both of the following: Tap Starts to enter a start date for the task. Tap Due to enter a due date for the task. 4. Tap OK. 42

51 Showing Start and Due Dates in the Task List 1. Tap Start > Programs > Tasks. 2. Tap Menu > Options. 3. Select the Show start and due dates check box. 4. Tap OK. 43

52 Setting Options for Displaying Tasks on the Today Screen If you have a large number of tasks, you may want to specify the kind of tasks that show on the Today screen. 1. Tap Start > Settings > Personal tab > Today. 2. Tap the Items tab. 3. Select Tasks, then tap Options. 4. Under Display number of, select the type of tasks you want to appear on the Today screen. 5. In the Category list, select whether to display only tasks assigned to a specific category or to display all tasks. 44

53 Marking a Task as Completed 1. Tap Start > Programs > Tasks. 2. In the task list, select the check box next to the task you want to mark as completed. NOTE: To mark an open task as completed, tap Edit, and in the Status box, tap Completed. 45

54 Setting up an Account Before you can send and receive , you must have access to an e- mail account through an Internet Service Provider (ISP) or a VPN server connection (typically a work account). To set up an account on your HP ipaq: 1. Tap Start > Messaging. 2. Tap Menu > Tools > New Account. 3. Enter your address, and tap Next. Auto configuration attempts to download necessary server settings so that you do not need to enter them manually. 4. Once Auto configuration has finished, tap Next. 5. Enter your name (the name you want displayed when you send e- mail) and your password. If Auto configuration was successful, your user name is already entered and you can tap Next, then Finish to complete setting up your account, or tap Options to access additional settings. For example: Change the time intervals for downloading new messages Download attachments Limit the amount of messages that are downloaded If Auto configuration is unsuccessful, refer to the Help file on your HP ipaq. NOTE: You can set up several accounts in addition to your Outlook account. You cannot add a new account while connected. Tap Menu > Stop Send/Receive to disconnect. 47

55 Changing Download Options You can customize the following download options for each account that you have with an Internet Service Provider (ISP) or that you access using a VPN server connection (typically a work account). You can choose: Whether messages are downloaded automatically. How much is downloaded. If and how attachments are downloaded (IMAP4 only). 1. In the message list, tap Menu > Tools > Options. 2. Select the account. 3. Tap Next until you reach Server information. 4. Tap Options. 5. Enter your changes on the next three screens, and tap Finish. NOTE: To send and receive messages automatically, tap Connect and check for messages and enter a time interval. Connecting automatically may result in higher connection charges. To save memory, limit the number of s that are downloaded to your device by lowering the number of days to display. To change options for an Outlook account, tap Start > ActiveSync > Menu > Options. 48

56 Downloading Messages and Attachments To send and receive for an Outlook account, begin synchronization through ActiveSync. To send and receive messages accessed from an Internet Service Provider (ISP) account or a VPN server connection (typically a work account), download messages through a remote server. An attachment sent with an message or downloaded from the server appears below the subject of the message. Tapping the attachment opens it if it was fully downloaded, or marks it for download the next time you send and receive . You can also download attachments automatically with your messages if you have an Outlook or IMAP4 account. If you have an Outlook account: 1. Tap Start > ActiveSync. 2. Tap Menu > Options. 3. Tap > Settings, then select Include File Attachments. If you have an IMAP4 account with an ISP or a VPN server connection account: 1. Tap Start > Messaging. 2. Tap Menu > Tools > Options. 3. Tap the name of the IMAP4 account. 4. Tap Next until you reach Server information, and tap Options. 5. Tap Next twice, and select Get full copy of messages and When getting full copy, get attachments. 6. To store attachments on a storage card rather than on the device, tap Menu > Tools > Options > Storage tab, and select the Store attachments on a storage card check box. Continued 49

57 NOTE: Embedded images and objects cannot be received as attachments. An embedded message can be viewed as an attachment when using IMAP4 to receive . However, this feature does not work if TNEF is enabled so that you can receive meeting requests. Use of dial-up and wireless Internet, , corporate networks, and other wireless communications, such as Bluetooth-enabled devices, might require separately purchased additional hardware and other compatible equipment, in addition to a standard Wi-Fi infrastructure and a separately purchased service contract. Check with your service provider for availability and coverage in your area. Not all Web content may be available. Some Web content might require installation of additional software. 50

58 Replying to or Forwarding a Message 1. Open the message and tap Reply, or Menu > Reply All, or Menu > Forward. 2. Enter your response. To quickly add common messages, tap Menu > My Text and tap a desired message. NOTE: To edit a My Text message, in a new message, tap Menu > My Text > Edit My Text Messages. Tap the message you want to edit and enter new text at the bottom of the screen. 3. To check the spelling, tap Menu > Spell Check. 4. Tap Send. NOTE: To see more header information, scroll up. To always include the original message, from the list view, tap Menu > Tools > Options > Message tab, and select the When replying to , include body check box. In the Outlook account, you will send less data if you do not edit the original message. This may reduce data transfer costs based on your rate plan. 51

59 Adding an Attachment to a Message 1. In an open message, tap Menu > Insert and tap the item you want to attach: Picture, Voice Note, or File. 2. Select the file you want to attach or record a voice note. NOTE: Embedded objects cannot be attached to messages. 52

60 Installing an Online Address Book Many servers can verify names with an online address book, called a directory service, using Lightweight Directory Access Protocol (LDAP). When you create an account, your server's directory service is added to the Address tab, and you can choose to enable it. After it is enabled, Messaging checks your contact list and then the directory service to verify names that you enter in the To, Cc, and Bcc fields. To enable a directory service, or if you want to use additional services: 1. If you are adding a new account, ask your network administrator: for the name of the directory service and the server whether authentication is necessary for your server 2. Tap Start > Messaging > Menu > Tools > Options > Address tab. 3. In the In Contacts, get addresses from list, select which address book to check in Contacts. Contacts will be checked first unless you select None. 4. If your server is already listed, select the server's directory service check box to enable it and tap OK. 5. If your service is not listed, tap Add. 6. In the Directory name and Server boxes, enter the LDAP directory and server names. 7. If authentication is necessary for your server, select the Authentication is necessary on this server check box, and enter your user name and password. 8. To have Messaging check this service, select the Check name against this server check box. Continued 53

61 NOTE: To delete a service, tap and hold the service, and tap Delete. While synchronizing your Outlook account, disable any directory services you have installed by clearing the Check name against this server check box. This helps avoid getting error messages when Messaging tries to verify names against the service that you are not connected to. 54

62 Managing Folders You can create, rename, or delete a folder or select it for synchronization. 1. Tap Menu > Switch Accounts, and select the account. 2. Tap Menu > Tools > Manage Folders. 3. Do one of the following: To create a subfolder, tap and hold a folder, and tap New. To change the name of a folder, tap and hold the folder, and tap Rename. To delete a folder and its contents, tap and hold the folder, and tap Delete. To select a folder for synchronization in an Outlook or IMAP4 account, select the check box next to the folder. NOTE: You must be online and connected to delete or rename an Outlook or IMAP4 account folder. Default folders (Drafts, Outbox, Inbox, Deleted Items, and Sent Items) cannot be renamed or deleted. 55

63 Deleting All Messages and Folders You can quickly delete all messages and the non-default folders in a Messaging account. 1. Tap Start > Messaging. 2. Tap Menu > Tools > Clear <Account>. All messages and folders linked to the selected account are cleared, and memory is expanded on the HP ipaq without deleting messages on the server. The next time you connect, the messages and folders are downloaded again. NOTE: You cannot clear messages and folders from the Outlook account. 56

64 Using Expansion Cards Use optional expansion cards for: Expanding the memory of your HP ipaq by using a Compact Flash (CF) or Secure Digital (SD) memory card Adding functionality such as a Secure Digital Input/Output (SDIO) camera NOTE: Expansion cards must be purchased separately and are not included with your HP ipaq. To locate information about expansion cards, visit the HP Web site at 58

65 Installing an Expansion Card To install an expansion card into the expansion slot on the HP ipaq: 1. Locate the slot on the top of the HP ipaq. 2. Remove the protective plastic card. 3. Insert the expansion card into the expansion slot and push the connection edge of the card firmly into the expansion slot. NOTE: If your expansion card is not recognized, follow the card manufacturer s instructions to install it. If you have trouble installing an expansion card, try the following: Be sure the label is facing the front of the HP ipaq. Be sure you are not inserting the card at an angle. Be sure you insert the connection area first. 59

66 Removing an Expansion Card To remove a Secure Digital (SD) expansion card from the expansion slot on the HP ipaq: 1. Close all programs that are using the expansion card. 2. Remove the card from the expansion slot by slightly pushing down on the card to unlock it. 3. When the card disengages and pops up, pull it from the expansion slot. CAUTION: SD cards must be unlocked before removal. To remove a Compact Flash (CF) expansion card from the expansion slot on the HP ipaq, pull it from the expansion slot. NOTE: HP recommends inserting the protective plastic cards that came with your HP ipaq into the expansion slots when they are not in use. 60

67 Viewing Content of an Expansion Card Use File Explorer to view the files that are located on your optional expansion card. 1. Tap Start > Programs > File Explorer. 2. Tap the Up soft key at the bottom of the screen, then select the Storage Card folder to see a list of files and folders. If the HP ipaq does not recognize your expansion card, try the following: Be sure you have firmly pushed the expansion card down into the expansion slot. Be sure to install any drivers that came with the expansion card. Reset the HP ipaq by using the stylus to lightly press the Reset button. 61

68 HP Image Zone When you use HP Image Zone, you can review and share photos from your HP ipaq. You can also print, send, record, and photos directly from your HP ipaq, or create slideshows to share your photos with family and friends. 63

69 Viewing Photos in a Different Folder To view photos in a different folder: 1. Tap File in the Command bar, then tap Open. 2. Select the folder you want. 3. Tap OK. HP Image Zone displays the photos from the new file folder you selected. 64

70 Viewing a Photo Full-Screen To view a photo full-screen and zoom in or out: 1. Tap Start > Programs > HP Image Zone. 2. Select the photo by tapping on its thumbnail. 3. Tap on the preview window or tap Tools > View Image. 4. Zoom in or out using the tool bar buttons. If the photos are too large to fit on the screen, you can display other parts of the photo by dragging the stylus on the screen. 5. Tap OK to close the View Image screen. 65

71 Viewing a Slideshow You can view a slideshow of the photos in a specified folder. 1. Tap Start > Programs > HP Image Zone. 2. Tap Tools > View Slideshow. 3. Tap anywhere on the screen to display the on-screen controls. You then can use the on-screen controls to move forward or backward through the slides or to end the slideshow. You can control slideshow display options, such as: Sequence the order in which photos are displayed Delay the amount of time each photo displays before the slideshow moves to the next photo Rotation the slideshow can automatically rotate the photos so they display on the full screen Transition Effect the method used by photos to exit and enter the slideshow To change slideshow settings: 1. Tap Start > Programs > HP Image Zone. 2. Tap Tools > Settings > Slideshow tab. 3. Select the settings and effects you want to use in your slideshow. 4. Tap OK to exit the menu. 66

72 ing Photos Using HP Image Zone, you can photos to family and friends. To send photos as attachments: 1. Tap Start > Programs > HP Image Zone. 2. Select the photo you want to Tap the icon located at the bottom of the screen. 4. Tap Attachment, then Next. 5. Enter the address, then tap Send. 67

73 Attaching a Sound File to a Photo To add sound to a photo: 1. Tap Start > Programs > HP Image Zone. 2. Select the photo to which you want to attach a sound file by tapping on its thumbnail. 3. Tap the Cassette icon on the Command bar located at the bottom of the screen. 4. Tap the Record button on the Sound toolbar. Icon Name Function Record Stop Play Delete Starts recording sound. Stops the current recording. Plays the recorded sound associated with a selected photo. Deletes the recorded sound associated with a selected photo. 5. Speak into the microphone or record the sound you want to associate with the photo. 6. Tap the Stop button on the Sound toolbar. All photos with associated sound files have a speaker icon on the thumbnail. To change audio options: 1. Tap Start > Programs > HP Image Zone. 2. Tap Tools located on the Command bar at the bottom of the screen. 3. Tap Settings > Audio tab. Continued 68

74 4. Select your audio options. Codec settings: PCM or GSM PCM provides better sound quality but may take up to 86 times more storage space than GSM 6.10 recordings. GSM 6.10 provides good voice recording and takes up far less space than Pulse Code Modulation (PCM). Format: Select sound quality. Higher sound quality recordings take up more storage space. 5. Tap OK to exit this menu. 69

75 Using HP ProtectTools In addition to the security available from Microsoft, your HP ipaq has a more robust security option known as HP ProtectTools, which helps protect your HP ipaq by providing authentication and encryption of: Notes All files stored in the My Documents folder Data stored on expansion cards When you enable HP ProtectTools, you may have the option of enrolling a fingerprint or entering a PIN and/or password to access the HP ipaq. If you are unable to successfully swipe your fingerprint or you forget your PIN or password, you can access the device with a backup question and answer. CAUTION: HP ProtectTools helps protect your HP ipaq and the data stored on it. If you are unable to access your device with any of the above methods, there is no way to unlock your device. You have to restore your device to factory settings, resulting in the loss of all data on your HP ipaq. It is recommended that you remember your PIN/ password and question/answer. 71

76 Setting Up Security You should only need to set up security one time. You can make changes to any of your security settings at a later time without going through the setup procedure again. 1. Tap Start > Settings > Personal tab > HP ProtectTools. 2. The security configuration screen displays the message Do you want to configure HP ProtectTools security on your device? Tap Yes. 3. On the Lock Settings screen, select your choices for the following: Lock device secures device by requiring your PIN or password to authenticate access to the HP ipaq. Log off secures device by requiring your PIN or password, stops running all programs, and encrypts your data. You can also select the amount of time between when you last used the device and when the data is encrypted. NOTE: Because encryption/decryption can take some time, if you use your device frequently, you may want to select a longer period of time. 4. Tap Next. 5. From the Unlock Settings screen, select the method by which you want to unlock your HP ipaq, along with the number of attempts allowed for each setting: NOTE: The Fingerprint Reader options are not available on all models. Simple 4-digit PIN enter a minimum four-digit number Password enter a combination of numbers and/or letters of any length Strong alphanumeric password enter a minimum of eight characters including at least one uppercase letter, one lowercase letter, and one number Continued 72

77 Fingerprint successfully enroll a fingerprint Fingerprint OR PIN successfully enroll a fingerprint OR enter a minimum 4-digit PIN Fingerprint AND PIN successfully enroll a fingerprint AND enter a minimum 4-digit PIN Fingerprint OR Password successfully enroll a fingerprint OR enter a combination of numbers and/or letters of any length Fingerprint AND Password successfully enroll a fingerprint AND enter a combination of numbers and/or letters of any length Fingerprint OR Strong Password successfully enroll a fingerprint OR enter a minimum of eight characters including at least one uppercase letter, one lowercase letter, and one number Fingerprint AND Strong Password successfully enroll a fingerprint AND enter a minimum of eight characters including at least one uppercase letter, one lowercase letter, and one number 6. Tap Next. 7. From the Fail-Safe Settings screen: Select the number of attempts you have to answer your hint question correctly. Select what the device should do if you fail to answer your hint question correctly after the associated number of attempts. It is recommended that you select the default, Pause before retrying question. Select whether to keep security after a hard reset. NOTE: It is recommended that you select this option to ensure that the data stored in your HP ipaq remains secure after a hard reset. 8. Tap Next. 9. From the Encryption Settings screen: 73

78 Select the encryption strength. Lite is the fastest but least secure algorithm. Blowfish is both fast and secure. Triple DES and AES are the most secure, but AES encrypts data faster than Triple DES. NOTE: It is recommended that you use the default, AES. Select which data you want encrypted. If you select to have the My Documents folder encrypted, you can also choose whether to encrypt media files (for example, audio or video files). Media files often take longer to encrypt and decrypt than other file types. Select whether you want the encryption status displayed. Selecting this option allows you to monitor the encryption/ decryption process. 10. Tap Next. 11. From the Security Configuration Complete screen, tap Continue to enroll your fingerprint, create your PIN or password, and answer your hint question. 12. Prior to enrolling your fingerprint and/or entering your PIN or password, you are asked for a passphrase. Tap OK, then follow the on-screen instructions to create a passphrase. NOTE: You do not need to remember the passphrase on a daily basis, but you should remember it for future reference. For more information on passphrases, tap the More Information... button. 13. Tap OK. If requested, swipe two fingers until you are told both are enrolled successfully. NOTE: The Fingerprint Reader is not available on all models. For more detailed instructions on swiping fingerprints, refer to Enrolling a Fingerprint. 74