SAP Note Optimization of Financial Processes for China: Account Balance, Aging, and GR/IR

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1 SAP Library Documentation Changes SAP Note Optimization of Financial Processes for China: Account Balance, Aging, and GR/IR CUSTOMER April, 2013 (C) SAP AG SAP Note:

2 Copyright Copyright 2013 SAP AG. All rights reserved. SAP Library document classification: PUBLIC No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ( SAP Group ) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see for additional trademark information and notices. (C) SAP AG SAP Note:

3 Table of Contents List of Invoiced But Not Delivered Transactions... 4 List of Delivered But Not Invoiced Transactions... 5 Accounts Payable Age Analysis... 6 Accounts Receivable Age Analysis... 7 G/L Account Vouchers... 8 G/L Account Balances (C) SAP AG SAP Note:

4 List of Invoiced But Not Delivered Transactions You can use this report to display the GR/IR balances with the corresponding material documents that are invoiced but not delivered for at a specific key date. Accounting Accounts Payable Periodic Processing Country-Specific Functions China GR/IR Clearing for Invoiced But Not Delivered. You can implement the Business Add-In (BAdI) for this function in Customizing for Financial Accounting (New) under General Ledger Accounting (New) Periodic Processing Report Statutory Reporting: China Business Add-Ins (BAdIs) BAdI: GR/IR Clearing for Invoiced But Not Delivered Transactions. You must enter the G/L account for GR/IR clearing transaction that you have defined in the account assignment for material valuation. If You want to run the report to determine the due dates that take payment terms into consideration, you select the Due Date Based On Payment Term checkbox on the selection screen. If you want to select the open items that goods receipt and invoice receipt are completed, select the Display Zero Balance checkbox. To provide a detailed view on the open procurement processes, you can enter an offsetting account or a valuation class. The report returns a list of invoiced but not delivered transactions belonging to the offsetting account or valuation class. Available offsetting accounts are as follows: Payables receipt from domestic vendor Payables receipt from foreign vendor If you have installed the crystal report function, you can print the report using the predefined layout 0IDCN_FI_BNG by choosing Settings Layout Choose. The system outputs the list of material documents in the ABAP List Viewer (ALV) list. (C) SAP AG SAP Note:

5 List of Delivered But Not Invoiced Transactions You can use this report to display the GR/IR balances with the corresponding material documents that are delivered but not invoiced for at a specific key date. Accounting Accounts Payable Periodic Processing Country-Specific Functions China GR/IR Clearing for Delivered But Not Invoiced. You can implement the Business Add-In (BAdI) for this function in Customizing for Financial Accounting (New) under General Ledger Accounting (New) Periodic Processing Report Statutory Reporting: China Business Add-Ins (BAdIs) BAdI: GR/IR Clearing for Delivered But Not Invoiced Transactions. You must enter the G/L account for GR/IR clearing transaction that you have defined in the account assignment for material valuation. If you want to run the report to determine the due dates that take payment terms into consideration, you select the Due Date Based On Payment Term checkbox on the selection screen. To provide a detailed view on the open procurement processes, you can enter an offsetting account or a valuation class. The report returns a list of delivered but not invoiced transactions belonging to the offsetting account and the valuation class. Available offsetting accounts are as follows: Goods receipt of raw material (optionally subdivided by valuation class) Goods receipt of finished goods (optionally subdivided by valuation class) Goods receipts of assets Goods receipts of consumption goods If you have installed the crystal report function, you can print the report using the predefined layout 0IDCN_FI_GNB by choosing Settings Layout Choose. The system outputs the list of material documents in the ABAP List Viewer (ALV) list. (C) SAP AG SAP Note:

6 Accounts Payable Age Analysis You can run the report to list the open items for accounts payable and the net due dates according to a specific key date. Note that the key date should be later than the baseline date of the selected open item. Accounting Accounts Payable Periodic Processing Country-Specific Functions China A/P Aging Report. You can implement the Business Add-In (BAdI) for this function in Customizing for Financial Accounting (New) under General Ledger Accounting (New) Periodic Processing Report Statutory Reporting: China Business Add-Ins (BAdIs) BAdI: A/P Aging Report. To use the baseline date as the net due date to analyze an open item age, you need to select the Baseline Date As Net Due Dt. checkbox. If the key date is in the past, you can select the Include Cleared Items checkbox to display items that are posted by the key date and then cleared and that have not been cleared. By default, the report deselects the checkbox to display items that are posted by the key date and have not been cleared. You can select the Special G/L Transactions checkbox to display the account balances for vendors with special general ledger transactions. In the Due Date Sorted List field, you can sort the results flexibly by day, month, or year. You can select the transaction currency checkbox to display the amounts separately when the transaction currency is different. If you want the system to display the amounts in local currency, deselect the checkbox. You have the flexibility to specify a date as a benchmark to determine the foreign exchange rate. You can specify up to eight age periods to summarize the accounts payable items. More Information Transaction Figures - Account Balance Due Date Analysis for Open Items (C) SAP AG SAP Note:

7 Accounts Receivable Age Analysis You can run the report to list the open items for customers and the net due dates according to a specific key date. Note that the key date should be later than the baseline date of the selected open item. Accounting Accounts Receivable Periodic Processing Country-Specific Functions China A/R Aging Report. You can implement the Business Add-In (BAdI) for this function in Customizing for Financial Accounting (New) under General Ledger Accounting (New) Periodic Processing Report Statutory Reporting: China Business Add-Ins (BAdIs) BAdI: A/R Aging Report. To use the invoice baseline date as the net due date to analyze an open item age, select the Baseline Date As Net Due Dt. checkbox. If the key date is in the past, you can select the Include Cleared Items checkbox to display items that are posted by the key date and then cleared and that have not been cleared. By default, the report deselects the checkbox to display items that are posted by the key date and have not been cleared. You can select the Special G/L Transactions checkbox to display the account balances for customers with special general ledger transactions. In the Due Date Sorted List field, you can sort the results flexibly by day, month, or year. You can select the transaction currency checkbox to display the amounts separately when the transaction currency is different. If you want the system to display the amounts in local currency, deselect the checkbox. You have the flexibility to specify a date as a benchmark to determine the foreign exchange rate. In the SD Data Filter group box, you can specify sales organizations, distribution channels, divisions, and sales districts to select the corresponding invoices. You can specify up to eight age periods to summarize the accounts receivable items. If you have installed the crystal report function, you can use the predefined layout 0IDCN_FI_AR by choosing Settings Layout Choose. More Information Transaction Figures - Account Balance Due Date Analysis for Open Items (C) SAP AG SAP Note:

8 G/L Account Vouchers You can use the Account Document Output (RFIDCN_ACC_DOC) report to display the debit and credit postings for accounts receivable and accounts payable and print them as required by law in China You can also use this report to print accounting documents on the following types of G/L account vouchers: Incoming payment voucher Outgoing payment voucher Transfer voucher You have made the Customizing settings as described in Customizing for G/L Account Balances and Account Vouchers. Features Selection You can specify whether the system is to display the G/L account description from the posting date in the output list. You can select a sorting field to display the output documents in a sequential order. In the Output Type group box, you can select any one of the following options: The Direct Printing radio button if you want to print the G/L account vouchers immediately. The ALV Display radio button if you want to display the G/L account vouchers in ALV format. Additionally, you can choose Document List checkbox if you want the report to display the hierarchal list of G/L account vouchers in the ALV output. You can open each G/L account voucher document in the list to view the details. The PDF radio button if you want the report to generate the G/L account vouchers in PDF format. The report displays the title, Account Document, by default in the PDF Report Title field in the Other Parameters for Output group box. You can change this default title if required. If you want to assign a different account voucher type to the accounting document other than, the one specified in the Assign Document Types to G/L Account Voucher Types customizing activity, you can use the Account Voucher Type field in the Output Type group box. If you do so, the voucher title in the Title field of the PDF report will change based on the form type you have selected. Output The report generates the output based on the option that you have selected in the Output Type group box. (C) SAP AG SAP Note:

9 The output list is displayed using the ABAP List Viewer, that is, you can configure the output list to meet your requirements. For more information about the editing functions, see SAP List Viewer (ALV): Classic. You can display the following additional data in the ALV output: Profit Center Name Cost Center Name Reason Code Text Customer Name Vendor Name Old G/L Account Old G/L Account Description You can select these additional fields for display in the ALV layout by choosing Settings Layout Change from the menu. The system displays the debit and credit indicator in Chinese if you have maintained them in Chinese. The system displays the descriptions of the old and new G/L accounts if you have maintained them in transaction FS00. For more information, refer Maintain General Ledger Account Attributes. Accounting General Ledger Periodic Processing Closing Report General Ledger Reports (New) Document China G/L Account Vouchers. (C) SAP AG SAP Note:

10 G/L Account Balances You can use the Account Balance Output (China) (RFIDCN_ACCTBLN) report to prepare the G/L account balance documents on the legally required forms. For Chinese companies regulated by SASAC (State-owned Assets Supervision and Administration Commission of the State Council), the non-zero balance of profit and loss (P&L) accounts should be carried forward to a retained earnings account as a debit or a credit, at the end of each month. You can also use this report to display periodic carryforward and the year-end accumulation for each P&L account You have made the Customizing settings as described in Customizing for Account Balances and Accounting Documents. Features Selection Display of Balances Carried Forward In the Output Type group box, if you choose ALV display, you can also select the with Balances Carried Forward checkbox in addition, if you want the balances and the cumulative data of carried forward balances to be displayed in the G/L account balance documents. In the General Selection group box, you can use the Account Level Hierarchy field to generate and display the list of G/L account balance documents according to the account level hierarchy maintained in the chart of accounts. You must specify either the G/L account number or the account level hierarchy. You cannot specify both. You cannot use the account level hierarchy option in PDF or direct printing output. Output If required, you can print the G/L account balance documents in PDF format. The following additional features are available in PDF output: Display of G/L account number. The report displays the G/L account number(s) along with the corresponding G/L account descriptions in the PDF forms. First Level Account You can choose to display the first level accounts only. The results are shown as one first level account per page. (C) SAP AG SAP Note:

11 Sequential display. The report displays the documents sequentially according to the ascending order of the G/L account numbers. Title The report generates a default title for the PDF document. You can view this default title in the PDF Document Title field and change it if required before actual execution of report. If you have specified an account level hierarchy, then the report displays the results as follows: Account balances, including opening balances, display according to the specified hierarchy in the chart of accounts The summation of credit and debit turnovers are displayed for each G/L account as well as the entire list of G/L accounts in the account hierarchy You can also display a flat list of G/L accounts by choosing the G/L accounts display option in the left pane of the ALV output Accounting General Ledger Periodic Processing Closing Report Account Balances China G/L Account Balances. More Information P&L Carry Forward (C) SAP AG SAP Note:

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