5 th ACTIVITY REPORT I. GENERAL PROJECT DATA REPORTING PHASE

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1 5 th ACTIVITY REPORT Please submit this Activity Report together with the Payment Claim for the same sixmonth Phase. Please enclose all supporting documents listed as annexes in your Activity Report. I. GENERAL PROJECT DATA Project Number: F125 Project Title: DIPCITY Lead Partner Name: PORT OF BRUSSELS Country: BELGIUM Start Date: 03/05/2001 End Date: 30/06/2008 II. REPORTING PHASE Activity Report Number: 5 Total Number of Phases: 8 Date of Submission: Reference Date: 01/06/ /11/2006

2 III. EXECUTIVE SUMMARY Boxes can be expanded, but please do not use more than two pages for the Executive Summary. Summary of the main activities and outcomes. This section should also be used to report on the experience and added-value of working transnationally. It should also include problems encountered and the ways they were overcome. During this reporting period the project partners continued their exchanges in the round table meetings. These were organised with a lot of enthusiasm and allowed also for some interesting visits to take place outside the DIPCITY partnership. The cooperation in DIPCITY has allowed the project partners to strengthen the relations between the ports. New interesting relations have been established with other inland ports, sea ports, logistics companies, public authorities and port related networks. Through the cooperation and the exchanges that are taking place, the efforts to develop new waterway projects by the project partners have been strengthened. DIPCITY also allows the project partners to have a more precise idea about the acceptability and utility of the ports for the local authorities and the general public. This point is becoming increasingly important, especially in a highly urbanised environment. The involvement of local authorities and logistics managers to the visits and round tables of DIPCITY has created a platform of exchanges which strengthens the credibility of the projects that are being developed. Thus, these projects can proceed in a concrete way, particularly in the field of waste transport, city distribution and integration of the port in the city. Some work was done by consultants (and is still continuing) to study how projects can be best realised on the field. Publicity for the project was made through the publication of some articles in the regional press and through some information on the websites of European port networks. The DIPCITY project has received attention, through a presentation being made by the lead partner, on the International Ecoports conference in Genova, Italy on the 14 th and 15 th of December Thus a wide network of (mainly sea) ports has been reached. Regarding the project management, a steering group meeting (comité de pilotage) took place on the 6 th of October 2006 to discuss the progress of each project partner with the implementation of their respective actions. It became clear, that different subprojects are having delays due to pressure from local groups and decision makers on port projects. It was decided that a project extension would be asked to the NWEsecretariat. Other point on the agenda were the project budget and the agenda of the round tables. It is noticeable that the project has received a project extension until 30 June This extension was motivated through the delays that several project partners faced in the implementation of the actions which they engaged to realise. These actions often require long consultation processes with local authorities and other collectivities. The project has also received a budget line modification, since partner staff exceeded budget forecasts with more than 20%. The approval of the project extension and the budget line modification were notified to rd INTERREG IIIB Activity Report 2

3 the project leader by letter of 3 rd of November Finally, it was interesting to have the participation of representatives from the Interreg IIIB secretariat to one of the round tables (which took place on 7 December 2006 in Lille, and will be reported on in the next activity report). We valued the feedback and interest of the secretariat for the efforts that the DIPCITY partners are putting in the project. This involvement has feeded discussions about future potential transnational cooperation. INTERREG IIIB Activity Report 3

4 IV. IMPLEMENTATION OF THE ACTION PLAN Please fill in one box per action as listed in the Action Plan of your Application Form. Copy and paste the boxes for as many actions as you have to report on. Boxes can be expanded, but please do not use more than 2 pages per action. Action Number Action Title (according to the Action Plan) 2.1 Organisation of round tables Description of how the action was implemented Planned Results/Outcome (according to the Action Plan) Exchange of best practices During this reporting period, 3 DIPCITY round table meetings took place. Each project partner organised one of them and they took place in Belgium and the Netherlands. Working languages were French and English (for the round table in Utrecht, Netherlands). All project partners appreciated very much the exchanges which took place, both the theoretical part with the presentations and the practical part with the visits. Round tables took place for 4 project themes, of which 2 were combined in the first round table in Lommel (Belgium). The motivation for this combination is that the installation visited is a transhipment facility for multimodal transport, which could be well integrated into a urban environment (therefore it relates also to the integration of port infrastructure in the city). The input into these round tables was brought from the project partners, associated stakeholders, experts and the plant managers of the visited installations (in Lommel, Liège and Utrecht). The agenda of the round table meetings was as follows: Round table date location Organiser Project theme(s) Multimodal transport (transhipment facility for building materials) 20/09/2006 Lommel, Belgium Port de Bruxelles Port attractiveness ; Multimodal transport Cleaning of polluted 29/09/2006 Liège, Belgium Port de Liège Environment soils City distribution (incl. visit to beerboat ) 29/11/2006 Utrecht, Netherlands Port de Paris City distribution The final round table took place on 7th of December in Lille, France, on the theme of transport of waste and recycling products. Since this round table was organised in December, it will be reported in the next activity report. Some representatives form the Interreg IIIB secretariat participated to this final round table and were able to evaluate how the exchanges took place. The project partners valued very much the feedback and interest from the secretariat in the DIPCITY project. Description of the concrete results/outcomes achieved INTERREG IIIB Activity Report 4

5 In the round tables a lot of information was shared between the project partners and also valuable input was received from third parties (experts, managers from logistics companies and local authorities). The round tables during this reporting period covered 4 out of 5 project themes. The involvement of local and regional decision makers to some of the round tables is important in order to gain support for the port development plans. It has proven to be a successful tool to give stakeholders a better knowledge of port development and of the issues at stake. For each round table, the main outcomes were summarised in the minutes, which are also added as an annex to this report (Annex 1). The round table of 7 December 2006 in Lille was the last of 11 round tables which took place between 29/6/2005 and December This last round table will be reported in the next payment claim. Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment Annex 1 Minutes and presentations of the round table meetings + steering committee meetings Annex 2 List of participants and experts round table meetings INTERREG IIIB Activity Report 5

6 Action Number Action Title (according to the Action Plan) Planned Results/Outcome (according to the Action Plan) 2.2 On-site visits Visits to innovative solutions in other ports Description of how the action was implemented The visits to innovative solutions regarding the project themes were an essential component of each one of the round table meetings in this reporting period. These visits took approximately ½ of the time of the round table meetings, which lasted on average a whole working day (approximately from 9 till 17hr, travel time not included). The visits were always accompanied by explanations from the plant manager (from either private or public bodies). The visits raised a lot of questions and thus there was some interesting interaction with the project partners. Description of the concrete results/outcomes achieved The visit to SCR Sibelco in Lommel (Belgium) on the 20 th of June 2006 showed an interesting example of multimodal transport of building materials (sand) along the canal network in the Campine. This visit was particularly interesting for the project because it showed a type of transhipment facility (a conveyor belt with a movable transhipment capsule) that could be well integrated into an urban environment. Notably in Brussels, the implantation of a similar installation for the transhipment of cinders from the incineration plan is planned. The responsible person from the incineration plant in Brussels, as well as the consultant who is studying the feasibility of the project, were participating in the visit and were very enthusiastic about this installation. At the round table in Liège (Belgium) on the 29 of September 2006, a visit was made to a waste treatment centre in the port of Liège. The visit was hosted by the person in charge of the technical department of Intradel. On the occasion of the round table in Utrecht (the Netherlands) on the 29 th of November 2006 a visit was made to the beerboat a concept of distribution of drinks towards bars, restaurants and shops situated along the canals in Utrecht. Also household waste is collected in small barges (the garbage vessels). Both initiatives come from the municipality of Utrecht. The example of Utrecht showed how restrictions for delivery by heavy road vehicles in cities go hand-in-hand with sustainable transport solutions. Similar practices are planned in the cities of Paris and Brussels. During the last round table meeting, which took place in Lille (France) on the 7 th of December 2006, visits were made to a centre for recuperation of organic waste (currently under construction), to the wharf for the sorting-centre of waste (also under construction) and to the Container terminal of the port of Lille. The project partners were impressed by the innovative character of the centre for recuperation of organic waste, where the recuperated gases will be used to aliment the public transport (buses). INTERREG IIIB Activity Report 6

7 Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment Annex 3 Pictures from the visits INTERREG IIIB Activity Report 7

8 Action Number Action Title (according to the Action Plan) Planned Results/Outcome (according to the Action Plan) 2.3 Experts advice To give input to round tables from experts Description of how the action was implemented Experts were invited to the round tables to give presentations about the project themes. These experts were either managers or directors from private and public companies, researchers, port managers or representatives from cities and regions. The experts were either invited as speakers to the round table or as participants to the round table discussions and visits. A list of the experts who participated in the different round tables is given in Annex 4. Description of the concrete results/outcomes achieved The experts gave valuable input into the round table discussions by giving interesting presentation on the subject. The presentations given by these experts were put on a cd-rom and distributed to all the partners after the meetings. Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment Annex 2 List of participants to the round tables INTERREG IIIB Activity Report 8

9 Action Number Action Title (according to the Action Plan) 2.4 External studies by consultants Description of how the action was implemented Planned Results/Outcome (according to the Action Plan) Additional studies to fill up knowledge gaps on specific issues Some of the work done by consultants was finalised during this reporting period: - A landscaping study on the integration of the locks of Anderlecht and Molenbeek into their environment, contracted to COOPARCH as an addendum to the Masterplan (the long-term vision on port development) for the port of Brussels One study is being delayed as compared to the implementation schedule: - A feasibility study on waste transport in the Brussels Region, contracted to the Community of Port Companies in Brussels. This latter study will be finalised by March Description of the concrete results/outcomes achieved A final report became available during this reporting period on the landscaping study for the 2 locks in the port of Brussels. This study has created a concept on how the locks could be better integrated into their urban environment, taking into account the important aspects of this integration: town-planning, architecture, mobility, visibility, security, acoustics. The results of this study will be shared with the project partners (project theme port attractiveness). It fits well into the current discussions on opening the port for the city on the one hand, through the creation of qualitative public spaces, and the need to secure (and fence) certain port infrastructure. The concept developed is an exercise to balance these contradictory priorities. The results of the study was waste transport, which is being delayed, wil be finalised in March Based on the conclusions of the study the port of Brussels will decide to implement the waste transport by barge in Brussels or not. The results will be shared with the project partners. Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment Annex 4 Final report of the landscaping study: first page INTERREG IIIB Activity Report 9

10 Action Number Action Title (according to the Action Plan) 2.5 Interaction with other projects/networks Description of how the action was implemented Planned Results/Outcome (according to the Action Plan) Information exchange, creating a larger network Interesting new contacts could be established through the organisation of round tables, notably with the Port of Utrecht, the City of Utrecht, the City of Paris, the Region Ile-de- France and several private and public companies who are interested and willing to cooperate in the projects developed by the DIPCITY partners. Several organisations of ports and waterways, operating on a European scale, were in one way or another involved in DIPCITY: Inland Navigation Europe (gave a presentation on one of the round tables), the European Federation of Inland Ports (participation to one of the round tables) and the Ecoports foundation (presentation of DIPCITY on their International Conference in Genova). Description of the concrete results/outcomes achieved All project partners were able to establish new contacts through the DIPCITY project. Through the involvement of European organisations publicity could be made for the DIPCITY project and the Interreg IIIB programme. Some information was put on the websites of these organisations. Several project partners started to make reflections about possible future cooperation projects. A wide range of ports could be reached through the participation on the Ecoports Conference, which took place in Genova (Italy) on December This will be reported in the next activity report. Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment INTERREG IIIB Activity Report 10

11 Action Number Action Title (according to the Action Plan) Planned Results/Outcome (according to the Action Plan) 3.3 Actual investments Investments in partner ports Description of how the action was implemented According to action 3.3, all project partners have to incur expenditure by investing in the development of their port. All investments must have a strong link with the themes discussed in the round table meetings and thus, be the result of a transnational cooperation. The different sub-projects the partners are going to realise as a result of their cooperation are described in the application form. A large part of these sub-projects are match funding operations, thus paid by the partners themselves. The partners engaged to realise for in total 10 million euros of investments related to the themes of the project. The sub-project from the port of Brussels to create a direct link between the incineration plant and the canal for the transhipment of cinders has been further looked into and the project coordinator made a visit to the incineration plant to have a better understanding of the technical aspects of the project. So far, no considerable progress has been made regarding this sub-project. Description of the concrete results/outcomes achieved The project partners made progress with their respective investments as foreseen in the action plan. The Port of Brussels invested in a better relation between port and city by finalising the new nautical centre in the outer harbour of Brussels. This centre offers new facilities for waterborne leisure activities for the population of the Brussels Region, such as a sailing school, scouting activities, courses for the marine cadets, and is an important new instrument to create a multi-purpose use of the waterway. The Port of Liège prepared the requalification of the quai Vercour and the port de Monsin. The Port of Lille prepared the investment in a new intermodal platform in Halluin where containers will be transhipped, together with waste and recycling products. The Port de Paris progressed with the requalification of the port d Issy les Moulineaux and the port Victor. These ports will be used both for cargo traffic and for leisure activities/passenger traffic. The integration of these platforms in their urban environment is an important aspect of these works. Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment INTERREG IIIB Activity Report 11

12 Action Number Action Title (according to the Action Plan) Planned Results/Outcome (according to the Action Plan) 4.1 Diffusion to stakeholders Diffusion of results and promotion of the project Description of how the action was implemented The lead partners is elaborating a project leaflet ; on which information will be put about the project in three languages (French/English/Dutch). The text and pictures for the leaflet have been prepared. The leaflet will be financed partly on own resources of the lead partner, since not enough budget is remaining for publicity on the project. Description of the concrete results/outcomes achieved The design of the leaflet will be ready in February 2007 and printed latest March Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment INTERREG IIIB Activity Report 12

13 Action Number Action Title (according to the Action Plan) 4.2 Press release and press actions Description of how the action was implemented Planned Results/Outcome (according to the Action Plan) Diffusion of results and publicity for the project Publicity for the project was made by the means of publication of press articles, by putting information on websites of stakeholder organisations and through the lead partner website. Some organisations also put information about the DIPCITY project on their website: this is the case for the International Association of Cities and Ports, Inland Navigation Europe, European Federation of Inland Ports, Institut Scientifique de Service public (ISSep). Description of the concrete results/outcomes achieved During the reporting period 4 articles were published in different journals. All press articles from this reporting period are given in annex 5. Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment Annex 5 Press articles & publicity INTERREG IIIB Activity Report 13

14 Action Number Action Title (according to the Action Plan) Planned Results/Outcome (according to the Action Plan) 4.3 Website info Diffusion of results and promotion of the project Description of how the action was implemented The lead partner has dedicated part of its website to the DIPCITY project. This information is accessible in Dutch, French and English on three different links: The website was further updated with press articles, activity reports and a summary of the round tables and visits. This website is an important tool in communicating the actions and objectives of the DIPCITY project to all stakeholders. Some information about the project will also be posted on the website of the European federation of Inland Ports : Description of the concrete results/outcomes achieved Justification for any deviation from the original Action Plan Supporting annexes (submitted with this report) No. Title/Label Comment INTERREG IIIB Activity Report 14

15 V. CHANGES IN THE IMPLEMENTATION SCHEDULE If you had to depart from the Implementation Schedule as submitted with your finalised and approved Application Form, you must submit a revised version of your implementation schedule with your Activity Report. Please use the Implementation Schedule of your approved Application Form (Annex I and II) and indicate the changes on this form. Print it out and attach it to this Activity Report. Please note that for more serious changes than the postponement of an action you might have to submit a revised application form. Please contact the Secretariat if such changes are foreseen (see Activity Report and Payment Claim Manual for further details). Revised Implementation Schedule submitted (yes/no) Comment/Justification: no The project has received a project extension until end of June This extension was motivated through the delays that project partners faced in the implementation of respective investments which they engaged to realise. These delays are often due to opposition and constraints from local communities and decision makers towards port development projects. The Interreg IIIB secretariat has approved the project extension in its letter of the 3 rd of November The final DIPCITY report with conclusions from the round tables (action 2.6) will be submitted by the end of The report with strategies to be followed (action 3.1) will become an action plan on how to implement port project and how to communicate them to stakeholders. The report will be submitted by the end of INTERREG IIIB Activity Report 15

16 VI. PLANNED MILESTONES FOR THE FOLLOWING PHASE Provide detailed planning for the next phase. Title Validation of results Strategic Focus Actions Involved (numbered as in the Action Plan) Implementation of new sustainable tools in the ports. Synthesising the project outcomes in a report and diffusion of results. Stronger cooperation by using the network established through the project. Actions 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 3.3, 4.1, 4.2, 4.3 Month 19 December 2006 Month 20 January 2007 Month 21 February 2007 Month 22 March 2007 Month 23 April 2007 Month 24 May 2007 Describe the major activities and main outputs of each month Last round table meeting in Lille, France. Theme: transport of waste and recycling products on the waterway. (action 2.1 and 2.2) Preparation of 5 th activity report and payment claim. Further realisation and follow-up of the investments according to action 3.3. Preparation of 5 th activity report and payment claim. Further realisation and follow-up of the investments according to action 3.3. Preparation of DIPCITY leaflet. (action 4.1) Final report of study on potential project for waste transport in barges in Brussels. (action 2.4) Further realisation and follow-up of the investments according to action 3.3. Participation of all DIPCITY project partners to the North West Europe territorial cooperation conference Lille on 5+6 March (action 2.5) Press action DIPCITY. (action 4.2) DIPCITY steering committee. Update of the lead partners website (action 4.3) Further realisation and follow-up of the investments according to action 3.3. Preparation of final report DIPCITY with conclusions round table meetings. (action 2.6) Further realisation and follow-up of the investments according to action 3.3. Preparation of final report DIPCITY with conclusions round table meetings. (action 2.6) Further realisation and follow-up of the investments according to action 3.3. Comments INTERREG IIIB Activity Report 16

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18 VII. MONITORING OF OUTPUT INDICATORS, EXPECTED RESULTS AND IMPACTS MEASURE 2.1 A: OUTPUTS Assessment of outputs General indicators - quantifiable a) no. of national, regional, and local government authorities involved as formal partners as listed in AF b) no. of other public bodies involved as formal partners as listed in AF c) no. of third sector (non-profit) organisations involved as formal partners (public research institutes, universities) d) no. of private bodies involved as formal partners (private profit-making, private research) e) no. of semi-public bodies or publicprivate partnerships involved as formal partners f) volume of investments in firms (direct financial aid or transfers/payments) g) volume of investments in fixed capital (physical production, operation or service capacity) h) no. of press releases (national, regional, local) i) no. of workshops, seminars, colloquia (excluding general partner meetings) j) no. of events aimed at education, public participation, community engagement k) no. of studies and databases increasing the knowledge base in the field l) no. of strategy papers and reports that will directly influence wider policy development. Target whole Measure Overall target project Cumulative project so far Attained value in this period , ,000, Where asked to give a value of 1 or 0 (yes or no), relevant measure-specific output indicators will likely score 1 in each reporting period though the values can be secured gradually as the project evolves. Measure-specific output indicators by objective Target Overall target Cumulative Attained value in INTERREG IIIB Activity Report 18

19 whole Measure project project so far this period The transnational project : Objective 1: a) improves external accessibility of NWE 8 0 NA 0 b) reduces the environmental footprint 8 1 NA 0 c) no. of administrative entities and other actors to reduce environmental footprint d) improves the sustainable character of long-distance transportation Objective 2: a) relates to the development of transnational networks improving the internal accessibility of NWE; b) improves the balance between transport, environment and settlements in urban and rural areas as well as in the Eurocorridors; NA NA NA 0 c) no. of road pricing schemes implemented; 1 0 d) improves urban public transport; 4 1 NA 0 e) improves the accessibility of peripheral and island areas; 4 0 NA 0 f) eliminates or reduces bottlenecks; 6 0 NA 0 g) improves freight traffic facilities across NWE 4 1 NA 0 h) no. of transnational free-ways or freightways initiated/developed; 3 0 i) no. of plans and concepts developed/implemented for sustainable mobility j) improves access in wider city-regions between urban centres and rural areas Objective 3: a) no. of comparative analyses related to transport, mobility and traffic planning structures, policies and procedures in NWE; b) improves the knowledge base on external accessibility in NWE; c) improves the knowledge base on internal accessibility in NWE; Objective 4: a) increases the involvement of the civil society in the management of sustainable mobility; 3 1 NA NA NA NA 1 b) improves co-operation procedures; 6 1 NA 1 c) no. of surveys and databases developed relating to transportation; 4 d) improves coherence between EU sectoral policies and objectives of the Measure. 6 1 NA 0 B: RESULTS INTERREG IIIB Activity Report 19

20 Assessment of results Where asked to give a value of 1 or 0 (yes or no), all indicators might score 1 in each reporting period or the scores might be secured gradually as the project evolves. Unless asked to give precise figures, results indicators score a total maximum value of 1. The project achieves or contributes to a) increased awareness and recognition of the transnational dimension of transportation systems and of their territorial impacts b) increased consensus on critical development issues in transportation systems (congestion, lack of sustainability) requiring co-operative efforts c) development of spatial planning strategies towards better integration of the objectives of the Measure, in particular in the fields of better spatial distribution of gateway functions, reduction of the environmental footprint of transport functions, improved accessibility of remote areas, alternative location policies d) development of transnational and interregional co-operation resulting in transnational transportation schemes and concepts e) better co-ordination of the implementation of EU sectoral policies (transport, telecommunication and information society, research etc.) with the objectives of the Measure f) availability of a more consistent knowledge base on the transportation systems in NWE and on their territorial Target whole Measure Overall target project Cumulative project so far Attained value in this period 3 1 NA NA NA NA NA 0,2 3 1 NA 0,4 implications. Possible quantitative indicators for results are largely covered by the general output indicators. INTERREG IIIB Activity Report 20

21 C: IMPACTS Assessment of impacts: Measure-specific Impact indicators a) no. of transport links created/enhanced improving external accessibility b) no. of transport links created/enhanced improving internal accessibility c) size of traffic shift for each transport mode (increase or decrease in vehicles) AIR ROAD RAIL WATER d) reduction of CO2 emissions (measure?) e) volume of small-scale investment realised Target whole Measure Overall target project Cumulative project so far Attained value in this period No target set No target set No target set No target set No target set +8% No target set 20,000, Comments/Justification/Calculation The formal project partners have involved several actors, at local, regional, national and international level in the process of the project during this reporting period. These can be considered as sub-partners to the project: - International: the European Federation of Inland Ports (EFIP), Inland Navigation Europe, EcoPorts Foundation; - National: Bureau Voorlichting Binnenvaart (Netherlands) - Regional:, Walloon Region (ISSEP ; SPAQUE), Région de Bruxelles-Capitale, Région d Ile-de-France, Direction Régionale de l Equipement Ile-de-France, Agence Bruxelles-Propreté (ABP), Flemish Region (nv Waterwegen en Zeekanaal) ; - Local or Private: Municipality of Utrecht, Municipality of Paris, Arcelor, Total Belgium, Somef, Magemon, Intradel, DHL, LR Services (Mac Donald s), BHV. The steering committee of the DIPCITY project has held 1 meeting during the reporting period: on 10/01/2006. The minutes of these meetings are given in annex 1. INTERREG IIIB Activity Report 21

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23 VIII. CONTACT DETAILS Name: Institution: Contact Details of the person responsible for this report: Anthony Callens Port of Brussels Address: Redersplein/Place des Armateurs Brussels Country: Belgium Phone Number: +32/ Fax Number: +32/ acallens@haven.irisnet.be IX. DATE AND SIGNATURE OF THE LEAD PARTNER The information and documentation in this report and its attachments give a fair and correct description of the present implementation status of the project. Date: Signature: Name (in capitals): Geneviève ORIGER Position in the organisation of the Lead Partner: Director Marketing & Development INTERREG IIIB Activity Report 23