EPS Schedule 2 & 3 Controlled Drugs Requirements
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1 EPS Schedule 2 & 3 Controlled Drugs Requirements Document Filename: EPS Ch23 CD Requirements.docx Directorate / Programme: EPS Programme Project: Electronic Prescription Service Document Reference: EPS-Sch23CD-Requirements Project Manager: Rachel Habergham Status: Approved Owner: Rob Gooch Version: 1.0 Author: Rob Gooch Version Issue Date: 4 June 2015 EPS Schedule 2 & 3 Controlled Drugs Requirements.
2 Document Management Revision History Version Date Summary of Changes /06/2015 Approved for publication Reviewers This document must be reviewed by the following people: Reviewer name Title / Responsibility Date Version Rob Gooch EPS Senior Solutions Architect 04/06/ Kieron Martin EPS Principal Implementation Manager 04/06/ Fiona McDonald EPS Clinical and Patient Lead 04/06/ Candice Moore EPS Programme Manager 04/06/ Manpreet Pujara National Clinical Lead GPs & Clinical Director for EPS 04/06/ Approved by This document must be approved by the following people: Name Signature Title Date Version Rachel Habergham EPS Programme Head 04/06/ Document Control: The controlled copy of this document is maintained in the HSCIC corporate network. Any copies of this document held outside of that area, in whatever format (e.g. paper, attachment), are considered to have passed out of control and should be checked for currency and validity. Referenced EPS Requirements Specifications: NPFIT-ETP-EDB Prescribing Systems Compliance Specification v6.3 NPFIT-ETP-EDB Dispensing Systems Compliance Specification v5.1 Page 2 of 7
3 Contents 1 About this Document Purpose Audience Content 4 2 Changes to EPS Prescribing Specification 5 Section Controlled Drugs 5 Section Prescription Token Printing and Authorisation 6 3 Changes to EPS Dispensing Specification 7 Section 6.1 Prescribing Models 7 Page 3 of 7
4 1 About this Document 1.1 Purpose This document contains the ADDITIONAL and AMENDED requirements for the Electronic Prescription Service (EPS) to support legislative changes that now permit the prescribing and dispensing of schedule 2 & 3 controlled drugs using electronically signed prescriptions. This document must be read in conjunction with the relevant EPS Prescribing or EPS Dispensing Systems Compliance specifications. 1.2 Audience This document has been written for system suppliers. 1.3 Content This document comprises the following sections / topics. Changes to EPS Prescribing Specification Changes to EPS Dispensing Specification The following use of terminology denotes the optionality of each requirement; Where the term must is used the requirement is mandatory Where the term should is used the requirement is optional but recommended Where the term could is used the requirement is optional. Page 4 of 7
5 2 Changes to EPS Prescribing Specification This section contains the AMENDED and ADDITIONAL requirements for controlled drugs based on the current published EPS Prescribing Systems Compliance Specification v6.3 available from This section MUST be read in conjunction with the published EPS Prescribing Systems Compliance Specification. Section Controlled Drugs AMENDED REQUIREMENTS Ref Requirement The System must allow the prescribing of schedule 2 and 3 controlled drugs using the EPS, via acute prescribing or repeat prescribing The System must allow the prescribing of schedule 4 and 5 controlled drugs using the EPS, via acute prescribing, repeat prescribing or repeat dispensing The System must not allow schedule 2 and 3 controlled drugs to be prescribed using repeat dispensing. ADDITIONAL REQUIREMENTS When prescribing a schedule 2 or 3 controlled drug medication, the System must populate the quantity expressed in words, as it would be printed or written on a paper FP10 prescription, within an <originaltext> element inside the quantity expressed in figures using the alternative units HL7 flavour. For example; <quantity value="28" unit="capsule"> <translation value="28" code=" " codesystem=" " displayname="capsule > <originaltext>28 (twenty eight) capsule</originaltext> </translation> </quantity When displayed on screen, the quantity for schedule 2 or 3 controlled drug medication must be expressed in both words and figures, e.g. 28 (twenty eight) capsule The System may prescribe schedule 2, 3, 4 or 5 controlled drugs on the same prescription, together with non-controlled drugs. Page 5 of 7
6 Section Prescription Token Printing and Authorisation ADDITIONAL REQUIREMENT The System must print on the prescription token the quantity prescribed in both words and figures for prescribed items that are schedule 2 or 3 controlled drugs, using the same syntax as used within the ParentPrescription message, e.g. 28 (twenty eight) capsule. Page 6 of 7
7 3 Changes to EPS Dispensing Specification This section contains the AMENDED and ADDITIONAL requirements for controlled drugs based on the current published EPS Dispensing Systems Compliance Specification v5.1 available from This section MUST be read in conjunction with the published EPS Dispensing Systems Compliance Specification. Section 6.1 Prescribing Models AMENDED REQUIREMENT Ref Requirement Requirement Removed If a prescription signed with an Advanced Electronic Signature (AES) containing schedule 2 and 3 controlled drugs is received by the System before necessary DH legislation is changed, then the prescription is not a legal NHS prescription. The prescribed items must be marked as Not Dispensed within a Dispense Notification, using the reason code 0006 Illegal NHS prescription. ADDITIONAL REQUIREMENTS The quantity of medication prescribed for a schedule 2 or 3 controlled drug will be expressed in both words and figures using an <originaltext> element inside the quantity expressed in figures using the alternative units HL7 flavour. For example; <quantity value="28" unit="capsule"> <translation value="28" code=" " codesystem=" " displayname="capsule > <originaltext>28 (twenty eight) capsule</originaltext> </translation> </quantity When displayed on screen, the quantity for schedule 2 or 3 controlled drug medication must be expressed in both words and figures, e.g. 28 (twenty eight) capsule The System should process the quantity of a schedule 2 or 3 controlled drug based on the representation in figures, not words Schedule 2, 3, 4 or 5 controlled drugs, together with non-controlled drugs, can be prescribed on the same prescription. The System must handle the differing expiry periods for such medication. Page 7 of 7
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