Human Resources Expenditures

Transcription

1 Human Resources Expenditures Managers Recommendation Original to Manager Original Department Request Manager Increase Budget Request Change Recommend (Decrease) Salaries & Wages-Regular 227, ,069 5, , FICA Tax 16,018 17,830 1,812 17, Employees Health Benefits 37,550 37,250 (300) 37, State Retirement & 401 K 26,663 28,131 1,468 28, Employee Benevolence Fun 1,600 1,600-1, Professional Services-Other Advertising 3,000 2,000 (1,000) 2, Dues and Subscriptions 1, (500) Insurance &Bonds 1,644 2,715 1,071 2, Postage and Mailing Supplies-Departmental-Misc 2,750 2,750-2, Supplies-Printed Materials Telephone & Communication 2,300 3, , Training & Development 8,849 9, ,558 (2,000) Manager cut Travel Contracted Serv-Other 9,000 10,500 1,500 10, Cont Serv-Software 6,151 16,300 10,149 16, Deprec. Assets - Technology 10,000 - (10,000) Non-Deprec Assets - Technc 2,800 - (2,800) (2.000

2 HR - PERSONNEL EXPEND. Actual Adopted Budget FY FY 2009 FY 2010 FY 2011 FY HR - PERSONNEL EXPEND Salaries & Wages-Regular Salaries & Wages-Parttime FICA Tax Employees Health Benefits State Retirement & 401K Salaries & Benefits Employee Benevolence Funds Inter-Department Assignments Professional Services-Other Advertising Dues and Subscriptions Insurance & Bonds Main & Rep-Equipment Postage and Mailing Supplies-Departmental-Misc Supplies-Printed Materials Telephone & Communications Training & Development Travel Contracted Serv-Other Cont Serv-Software Operating Expenses Deprec. Assets - Technology Non-depreciable Assets Non-Deprec Assets - Technology Capital Outlay Total 254, , , , , , ,315 13,081 16,554 16,012 16,018 35,427 25,473 29,290 38,300 37,550 25,227 18,397 24,177 26,922 26, , , , , ,309 1,607 1,707 1,804 2,315 1,600-6, ,822 4,574 3,448 1,519 3, ,300 1,167 1,671 1,250 1,690 1, ,415 2,427 2,929 6,206 2,750 1, ,561 1,261 2,132 2,444 2,300 1,398 2,066 1,222 2,676 8,849 1, ,617 8,648 5,243 10,034 9,000 4,550 4,427 4,820 5,858 6,151 36,522 35,272 25,903 34,528 39, , , ,370 1,285 2, ,384 1,285 12, , , , , ,228

3 Human Resources FY 2013 The Human Resources Department seeks to provide innovative solutions to workplace issues to optimize the workforce and support the County's goals and objectives. Budget 5400,000 $350,000 $300,000 S4,84 $34,528 $250,000 S21X,1XJO Capital Outlay U Operating expenses s150,000 Salaries & Benefits $100,000 $50, Anticipated Needs FY A continuance of the COMEVO training software program so that we may develop new employee orientation, open enrollment, communicate implementation of policy changes to employees, etc. - $10, Training and Development funding for current Department Heads and for succession planning purposes. - $8,000. Anticipated Needs (3-5 years) 1. Additional HR Staff. A minimum of 1-2 additional HR Staff. This depends on whether the County elects to merge Health and DSS to work under the direct authority of the County Manager. cost is approximately $45,000 (1 position) or $90,000 (2 positions). 2. Safety Officer - cost approximately $45, Additional Office space for new staff - furniture, file cabinets, etc. - $7,000 (excluding computers). 4. Munis Content Management Software and Scanner - $900. Anticipated Challenges (FY2014) 1. Developing an effective succession plan and implementing internal training measures to prepare for the turnover of people in key positions throughout the County as well as developing current staff in key positions from a supervisory standpoint. Also, seeking strategies to recruiting and retaining skilled workers throughout the organization. 2. Seeking solutions to boost morale throughout the organization by developing measures to hear employees concerns as well as enhancing employees recognition and/or appreciation programs. 3. Continuing to move towards a paperless system in as many areas as possible.

4 Goals 1. To continue reducing the cost of unemployment claims since my employment in September, 2010: Actions: Continue participating in unemployment hearings and preparing department heads for the hearing. To develop a management training program to better education management on how to reduce the risk of paying unemployment through proper documentation and administration of discipline. Have recently had ESC come onsite and do management training. To assist department heads in administering discipline by being involved in disciplinary actions from the beginning. (Note: Bill runs 1 year behind, so FY 11 is for FY 09/10 and FY 12 is for FY 10/11, etc. and depending on how long someone draws unemployment their earnings could bleed over into two FY's). Measurements: This goal will be measured through the annual billing of the unemployment bill. Completion Date: On-going. Progress: See graph below. FY 2012 FY2O , , , To develop paperless processes and processes to reduce manpower hours in the operations of business in HR as well as reduce overall employee labor hours throughout the organization by developing an electronic means of employee communications. Actions: To continue developing paperless processes and other processes that will reduce manpower hours in the operation of day-to-day tasks that affect departments county-wide. Measurements: This goal will be measured through the task list provided below. Completion Date: On-going. Progress: See chart below. Paperless Project Task List Item Projected Completion Date Status Personnel Actions Live 4/1/2012 Completed Open Enrollment Online 4/1/2013 New Employee Orientation Online 5/1/2013 Applications Online 7/1/2013 Electronic Performance Evaluations 7/1/2014 Munis Content Management 7/1/ Developing staff in preparation of key positions eligible to retire within the next 3-5 years and establishing a sound succession plan for the entire organization.

5 3 Action: Identifying key positions and establishing a sound succession plan for those positions and developing new and current staff as it relates to management. Measurement(s): See chart below. Progress: Have identified those eligible to retire. Establishment of other areas depends on budgeted funds that are approved. Completion Date: To have complete the training program by 7/1/15. On-the-job training will be on-going within each department. Succession Planning Task List Task Completion Date Develop training policy 1/1/2013 Develop program topics 1/1/2013 Identify those eligible to retire within next 3 years 2/1/2013 Identify key positions within the organization 7/1/2013 Develop actual training programs 1/1/2015 Develop orientation for new managers/supervisors 1/1/2015 Develop training program for succession planning purposes 1/1/2015 L L

6 Human Resources PROPOSED BUDGET FOR FISCAL YEAR I ORG Revised Requested Inc Inc Budget Budget Budget (Dec) (Dec) Reasons for Increase SAI.ARIES & WAGES-REG - 227, , ,069 5,991 3% Higher salary for new employee due to skill 5 Staff FICA - 16,018 16, ,830 1, % Higher salary for new employee GROUP HEALTH INSURANCE 37,550 37,550 37,250 (300) -1% RETIREMENT - 26,663 27,017 28,131 1,468 6% Higher salary for new employee Employee Benevolence 1,600 1,600 1,600. 0% Flowers at death of enployee or immediate family member or retiree PROFESSIONAL SER V-OTHER % Safety and HR consulting services 5300 Advertising (1,000) -33% DUES & SUBSCRIPTIONS 1, (500) -38% Includes SHRM, IPMA, and IHRA membership dues; MKA Services; survey monkey, ADM and HIPM newsletters; etc INSURANCE & BONDS 1,644 1,644 2,715 1,071 65% 1 Par estimates provided [I Main & Rep-Equipment Postage % DEPARTMENTAL SUPPLIES 2,750 4,580 2,750-0% Misc departmental supplies Supplies-Printed Materials % Forms, id cards, applications TELEPHONE 2,300 2,300 3, % Per estimates provided TRAINING & DEVELOPMENT 8,849 8,849 9, % :ase necessary implement the Training to Aemy per Ron Includes HR staff training, dept. head training, certification training requirements and HR Director re-certification tees due in TRAVEL % Contracted Serv.-Other 9,000 9,000 10,500 1,500 17% Includes services for drug testing, criminal background checks and employee assistance program and copier & shred-it services. Copier to have fax added FY Page Increase to fund additional safety sensitive positions for random drug testing purposes S 2/26/2013 4

7 I Human Resources PROPOSED BUDGET FOR FISCAL YEAR ORG Revised Requested Inc Inc Budget Budget Budget (Dec) (Dec) Reasons for Increase Cont Serv- Hardware Cont Serv-Software 6,151 12,451 16, % ladditional usages for training software program CONEVO training software $10,000 Munis software $6, Depreciable Assets 10,000 3,700 - (10,000) -100% Non-Depreciable Assets Non-Depreciable-Computer 2,800 2,800 - (2,800) -100% 359, , ,028 8, % Computer/software purchases 12,800 Original budget - 346, ,028 21, % Page February 26,