Safety and Environmental Management Manual (SEMM) Index

Transcription

1 Page 1 of 14 Safety and Environmental Management Manual (SEMM) Section A Section B Section C Section 1 Scope* Revision List* Read and Acknowledge Safety and Environmental Management Manual* Introduction* 1.0 Appointment of Manager 1.1 Definitions 1.2 Application Attachment 1.0 Incident Classification Section 2 Health, Safety, Environmental Protection and Security* 2.0 HSES Policy 2.1 Drug and Alcohol Policy Guidelines for Control of Alcohol Consumption Abuse Drug and Alcohol Tests Drug and Alcohol Testing Procedure Drug and Alcohol Testing Methods Drug and Alcohol Inspections and Searches Refusal to Comply with Search, Test, or Investigation Signs and Symptoms of Drug Abuse 2.2 Personal Protective Equipment (PPE) Policy Company s provision of Personal Protective Equipment Usage of Personal Protective Equipment Inventory of Personal Protective Equipment 2.3 Smoking Policy Designated Smoking Area 2.4 Waste Management Policy Shipboard Waste Management Waste Segregation Solid Waste Disposal Slop/Sludge/Dirty Oil Disposal Garbage Record Book

2 Page 2 of Oil Pollution Plan SOPEP Equipment 2.6 Stop Work Policy 2.7 Minimum Health Management Health Risk Assessment and Control Measures Monitoring and Reporting Occupational Health Illness Fitness to work Medical Emergency Response 2.8 Chemical Management Registration of Chemical in Use 2.9 Objectives, Targets and Programs 2.10 Monitoring and Measurement 2.11 Communication 2.12 Additional Policies Attachment 2.0 Attachment 2.1 Attachment 2.1A Attachment 2.2 Attachment 2.3 Attachment 2.4 Attachment 2.4A Attachment 2.4 B Attachment 2.4C Attachment 2.5 Attachment 2.6 Attachment 2.7 Attachment 2.8 Attachment 2.9 Attachment 2.11 Attachment 2.12 Attachment 2.13 Attachment 2.14 Health, Safety, Environmental & Security Policy Drug and Alcohol Policy Alcohol Tests Controlled Substance Banned Substances Personal Protective Equipment (PPE) Policy PPE Matrix PPE Inventory Acknowledgement of PPE receipt form Smoking Policy Waste Management Policy Summary of at Sea Garbage Disposal Regulations Garbage Record Book Stop Work Policy Monitoring and Reporting Health Illness Approved Chemical Listing Management Program Monitoring and Measurement Summary Chart Section 3 Company Responsibilities and Authorities 3.0 Owner s Responsibility* 3.1 Company Responsibility and Authority* CEO Chief Executive Officer* COO Chief Operating Officer* Corporate / Regional General Managers* Fleet Safety Manager / DPA / CSO / MR * Fleet/Regional Managers*

3 Page 3 of Fleet Support Assistant Manager* Asst Crewing Manager* Marine & HSES Superintendents* Senior Technical/Technical Superintendents* Crewing Superintendents/Coordinators* Electrical Superintendent* Crewing Administrator* Training and Development Manger* Branch Offices Overseas* 3.2 Shipboard Responsibilities and Authority Master s Responsibility and Authority Chief Officer Second Officer Chief Engineer Second Engineer Third Engineer The Bosun The Cook Deck Ratings Engine Room Ratings Shipboard Electrician 3.3 Trainee Chief Officer and Master Roles and Responsibilities of Trainee Chief Officer and Master 3.4 Deck and Engineer Cadets 3.5 Shipboard Responsibilities for Safety and Environmental Systems* Attachment 3.0 (A) Attachment 3.0 (B) Company Organisation Chart* Shipboard Organisation Chart* Section 4 Designated Person Ashore (DPA)* 4.0 Designated Person Ashore (DPA) and Alternate 4.1 Functions of DPA Section 5 Master s Responsibilities and Authorities 5.0 Master s Overriding Authority* 5.1 Chain of Command 5.2 Master s Routine Functions 5.3 Master s Orders and Instructions* 5.4 Master s Verification* 5.5 Navigation 5.6 Master and Pilot Relationship

4 Page 4 of Surveys and Certificates* 5.8 Stability and Cargo Stowage* 5.9 Emergency, Incident and Near Miss* 5.10 Control of Drugs and Medicines* 5.11 Communications* 5.12 Change of Command Hand-over Report* Attachment 5.0 Attachment 5.1 Change of Command Master Hand-over Report* Contract/Project Reporting Structure Section 6 Resources and Personnel & Training* 6.0 Sea Staff Basic Certification Criteria 6.1 Sea Staff Recruitment Procedure 6.2 Master s Qualifications and Certification Master s Induction in Company SEMM Master s Support 6.3 Ships Crew (other than Master) Qualifications and Certifications 6.4 Officers Induction in Company SEMM 6.5 Ratings Induction in Company SEMM 6.6 Shore Staff Qualifications and Training 6.7 Sea Staff Training On-board Safety Coaching Bi-Monthly On-Board Training Crew / Shore staff Training Attendance Record Shore-base Training 6.8 Shipboard Manning 6.9 Crew Assessment Report 6.10 Hand-over Reports Change of Command Master hand-over Chief Officer Hand-over Report Chief Engineer Hand-over Report 6.11 Master and Chief Engineer s Assessment 6.12 Crew List 6.13 Deck crew handing /taking over checklist Attachment 6.0 Attachment 6.1 Attachment 6.2 Attachment 6.3 Attachment 6.4 Attachment 6.5 Sea Staff Basic Certification Sea Staff Application Form Senior Officers Induction Briefings Ratings Induction Briefings Bi-Monthly On-board Training Crew/ Shore Staff Training Attendance Record

5 Page 5 of 14 Attachment 6.6A Attachment 6.6B Attachment 6.6C Attachment 6.7 Attachment 6.8 Attachment 6.9A Attachment 6.9B Attachment 6.10 Attachment 6.11 Attachment 6.12 Performance Report for Deck Officers Performance Report for Engine Officers Performance Report for Ratings Chief Officer Hand-over Report Chief Engineer hand-over Report Performance Report for Master Performance Report for Chief Engineer Crew List Deck crew handing /taking over checklist Template for Malaysian medical certificate Section 7 Shipboard Operations 7.0 Introduction* 7.1 Housekeeping and Social Integrity* Official Language on Board* Integrated Mess Room Meal Hours* Preference of Food on Board* Accommodation Sanitary/Security Inspections** Visitors on board Carriage of Outsiders Outdoor Cooking Barbecues Notice Board* Validity and Maintenance of Notice Board* Illegal Removal/Sale of Ship Properties* Disciplinary Actions* Public Relations & Communication with Interested Parties* Unauthorised Information* Authorised Information* Working in the Galley Mobile Phones* 7.2 Fitness for duty Rest Hours* Record of Rest hours* 7.3 Risk Assessment/Job Hazard Analysis/Tool Box Meetings* Risk Assessment Matrix* Control and Recovery Measures* Job Hazard Analysis Procedure* Job Hazard Analysis Worksheet* Environmental Aspects and Impacts* Tool Box Meeting* Tool Box Meeting Procedures* 7.4 Accident Control Technique (ACT)* 7.5 Permit-to-Work*

6 Page 6 of Bridge Procedure The Bridge Team Charts and Publications* Notices to Mariners (NTM)* Chart Corrections* Temporary & Preliminary Notices* Navigational warnings* Corrections to Sailing Directions, Light Lists & ALRS* Record of corrections* Passage Planning Bridge Checklist - Preparation for Sea Bridge Watchkeeping Navigation in restricted visibility Use of Navigational Aids Maneuvering Characteristics and Data Routine Checks and Tests Global Maritime Distress and Safety System (GMDSS) Log Hand-over the Bridge Watch Bridge Checklist - Preparation for Arrival Port/Installation Pilot on Board /Pilot Card Bridge Checklist - Vessel Arriving and at Anchor Recording Bridge Activities Daily Report* Maintenance Report* Entering into 500 m Safety zone 7.7 Port Procedures Port Manning* Shore Leave* Safe Access to vessel* Positioning of Boarding Equipment* Lighting and Safety of Movement* Safety Nets* Maintenance of Equipment for Means of Access* Shore Supplied Gangway and Ladder* Access Control Deck Officer-of-the-Watch Cargo Operations in Port Cargo Operations Offshore Crane Operations* Roles and Responsibilities* Crane Pre Use Inspection Checklist* Crane Operations Stoppage* Crane Operation Safety Guideline* Mooring At Base/Port and at Rigs Ballast and De Ballasting operations/ Ballast exchange* 7.8 Engine Room Procedures

7 Page 7 of Engine Room Team Checklist - Preparation for Sea Watch-keeping Routine Checks & Tests Checklist - Hand-over watch Checklist - Preparation for Arrival Port/Installation Checklist -Vessel Arriving and at Anchor Recording of Engine Room Activities Oil Record Book Part I* MARPOL Air pollution Regulations* Marine Fuel Sulphur Record Book* Bunkering Operations* Internal Fuel Transfer* Sludge transfer* 7.9 Colour Coding for Shackles, Hoses and Manifolds 7.10 On/Off Hire Certificate* 7.11 Offshore Personnel Transfer Transfer by Personnel Basket Transfer by Boat Transfer by SRP - Swing Rope Platform 7.12 Fuel Oil, Fresh Water, Bulk Cargo Transfer Note* 7.13 Daily Soundings* Chief Officer s Soundings* Chief Engineer s Soundings* 7.14 Anchor Handling /Towing Operations AHTS Vessel Pre-Tow Survey Safety Pre Move Briefing Recovery and Running Anchors Transferring, Lowering and Laying of Anchors Barge Operations General 7.15 Anchor Handling/Towing Operations Barge* Pre-move Meeting* Integrity of Barge Mooring System* Pre-tensioning* Mooring Tensions* Adverse Weather Actions* 7.16 Towing and Lifting Gear Register* 7.17 Tanker and FPSO Operations 7.18 Dynamic Positioning (DP) Operational Procedures 7.19 Legal and Other Requirements Register* Identification of Legal and Other Requirements* Changes in Legal and Other Requirements* Review and Evaluation of Compliance*

8 Page 8 of Minimum Fuel, Water and Food to be maintained Onboard 7.21 Procedures for Vessel during Cyclone/Monsoon season Pre Warning Signs Procedures Avoiding Cyclones 7.22 Fast Crew Boats for night operations 7.23 Fire patrol on board vessel* 7.24 Enclosed Space Entry (ESE) Enclosed Space Hazards Controls for Enclosed Spaces Duties of the Master Responsibilities of the Officer in Charge Rescue and Evacuation Guidelines Entry Drills General Protection and Awareness 7.25 Lockout/Tagout (LOTO) Exceptions to LOTO Procedure Definitions and Scope Roles and Responsibilities Procedure Sequence of Lockout/Tagout Restoring Equipment to Service LOTO Process Flow Chart Attachment 7.0 Letter of Warning (sample) * Attachment 7.1 Record of Rest Hours* Attachment 7.2 Risk Assessment Matrix (RAM) * Attachment 7.3 Job Hazard Analysis Worksheet* Attachment 7.3A Tool Box Meeting Record Sheet* Attachment 7.3B Think Process Checklist* Attachment 7.4 Accident Control Technique Form* Attachment 7.4A Accident Control Technique Contribution List* Attachment 7.5 Permit-to-work (PTW) Procedures* Attachment PTW Enclosed Space Entry* Attachment PTW Working Aloft/Overside* Attachment PTW Machinery and Equipment Repair* Attachment PTW Hot work* Attachment PTW General Electric Work* Attachment PTW Under Water Work* Attachment PTW Others* Attachment 7.6 Sea Passage Plan Attachment 7.6A Passage Plan Attachment 7.6B Passage Plan Checklist

9 Page 9 of 14 Attachment 7.7 Attachment 7.8 Attachment 7.9 Attachment 7.10 Attachment 7.11 Attachment 7.12 Attachment 7.12A Attachment 7.13 Attachment 7.14 Attachment 7.15 Attachment 7.16 Attachment 7.17 Attachment 7.18 Attachment 7.19 Attachment 7.20 Attachment 7.21 Attachment 7.21A Attachment 7.22 Attachment 7.23 Attachment 7.24 Attachment 7.25 Attachment 7.26 Attachment 7.26A Attachment 7.27 Attachment 7.27A Attachment 7.27B Attachment 7.28 Attachment 7.29 Attachment 7.30 Attachment 7.31 Attachment 7.32 Attachment 7.33 Attachment 7.34 Attachment 7.35 Bridge Checklists Preparation for Sea Bridge Watch Hand-over Checklist Bridge Checklist Preparation for Arrival Port Pilot Card Bridge Checklist Vessel arriving and at Anchor Daily Report* Maintenance Report* Gangway Log for Visitors Gangway Log for Crew Hand Signals for Crane Operator Engine Room Checklist - Preparation for Sea Engine Room Checklist - Hand-over Watch Engine Room Checklist - Preparation for Arrival Port Engine Room Checklist - Preparation for Arrival/at Anchor Bunkering Checklist* Internal Fuel Transfer Checklist* Sludge transfer checklist* Colour Codes for Shackles, Hoses and Manifolds On-off Hire Certificate* Fuel Oil Fresh Water & Bulk Cargo Transfer Note* Anchor Handling and Towing Checklist Dry Bulk Transfer Checklist Loading Dry Bulk Transfer Checklist Discharging Wet Bulk Transfer Checklist Port Wet Bulk Transfer Checklist Offshore Carriage of Dangerous Goods on Offshore Vessel* External Communication Log* Legal and Other Requirements Register* Status of Legal Update* Environmental Aspect/Impact Summary Register* Bridge Checklist Pre- Entry 500m Safety Zone LOTO Form Publication Register Chart Register Section 8 Emergency Preparedness* 8.1 Identified Potential Emergency Situations Fatality 8.2 Emergency Muster List Emergency Teams Emergency Signals Emergency Stations Team co-ordination and communication

10 Page 10 of Abandon Ship Salvage Terms Abandon Ship Muster List Abandon Ship Signal - Verbal Abandon Ship Muster Station 8.4 Shore-base Emergency Response Plan Objectives of Shore-base Emergency Response Team Emergency Contact List Shore-Based Emergency Response 8.5 Shipboard Contingency Plans Shipboard Contingency Plan - Plant Failure Shipboard Contingency Plan - Collision with Vessel/Object Shipboard Contingency Plan - Grounding/Stranding Shipboard Contingency Plan - Fire Shipboard Contingency Plan - Man Overboard Shipboard Contingency Plan - Enclosed Space Rescue Shipboard Contingency Plan - Flooding Shipboard Contingency Plan Piracy/Terrorism Shipboard Contingency Plan Bomb Threat Shipboard Contingency Plan Oil Pollution Shipboard Contingency Plan Personnel Injury/Illness Shipboard Contingency Plan Helicopter Crash Shipboard Contingency Plan Hazardous material release Shipboard Contingency Plan Cyclone Shipboard Contingency Plan Rescue from heights Shipboard Contingency Plan Electric Shock Personnel Shipboard Contingency Plan Burns to Personnel Shipboard Contingency Plan Flash Burns to Eyes Shipboard Contingency Plan - Fatality to Personnel Medical Evacuation (MEDEVAC) Procedure Shipboard Contingency Plan SAR (Search and Rescue) 8.6 Emergency Drills Drills Report 8.7 Emergency Exercise Emergency Exercise Procedure 8.8 Onboard Pre-sailing Safety Briefing 8.9 Third Party/Visitors Safety Briefing 8.10 Marine Insurance Marine Insurance Contact/Liaison Identification, Processing and Handling of Insurance Claims Attachment 8.0 Attachment 8.1 Attachment 8.1A Shipboard Emergency Response Emergency Communications Flow Chart EMAS Emergency Response Flow Chart

11 Page 11 of 14 Attachment 8.2 Attachment 8.3 Attachment 8.4 Attachment 8.5 Attachment 8.6 Attachment 8.7 Monthly Emergency Drills Drills Report Emergency and Security Exercise Procedure Pre-sailing Safety Briefing Third Party/Visitors Briefing Checklist Hull and Machinery Underwriter Contact Section 9 Reports and Analysis of Non-conformities, Accidents and Incidents, and Corrective and Preventive Action* 9.1 Non-Conformity Observation Non-Conformity Note (NCN) NCN/Corrective Action Procedure NCN Register 9.2 Reports on Incidents and Emergencies Near-Misses 9.3 Shipboard Investigation into Incidents 9.4 Corrective Actions following an Incident 9.5 Shore-base Board of Inquiry (BOI) Board of Inquiry Procedure and Agenda 9.6 HSES Alerts 9.7 Note of Protest 9.8 Changes in documented Procedures Attachment 9.0 Attachment 9.2 Attachment 9.2A Attachment 9.3 Attachment 9.4 Attachment 9.5 Emas Offshore Non-conformity Note (NCN) Incident Report Team Accident Review EMAS HSES Alert Note of Protest (Version1 by Notary Public) Note of Protest (Version 2 without Notary Public) Section 10 Maintenance of the Ship & Equipment* 10.0 Vessel Maintenance 10.1 Procedure for Major Maintenance Action by Vessel (1) Action by Technical Superintendent Action by Vessel (2) 10.2 Planned Maintenance System (PMS) Machinery Daily Report

12 Page 12 of Planned Maintenance System, Hull and Deck 10.3 Hull and Machinery Damage Hull and Machinery Repairs Emergency Vessel Defect Report (VDR) Non Emergency Register of Vessel Defect Report 10.4 Machinery Tests Test for Main Engine and Thrusters 10.5 Critical Plants System Critical Plants System Checks and Tests 10.6 Stores and Spares Supply 10.7 Repair/recondition of used Spare Parts 10.8 Paint Specification and Maintenance Change Over From Existing Paint How to order Paint 10.9 Monthly Status of Trading Certificates Replacement of Printed Circuit Board Attachment 10.0 Attachment 10.1 Attachment 10.2 Attachment 10.3 Attachment 10.4 Vessel Defect Report Register of Vessel Defect Report Testing of Main Engine/Thrusters in Port/Anchorage Paint Specifications (A), (B), and (C) Monthly Status of Trading Certificates Section 11 Documentation* 11.1 Controlled Documents Controlled Documents Format Distribution List of Controlled Documents Uncontrolled Documents 11.2 Shipboard/Shore Based Filing Records Retention Period 11.3 Company Books and Manuals 11.4 External Documents (Third Party Books and Publications) 11.5 Document Issue and Acknowledgement 11.6 Company Circulars Marine Circulars Technical Circulars HSES Circulars Regional Circulars 11.7 Documents Submission 11.8 Library

13 Page 13 of Management of Change (MOC) MOC Responsibilities MOC Procedure MOC Process Flow Chart Attachment 11.0 Attachment 11.1 Attachment 11.1A Attachment 11.2 Attachment 11.3 Attachment 11.3A Attachment 11.4 Attachment 11.5 Attachment 11.6 Attachment 11.7 Distribution List Shipboard Filing Shore Based Filing Third Party Books and Publications to be carried Document Issue and Acknowledgement Removal of Item / Spare Parts Documents Submission MOC Form MOC Control MOC Implementation & Close Out Section 12 Company Verification, Review & Evaluation* 12.1 Internal Audits and Inspections 12.2 Vessel Internal Safety & Environmental Audit/Inspections (ISEA) Internal Safety and Environmental Audit (ISEA) Procedures Post Internal Safety & Environmental Audit 12.3 Company Internal Safety and Environmental Audit (ISEA) Internal Office Safety and Environmental Audit Procedures Post Office Internal Safety & Environmental Audit 12.4 External DOC and SMC Audits 12.5 Root Cause Analysis 12.6 Management Visit Log 12.7 Company Management Review of SEMM and Safety Meetings Company Safety Meetings Branch Office Safety Meetings 12.8 Shipboard Safety & Management Review (SSMR) of SEMM Shipboard Safety and Management Review (SSMR) Agenda Proposal to Change SEMM Attachment 12.2 Attachment 12.2A Attachment 12.2B Attachment 12.3 Attachment 12.4 Attachment 12.5 Attachment 12.6 Vessel ISEA Plan Vessel Environmental Audit Non-conformity Note /Observation Register Management Visit Log Shipboard Safety and Management Review of SEMM Proposal to Change SEMM Company ISEA Plan, Checklist and Report

14 Page 14 of 14 Section 13 Certification, Verification & Control* 13.1 Document of Compliance (DOC) Document of Compliance Validity 13.2 Safety Management Certificate (SMC) - Interim Safety Management Certificate (SMC) Full Term Environmental Management System Certificate (EMS) 13.3 Port State Control Inspections 13.4 Annual Safety Inspections (ASI) Soft copies of all the attachments can be found in the CD ROM for vessel, department, offices and teams to use for reporting or as working reference. The CD Rom is included in this Manual in the inside slip of the front cover.