AGENDA REGULAR VILLAGE BOARD MEETING

Transcription

1 AGENDA REGULAR VILLAGE BOARD MEETING April 14, :00 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE INVOCATION (Pastor Edward Pelrine, Queen of the Rosary Church) 3. APPROVAL OF MINUTES OF MARCH 24, MAYOR & BOARD OF TRUSTEES' REPORT 5. ACCOUNTS PAYABLE WARRANT: March 31, 2015 $332, April 14, 2015 $774, CONSENT AGENDA a. Consideration of a request from the Elk Grove Park District (attached) to waive the Liquor License fees for Fox Run Golf Links and Garden Terrace Banquets in the amount of $5,800. (Each Class A Liquor License is valued at $2,900. (It has been past practice of the Village Board to waive fees for governmental and not-forprofit agencies.) b. Consideration of a request (attached) from Alexian Brothers Medical Center, 800 Biesterfield Road, to waive building permit fees in the amount of $10, to construct Phase III of the lab remodel. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Community Development, recommending approval, is attached.) c. Consideration to contract with Provantage, Inc of North Canton, OH for the purchase of cloud-based software licenses to Microsoft Exchange in an amount not to exceed $21,276. (In July 2015, Microsoft will discontinue support of the Windows Server software the Village uses to provide capability to employees. (Moving to the cloud will involve paying an annual subscription fee rather than the Page 1 of 7

2 one-time license cost the Village incurred previously. However, this move will provide the benefit of a more reliable and secure environment based on it being managed offsite on redundant servers in multiple locations rather than on a single server at a single location. (Quotes were obtained from three (3) vendors with Provantage being the lowest cost provider. (A report from the Director of Information Technology, recommending approval, is attached.) d. Consideration of a request to award a professional service contract to New Edge Improvement Co., Chicago, IL for the remodeling of the kitchen at Fire Station #7 (Biesterfield) in the amount of $24,499 from the Capital Projects Fund. (On Thursday, April 2, 2015, the Village opened sealed bids for the remodeling of the kitchen at Fire Station #7. Seven (7) contractors obtained bids and three (3) of those firms submitted bids. (This project will provide for removal and disposal of the current kitchen cabinets, installation of new cabinets and countertops, as well as minor modifications to the existing layout. (The lowest responsive and responsible bid was received from New Edge Improvement Co., of Chicago, IL in the amount of $24,499. (Funds for this project are budgeted in the Capital Projects Fund. (A report from the Fire Chief, recommending approval, is attached.) e. Consideration of a request to renew a lighting & decorating service contract with Temple Display, LTD of Oswego, IL to provide holiday lighting services in the amount of $54, (This contract was competitively bid in 2012 and provided an option of four (4) annual renewals through the 2016 Holiday Season. (Temple Display has satisfactorily provided lighting and decorating services for the Village at the Municipal Complex. (The contract period is from May 1, 2015 through April 30, 2016 for the 2015 Holiday Season. f. Consideration to award a professional services contract to Johnny Rockets Fireworks Display Corporation of Chicago, IL to design and produce fireworks displays in an amount not to exceed $62,000. (This renewal is year three of a five-year contract with Johnny Rockets. (The Village administers three fireworks displays each year including a display at RotaryFest ($8,000), Fourth of July ($50,000), and Tree Lighting Ceremony ($4,000). (The contract cost will be offset each year depending on the contribution of funds by residents through utility billing for the July 4th display.) Page 2 of 7

3 g. Consideration of a request to award a sole source purchase contract to Stryker Medical of Johnsburg, IL for the purchase of two (2) Power Load Stretcher Systems in the amount of $71, from the General Fund. (Stryker Medical equipment must be purchased directly from the manufacturer, which also services the equipment. (The Fire Department has standardized on Stryker Medical stretchers for many years, ensuring compatibility with old and new equipment, and benefitting from the familiarity of the equipment among personnel. (The Fire Department has an excellent working relationship with Stryker Medical. (This purchase will provide enhanced medical equipment to the newest and most frequently used ambulances. (Adequate funds are available in the FY 2016 Fire Department corporate budget. (A report from the Fire Chief, recommending approval, is attached.) h. Consideration of a request to renew a professional services contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the 2015 Parkway Tree Maintenance Program in the amount of $101,350 from the General Fund. (On January 24, 2012, the Village Board awarded a contract to Powell Tree Care, Inc. of Elk Grove Village, IL for the trimming of parkway trees and emergency tree removal services. (The contract provided for an option of four (4) additional renewals through April 30, (The contract period is from May 1, 2015 through April 30, (Powell Tree Care, Inc. has satisfactorily completed tree trimming and tree removal services under this contract and also holds the contract for the Village's EAB tree removal services. i. Consideration of a request to renew a maintenance contract with Lyons & Pinner Electric Company, Inc. of LaGrange, IL for annual Residential Streetlight Maintenance Contract in the amount of $111,635 General Fund. (On April 8, 2014, the Village Board awarded a contract to Lyons & Pinner Electric Company for maintenance of the residential streetlights. (The contract provides for four (4) annual renewals. (The contract period is May 1, 2015 through April 30, (Lyons & Pinner has provided excellent service to the Village throughout this contract. j. Consideration of a request to renew a maintenance contract with Brancato Landscaping Inc., of Elk Grove Village, IL for annual Parkway Turf Restoration in an amount not to exceed $125,860. (On March 28, 2014, the Village Board awarded a contract to Brancato Landscaping, Inc. for Parkway Turf Restoration - Hydroseeding. (The contract provides for four (4) annual renewals. Page 3 of 7

4 (The contract period is May 1, 2015 through April 30, (Brancato Landscaping, Inc. has provided excellent service to the Village throughout this contract. k. Consideration of a request to renew a maintenance contract with Lyons & Pinner Electric Company, Inc. of LaGrange, IL for annual Arterial and Business Park Lighting Maintenance in the amount of $131,835 from the ICRC Fund. (On April 10, 2012 the Village Board awarded a contract to Lyons & Pinner Electric Company, Inc. of LaGrange, IL for maintenance of the Village's arterial and business park streetlights. (The contract provided for four (4) annual renewals. (The contract period is May 1, 2015 through April 30, (Lyons & Pinner has provided excellent service to the Village throughout this contract. l. Consideration to award a professional service contract to the lowest responsive and responsible bidder R.E. Burke Roofing Company, Inc. of Skokie, IL for the replacement of the roofing system at the Village Hall (901 Wellington Avenue) in the amount of $445,468 from the Capital Projects Fund. (On Thursday, April 2, 2015, the Village opened sealed bids for the replacement of the roofing system for the Village Hall portion of the Municipal Complex (901 Wellington Avenue). (A total of twelve (12) contractors obtained bid documents, with seven (7) submitting bids on the project. (The lowest responsive and responsible bid was received from R.E. Burke Roofing Company, Inc. of Skokie, IL in the base bid amount of $404,971. There are additional pay items for restorative work, the extent of which cannot be determined until after the existing roof system has been removed. The amount of restorative work is estimated at 10% of base bid, $40,497 for a total contract award of $445,468. (The project will include the removal and replacement of existing roof system and replacement including additional insulation. (Adequate funds are available in the Capital Projects Fund. m. Consideration to award a professional service contract to the lowest responsive and responsible bidder Swallow Construction Corporation of Downers Grove, IL for the Culvert Improvements - Greenleaf - Lunt - Morse project in the amount of $688, from the Water/Sewer Fund. (On Tuesday, March 24, 2015, the Village opened sealed bids for the Culvert Improvements - Greenleaf - Lunt - Morse project. A total of six (6) contractors obtained contract documents, with five (5) submitting bids on the project. (The lowest responsive and responsible bid was received from Swallow Construction Corporation of Downers Grove, IL in the amount of $688, Page 4 of 7

5 (The project includes the removal of the existing corrugated metal pipe (CMP) culverts that convey Higgins Tributary A beneath Greenleaf Avenue, Lunt Avenue, and Morse Avenue and replacement with precast concrete box culverts. The work also includes pavement removal and replacement, aggregate base courses, curb and gutter removal and replacement, sidewalk removal and replacement, driveway pavement removal and replacement, storm sewer and drainage structure removal and replacement, landscaping, restoration, and all incidental and collateral work necessary to complete the project as shown on plans and as described herein. (Adequate funds are available in the Water/Sewer Fund's Business Park Infrastructure Bond Program Account n. Consideration of the following items for Fiscal Year : To authorize a 2% market adjustment to non-union step and specific rate plan positions; To authorize a 2% market adjustment to the merit pay plan positions; To continue the eligibility range for defined merit employees who are within 66% of the pay range, funded at 2%; To adopt Ordinance No amending wages by 2% for part-time positions of Custodian, Porter, Health Code Enforcement Officer, Fire Inspector, and Water Meter Reader; Temporary Part-Time Administrative Interns and Summer Seasonal Employees; and School Crossing Guards of the Village of Elk Grove Village; and To adopt Ordinance No (attached) amending the Position Classification and Salary Plans: the Classification Plans: and Salary Range for, Merit Pay Plan Positions, Step Pay Plan Positions, and Specific Pay Plan Positions of the Village Code of the Village of Elk Grove Village. (The ordinances above update salary ordinances for Fiscal Year (Ordinance No and Ordinance No will be available in the Village Clerk s Office.) o. Consideration of Ordinance No (attached) which amends Title 2 Boards and Commissions of the Village Code by eliminating Chapter 11 Industrial/Commercial Revitalization Commission. (This item was previously discussed at the January 27, 2015 Committee of the Whole meeting.) p. Consideration to adopt Ordinance No amending Section Number of Licenses of the Village Code by increasing the number of Class "D" Liquor Licenses from four (4) to five (5) (Caputo). (This Ordinance increases Class "D" Liquor Licenses from four (4) to five (5) licenses.) q. Consideration to adopt Resolution No (attached) authorizing the Mayor and Village Clerk to execute a Commission Agreement with Avison Young - Chicago, LLC with respect to the sale of 321 Bond Street. Page 5 of 7

6 (The Village is selling the property at 321 Bond Street which was used as a temporary police station during construction of the new Village Hall - Police Station complex. (Avison Young - Chicago LLC found a purchaser and is entitled to a commission when the property is sold.) r. Consideration to adopt Resolution No approving an Amended and Restated Agreement for the Northwest Central Dispatch System. (The revised agreement allows Northwest Central Dispatch (NWCD) to provide contract services, including contract dispatching for the Palatine Rural Fire Protection District and offering a subscription joint emergency management service coordinator, among other housekeeping items.) 7. REGULAR AGENDA 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Ground Feeding of Wild Animals 10. PERSONNEL COMMITTEE - Trustee Franke 11. RECYCLING & WASTE COMMITTEE - Trustee Feichter 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community 13. CABLE TELEVISION COMMITTEE - Trustees Lissner/Petri 14. BUSINESS LEADERS FORUM - Trustees Lissner/Petri a. Railroad Crossings 15. YOUTH COMMITTEE - Trustee Franke 16. PARADE COMMITTEE - Trustee Czarnik 17. HEALTH & COMMUNITY SERVICES - Trustee Czarnik 18. LIQUOR COMMISSION - Mayor Johnson 19. SPECIAL EVENTS COMMITTEE - Mayor Johnson 20. MID-SUMMER CLASSICS CONCERT SERIES UPDATE - Mayor Johnson Page 6 of 7

7 21. AIRPORT UPDATE 22. PLAN COMMISSION - Village Manager Rummel a. PC Docket Public Hearing to consider a petition to rezone the property located at 120 E. Higgins Road from B-1 Business District (Shopping Center) to B-2 Business District (General Business). (PH ) 23. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket Public Hearing to consider a petition for a variation to allow the construction of a roof over an exterior deck that will encroach into the required twentyfive foot (25') front yard setback on property located at 401 Charles Drive. (PH cancelled-reschedule date not determined) b. ZBA Docket Public Hearing to consider a petition for a variation to allow the construction of two (2) new front door entrance elements to encroach approximately two feet four inches (2'-4") into the required twenty-five (25') foot front yard setback on property located at 150 Gaylord Street. (PH ) 24. REPORT FROM VILLAGE MANAGER 25. REPORT FROM VILLAGE CLERK 26. UNFINISHED BUSINESS a. Village Attorney - Direct the Village Attorney to prepare the necessary documents for a Special Use Permit for the operation of an automobile/vehicle showroom for internetbased sales in an I-2 Industrial Zoning District on property located at 2500 Devon Avenue. 27. NEW BUSINESS 28. PUBLIC COMMENT 29. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Page 7 of 7