2015 Annual Allocation Form (STFC)

Transcription

1 Date Submitted:12/18/ :17 AM Submitted by:laura Mochinski 2015 Annual Allocation Form (STFC) Introduction The Student Technology Fee Committee (STFC) formally invites entities to submit requests for Annual Allocation funding. STFC is a funding committee that is comprised of solely UW Tacoma students. STFC operates as a branch committee of the Associated Students of the University of Washington Tacoma (ASUWT), and is the only budgeting committee within ASUWT. As a budgeting committee, STFC is charged with allocating several hundred thousands of dollars per year for the sole purpose of catering student needs through technology related programs, equipment and employment. According to the STFC Policies and Procedures, Annual Allocation requests are to be technology related and "designed to review and determine expenditures on improving existing technology and acquiring new technology programs, licences or employment to be utilized and available for the students of UW Tacoma". STFC Complete Policies and Procedures can be found here. Proposal Title University Tickets Proposal Author (First and Last name) Laura Mochinski Department Name Student Engagement Contact ([email protected]) [email protected] Contact Phone Number (xxx-xxx-xxxx) Additional Authors (First and Last name; First and Last name) No Response Contact ([email protected]) No Response Contact Phone Number (xxx-xxx-xxxx) No Response UWT Affiliation Staff *Please Read* Terms and Agreement: In completion of this form, all written content provided must be true and have the utmost integrity to the benefit of the students of the University of Washington Tacoma. All quotes and prices provided for the request of funding must be authentic and reasonably accurate. Any false or fabricated information provided may be subject to the immediate

2 denail of the proposal in question. You will be asked to validate these "Terms and Agreements" at the end of your proposal. If you have any questions about the application, please contact

3 General Request Information Introduction STFC Allocates money for technology purposes only. Within those purposes are different types of requests in which STFC considers. These different types of requests include Licensing, Items and Employment. For each type of request, STFC may require additional and more in clarifying information or the committee to consider in order to make reasonable decisions on proposals. The following is an explanation of each type of request to help aid you in your proposal writing process. What are the type(s) of requests available and what constitutes each request? Licensing: Licensing is generally requested to implement technology based program(s) or software in which students may be able to utilize for academic and non-academic purposes. For academic purposes, all proposals requesting licenses should include detailed explanations of what specific students (if not all) would benefit from this license. If for non-academic purposes, all proposals requesting licenses should include detailed explanations of what specific purpose this license would serve and how it would benefit students as a whole. Items: Item(s) or equipment requested from STFC are to implement new or improved technology that students may be able to utilize physically to better campus life or to aid in academic purposes. All item(s) that are requested from STFC must serve a purpose to UWT students in some capacity. All proposals requesting item(s) must include an explanation of the benefit the item(s) provides to students. Employment: Requested funding for employment from STFC primarily serve to provide more availability of service within departments that require student workers. Employment funding should be equitable to students (if for student employment) and should serve as an improvement to campus resource accessibility in whole. For more clarification on types of requests please contact STFC at [email protected]. License: Are you requesting funding for a License? (Check One) Yes Item: Are you requesting funding for Item(s)? (Check One) Yes Employment: Are you requesting funding for Employment?(Check One) No Do you have alternative funding sources available? Have they been pursued? Please explain. No. We do not have any funding available for this technology. STFC is are only source of funding at this time. Is this proposal a continuation of or related to a previously funded STFC proposal? (Check One) No IMPORTANT: If you are applying for more than one(1) type of request (ex:licensing and employment) you will be required to provide additional information. If you have any questions about the application, please contact [email protected]

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5 Licensing Background: Review and discuss the context of the proposed technology in detail. Explain how this proposal will be used in conjunction with an original proposal or existing technology. This request is for the opportunity to provide online ticket sales for students at UW Tacoma through University Tickets. University Tickets currently works with over 350 other colleges/university to provide an online ticket sales option. This will allow for UWT to have it's own branded tickets webpage, easy access to upload events, and the ability to have online ticket sales. University Tickets will provide web-designer services and assistance at no additional costs. This technology is certified to work along with the UWT Technology and Finance Department. All parties included agree that this would be a secure platform for student needs. Benefit to Students: Discuss how students will benefit from this proposal. The benefits for this proposal would be monumental. This would be the first time UWT would have the option to sell tickets online to all UWT students, staff, faculty, and non-students. University Tickets will provide all web-design expertise and tailor the website to UW Tacoma, which will reduce time and costs to UWT students and professional staff(uw Seattle site which operates with University Tickets: In addition, the software will link right up to the UWT financial system which will allow ticket revenue to be put right back into UWT budgets quickly and efficiently. Students will no longer have to only pay with cash or check, and will have the option to pay with a debit or credit card from any location. Templates for advertising will be provided, so all students who have the option to submit ticket sales requests, will only provide event information and upload marketing materials. Ticket sales management will be performed through the system and overseen by the Department of Student Engagement. Ticket printing capability will be given to students who are using this service in addition to options for printing at home, or ing confirmations. This will also ensure increased safety measures, since cash will be extremely limited on-hand. In addition, with the University Y opening on January 1st, this will be a new launch that will provide more encouragement of student activity and engagement to the Student Center. Ticket sales will be housed at the University Y, which will draw in more students and visitors. It will be a place to connect students with other programs and services offered through UWT. Access: Describe who will be using or will have access to the resources being proposed. All students, staff, faculty, and non-student members will have access to view and purchase tickets from the website at any location where they have internet access. Ticket printing can be completed in the Student Center (with use of the printer scanners requested), or tickets may be ed, or printed from a home printer. All affiliated student groups of the Department of Student Engagement will have access to submit request for ticket sales. This would include: Rec & Fit, ASUWT, SAB, Volunteer Services, Childcare Assistance Program, specified CEF requests, and Housing at this time. Consideration for expanding to registered student organizations within the first year of implementation will occur throughout the first year of technology use. Timeline: Provide a timeline showing how the proposed technology can be completed during the requested period. Describe when you would like to see this proposal initiated and completed, and why. If this request were to be funded, the installment process could take up to 6 weeks for full implementation. Our hope is to have this technology available as soon as possible. The IT and Finance Departments will work with University Tickets to fully implement. Contract: Please explain whether the license you are requesting will include a contract with the purchase. There will be a contract included with the use of University Tickets. All technology support will be fully covered by University Tickets. Resources/Budget: Discuss available financial, personnel and space resources devoted to the proposed technology and level of support. Proposal must detail all the items/resources requested to be purchased. This includes filling out the Item Detail. Please provide all necessary invoices as a file upload below. Support will be provided by both student and professional staff of the Department of Student Engagement, IT and Finance Departments. Because the Department of Student Engagement and the Finance Department have already been working in tandem to ensure in-person ticket sales are running smoothly, this would allow for a more efficient and effective use of staff time. Location: Where will this license be located and accessible? Please provide a detailed explanation of the location. This explanation should include the department it will be stationed under, the building name, room number and any other additional information that would be helpful to help advertise its location. Ticket sales will be managed by the Department of Student Engagement in conjunction with the IT and Finance Departments at the

6 University Y Student Center. Ticket sales advertisements will be sent out on the weekly Si411 newsletter and through other departmental social media sites. Users will be able to access the online ticket site any time from any location with the use of internet. The online ticket sales website will be housed on the UWT main homepage and within the Department of Student Engagement. IMPORTANT: Please provide the following technical information of what you re requesting from the STFC budget. Please be as accurate as possible and attach any further information that would be helpful to the Student Technology Fee committee. Required: Please use the following Excel Spreadsheet to complete your Winter Quarter Annual Allocation Form. All other information please upload on next step. Click on this link: ( Uploaded File: Excel_for_Annual_Allocation_Forms_TemplateLicense_(1).xlsx Total purchase request 2, (for license only with tax) Please upload any additional information you feel will be necessary for the STF Committee to consider while reviewing this proposal: Uploaded File: No Response If you have any questions about the application, please contact [email protected]

7 Items and Equipment Background: Review and discuss the context of the proposed technology in detail. Explain how this proposal will be used in conjunction with an original proposal or existing technology. The printers scanners will be used in alignment with the University Tickets software. They will give students the capability to print official tickets for their events and services, and give purchasers the option to print a ticket as proof of payment. Ticket printing supplies (paper for printing) will allow for use of the printer scanners for students. Benefit to Students: Discuss how students will benefit from this proposal. Students will have the option to print their own tickets for their programs and services. Because of the software works in conjunction with the scanner printers, templates will be provided to reduce the time and costs associated with ticket designs. For purchasers, they will have the option to print tickets as proof of payments, or select online or at home printing options. Access: Describe who will be using or will have access to the resources being proposed. All student groups affiliated/recognized by the Department of Student Engagement will have access to utilize the printer scanners. These include: ASUWT, Volunteer Services, SAB, Childcare Assistance Program, specified CEF requests, and Housing. Consideration will be give to Registered Student Organizations as the technology is implemented throughout the year. All ticket purchasers will have the option to receive a printed ticket as proof of payment. Timeline: Provide a timeline showing how the proposed technology can be completed during the requested period. Describe when you would like to see this proposal initiated and completed, and why. This would be implemented along with the University Tickets software (6 weeks). Our hope is to have this available as soon as possible so that students would have the opportunity to purchase tickets online and increase overall attendance to events and activities. Contract/Warranty: Please explain whether the items or equipment you are requesting will include a contract with the purchase. Also, please provide a detailed explanation of the warranty (if any) that will be included with purchase of the proposed technology. Please note that extended warranties are expected and encouraged. Yes there is a contract included. University Tickets will take all responsibility for scanner printers. This includes replacement and technology support for them while they are at UWT. Resources/Budget: Discuss available financial, personnel and space resources devoted to the proposed technology and level of support. Proposal must detail all the items/resources requested to be purchased. This includes filling out the Item Detail. Please provide all necessary invoices as a file upload below. The Department of Student Engagement student staff and professional staff will manage these scanner printers. Location: Where will this item or equipment be located and accessible? Please provide a detailed explanation of the location. This explanation should include the department it will be stationed under, the building name, room number and any other additional information that would be helpful to help advertise its location. Both scanners will be located at the University Y Student Center and managed by the student and professional staff. Announcements will be sent via SI411 and other social media outlets as tickets become available for sale. IMPORTANT: Please provide the following technical information of what you re requesting from the STFC budget. Please be as accurate as possible and attach any further information that would be helpful to the Student Technology Fee committee. Item Detail: Please use the provided Excel spreadsheet ( to complete your Winter Quarter Annual Allocation Form. Uploaded File: Excel_for_Annual_Allocation_Forms_TemplateLicense_(1).xlsx

8 Total Purchase Request($) 2,190 (line item for printer scanners and ticket printing supplies) Please upload any additional information you feel will be necessary for the STF Committee to consider while reviewing this proposal: Uploaded File: No Response If you have any questions about the application, please contact

9 "Agreement" and "Next Steps" Page What happens next? After you have checked the agreement box and your proposal is submitted, your proposal will be up for consideration by the Student Technology Fee Committee (STFC). The committee will review your proposal and determine first whether your proposal and the information you have provided is sufficient enough to make a decision upon. If it is NOT, then you will be notified to either provide additional information (per request of the committee), or you will be asked to conduct a presentation in which you will be required to explain your proposal in depth and may be asked question by committee members for further clarification. You are responsible to answer questions whether they be via dawgden messenger or in a timely manner. You will only be contacted via if the STF Committee requires your appearance for a presentation. To know when the STFC meetings will be held, please follow this link: (copy and paste if necessary) You will be notified of "approval" or "denial" only until all deliberations of proposals have been finalized. By checking this box you are confirming that you have read and agreed to the content listed above. You also agree that all content and information provided by person(s) listed as "proposal author(s)" is true and follows the terms and agreements as stated in the front page of your proposal. All fabricated or false information provided may result in immediate denial of your proposal. All submissions are subject to the discretion of the STF Committee and final approval of the ASUWT senate. Selected ** YOUR PROPOSAL IS NOT COMPLETE UNTIL YOU CLICK NEXT BELOW AND PRESS SUBMIT** To view your submissions and their status, please visit "My Involvement" and then "Submissions".

10 License (Title) Quantity Cost per Item Length of Contract Shipping Fee Tax Subtotal UniversityTickets DTS Setup Charge (One Time) 1 $1,250 1 Year $ $1, UniversityTickets eticket Scanner Rental (Annual) 2 $750 1 Year included $ $1, UniversityTickets Fee Minimum (Annual) 1 $1,250 1 Year $ $1, Bulk Purchase of Ticket Supplies for Printing 1 $500 $47.50 $ Total $4,927.50