Standard Audit Files for Tax Purposes (SAF-T) - Portugal. System and Application Help Documentation

Transcription

1 Standard Audit Files for Tax Purposes (SAF-T) - Portugal System and Application Help Documentation

2 2013 by SAP AG. All rights reserved. SAP and the SAP logo are registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and the Sybase logo are registered trademarks of Sybase Inc. Sybase is an SAP company.

3 This document provides you with the current system and application documentation available for the Standard Audit Files for Tax Purposes (SAF-T) for Portugal. The complete system documentation objects will be available in your system upon installation of the relevant support package. The current documentation serves therefore only as a reference. Table of Contents Contents System Documentation... 4 Data Elements... 4 SAFT_INV_SEL_SRC_KK Extraction Rule... 4 SAFT_EXT_PROCTYP_KK Process type (used only for customer extension)... 4 Report Documentation... 5 RFKKPTSAFT SAFT: Source Document Extraction... 5 Customizing... 6 View Cluster VCFKKSAFTINV_RULE Define Extraction Rules of Source Documents for SAF-T Files... 6 Application Help... 7 Creating SAFT-PT Files with DART... 7 SAFT-PT: XML File Creation...10 Standard Audit Files for Tax Purposes (SAF-T)...12

4 SYSTEM DOCUMENTATION Data Elements SAFT_INV_SEL_SRC_KK Extraction Rule Definition Specifies which source documents are to be extracted for the SAF-T files based on the following criteria: Documents with or without official document number and/or Documents with or without digital signature By selecting Exclude, you explicitly specify that for the defined posting period, the combination of document types origin keys defined in the rule should not considered for the generation of SAF-T files. Use The selection done in this field, along with the other rule conditions defined by you in the customizing, will be stored in temporary tables. This data will be the source for the generation of the SAF-T files for the Portuguese authorities. SAFT_EXT_PROCTYP_KK Process type (used only for customer extension) Definition Specifies a unique name for a function module.

5 Report Documentation RFKKPTSAFT SAFT: Source Document Extraction Purpose You use this report to store in temporary tables the data of FI-CA source documents relevant for the generation of SAF-T files for the Portuguese authorities. The report XML File Creation (Portugal) (RSAFT_PT_XML) accesses the information stored in these tables to generate the SAF-T files in XML format. Prerequisites You have defined the rules to select the relevant source documents for a given posting period in the Customizing activity Define Extraction Rules of Source Documents for SAF-T Files Output After you run the report, the data that matches the selection you have done is stored in the temporary tables and can be accessed by the report XML File Creation (Portugal) (RSAFT_PT_XML) for further processing. Activities You must define for which application area, company code, and posting period you want to run the report to.

6 Customizing View Cluster VCFKKSAFTINV_RULE Define Extraction Rules of Source Documents for SAF-T Files Use In this Customizing activity, you can define rules to select the source documents to be listed in the Standard Audit File for Tax Purposes (SAF-T-PT) XML file that is generated for the Portuguese authorities. Requirements You have done the customizing in Enter Data for Tax Codes Activities You can define as many rules as necessary for a given company code by selecting different combinations of document type forms, origin keys, and posting dates, as well as specifying if the documents are issued with or without official document numbering and/or must be digitally signed. You use the Extension ID column to enhance the solution with your customer-specific customizing. For instance, in case the definition of the official document number for your documents is alphanumeric, you assign a function module that selects only the numeric part of the official document number and forwards it to SAF-T file.

7 APPLICATION HELP Creating SAFT-PT Files with DART In Portugal, you are required to create a standard data export file called Standard Audit File for Tax Purposes (SAFT-PT) to store all tax-relevant data in XML format and submit the file to the tax authorities for tax auditing purposes when required. To create the XML files, you follow the standard procedure of the Data Retention Tool (DART) and the process described below. Note You must use DART, version 2.4 or higher. End of the note. The system generates a flat file containing the relevant data and stores it on the SAP application server. You convert it to an XML file. You can download the file to your local workstation and submit it to the tax authorities when required. Due to the large data volume, the procedure of creating the XML file can consume a large amount of memory, especially on 32 bit platforms, and memory problems may arise during the program execution. If the system is unable to create one standard data export file, you must create several files first by splitting data as described in Processing of Large Data Volume. You need to submit the XML file to the tax authorities for tax auditing purposes, when they request them. Prerequisites You have made settings as described in Customizing for SAFT-PT File Creation with DART In addition, you have implemented the necessary coding in function module PT_USER_EXIT_DART on the SAP Easy Access screen, by choosing Tools ABAP Workbench Development Function Builder. Procedure 1. On the SAP Easy Access screen, choose Tools Administration Administration Data Retention Tool. 2. On the SAP Easy Access Data Retention Tool screen, choose Configuration Data Extracts (FTWP transaction) and make settings as follows: 1. On the Data Extraction tab page, choose the Transaction Data tab page and Select the Finance documents (FI), Sales documents (SD), Delivery documents (SD), and Billing documents (SD) checkboxes Choose Select source tables automatically in the Source Tables for Sales and Use Tax Data group box

8 Select the Billing document pricing conditions and checkbox in the Additional Transaction Data group box 2. On the Data Extraction tab page, choose the Master Data tab page and select the Enable master data segment selection checkbox in the Additional Options group box. 3. On the Data Extraction tab page, choose the Technical Settings tab page, enter your technical settings according to your system environment. 4. On the File Directories tab page, enter the DART directory set with a description, select the row, and choose Choose. Enter the directory name of the application server manually. 3. On the SAP Easy Access Data Retention Tool screen, choose Utilities Extract Data (FTW1A transaction) and make settings as follows: 1. In the Transaction Data group box, select the items you want to extract. 2. In the Master Data group box, select the following individual master data segments: Master Data Segment Description Cross-Application TXW_PLANT Plant Master Financial Accounting (FI) TXW_COMPC TXW_GLACC TXW_VENDOR TXW_LFAS TXW_CUST_E1 TXW_BSEC Company Code Master G/L Account Master Vendor Master Vendor Master (VAT registration numbers general section) Customer Master (Extension) One-Time Account Data Document Segment Materials Management (MM) TXW_MAT Materials master 3. In the Data File group box, enter a data file name and the DART directory set and its description. The system enters all the other data you specified in step 2.

9 4. Execute the report. The system generates a flat file and stores it on the application server. You can search for the file with the Data Extract Browser on the SAP Easy Access Data Retention Tool screen, by choosing Information System Data Extract Browser (FTWF transaction). Result 4. Generate the XML file with the SAFT-PT: XML File Creation report. To access the report, on the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Reporting Tax Reports Portugal Standard Audit File for Tax Purposes (SAFT- PT) SAFT-PT: XML File Creation. The system generates the XML file and stores it on the application server. To check both the flat file and the XML file, on the SAP Easy Access screen, choose Tools Administration Monitor Performance Exceptions/Users Exceptions SAP Directories (AL11 transaction). You can download the generated XML file using the Download Files: Parameters (CG3Y transaction) transaction or you can download the file directly from the server you indicated while creating the file with the SAFT-PT: XML File Creation program to your local PC.

10 SAFT-PT: XML File Creation You use this report to create an XML file from each flat file the data retention tool (DART) tool generated as a result of the data extraction. You can use this report for all company codes with small to large amount of data. Prerequisites You have extracted the tax-relevant data with DART as described in Creating SAFT-PT Files with DART. Features Selection In the DART Data group box, enter the required data about the flat file from which you want to generate the XML file. In the Master Data: Products group box, specify the plants for which you want to generate the XML file. In the XML File Data group box, enter the header data of the XML file as required, and in the File Name field, enter the name of the target file. Note The system validates if the file path entered by the user aligns with the file system configurations authenticated for the report. The file system configuration includes a logical file name (FI_SAFT_XML_FILE_NAME) and a logical file path (FI_SAFT_FILE_PATH), associated with the report. You should maintain the physical file path that you need to use in this report, against the logical file path FI_SAFT_FILE_PATH using transaction FILE. End of the note. You can create the XML file per sales office by specifying the corresponding sales office in the Sales Office field. In the Contract Account Based Data: For solutions based on Contract Accounts Receivable and Payable, you can select that the report also considers FI-CA documents by selecting Invoice Selection from FI-CA. By selecting the Integrated FI + FI-CA Systems, the output of the report will contain data from both components, whereas by selecting Stand-alone FI-CA, the output will contain only data from FI-CA. In the Transaction Data group box, select the RE-FI Invoices and/or the Sales Documents checkboxes, depending on the invoice type you want to create the XML file from. Specify the document type so that the report can select the FI or SD documents with the given document type. You additionally need to specify the document types for which you want the report to list the G/L line items or the business partner. Output The report generates the XML file and stores it on the application server. You can check both the flat file and the XML file and download the XML file from the application server as described in Creating SAFT-PT Files with DART. Activities

11 To access the report, on the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Reporting Tax Reports Portugal Standard Audit File for Tax Purposes (SAFT-PT) SAFT-PT: XML File Creation.

12 Standard Audit Files for Tax Purposes (SAF-T) In Portugal, you are required to create a standard data export file called Standard Audit File for Tax Purposes (SAF- T) to store all tax-relevant data in XML format and submit the file to the tax authorities for tax auditing purposes when required. Integration You use you use the SAFT-PT: XML File Creation report in Financials (FI) to generate the SAF-T XML for data from Contract Accounts Receivable and Payable (FI-CA). If your solution is an integrated one, that is FI and FI-CA run in the same system, you can generate a consolidated XML file that contains data from both applications. For stand-alone FI-CA solutions, you can generate XML files that considers FI-CA documents only. For more information, see Creating SAFT-PT Files with DART Prerequisites You have made settings necessary to run the report in FI as described in Customizing for SAFT-PT File Creation with DART. Additionally, you have defined rules for the selection and extraction of FI-CA source documents that are to be reported in the XML file. You do this in Customizing for Contract Accounts Receivable and Payable under Basic Functions EC Sales List Standard Audit Files Standard Audit File for Tax Purposes Portugal (SAF-T PT) Define Extraction Rules of Source Documents for SAF-T Files Activities To access the SAFT-PT: XML File Creation report, on the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Reporting Tax Reports Portugal Standard Audit File for Tax Purposes (SAFT-PT) SAFT-PT: XML File Creation Make your settings in the report as described in SAFT-PT: XML File Creation The following must be specified to run the report for FI-CA documents: 1. In the Contract Account Based Data group box, select Invoice Selection from FI-CA and specify if the XML file should generated for FI-CA data only by selecting Stand-Alone FI-CA system, or for integrated data for FI and FI-CA by selecting Integrated FI+FI-CA systems. 2. The report selects the invoices from the application or the FI-CA documents based on their posting dates, therefore you have to specify the time range of the posting date for selection.