AFRICAN DEVELOPMENT BANK

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1 AFRICAN DEVELOPMENT BANK SUDAN PROPOSAL FOR EMERGENCY ASSISTANCE GRANT OF USD MILLION RELATED TO THE FLOODS EXPERIENCED IN THE BLUE AND WHITE NILE STATES OREB DEPARTMENT June 203

2 ACRONYMS TABLE OF CONTENTS i. BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE.... Background The Flood Emergency Crisis....2 Reactions by Government and International Community JUSTIFICATION FOR THE EMERGENCY ASSISTANCE PROJECT OBJECTIVES THE PROPOSED EMERGENCY HUMANITARIAN ASSISTANCE IMPLEMENTATION ARRANGEMENTS IMPLEMENTATION SCHEDULE COST AND FINANCING PROCUREMENT OF GOODS AND SERVICES DISBURSEMENT REPORTING, SUPERVISION AND AUDITING COMPLIANCE WITH BANK POLICIES CONCLUSION... 4 ANNEX : Proposed Procurement Arrangements (List of Contracts through NCB/Shopping) ANNEX II : Official Request by the Government

3 ACRONYMS ADB BNS GOS HAC OCHA SMA UNICEF UN WHO WNS African Development Bank Blue Nile State Government of Sudan Humanitarian Aid Commission Office for the Coordination of Humanitarian Affairs Sudan Meteorological Authority United National International Children s Education Fund (UNICEF) United Nations World Health Organisation White Nile State i

4 KEY ACTIVITIES OUTPUTS OUTCOMES IMPACT LOGICAL FRAMEWORK: EMERGENCY ASSISTANCE RELATED TO THE FLOODS EXPERIENCED IN THE BLUE NILE AND WHITE NILE STATES IN SUDAN RESULTS CHAIN PERFORMANCE INDICATORS MEANS OF VERIFICATION RISK/MITIGATION MEASURES Indicator Baseline Target Normalcy restored in the flood affected schools. School attendance. Current school enrolment rate of below 40% restored to preflood conditions Enrollment of School restored back to pre-flood conditions. Oxfam, World Health Organisation (WHO), UNICEF and local NGO reports. Reduction in the risk of poor sanitation related diseases among affected school pupils. Reduction in the risk of low school attendance rate and continuity of structured school calendar. Component : Teaching conditions improved. Component 2: Affected school and classroom structures repaired Component 3: Sanitation improved within affected school premises. Number of deaths related to waterborne diseases and dysentery. Enrolment in affected school Quantity of teaching material supplied. Number of schools completely restored and classrooms reconditioned. Number of latrines constructed. Current level of 6 deaths zero deaths,800 pupils. 50 box of chalk; 500 notebooks 250 textbooks 5 schools rehabilitated and 50 classrooms reconditioned. 5 Latrines constructed Health reports by WHO and local NGO s. Government, UNICEF and local NGO s reports. Report produced by WHO and local NGO s Report produced by UNICEF and Local NGO s Report produced by UNICEF and Local NGO s Risk: Further deaths and sickness as a result of spread of water-borne diseases Mitigation: Quick and wellcoordinated action Risk: Delay in mobilization of construction teams Mitigation: Quick and wellcoordinated action Risk: Delay in procurement activities Mitigation: The experience and capacity from the ongoing Institutional Capacity Building Project, the previous Emergency Assistance to Khartoum and training will ensure timely procurement. Activity : Civil Works for the repair of schools and classrooms Activity 2: Bring normalcy to the school calendar Activity 3: Providing better health conditions to school children Inputs: Activity : USD 679,000 Activity 2: USD 00,000 Activity 3: USD 22,000 ii

5 BACKGROUND AND JUSTIFICATION FOR EMERGENCY ASSISTANCE. Background The Flood Emergency Crisis.. The Blue and White Nile States of Northern Sudan ((BNS, WNS) are located in the South- Eastern corridor of the country, which is host to over forty different ethnic groups with varied sources of livelihoods. The two states lie within an arid climatic region and normally receive rainfall below the national average. The main economic activity is agriculture and livestock, as well as mineral exploitation which has started to increase recently. Blue Nile State covers an area of 45,844 km 2 and White Nile State 30,4 km 2, giving a land area of about 76,255 km 2 for the two states, and a combined population of 3 million people (Blue Nile.2 million and White Nile.8 million people). According to the Sudan Meteorological Authority (SMA), the country experienced extensive rainfall in 202, the highest on record in the last six years. This rainfall has also intensified and extended way beyond the month of September compared with normal rainy seasons, both in quantity and intensity...2 These excessive rains resulted in flooding which displaced some 48,000 people in the two states, with varying degrees of impact. Government assessments and media reports indicate the initiation of rescue efforts but the floods claimed over 35 lives and thousands of livestock, in addition to destroying massive number of homes, crops and other sources of livelihoods. The associated outbreak of epidemics has also proved catastrophic. Oxfam, for instance, reports that some 6 people have already died of hepatitis E, contracted from drinking contaminated surface water, and there are apprehensions on the part of Government that the figure could rise in the coming months as a number of children have already contracted diarrhea and other water-borne diseases...3 The lack of development and basic infrastructure renders the people of these states extremely vulnerable to artificial and natural disasters, both of which are being experienced in the two states. The lack of access to information makes it difficult to know the severity of the conditions on the ground. The flood waters have submerged houses and property, washed out thousands of hectares of cropland, caused the deaths of thousands of livestock, and a loss of 35 lives. A number of roads have become impassable. The vastness of White and Blue Nile states characterized by flat low-lying terrain significantly increased the risk of flooding from rains but also from surface run-off water from neighboring countries such as Ethiopia and South Sudan. This risk, combined with the prevalence of wobbly traditional mud shelters increased the vulnerability of the population, and the severity of the damage. Thus, the damage to infrastructure, especially houses, is significant as traditional mud structures are not water-resistant. Indeed, some of the people have since been evacuated to area of higher elevation...4 In addition, the continuous restrictions on humanitarian agencies (by armed combatants) and pressure to transition from humanitarian assistance to recovery and development present a risk that the urgent humanitarian and protection related needs will slide into a forgotten crisis situation. This project provides an alternative to humanitarian assistance and its delivery using Government channels increases its chances for success.

6 .2 Reactions by Government and International Community.2. Following the damage assessment by the Government in August 202, along with joint assessment carried out by international organizations within the states, the World Health Organization (WHO) identified needs related to water safety and water pumps supply, sterilization tablets and chlorination of water towers, as well as actions for mother and child health care. The United National International Children s Education Fund (UNICEF), in collaboration with local NGOs, assessed the extent of damage and developed main activities to be carried out related to the restoration of schools, provision of school materials, and dissemination of key messages on life skills and training of teachers. 2. JUSTIFICATION FOR THE EMERGENCY ASSISTANCE 2. The current emergency situation is beyond the capacity of the Government of Sudan (GoS) and its agencies without significant support from the international community. The 202 Humanitarian Working Plan for Sudan (mid-year review) stands at USD.05 billion. By April 203, only USD 59 million had been mobilized, constituting around 49% of the appeal, according to information from UN Office for the Coordination of Humanitarian Affairs (OCHA). Uncertainty remains high about the faith of the severely affected people during the recent floods. 2.2 The devastating effects of the disaster continue to persist. Some,800 school pupils are in makeshift facilities. 5 schools are totally damaged. The emergency requires a rapid response to assist the effected population, i.e., school children primarily to bring normalcy to the school calendar. The Government of Sudan seeks to solicit the African Development Bank s assistance to help restore schools to pre-flooding conditions and as well restore and improve sanitary conditions and control outbreak of diseases on school campuses and subsequently to their homes. The two key areas targeted by the proposed assistance are: (i) halting interruptions in the school calendar and educational programs, and (ii) providing better health conditions to school children. 3. PROJECT OBJECTIVES The main objective of the proposed emergency humanitarian assistance is to meet the urgent and immediate needs of the victims, and to provide essential services to such victims in the two states affected by the flash floods. Specifically, it will entail facilitating the return to normalcy of school infrastructure especially of children aged below 2 (primary schools and below) and providing for health and safety of school children.. In particular, the Bank assistance will help restore schools to preflooding conditions, restore and improve sanitary conditions and control outbreak of diseases on school campuses thus halting interruptions in the school calendar and educational programs. 4. THE PROPOSED EMERGENCY HUMANITARIAN ASSISTANCE 4. The AfDB emergency humanitarian assistance will complement work currently being done by other donors and cover emergency response components, namely: (i) Assist school children return to school to avoid disruptions in the academic calendar; provide health services water treatment and sanitation improvements; (ii) repair existing and affected school classroom structures such as laboratories, electrical cabling, clean water pumps; (iii) furniture refurbishment, equipment reconditioning, replacement of academic materials, (iii) restoration of damaged latrines, and (iv) rescue, removal and cleanup. 2

7 4.2 Amount of the Emergency Humanitarian Assistance: The total estimated amount of Emergency Assistance requested by the Government of Sudan is USD.0 million (One Million US Dollars). 5. IMPLEMENTATION ARRANGEMENTS 5. This project would be implemented by Humanitarian Aid Commission (HAC) which is under the Ministry of Interior. The HAC has experience in implementing similar emergency restoration operations and has local knowledge of the affected population. Other competent agencies such as UNICEF, Oxfam and Plan International, are already on the ground and these would provide information useful for the successful execution of this operation. The HAC, in connection with other public sector affiliates and private contractors possess the technical, organizational capacity and logistical experience to carry out such rapid response emergency operations, and work with us to manage the African Development Bank s emergency assistance resources to meet established objectives and targets. 5.2 The Government has adequate experience and capacity as seen in its successful implementation of the Emergency Assistance to flooded schools in Khartoum. The additional project management skills gained over the past four years in successfully completing the Institutional Capacity Building Project coupled with the extensive training has acquainted the Government with the AfDB procurement rules and regulations, auditing and reporting requirements. Therefore, lessons learnt from these completed operations have provided the expertise essential for successful execution of this Emergency Relief to Blue and White Nile states. 6. IMPLEMENTATION SCHEDULE For emergency operations, the Bank usually recommends a short implementation period not exceeding 6 months. However, given that a significant portion of the funds will be used for civil works, the implementation period will be 9 months. 7. COST AND FINANCING 7..2 The requested contribution from the African Development Bank to the operation, excluding taxes and customs duty, is USD.0 million. The detailed cost of Bank financing is given in Annex PROCUREMENT OF GOODS AND SERVICES 8. All procurement of goods, works, and related services, and acquisition of consulting services financed by ADF funds will be in accordance with the Bank s Rules and Procedures for Procurement of Goods and Works, dated May 2008, revised July 202; and Rules and Procedures for the Use of Consultants, dated May 2008, revised July 202, using the relevant Bank Standard Bidding Documents. Consequently, the mode of procurement will be shopping for Goods and minor repairs and, National Competitive Bidding (NCB) for works. (See Annex ) 9. DISBURSEMENT The Grant resources will be disbursed in one tranche, subject to the following conditions: Signature of the LoA by the Bank and the Government of Sudan (Ministry of Interior); Opening of a special account and communication by the Government of Sudan to the Bank of the details of the account to which the grant resources will be transferred. 3

8 0. REPORTING, SUPERVISION AND AUDITING In view of the nature of operation and the presence of a field office in Khartoum, no specific supervision mission has been proposed. The project will be supervised from Sudan Field Office (SDFO). The Humanitarian Aid Commission of the Ministry of Interior will be responsible to submit project periodic progress reports as well as final project completion report, once all the activities have been completed. Furthermore, HAC would be required to submit a formal audit report within six months after the 6 month implementation period. However, Sudan being a fragile State and based on past experience, recruiting a reliable local auditor could be a challenge. Consequently, the provision for audit fees has been increased to.5% of the total grant (instead of % as per the SRF s Rules and Procedures) to attract foreign auditors. COMPLIANCE WITH BANK POLICIES The proposal is in compliance with the provisions of the Revised Policy Guidelines and Procedures for Emergency Relief Assistance, and General Regulations of the Special Relief Fund (ADB/BD/WP/2008/2/Rev.). 2. CONCLUSION 2. The last year torrential rains in Sudan have been one of the heaviest rains witnessed in the past 6 years. This has caused widespread flooding and destruction of schools, houses and public facilities, directly affecting 46,000 households in mainly poor sections of Blue and White Nile States. Given the magnitude of the disaster, and its consequences and the insufficient financial resources to manage it, the Government of Sudan is requesting assistance from the Bank to assist in averting the crisis. It is envisaged that such assistance will halt interruptions in the school calendar and educational programs, and provide better health conditions for school children. 4

9 ANNEX : Proposed Procurement Arrangements (List of Contracts through NCB/Shopping) Project Categories In US Dollars ( 000) Others Total Cost Activity NCB Est Amounts (USD) Shopping Est Value $$ Estimated Estimated Value (USD) Civil Works Restoration of fences Restoration of offices/roofing/walls Classrooms structures renovation Restoration of latrines at schools Restoration and Leveling of school grounds/debris removal/environmental clean 20, ,000 05,000 50,000 6,000 20,000 50, ,000 6,000 05,000 Total Civil Works 598,000, ,000 Goods Reacquisition of Teaching materials 00,000 00, Services Hiring of Consultants for: - Project completion report - External Audit 3.2 Project Management and Coordination costs 70,000 70, Transport and handling of construction 9,000 9,000 materials Total services 0 9,000 9,000 Grand total 698,000,000 9,000,000,000 I

10 ANNEX II : Official Request by the Government II

11 ANNEX III: Breakdown of the Cost of Emergency Assistance Number Estimated Unit Estimated Total %ge of Description Cost in USD Cost in USD Total Restoration of fences 7 30,000 20, % Restoration of 7 offices/roofing/walls etc 50,000 5% Construction of classrooms 50 56,600 structures etc 283, % Restoration of latrines at 5 schools 6,000 6.% Restoration and levelling of school grounds/debris 7 05, % removal/environment clean Reacquisition of Teaching 00,000 Materials - Boxes of chalk 3, Notebooks 5, , % - Textbooks 3, ,000 Consultancy cost for: - Project completion report, and - Project Audit Transport and handling of construction materials Project Management and Coordination costs (estimated).5%.5% 9,000 9,000 9.% 70,000 70, % Total,000,000 00% Others: Furniture refurbishment, grounds levelling, water restoration and other correlated services/identified/breakdowns Source: Estimates from White Nile and Blue Nile State, Urban Planning Centres III

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