CONTINGENCY PLAN Region VIII. UNOCHA July 2014

Transcription

1 CONTINGENCY PLAN Region VIII UNOCHA July 2014

2 Table of Contents Objectives...1 Scope of the plan...1 General Context...1 Scenario/ Risk Analysis...2 Potential Humanitarian Consequences...3 Planning assumptions...4 Capacity Analysis of Local Government Units (LGUs)...5 Operational Constraints...7 Planned Response Strategy...7 Coordination...7 Response priorities...8 Relief response priorities...8 Cross-cutting issues...9 Recommendations...9 ANNEXES Annex I - Cluster Response Plans Annex II- Standard Operating Procedures Annex III - Initial Rapid Assessment Form Annex IV - Capacity Matrix... 65

3 INTER-AGENCY CONTINGENCY RESPONSE PLAN (Region VIII, Humanitarian Community/IASC Partners) Valid during the period from June to December 2014 Objectives The purpose of an Inter-agency Contingency Plan is to complement Government efforts by addressing life-saving critical gaps that arise from the moment an early warning system is triggered before a disaster, and up to four critical days in the immediate aftermath of the disaster until an adequate humanitarian response is mobilised. Scope of the plan The scope of the plan includes the Yolanda-affected areas in Region VIII for Leyte, Samar, Eastern Samar and Biliran provinces. General Context Six months after Typhoon Haiyan struck the Philippines, the hard hit areas of Region VIII have not yet fully recovered from the impact of the typhoon. The looming typhoon season poses great risk to the fragile recovery situation of the region. Despite rapid progress made by the affected population with the support of the Government and the humanitarian community, an estimated 1.27 million people in Leyte/Biliran and 138,780 people in Samar are still without appropriate shelter, making them more vulnerable to hazards and exposed to protection risks. Although many households have been able to repair their homes, many of these structures will not be able to withstand heavy rains or major storms in the coming months. Additionally, the majority of evacuation centres (ECs) in the region have been affected and are consequently not usable to accommodate people even for a short period of time in case of a new disaster. According to IOM s Damage Assessment Report of designated evacuation centres in Samar and Eastern Samar, only 53 of 634 (8 per cent) pre-yolanda ECs are usable, with 415 ECs (66 per cent) unusable due to substantial damage, and the remaining 166 (26 per cent) were completely destroyed. Typhoon Haiyan caused extensive damage to the schools which are usually used as ECs. Most of the damaged school buildings still need to be repaired or to be rebuilt. Although 746 classrooms have been repaired and 293 makeshift/semi-permanent classrooms have been established, there are still many classrooms and day care centres in Region VIII currently operating under tarpaulins and tents. Four classrooms in Tacloban City and Tanauan are still being used as ECs. In the event of evacuations, more classrooms will be occupied for a sustained period of time, which will pose a disruption to learning. There are approximately 1.1 million school-age children (5-17 years old) in Region VIII, including 790,000 elementary and 310,000 secondary school children attending a total of 4,130 schools. Many children and teachers will not be able to go to school and day care centres due to the resulting trauma and fear from the typhoon. According to the CCCM Cluster, those identified as the most vulnerable are families living in spontaneous settlements and those living in tents (3,096 families/13,867 people) identified across the region as of 8 June. Also at high risk of displacement are families living in makeshift shelters along coastal areas. Families remaining in ECs, both in schools and private buildings are at risk of being evicted unless temporary shelter solutions can be found elsewhere. Evicted families are likely to return to squatting in unsafe areas. Also at the risk of flooding are those living in bunkhouses (close to 5,000 families at full capacity). Additionally, families who have moved further away from their place 1 P a g e

4 of origin in transitional and permanent sites, should there continue to be no sustainable livelihood support and incentives, may return to unsafe areas and become an additional caseload. Although efforts are underway to rebuild or repair damaged facilities, basic services and infrastructure remain in poor condition across the region. Only 40 per cent of Rural Health Units (RHUs) and 50 per cent of Barangay Health Stations (BHS) in Leyte are fully functional. In Eastern Samar, only 56 per cent of RHUs and 35 per cent of BHSs are functioning fully. Storms and heavy rains can easily damage the health facilities and can cause serious disruption for access of health, WASH and other basic services. Across the region, the doctor to population ratio is lower than the standard (1:27,000). The nurse and midwife to population ratios are better and meet the standard. However, the increased demand during emergencies, coupled with the decrease in the number of health workers as some of them will be victims themselves will adversely affect the delivery of health services to affected populations. The majority of sanitation response to date has been in the provision of temporary/emergency latrines which can be easily damaged by strong winds. Posing another risk is cholera transmission which is increased in populations affected by the typhoon. With severe windstorms, water sources can become unsafe for drinking due to the incursion of floodwaters, faecal contamination caused by overflow of latrines, inadequate sanitation and upstream contamination of interconnected water sources. Also, DOH/WHO are predicting a significant risk of Dengue/Chickengunya (although the current situation is largely under control) for the upcoming rainy season due to existing environmental risk factors like storm debris and ponding water. Scenario/ Risk Analysis The hazard covered in this plan is a tropical storm or typhoon of moderate intensity which most likely will originate from the Western Pacific Ocean moving to the eastern coast of Region VIII. This will be accompanied by heavy rain and/or strong winds which will trigger flooding, landslide and storm surges. The impact of the wind will depend on the meteorological conditions that are categorized by PAGASA into 4 storm signals. 1 Based on historical data from PAGASA, Region VIII is particularly vulnerable from June to September to tropical cyclones and to typhoons during the November/December period. Consultations with Government partners in the region indicate that the municipalities highlighted in the map below are likely to face a highest risk of storm surge, flooding and/or landslides. The wind may bring moderate to heavy damage to the exposed communities especially along the eastern coast, which is also most susceptible to storm surge due to exposure to the Pacific Ocean Coastline. Some hilly and mountainous areas are also prone to landslides due to loose soil which is aggravated by prolonged rains. The hazard mapping of these areas is still on-going and the maps will be updated once the mapping process is completed. Humanitarian partners response will be in one or more of the identified municipalities. 1 For Storm signal #1, tropical cyclone winds of 30 km/h (19 mph) to 60 km/h (37 mph) are expected within the next 36 hours. This may damage houses of very light materials and may be partially unroofed. Unless this warning signal is upgraded during the entire existence of the tropical cyclone, only very light or no damage at all may be sustained by the exposed communities. For Storm signal #2, tropical cyclone winds of 60 km/h (37 mph) to 100 km/h (62 mph) are expected within the next 24 hours. The wind may bring light to moderate damage to the exposed communities. Large number of nipa and cogon houses may be partially or totally unroofed and some galvanized iron roofing may be peeled off. For Storm signal #3, tropical cyclone winds of 100 km/h (62 mph) to 185 km/h (115 mph) are expected within the next 18 hours. Moderate to heavy damage may be experienced, particularly in the agricultural and industrial sectors. Majority of all nipa and cogon houses may be unroofed or destroyed and there may be considerable damage to structures of light to medium construction. There may be widespread disruption of electrical power and communication services. For Storm signal #4, tropical cyclone winds of greater than 185 km/h (115 mph) are expected within 12 hours. Most residential and institutional buildings of mixed construction may be severely damaged. Electrical power distribution and communication services may be severely disrupted. In the overall, damage to affected communities can be very heavy 2 P a g e

5 Potential Humanitarian Consequences Apart from the loss of human life, the main immediate consequences of a typhoon/storm surges and floods are the destruction of houses and crops, damages to infrastructure (which can lead to inaccessibility to basic services, e.g. health clinics and schools) internal displacement, separation of children from caregivers and possible trauma and psychological distress. In particular, the water and sanitation sector will be affected because of a likely disruption to existing water distribution systems and sanitation infrastructure. Accessible water is normally contaminated by debris, chemicals, raw 3 P a g e

6 sewage (from destroyed sewage systems) or even decomposing animal and human bodies, which easily leads to outbreak of diseases. Planning assumptions For humanitarian partners to respond as envisaged in this plan, it is assumed that they will not be adversely affected by the disaster to an extent that requires pre-disaster evacuation. Even a low category typhoon accompanied by immense rain and strong gusts of wind can significantly damage repaired houses especially temporary shelters including the 200,000 makeshift houses in Haiyan affected areas. Bunkhouses are also vulnerable to flooding as some of them are located in unsafe areas, with poor drainage and sanitation facilities. The debris from destroyed structures may block the main roads that will impede the accelerated delivery of food, water and other necessities to affected population. This may instigate looting for survival when much needed relief assistance is delayed. Currently identified as the most vulnerable are families living in spontaneous settlements, primarily in coastal areas and those living in tents across the region. Also at risk of flooding are those living in bunkhouses (over 5,000 families) in sites indicated in the table below. Currently, there are 62 active displacement sites across Region VIII which are in Guiuan (40), Tacloban (20) and Ormoc (2). These comprise of 48 transitional sites, 12 tent cities and 2 ECs. According to a recent assessment report of IOM on the ECs in Eastern Samar, locations of the ECs along the coastal barangays are below elevation from the highway and are susceptible to flooding/high tide. Storms and heavy rains will also cause serious disruption of WASH facilities in these locations as identified by CCCM cluster. Municipality No. of Families No. of Persons Tacloban 2,330 10,262 Ormoc 649 2,793 Tanauan 413 1,714 Hernani 388 1,961 Basey 345 1,628 Guiuan 344 1,598 Palo 297 1,408 Marabut Balangkayan Salcedo Borongan Maydolong Mercedes San Isidro Total 5,048 22,683 Table 1: Number of most vulnerable living in Bunkhouses, Evacuation Centres and Tent City) people in Region 8 Damage to current dwelling structures would result in the utilization of still existing schools, tents, churches, barangay halls and gymnasiums as designated temporary evacuation centres by the respective Local Government Units (LGUs). This will disrupt learning. After some time, it is anticipated that evacuees in schools will be transferred to tents (camps) and temporary houses so that classes can resume. Others will stay with host families (relatives/friends) or return to their own houses. 4 P a g e

7 The impact of strong winds and flooding may cause injuries or fatalities to men, women and the most vulnerable such as children, the elderly, 219 People with Disabilities (PWDs) in displacement sites and the indigenous people living in the coastal (i.e. Bajaus in Isabel and Bato, Leyte) and mountainous (i.e. Mamanwas in Biliran) areas. The impact would be greater on those living in geographically isolated and disadvantaged areas (GIDA) that do not have access to safe ECs. The disaster would also increase the risk of water borne and other diseases such as diarrhoea and dengue. Damage to power lines may affect emergency medical and other services especially in facilities without back-up generators. Internally Displaced People (IDPs) will face protection risks by living in congested ECs without proper lighting and in makeshift dwellings without partition and proper roofing. The lack of electricity is also likely to affect the communication between the Government at various levels and the affected people. Most of the affected communities get information through cell phones, radio, televisions, and social media. This is likely to be disrupted due to limited electricity supply following the disaster. Basic health care will remain available but certain essential drugs may be unavailable in some locations. Aggravating factors include damage to water systems, sanitation and health facilities. Protection of IDPs is a concern as a high proportion of men and women, as well as children who are already vulnerable as described above may be in need of psychosocial support and increased protection from the negative impact of the disaster. Security across the region is not anticipated to pose operational constraints, with crime and politically-motivated violence remaining at negligible levels. Isolated cases of crime could be related to genuine need for basic food and shelter items. Capacity Analysis of Local Government Units (LGUs) Consultations with LGUs across the region indicate that the resources of the local government would not suffice to provide for all the affected population as most of the 5 per cent Disaster Risk Reduction and Management (DRRM) fund has been exhausted during the Yolanda response. According to most LGUs, the areas where they are weakest and therefore prioritise as in need of most support include the following: Preparedness Plans - Limited or no updated preparedness plans available. Evacuation centers - Insufficient safe ECs (70-90 per cent of ECs were damaged and very few have been repaired) with limited access to WASH facilities and food stocks. Capacity and staffing municipal staff/teams and capacities exist but need training, with some requiring search and rescue equipment. Potential use of PNP/AFP anticipated. Logistics limited vehicles for evacuation and limited heavy equipment capacity for road clearance. Heavy equipment for debris clearance needed. Military assets e.g. helicopters will be needed to airdrop assistance in isolated areas with local guidance. Communication and coordination limited access to radio, no access to satellite phones; communication disruption is expected. Stocks and funds Some LGUs have MoA with the National Food Authority (NFA) for food supplies. However, the location of NFA warehouses is an issue for some LGUs. Stockpiles of food exist in some locations but delays of up to two weeks are expected in some areas. Food and NFI Stocks in one LGU may not be easily accessed in another. 5 P a g e

8 First-responder Government and CBO capacity exists in many municipalities and Barangays, with strong early warning and DRR initiatives in place. Humanitarian actors that are still present in the region will be used to complement these efforts. Currently, there are 150 UN and I/NGOs partners in the region that are ready to support the initial response. The available capacity of the Korean Military and those of PP14 partners especially for heavy road clearance and logistic support if needed will be used within Palo, Tanauan, Tolosa, Dulag and Tacloban Municipalities. If requirement is beyond these areas within Region VIII, engagement at the national level for the facilitation of emergency support by the military contingents in the affected areas shall be explored. A review of all available capacity in the region and in other parts of the country including staff and stocks is on-going. Advocacy on areas where support is required in advance will be stepped up once this process is completed. Engagement with Government counterparts to strengthen existing mechanisms is on-going. For example, CCCM, trainings for relevant stakeholders are incorporated with DRR components and contingency planning workshops at Barangay level. CCCM is also in the process of supporting the Government to identify and map out safe evacuation centres in certain LGUs that can be used in the event of a disaster. Shelter Cluster s 8 key messages posters have been translated in to local languages and work with Communication with Communities working group is in progress to support communities preparedness. Additionally the Shelter Cluster s Recovery Guidelines include guidance on emergency shelter programmes which complement the more detailed emergency technical guidelines so as to ensure equitability in response and pre-positioned stock. The WASH cluster has already identified the focal points for a number of municipalities who will be the entry points for the coordination of the disaster response in WASH. For Nutrition cluster, the Regional NNC, UNICEF and cluster partners have allocated and prepositioned enough nutrition supplies and commodities for Region VIII, good for at least six months. The Education cluster will work to accelerate repair/reinforcement of damaged classrooms. Protection cluster is prepositioning NFIs such as women/child-friendly space tents and kits and protection relief items in strategic locations. Appropriate protection messages in local languages has also been distributed and pre-positioned. Triggers This plan shall be operationalized when: Before disaster: On Storm Signal #2, tropical cyclone winds of 60 km/h (37 mph) to 100 km/h (62 mph) expected within next 48 hours. After the disaster: The Government of the Philippines requests international assistance. The minimum number of affected families reaches 10,000 concentrated in 1-3 municipalities. 6 P a g e

9 Operational Constraints With heavy rains and flooding, some roads will become impassable, further isolating remote communities (please refer to barangays with access challenges map). This will hamper access of humanitarian workers to the affected areas and may affect the timeliness of humanitarian interventions. Damage to public utilities, electric posts and communication lines including landlines, may slow down communication and provision of required services. Due to shortage of evacuation centres, affected people will be scattered, some living in host families, thus widening areas where assistance needs to be provided. Congestion in ports could pose a constraint if relief goods of large scale are needed. Similarly, if severe weather remains for a protracted period, shipping routes may become temporarily impassable. Planned Response Strategy Coordination The regional level Humanitarian Team composed of UN agencies, NGOs and the Red Cross & Red Crescent Movement is in place and will be used to coordinate the response. In addition, 7 out of the 11 clusters that were activated in response to Typhoon Haiyan namely WASH, Shelter, CCCM, Protection, FSAC, Education and Health, are still active and will be used to coordinate the response. Nutrition cluster, though just handed over co-lead functions to the Government but support if needed will be availed through UNICEF. The Office of Civil Defence (OCD) remains the main counterpart for regional level coordination of Humanitarian assistance and will lead the process on the Government side. The humanitarian community shall also work very closely with DSWD for the response and if circumstance require, directly with the Affected LGU and other disaster response counterparts such as the Philippine Red Cross and the deployed Armed Forces of the Philippines (AFP) and Philippine National Police. 7 P a g e

10 Response priorities Before disaster (from the moment an early warning has been received) Test SOPs Review of cluster plans Prepare mobilization of assistance Review of capacity to respond (staff) Stocks review Know figures for pre-evacuation and locations Test CwC/AAP preparedness mechanism Disseminate relevant protection and other messages Review security plans Meeting with regional HCT After the disaster: A rapid Inter- agency needs assessment using the agreed format shall be conducted as soon as a request for support is received from the Government and the circumstances permit. Based on the identified needs, the humanitarian actors will work closely to complement Government response efforts and to fill in identified gaps in the Government led response. Provision of immediate life-saving assistance / activities. Relief response priorities Food Provision of food. WASH Safe water, hygiene education and temporary sanitation facilities. Sensitize on behavior practices related to water, sanitation and hygiene. Education Provide temporary learning spaces to enable continuation of education. Provide safe spaces for recreation and psychosocial support. School feeding programme in affected areas is sustained during the emergency situation. Health Facilitate access to basic health services in the affected areas. Provide immediate treatment to the injured and those in need of medical support. Protection Provide psychosocial care and support to traumatised children and adults. Care and well-being ensured of children displaced and/or separated from caregivers as a result of the emergency. Conduct family tracing and reunification (FTR) for children who are unaccompanied and separated. Establish measures for prevention of sexual and economic abuse and exploitation of most vulnerable especially children and women. 8 P a g e

11 Nutrition Provision of supplementary feeding for women and children < 5 to prevent acute severe malnutrition. Shelter Provide emergency life-saving shelters with NFIs support solution. CCCM Support the government in implementing pre-emptive evacuation plan and liaise with other clusters on provision of assistance to displaced population. Coordination Activation of clusters and provision of coordination support to OCD and Government line counterparts. Logistics and Emergency Tele Communication (ETC) As necessary Cross-cutting issues A gender sensitive approach will be used during the needs assessment upon activation of this plan. An inter-agency assessment and follow up assistance will consider the specific needs and capacities of different age and gender groups. Tools and approaches used by assessment teams have already been developed taking all gender considerations into account. The Protection Cluster response strategy has also taken into account all the necessary gender dimensions. If the disaster requires substantial environmental issues to be addressed, capacity will be sourced from outside the region as the humanitarians currently do not have enough capacity to address environmental issues. Accountability to Affected Populations (AAP) offers a people-centred and rights-based framework linking many of the cross-cutting issues. Communicating with Communities (CwC) is concerned with two-way communication with affected communities about available services and aid. Both AAP and CwC will be used as an inter-cluster service to support the response as outlined in their detailed plan annexed to this plan. Recommendations Based on the existing capacities of the humanitarian partners and the preparedness gap consultation with some municipalities in Region VIII, the following are recommended: Stock piling of emergency latrine slabs/toilet bowls/portables for support to evacuation centers (specific details to be provided by WASH cluster). Stockpiling of 8,000 units of emergency lights/solar lanterns (specific details to be provided by Protection cluster). Stockpiling of 5,000 emergency non-food items such as blankets and mats. Conduct simulation to test the plan. Rehabilitation of evacuation centres and communication with communities on those evacuation centres which should not be used owing to structural damage and alternatives that can be sought 9 P a g e

12 ANNEXES Annex I - Cluster Response Plans 1. Cluster partners Camp Coordination Camp Management Cluster Preparedness and Response Plan The Camp Coordination Camp Management (CCCM) cluster co-leads are the Department of Social Welfare and Development (DSWD) and International Organisation for Migration (IOM). These two organisations, along with Local Government Units (LGUs) have been the most active partners in the cluster. Other partners for Site Management have previously included: IEDA, INTERSOS and IDR. 2. Overall objective CCCM cluster s overall objective is to ensure the delivery of lifesaving humanitarian assistance for the displaced population as well as supporting voluntary, dignified, and sustainable return for the majority of the population. The CCCM cluster objective is to also advocate that durable solutions be found for those facing extended displacement. 3. Specific objectives The immediate specific objectives: 1. Identify active displacement sites and establish coordination and management structure in collaboration with DSWD, LGUs and other key stakeholders to ensure adequate assistance and protection to displaced population. 2. Provide site managers and IDPs leaders support in site management, information management and coordination. Ensure registration and master list with segregation for gender, age, and disability. Roll out of Displacement Tracking Matrix (DTM) in critically affected areas. 3. Ensure living conditions in evacuation centres, spontaneous settlements and other temporary settlements are rapidly improved through coordinated assistance from various service providers as well as other clusters. 4. Provide rapid capacity building support to site managers to ensure awareness of CCCM principles, including minimum standards, protection and assistance, as well as coordination and management. 5. Facilitation of voluntary, safe, dignified and sustainable return where possible. Link displaced population seeking to return with organizations providing services to ensure sustainable return. Provide support to site management agencies to ensure that site decommissioning and closure plans are in place. 6. Consolidation of sites accommodating longer term IDPs while advocating for dignified and durable solutions to prevent protracted displacement. 10 P a g e

13 4. Cluster Context and Risk Analysis Six months after Yolanda and a portion of the population are still in various stages of displacement. Currently identified as the most vulnerable are families living in spontaneous settlements and those living in tents (3,096 families/13,867 persons identified across the region as of 8 th June). Municipality or City Families Persons Guiuan (E. Samar) Tanauan (Leyte) 776 3,473 Tacloban (Leyte) 2,210 9,896 Total 3,096 13,867 Families living in makeshift shelters along coastal areas will also be at high risk of displacement when faced with bad weather. These families are likely to be included into the evacuation plan. Joint DSWD-IOM Validation process is on-going for both of these vulnerable groups to better target the families for tent upgrade. These first 2 groups are commonly included into the city s and municipalities evacuation planning. However, further displacement could also be see in other vulnerable groups: Families remaining in evacuation centres, both in schools and private buildings, are at risk of being evicted unless temporary shelter solution can be found elsewhere. Evicted families are likely to return to squatting in unsafe areas. Also at the risk of flooding are those living in bunkhouses (close to 5,000 families at full capacity). Storms and heavy rains can also cause serious disruption for WASH facilities that have been identified as faulty. Additionally, families who have moved further away from their place of origin in transitional and permanent sites, should there continue to be no sustainable livelihood support and incentives, may return to danger areas and become additional, unaccounted-for caseload. Assessments in Easter Samar on condition of existing buildings designated as ECs have shown serious shortfall of safe and suitable ECs should the need arise in the near future. Similar assessments are planned for Leyte and Samar in the coming days. 5. Cluster strategy For families still living in tents, evacuation plans are put into place to ensure timely evacuation when needed. ECs have been identified in collaboration with the city to accommodate these families. On-going CCCM trainings for relevant stakeholders are incorporated with DRR components and contingency planning workshop at barangay level. 11 P a g e

14 The cluster continues to advocate for and coordinate support with shelter partners to families who could return to place of origin. Temporary solutions are being sought for families still living in evacuation centres. Works on bunkhouse site improvement have been on-going to improve common facilities especially in drainage and safe cooking areas. 6. Emergency response Activities By whom when Activation of CCCM Cluster and mobilise surge capacity as needed, conduct coordination meetings and liaise with other clusters on provision of assistance to displaced population. Support the government in implementing pre-emptive evacuation plan (Tacloban) CCCM Cluster Wk. 1 CCCM Cluster, LGU, DSWD Roll out of Displacement Tracking Matrix, identification of new/additional displacement sites CCCM Cluster Wk. 1-2 Development of emergency response strategy, establishing targets and priority areas CCCM Cluster Wk. 1-2 Basic CCCM training for Camp Managers and support deployment of CMs CCCM, cluster partners, LGUs, DSWD, Wk. 0 Wk.1 4 IDP Committee Orientation and IDP leader training Wk Operational constraints Few humanitarian partners to participate in site management roles during emergency response. Availability of suitable land for temporary settlement sites. Faulty bunkhouses latrines construction will be costly to correct, and may overflow in prolonged and heavy rainfall. 8. Preparedness and capacity-building activities Activities By whom By when CCCM Training for DSWD, CSWD and MSWDO IOM/DSWD On-going DILG / LGU ToT mainstreaming CCCM in DRR at Brgy. Level (Tacloban LDRRMC) IOM/DILG June 2014 Assessments of Evacuation Centres CCCM partners July 2014 Disaster Preparedness for IDPs IOM Planned Fire drills for IDPs IOM/DSWD/Bureau of Fire Completed Tacloban tent cities evacuation plan CCCM/City Completed Site improvement work for bunkhouses and tent upgrade for brgy. 88 / 89 CCCM, WASH and Shelter partners June 2014 Advocate for more durable solutions to be found and reduce number of families staying in tents and ECs CCCM cluster On-going Information Campaign for all existing displacement sites around DRR, Preparedness and Prevention IOM On-going 9. Requirements list 12 P a g e

15 Staff/personnel 20 Camp management support staff 10 Senior CMSS 10 new hired local staff Material (e.g. contingency stocks) NFIs Shelter grade tarps with tie wire 5,000 kits on stockpile Family kits (cooking utensils, sleeping mat and blanket) 3,000 for procurement Solar lamps 2,000 units for procurement Financial 300,000 USD 13 P a g e

16 1. Cluster partners Food Security and Agriculture Cluster Preparedness and Response Plan WFP, DSWD.. 2. Overall objective To provide timely and quality life-saving assistance to 10,000 affected households (male, female and child headed) so as to improve access to food; Provide seasonally appropriate (agriculture and fisheries) livelihood inputs/assets to affected households and prevent further deterioration and/or restoring households productive capacity; restore small scale community assets especially those which are critical to improve access to markets (e.g. farm to market roads) and agriculture productivity (e.g. irrigation canals, embankments, post-harvest facilities) 3. Specific objectives Provide food assistance, 2100 kcal per person per day, to affected households Timely provision of fisheries and agricultural inputs/assets to enable immediate resumption of normal livelihoods and prevent further deterioration of the food security situation and negative coping mechanisms of affected households 4. Cluster Context and Risk Analysis Overall, the Philippine s economy is highly dependent on agriculture (crops, poultry and livestock, fisheries and forest products). Typhoon Haiyan negatively affected these livelihoods including in region 8 and most of these are still to fully recover. The damages report (see table 1) indicates that there was extensive damage to agriculture, particularly to crop production and fisheries, and agricultural infrastructure. Notably Region VIII is reported as the second coconut producing region in the country. Based on the MIRA results, the coastal areas of Eastern Visayas and the Western coastlines of Samar and Leyte recorded the highest proportion of severely food insecure households. Poverty incidence in Region 8 is reported at 39.7 percent2. While not yet fully quantified, there have been extensive damages to small scale agriculture infrastructure. Table 1. Damage to agriculture by sector includes partial and completely damaged areas and assets Region COCONUT RICE FISHERIES Trees Area (ha) Area (ha) Volume (mt) Boat Damaged VIII 33,944, ,444 29,984 34,221 18, Sea weed farm (ha) P a g e

17 In responding to the current needs as well as undertaking preparedness activities, there are several contextual issues which need to be taken into account. Land ownership and insecure tenure status remain critical challenges; high prices of farm inputs; high degree of indebtedness of small farmers that make them more vulnerable; many fishing communities are situated public foreshore areas. Fishing communities by economic necessity live close to the seashore, the poorest of which live in informal settlements. Overfishing of existing stocks remains a serious risk. The reported baseline is of declining municipal fisheries production in the past years and the dominance of lesser species as well as juvenile sizes in the catch composition of small-scale fisheries also indicate that the sustainable yield levels in municipal waters may have been reached. The Philippines Government remain pivotal in both preparedness and response. The ability of line departments, especially the Department of Agriculture, Department of Industry and Trade as well as the National Economic Development Authority to carry out quick damages estimates has always provided a basis for partners to plan for the immediate response. DSWD list of 4Ps beneficiaries is another tool readily available to identify most at risk populations as well as potential beneficiaries whenever a disaster hits. 5. Cluster strategy Continued implementation of ongoing activities, which are geared towards improving livelihoods of vulnerable fisherfolks, small scale coconut farmers and other food insecure groups including the elderly, women and children; Continue to monitor and coordinated ongoing responses to reduce vulnerability, build resilience and ensure sustainability-particular attention is to avoiding adverse effects, such as over-fishing which could result from an oversupply of fishing boats and equipment; Continually strengthen the activities of the coconut technical working group (co-led by Philippine Coconut Authority and FAO) and the Fisheries working groups (co-led by FAO and the Bureau of Fisheries and Aquatic Resources) all which provide technical guidance, share best practices, and coordinate partner activities to avoid gaps and overlaps. Stockpiling of food commodities in strategic locations that can easily be mobilized and utilized during disaster Mapping of markets as to its functionality particularly availability of primary food commodities for the families Standby agreement with the National Food Authority for the immediate withdrawal of rice for emergency response 6. Emergency response Activities By whom By when Carry out a rapid needs assessment on the damages and needs including review of available estimates from the Government Departments; FSAC partners with leadership of WFP, FAO, DSWD and DA With 1 week Provision of improved access to food via food, cash or vouchers; FSAC partners Starting on day 2 Implement cash/food assets activities; FSAC partners Starting week 5 Provision of seeds packages; FSAC partners Depends on the timing of the disaster Support affected households build alternative livelihoods through intercropping, crop diversification, and livestock-/poultry-raising activities; Support affected fisherfolks with assets restoration (boats, fishing gears), mariculture and post-harvest especially women FSAC partners Depends on the timing of the disaster. However, in general starting one month after the disaster FSAC partners Starting 2 weeks after the disaster 15 P a g e

18 7. Operational constraints Destruction of infrastructure such as roads and bridges will pose a challenge to the identification and supply of inputs to the affected population. Damages to infrastructure will also negatively impact on the mobility of humanitarian workers. Mobilization of partners and donors could hamper the immediate response as required. 8. Preparedness and capacity-building activities Activities By whom By when Mapping of current partner presence and capacity including prepositioning arrangements; FSAC cluster Ongoing Stockpiling of food commodities in strategic locations that can easily be mobilized and utilized during disaster FSAC partners As soon as early warning indicate the likelihood of a disaster Mapping of markets as to its functionality particularly availability of primary food commodities for the families FSAC partners Starting 2 days after the disaster Standby agreement with the National Food Authority for the immediate withdrawal of rice for emergency response WFP Ongoing 9. Requirements list Staff/personnel There will be need to complement existing staff especially in areas of logistics, needs assessment and distribution and distribution monitoring. In terms of the FSAC additional staff for information management will be required. Material (e.g. contingency stocks) For the immediate response the following will be required; food stocks, seeds (depending on the timing of the disaster). Whenever possible (considering costs effectiveness, availability etc), local procurement of stocks especially food will be prioritised. Other items related to assets restoration for fisherfolks and support to small scale coconut farmers with intercropping (livelihood diversification) will be required starting around a week after the disaster. Financial Above material and staffing requirements will need additional resources. Pooled funding mechanism will be the most flexible and timely. Other partners may use internal advance financing facilities. 16 P a g e

19 Logistics Cluster Preparedness and Response Plan 1. Cluster partners UN Agencies, International and National NGOs, DSWD, and other relevant Government counterparts with in the Republic of the Philippines. 2. Overall objective To ensure a coordinated and effective logistics response to a future disaster in Republic of the Philippines. To provide a comprehensive Logistics support structure that encompasses and offer support and services where clearly identifiable gaps identified in the Rapid Assessment. 3. Specific objectives Operations GLCSC Logisticians act as the focal point at the global level for Logistics Cluster operations, provide a concentration of logistics expertise, and regularly deploy in support of on-going activities or in response to sudden onset emergencies. GLCSC Logisticians support the activities of the Logistics Cluster by; representing the Logistics Cluster in the Field, facilitating coordination between humanitarian actors during emergencies, designing and managing logistics cluster activities, supporting deployed field staff and offering specific logistical support to specialized agencies. Coordination A central focus of the GLCSC is to act as a liaison between humanitarian actors, where logistics operations are concerned. To that end GLCSC staff: organize and participate in a variety of interorganizational forums, prepare and disseminate regular updates on Logistics Cluster activities to partner organizations, and participate in a variety of specialized working groups. 4. Cluster strategy To ensure availability of required logistics equipment and ancillary support services to support cluster activities and the overall Humanitarian initiatives working in coordination with the delegated authorities within the government organizations of the Republic of the Philippines. Maintain an inventory of items that are required at the commencement of an Emergency in the WFP Ware house at Cebu, supported by the Humanitarian Response and Depots. Support the requirements for emergency support items from the Humanitarian Response ( depots) Depots. Identify essential and specialized staffing needs and deploy from the Word Food Programme Emergency Roster and Strategic Standby Partners. 17 P a g e

20 5. Emergency response Activities By whom By when Provision of the arrangement of transport of multiple modes of transport that will include but not be limited to air, sea and road, for the delivery of relief items to beneficiaries and humanitarian organizations in the areas identified, where gap exists. Logistics Cluster Requests Service Forms through Request Provision of warehouse space for storage needs of humanitarian community through: Existing warehouse space based on LCA data. Leasing of additional warehouses as required from the commercial sector. Erection of Mobile Storage Units (MSUs) using Logistics Cluster coordination and to position suitable equipment from the World Wide Humanitarian Response Depot (HRD) stocks and Cebu. Provide emergency equipment comprising of MSUs, pallets, cargo handling equipment and generators from the warehouse situated In Cebu, Strategic partners and HRD. Assess and establish a list of warehouse availability in the region List Road Haulage organizations operating within the region, based on the size of the fleet, the capacity and configuration of the equipment available. Mobilization of available assets to support the delivery of relief items, or access to the affected areas through the mobilization of air, road sea and air forces or combinations thereof Logistics Cluster Logistics Cluster Requests Service Forms Requests Service Forms through Request through Request Provide information management and mapping services to support decision-making by the humanitarian community (including Situation Reports, Minutes, Bulletins, and Road Network Maps etc.). Logistics Cluster Requests Service Forms through Request Establish coordination and distribution hubs to cover all of the areas affected by a natural disaster or calamity. Conduct regular coordination meetings with humanitarian partners and government counterparts in affected areas (after the creation of Clusters) to share information on logistics bottlenecks, solutions,, identify the needs of the humanitarian community, through collaborate decision-making Logistics Cluster. Logistics Cluster Coordinator As required and link to the Rapid Assessment Teams findings. On a Needs basis initially daily. 6. Operational constraints Delayed contingency planning at all levels. Initial, quality communications (see ETC). Possible delays to the deployment of staff. Delays to the importation of relief items either at ports, airport or airports due formalities and processes. Offtake from air and Ships side and delivery to beneficiaries. In some instance, limited storage facilities. Documentation flows to triggers Customs formalities. Access constraints due to damage to the Infrastucture, Ports, roads, bridges and airports Available Food and Potable water for victims/beneficiaries. Initially, limited utilities available. Sustainable fuel flows ( Diesel, petrol and aviation fuel ) 18 P a g e

21 7. On re-activation of the Logistics Cluster The Logistics cluster will provide Logistics support to the humanitarian community and upon official requests where identified and critical logistics deficiencies may exist. The Logistics cluster will be responsible for providing Standard Operating Procedures (SOPs), Concept of Operations (CONOPs), and other necessary guidelines for an effective Logistics Response action. The Logistics cluster will assist in the delivery and storage of relief items for other agencies, INGOs, NGOs and government counterparts upon request or coordinate service providers to the meet the humanitarian and government counterparts needs. The Logistics Cluster strives to develop means and processes intended to improve the capacity, efficiency, and effectiveness of logistics response to emergencies. The Logistics methodologies represent the combined expertise of all Logistics Cluster partners, and are made available for the benefit of the humanitarian community via the Logistics Cluster Website. 19 P a g e

22 Nutrition Cluster Preparedness and Response Plan The Nutrition Cluster EPRP is based on the National-level Recommended Nutrition Cluster Response Plan, otherwise known as the Minimum Service Package for Nutrition (in Emergencies). 1. Cluster partners Department of Health (DOH) National Nutrition Council (NNC) DOST-Food and Nutrition Research Institute Department of Social Welfare and Development (DSWD) Department of Interior and Local Government (DILG) Department of Education (DepED) Commission on Higher Education (CHED) Local Government Units (LGU) United Nations Children s Fund (UNICEF) World Food Program (WFP) World Health Organization (WHO) Action Contra La Faim (ACF) Health Organisation of Mindanao (HoM) Save the Children Samaritans Purse World Vision International Medical Corps (IMC) Plan International Medecins Sans Frontieres (MSF) International Committee of the Red Cross (ICRC) Philippine Red Cross (PRC) Helen Keller International (HKI) 2. Overall objective To ensure a predictable, timely, coordinated and effective nutrition response to all disaster affected populations to prevent the worsening of nutritional status of vulnerable groups and minimize preventable deaths 3. Specific objectives 1. Strengthen nutrition information and surveillance systems for improved monitoring as well as decisionmaking and timely response. 2. Provide immediate and sustained support for the protection, support and promotion of optimal and appropriate infant and young child feeding practices (breastfeeding and complementary feeding for children 0-23 months), 3. Provide nutritional support and treatment for malnourished children under five (U5) and pregnant and lactating women (PLW) among the affected population through community-based and facility-based programmes. 4. Ensure access to programmes that prevent and control micronutrient deficiencies (Anaemia, Vit A and other micronutrient deficiencies) of vulnerable populations (children aged between 6-59 months and PLW). 5. Strengthen coordination mechanisms, partnerships, and resource sharing and mobilization to facilitate effective and timely response. 6. Strengthen the capacity of government and partners to prepare for, respond to, and mitigate nutrition emergencies and initiate integration of nutrition interventions into primary health care 20 P a g e

23 4. Cluster Context and Risk Analysis The post-yolanda acute malnutrition rates in the affected regions are within the acceptable levels (<5%), however the chronic malnutrition rates are high (above the global threshold that identifies the rate as high ), with more than one in every three children being stunted (30.7%). One in two children aged 6-11 months suffer from anaemia, as do two in five pregnant women and almost one in three lactating women 3 14% of infants never breastfed and this poses high risk on their health and development, and more than 40% have been given infant formula, with no assurance of appropriate hygienic preparation and safe water.. Based on the SMART survey findings, if an emergency occurs this typhoon season in the Yolanda affected municipalities across three regions, more than 3,000 children could require treatment for severe acute malnutrition (SAM) and up to 20,000 children treatment for moderate acute malnutrition (MAM). Aggravating factors including damage to water systems, sanitation and health facilities, and the impact on livelihood and food security will contribute to increased levels of acute malnutrition and micronutrient deficiencies. Furthermore, the high anaemia prevalence in pregnant and lactating women and children coupled with the potential worsening in food security will likely exacerbate the already high levels of chronic malnutrition Cluster strategy The Regional Nutrition Cluster will officially deactivate June 01, but key cluster functions will continue under the lead of the National Nutrition Council as per DOH Department Personnel Order A. Prior to deactivation, the Cluster will: a) Ensure that current Nutrition Cluster activities are well coordinated, and that Cluster Partners receive the support required. b) Ensure deployment/mobilization of skilled breastfeeding support groups. c) Ensure that Infant and Young Child Feeding IEC materials, anthropometric materials, IYCF forms, mother baby-friendly tents and other essential-nutrition supplies are distributed to priority LGUs. d) Ensure that all basic services are reaching out to the priority populations e) Ensure that Nutrition Cluster responsibilities and activities are handed back to government counterparts and sustained In addition to the above, the Regional NNC, UNICEF and cluster partners have allocated and prepositioned enough nutrition supplies and commodities for Regions 6, 7 and 8 good for at least 6 months. These supplies can be easily distributed to areas expected to be affected. Lastly, the Nutrition Cluster has also strengthened the community-based nutrition surveillance and monitoring system that allows the reporting of nutrition in emergencies activities. The information gathered by this system can easily be used for planning and decision-making to ensure timely and effective response. 3 FNRI Department of Health (2014) Summary findings of Nutrition Survey Using SMART methods For Typhoon Yolanda affected areas of Regions VI, VII and VIII The Philippines - February-March P a g e