Payment Options. Signature Acceptance of Quote And Conditions Page 1 of 6 Date
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1 Why Choose Dr Smash. Dr Smash was written by a panel beater for panel beaters over 20 years ago and has been growing from strength to strength with every passing day. Dr Smash is always adapting and growing to make its users more profitable by giving them more time to do the things that matter instead of sitting behind a PC trying to just capture your day to day running s. Dr Smash is user friendly and saves vital information, so duplication of work does not need to happen, saving you time and money What Does Dr Smash Actually Do? Dr Smash does everything from your quotes all the way through to your debtors and creditors (including your stores and management reports, etc.) and this is only the silver package. If you require the financial side to go further than debtors and creditors, our financial additional module will compile your general ledger to balance sheet level and export it to pastel if required. Dr Smash has a workshop control board that can inform you where your cars are in your shop, whether they are on time or if you need to contact your customer to tell them their new delivery date. Dr Smash can also contact the client for you if you have our SMS additional module. Trouble tracking your courteously cars? Your pre-booked in cars? Well, Dr Smash does all of that for you as well. In short Dr Smash does everything you could possibly need it to run a panel shop, and if it doesn t, tell us and we will look at implementing it into our system in the near future. (A detailed breakdown of features can be sent through if required) Still Not Convinced? What about this then. Every single report in Dr Smash is completely customizable. Want your Quote to look completely different to everyone else s? We make that happen every day. How about the fact we have no mandatory fees,i.e. licensing fees or mandatory support? All support contracts are entered into by you as and when you want them and can be cancelled with only 30 days written notice. How about the fact that we can fix 98% of problems through team viewer (An internet connection is required for this). This means not having to wait for a technician to come out to your premises. This service can be up to 24/7/365 dependent on which service level agreement you choose. So how much is this Investment, in your future, going to cost? Dr Smash s silver package which includes 2 seats retails for R (Additional modules and seats are discussed on next page) What does this include? Quotes to Job cards Debtors and Creditors Stores and Consumables Final Repair Calculations Manufacturer Reports Management reports A detailed breakdown of features can be sent through if required Installation and Training within SA is included in the price! Payment Options 1. Deposit option:35% or R5000 deposit balance over 6 months (no interest for first 6 months) 2. Early payment option: Paid upfront before installation 10% off all Software 3. Same month option: 35% or R5000 deposit, Balance paid in the same month (5% off software) Acceptance of Quote And Conditions Page 1 of 6 Date
2 Additional Modules Payroll: Currently retails for R1800 All of your payroll needs are covered here. Medical Aid Rebates, MIBCO industrial Council reports, IRP5 s, year to date reports and you tax tables are updated annually. Financials: Currently retails for R2500 This module allows you to compile your entire General Ledger and will convert it into an Income statement, Balance sheet, Cash Flow statement etc. Gives you access to Cash Books, Petty Cash, and even has procedures in place to import into Pastel if required. Customer Care SMS/ Facility: Currently retails for R2800 Auto generates SMS s/ s to keep clients up to date on their vehicles. Informs you when your clients were last contacted how they want to be contacted and keeps a history of all correspondence with clients. Sales Monitor: Currently retails for R2200 This module handles your booking in of vehicles. From this it works out your workshop and department workload. This allows you to space out your booking in for optimal efficiency. This also looks after all potential work that could be available. Time & Attendance: Currently retails for R3000 Electronic clocking in system, linked to payroll Module for accurate wages. Reports include - Total hours per employee, Clock cards, absenteeism and early/late reports. Has Daily Shifts, weekly rosters, overtime authorisation, time editing and much, much more. This price excludes the hardware required. Productivity: Currently retails for R6000 Clocks time spent on Jobs and from that works out the productivity of your employees, that specific Job and of course your company in general. Time and Attendance system is required for productivity and hence is included in the software price. This price excludes the hardware required. Administration Monitor Currently retails for R2800 Controls after job admin requirements broken up into department specific tasks. This is all represented in a Quick Management Overview. This allows for the creation of a logical admin process. Dashboard Currently retails for R2800 This dash board allows for tasks to be set that are cautiously monitored by the program, ensuring that employees stick to time limits or minimum requirements at all times. These can split into group and individual tasks. Praxis Currently retails for R1200 Keep track of the praxis jobs, Keep track of what Praxis has paid you, Keep track of what Praxis is charging for spares. Paint Import Currently retails for R500 Compatible with Glasurit, R-M, Salcomix and BMW Colour System. This module compiles anomaly data reports, paint usage against each job and reports on over usage Acceptance of Quote And Conditions Page 2 of 6 Date
3 Additional Seats Dr Smash works off a Seat system. This means Dr Smash allows you to have our software installed on as many computers as you want, with as many users as you want, with each user having their own permissions as to where they can and can t go within the program. The number of seats you have limits the number of people who can be logged onto the system simultaneously. Additional seats can be purchased at any time and is a once off payment. Please sees pricing on page 6 Hardware Available T&A and Productivity Readers: Currently retails for R6500 each F9 biometric readers and power supply. The number of readers is dependent on your size of shop and what you require of the productivity package. Please contact us for a proper Quote. Acceptance of Quote And Conditions Page 3 of 6 Date
4 Sales Terms & Conditions Issued by: Name of Company: Registration Number: Vat Registration Number: Physical Address: Postal Address: Telephone Number: Fax: Cell Phone Number: Address: Contact Person: Postal Code: Terms and Conditions: Non-Refundable Deposit Before an installation date is confirmed, Dr Smash cc requires that the Non-Refundable deposit of R5000 is to be paid. Once installation is complete the undersigned company is liable to pay the full agreed and final costs as per the payment terms below. Hardware: Dr Smash cc does recommend a stand-a-lone server. If you have decided to use your own computer as a server, please can you confirm that your network meets our specifications? All operating system must be minimum of Windows 7 Professional and NOT Home Basic. The Servers hard drive must have minimum of 2 gig of free space, and minimum of 4 gigs of ram. Your network must be set up with FIXED IP Addresses and be able to see each other. All computers must have an Anti-virus program running. All computers must have Team Viewer 9 installed. This can be downloaded from our webpage ; Training Dr Smash offers 3 x 3 hour training sessions. Before installation these training sessions will be set up. Dr Smash will require a Quiet room/office where training can be done, with No Interruptions. This office/room can be on or off site or even at our offices. If this office/room cannot be provided then Dr Smash cannot be held responsible for the integrity and quality of training due to possible interruptions. Certificates will be issued following the completion of the training and relevant paperwork signed. Acceptance of Quote And Conditions Page 4 of 6 Date
5 Sales Terms & Conditions Continued Additional Cost Customised letterheads required for any customer issued report have an initial charge of R500, with future changes, charged out at the going rate. Additional modules and seats can be purchased at any time.. Cancellation Dr Smash cc will accept your cancellation if we are informed of it in writing within 24 days after installation. As stated above your deposit is NON-REFUNDABLE. Any cancellation made after the 24 days has lapsed, will not be refunded. General It will take approximately five working days from order for the software to be installed. Dr Smash cc will issue its software to the company and not the individual signing the sales agreement. Therefore PLEASE NOTE these sales terms and conditions are binding on the Company, irrelevant of the signee no longer being affiliated with the company. All hardware will remain the property of Dr Smash cc until full and final payment has been received. By signing this contract, I the undersigned undertake to pay all attorney and client costs, tracing agent s fees, collection commissions, if the account is handed over to lawyers for collection. Dr Smash Indemnifies itself against any claim whatsoever that may arise from any services provided. This includes but is not limited to loss of data, revenue loss due to down time, corruption of data or program files Dr Smash Software is owned by Dr Smash cc and is protected by the copyright act of 1996 (as Amended) I, the undersigned, have full permission from all concerned to sign these sales terms, am signing on behalf of the above mentioned company. Acceptance of Quote And Conditions Page 5 of 6 Date
6 Sales Terms & Conditions Continued Name of Company: Basic Package Panel Beating Software R12500 Additional Modules Payroll R1800 Financials or Pastel Export R2500 Pastel Export R1800 Customer Care SMS/ Client R2800 Administration Monitor R2800 Dashboard R2800 Praxis R1200 Paint Import R500 Sales Monitor R2200 Time & Attendance Software R3000 Productivity Software (includes T&A Software) R6000 (T&A and Productivity hardware see below) Customized Letterheads R500 Additional Seats 3 rd Seat R th Seat R th Seat R th Seat R750 7 th Seat R750 8 th Seat R750 9 th Seat R th Seat R th Seat R th Seat R th Seat R th Seat R th and now unlimited Seats R500 Hardware Time & Attendance F9 Reader and Power Supply R6500x Productivity Total Quote R Payment Terms Upfront Settlement before installation (10% discount) Deposit with balanced paid on Installation (5% discount) Deposit with balance over 6 months (no Discount) Acceptance of Quote And Conditions Page 6 of 6 Date
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