INFORMATION TECHNOLOGY EQUIPMENT PROCUREMENT AND DISPOSAL POLICY

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "INFORMATION TECHNOLOGY EQUIPMENT PROCUREMENT AND DISPOSAL POLICY"

Transcription

1 INFORMATION TECHNOLOGY EQUIPMENT PROCUREMENT AND DISPOSAL POLICY Version: 1.4 Ratified by: Date Ratified: 14 October 2014 Name of Originator/Author: Name of Responsible Committee/Individual: Date issued: 14 October 2014 Review date: October 2016 Target audience: Information Governance, Records Management and Caldicott Committee Matthew Rawles, Chief Technology Officer, South West Commissioning Support Unit (SWCSU) Information Governance, Records Management and Caldicott Committee Organisation-wide

2

3 INFORMATION TECHNOLOGY EQUIPMENT PROCUREMENT AND DISPOSAL POLICY CONTENTS Section VERSION CONTROL Page 1 INTRODUCTION 1 2 PROCUREMENT OF INFORMATION TECHNOLOGY EQUIPMENT 3 INFORMATION TECHNOLOGY EQUIPMENT DISPOSAL 1 4 STAFF RESPONSIBILITIES 2 5 PURCHASE AND DISPOSAL RECORDS 2 6 REVIEW 2 7 MONITORING COMPLIANCE AND EVALUATION 3 Appendices APPENDIX 1 RicoTech Business Summary 5 APPENDIX 2 RicoTech SLA (Updated March 2013) 9 i 1

4

5 INFORMATION TECHNOLOGY EQUIPMENT PROCUREMENT AND DISPOSAL POLICY VERSION CONTROL Document Status: Final Version: 1.4 DOCUMENT CHANGE HISTORY Version Date Comments March 2014 Drafted March 2014 Added appendix with RicoTech documents April 2014 Added Review & Monitoring Compliance and Evaluation sections, updated 2.4 to include required EoL date. 1.3 August 2014 Policy disseminated to Information Governance Records Management and Caldicott Committee for amendments. 1.4 October 2014 Amendments received from Committee members. Policy amended to reflect changes. Equality Impact Assessment (EIA) Form OR EIA Screening Form completed. Date: Screening Form 14 October 2014 Sponsoring Director: Author(s): Lucy Watson, Director of Quality, Safety and Governance Matthew Rawles, Chief Technology Officer, SWCSU Document Reference: i

6 ii

7 INFORMATION TECHNOLOGY EQUIPMENT PROCUREMENT AND DISPOSAL POLICY 1 INTRODUCTION 1.1 The Somerset CCG is committed to ensuring all information technology procurement and disposal complies with the latest version of the Standing Orders, Scheme of Delegation and Standing Financial Instructions Policy. 1.2 This document lays out a procedure for procurement and disposal of information technology equipment. 2 PROCUREMENT OF INFORMATION TECHNOLOGY EQUIPMENT 2.1 Information technology purchases must follow the guidelines set out in the Somerset CCG Standing Orders, Scheme of Delegation and Standing Financial Instructions Policy. 2.2 All purchases must be authorised in accordance with limits of budget authority delegated by the Director of Finance and Performance and Acute Commissioning Directorate. Budget limits are applied electronically to users of Oracle. 2.3 Orders must never be originated and authorised by the same person. 2.4 Information technology will be subject to a rolling upgrade programme which will be determined by the current state of technology and the requirements of the Somerset CCG. An End of Life date will be applied to all new equipment purchases, and stored in the asset register. This will apply to equipment such as: computer monitors and printers computer base units servers purchased for GP surgeries 3 INFORMATION TECHNOLOGY EQUIPMENT DISPOSAL 3.1 Equipment deemed unserviceable must be disposed in compliance with European Commission Directive on Waste Electrical and Electronic Equipment (WEEE) and European Commission Directive on the Restriction of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment (RoHS). 3.2 The Somerset CCG use RicoTech Ltd to provide secure disposal of information technology equipment in compliance with European Commission directives. A copy of the RicoTech business summary is included in Appendix A and a copy of RicoTech s SLA is attached in Appendix B. 1

8 3.3 Equipment disposal must be recorded and amended in the financial asset register as detailed in the Somerset CCG Standing Orders, Scheme of Delegation and Standing Financial Instructions Policy. 4 STAFF RESPONSIBILITIES 4.1 The Director of Quality, Safety and Governance is responsible for ensuring compliance with this policy. 4.2 All staff are required to report unserviceable equipment to the South West Commissioning Support Unit (SWCSU) Information Technology Team based at Wynford House. 5 PURCHASE AND DISPOSAL RECORDS 5.1 All purchase orders must be held in either electronic or paper form with quotations where necessary. Delivery paperwork should be filed with the purchase order. 5.2 Asset numbers or appropriate unique identifiable information should be recorded in the Information Technology Disposal Register. This is held in the SWCSU Information Technology team. All disposal entries should be witnessed and signed to verify correct disposal. 6 REVIEW Process for Review 6.1 In accordance with the Somerset CCG s policy for the Development and Management of Procedural Documents, this policy will be reviewed every two years. 6.2 The Governance Committee will be responsible for monitoring and reporting on review dates and the Director of Quality, Safety and Governance will be responsible for reviewing the policy in accordance with the review arrangements described above. Version Control 6.3 The version control process for this policy will include: a sheet at page (i) of the document demonstrating the version control process which includes document status and current version to be completed by the Author and Sponsor Director the document change history, which will be recorded on this sheet an assigned number to aid tracking and retrieval and this will be evident on the final document before filing or placing on the website; this action will be undertaken by the Corporate Services Manager 2

9 7 MONITORING COMPLIANCE AND EVALUATION Process for Monitoring Compliance 7.1 A rolling programme will be agreed by those committees approving and ratifying this policy and the Information Governance, Records Management and Caldicott Committee and the Remuneration Committee support the audit programme and policy implementation in practice on a minimum two year cycle. 7.2 The responsible persons for reviewing results and monitoring performance will be the: Director of Quality, Safety and Governance Head of Corporate Governance Key Performance Indicators and Evaluation Criteria 7.3 The Key Performance Indicators/Evaluation Criteria to support the monitoring of compliance and effectiveness of this policy will include: comparing End of Life dates with Disposal dates comparing Asset Register with Disposal reports from Ricotech 3

10 4

11 1 SUMMARY OVERVIEW OF RICOTECH FOR THE NHS 1.1 RICOTECH are a highly professional and conscientious company that specialises in the totally secure and environmentally compliant collection, disposal and recycling service for all types of IT and Telecoms equipment. 1.2 RICOTECH have been growing steadily over the past 6 years by providing the highest level of service and guarantees of data processing ensuring that data never has the chance of leaking into the public domain and that their clients meet every rule and guideline of waste management regulations and the WEEE Directive RICOTECH also ensure full compliance for our clients under the Data Protection Act. 2 ACCREDITATIONS 2.1 RICOTECH are currently in the process of achieving ADISA (Asset Disposal and Information Security Alliance) certification and expect to be fully certified in April This would make RICOTECH the only ITAD (IT Asset Disposal) company in the South West of England. The ADISA standard is now being used by some sectors of the NHS to help ensure that the company it choses meets the necessary standard. 2.2 Clients that use the exclusive service of RICOTECH include THAMES WATER since 2006, SOUTHERN WATER, WIPRO, Devon and Somerset Fire and Rescue Service and HIGOS Insurance Services. 2.3 Other clients also include many of the largest schools and colleges in Somerset, local and district Councils, large and small legal practices along with all sorts of other businesses. One of the main focuses of RICOTECH is on managing their own internal processes to protect their customers most sensitive data. This is done by tracking every single item that is collected via an electronic bar coded database system. Each item is tracked through a comprehensive process to fully audit, de-tag and to completely destroy any data held. To compliment this, RICOTECH have just completed the development of a new warehouse, specifically designed for the Computer Recycling Business. In 2013, RICOTECH achieved recognition for their business and environmental accreditation via ISO 9001 and ISO As an ISO 9001 and ISO accredited company, RICOTECH take pride in having solid business processes in place which include Standard Operating Procedures for all its business areas, Staff training records, Health & Safety Policy, Environmental Policy, Complaints handling and Internal Issue Management. 2.5 RICOTECH are an Environment Agency Accredited T11 Treatment Facility for the processing of Computer and Telecoms related WEEE. We are also licenced to transport and store all other sorts of WEEE (Waste 5

12 Electrical and Electronic Equipment) therefore offering their clients the complete WEEE Collection and Disposal Service. All non IT WEEE is segregated at our warehouse, prior to transporting on for final processing by our chosen Approved Authorised Treatment Facilities who all offer their own world class WEEE material recycling facilities. 3 DATA DESTRUCTION 3.1 Our data destruction facility eliminates all traces of data from PCs, laptops, servers, printers, tablets, Switches, PDAs and much more, meeting industry standards for data sanitisation. Data wiping ensures the maximum amount of equipment can be reused for its original intended purpose, reducing any unnecessary waste. 3.2 This professional data destruction service guarantees your business meets all its legal data protection obligations when disposing of all equipment that might contain data. 3.3 The data destruction process includes pattern wiping via a minimum 7 pass wipe with verification. 3.4 If for any reason a hard drive cannot be accessed, we will remove and physically destroy it by degaussing and then shredding. 4 SECURE COLLECTIONS 4.1 The vehicles we own and use to transport the WEEE are medium and large panel vans which are all fitted with trackers and security which is necessary to protect any data that may be held on any data holding devices including Computer, Laptop or Printer Hard drives as the primary example. 4.2 The fleet of vehicle s that RICOTECH run are all less than 4 years old and are aimed at providing a fast and highly economical service to its customers. Each vehicle can carry between 1 and 1.5 tonnes. 4.3 Recently, RICOTECH were able to respond to a request from an existing customer to provide all of the IT Equipment Logistics services for the UK s largest Water Utility in delivering new and then collecting over 5000 redundant items of IT equipment (Around 70 Tonnes) in the space of three months, with the average journey distance of over 100 miles each way due to the vast estate of the business involved. All targets were met, including many very late requests for providing a next day service. 5 COMPREHENSIVE REPORTING 5.1 The reports that to be supplied will be as follows; IT & Telecoms Equipment Audit Report 6

13 A full audit report Make, Model, Serial Number, Asset Tag details (if applicable) and unique individual barcode number allocated by RICOTECH for tracking purposes. The report will include an estimate of the weight of the load based upon accurate estimates per individual types of units: Monitors (with CRT being Hazardous), PCs, LAPTOPs, Printers etc. all have different estimated weights Guaranteed Data Destruction Certificate A report detailing the Make, Model, Serial Number, Asset Tag details (if applicable) and unique individual barcode number allocated by RICOTECH of each item that could contain data (Servers, PCs, LAPTOPs, Printers, etc) WEEE Disposal Certificate A report including a summary of all of the equipment on the above reports, confirming that the all of the WEEE has been processed according to the latest WEEE regulations. 5.2 In addition to these reports, RICOTECH will provide the required Waste Transfer Paperwork to cover collections of the waste along with Hazardous Waste Consignment Notes for when a collection contains anything hazardous (CRT monitors). 6 COST NEUTRAL SERVICE 6.1 RICOTECH is able to offer NHS South West Commissioning Support Unit a cost neutral service. This means that RICOTECH will offset any costs incurred through the collection, transportation, processing and reporting of the IT and Telecoms Equipment by maximising the financial returns it gets from processing the equipment through to re-use or recycling. Maintaining a ZERO landfill policy, RICOTECH refurbish the equipment to the highest standard using qualified technicians and then use as many end user channels as possible to enable those who chose to, or are unable to afford new computer equipment. Some of the lower specification equipment is sold in volume, however where ever possible, individual units are sold. Where re-use of an entire unit is not viable, then parts within a unit are always examined and where feasible, are marketed accordingly. Only after this, does the equipment get segregated and then transported for final material recovery, with ZERO of the waste, ending up in landfill. 6.2 Should the NHS South West Commissioning Support Unit need to dispose of unwanted equipment that is less than 3 years old (typically within the manufacturer s warranty period), RICOTECH are able to offer positive returns by using a joint initiative, where the potential value of the equipment is assessed together before RICOTECH re-market the items with an agreed share being returned to the organisation depending on the work involved. 7

14 7 ADDITIONAL VALUE FUND RAISING OPPORTUNITY 7.1 RICOTECH would like to propose an additional scheme to NHS South West Commissioning Support Unit called DONATE IT. This is a scheme that provides the facility for staff, supporters and any other contacts to donate their personal unwanted but complete LAPTOPs or PCs and in return a financial donation, which is made on behalf of the donator, to any project, charity or other good cause selected by NHS South West Commissioning Support Unit. Various other organisations of the NHS have shown an interest in the scheme. Further information is available at 8

15 9

Asset Management Ireland (AMI) The secure IT Asset Disposal Company that generates revenue for your business

Asset Management Ireland (AMI) The secure IT Asset Disposal Company that generates revenue for your business Asset Management Ireland (AMI) The secure IT Asset Disposal Company that generates revenue for your business Allow AMI to unlock the value in your redundant IT equipment by extending the lifecycle of your

More information

OUR SERVICES... SUPPLY CHAIN SERVICES ONSITE SERVICES IT RECYCLING SERVICES

OUR SERVICES... SUPPLY CHAIN SERVICES ONSITE SERVICES IT RECYCLING SERVICES SERVICES OVERVIEW OUR SERVICES... ONSITE SERVICES Onsite Shredding Services Onsite Data Erasure Services Onsite Document Destruction Services Onsite Hard Drive Destruction Services Data Centre Decommissioning

More information

IT Trading UK Ltd Computer & IT Equipment Disposal Specialists

IT Trading UK Ltd Computer & IT Equipment Disposal Specialists IT Trading UK Ltd Computer & IT Equipment Disposal Specialists Unit 4A Scott's Close, Downton Business Centre, Downton, Salisbury, Wiltshire, SP5 3RA Tel: 01725 513403 Fax: 01725 513714 Email: info@it-trading.co.uk

More information

IT ASSET DISPOSAL ISO 27001. ISO 14001 Registered Environmental Management. ISO 9001 Registered Quality Management

IT ASSET DISPOSAL ISO 27001. ISO 14001 Registered Environmental Management. ISO 9001 Registered Quality Management ISO 27001 IT ASSET DISPOSAL ISO 14001 Registered Environmental Management Registered Information Security Management ISO 9001 Registered Quality Management CONTENTS PAGE 04 WHO ARE STONE? PAGE 05 IT ASSET

More information

CCTM IA CLAIMS DOCUMENT (ICD) Data Eliminate Ltd

CCTM IA CLAIMS DOCUMENT (ICD) Data Eliminate Ltd CCTM IA CLAIMS DOCUMENT (ICD) Data Eliminate Ltd DESTRUCTION OF DATA ON HARD DRIVES, COMPUTER STORAGE MEDIA AND HANDHELD DEVICES INCORPORATING WEEE RECYCLING MANAGEMENT Version 1 VENDOR DETAILS Data Eliminate

More information

Fujitsu Asset Lifecycle Management Services

Fujitsu Asset Lifecycle Management Services Fujitsu Asset Lifecycle Management Services Reshaping ICT, Reshaping Business Contents 1.1 Introduction 3 1.2 Our approach 4 1.2.1 Fujitsu differentiators 5 1.3 Capability 6 1.3.1 Compliance 6 1.3.2 Tools

More information

Secure Mobile Shredding and. Solutions

Secure Mobile Shredding and. Solutions Secure Mobile Shredding and Data Erasure Solutions SECURE MOBILE SHREDDING & DATA ERASURE SERVICES... NCE s mobile shredding and data erasure service permanently destroys your data in a secure and controlled

More information

DRAFT. Internal Audit Report. Computer Recycling

DRAFT. Internal Audit Report. Computer Recycling DRAFT Internal Audit Report Computer Recycling Document Details: Reference: 2.7/2013.14 Senior Manager, Internal Audit & Assurance: ext. 6567 Engagement Manager: ext. 6572 Auditor: ext. 6244 Date: 4 th

More information

University of Liverpool

University of Liverpool University of Liverpool IT Asset Disposal Policy Reference Number Title CSD 015 IT Asset Disposal Policy Version Number v1.2 Document Status Document Classification Active Open Effective Date 22 May 2014

More information

Products and Services

Products and Services Products and Services Canvas Systems is the largest global independent reseller of refurbished server hardware, with over 13 years of experience within the industry. With over 50 million worth of new and

More information

PROCEDURE FOR THE CONDEMNING & DISPOSAL OF EQUIPMENT

PROCEDURE FOR THE CONDEMNING & DISPOSAL OF EQUIPMENT Policy Document Control Page Title Title: Version: Reference Number: PROCEDURE FOR THE CONDEMNING & DISPOSAL OF EQUIPMENT V2 CO76 Keywords: (please enter tags/words that are associated to this policy)

More information

Management of Assets Policy

Management of Assets Policy CREST Management of Assets Policy Version No: Reason for Update Date of Update Updated By 1 Policy introduced April 2012 Finance Office 2 Review incorporates IT Security Internal Audit review February

More information

PC asset management policy

PC asset management policy PC asset management policy Name of policy, procedure or regulation Purpose of policy, procedure or regulation PC asset management policy To provide a policy framework in relation to PC asset management

More information

MEDIA AND IT ASSET DISPOSITION: YOUR GUIDE TO SELECTING A SUPPLIER

MEDIA AND IT ASSET DISPOSITION: YOUR GUIDE TO SELECTING A SUPPLIER MEDIA AND IT ASSET DISPOSITION: YOUR GUIDE TO SELECTING A SUPPLIER EXECUTIVE SUMMARY The combination of an increasingly mobile workforce and rapid technology innovation means organisations must work harder

More information

Service Instruction 0759: Destruction of Information Assets (Including Protectively Marked Information)

Service Instruction 0759: Destruction of Information Assets (Including Protectively Marked Information) APPENDIX E Service Instruction 0759 Destruction of Information Assets (Including Protectively Marked Information) Document Control Description and Purpose This instruction is intended to provide guidance

More information

IT asset disposal for organisations

IT asset disposal for organisations ICO lo Data Protection Act Contents Introduction... 1 Overview... 2 What the DPA says... 3 Create an asset disposal strategy... 3 How will devices be disposed of when no longer needed?... 3 Conduct a risk

More information

Shredding. Security. Recycling

Shredding. Security. Recycling Shredding Security Recycling WHO WE ARE PHS Datashred has the knowledge, capability and experience to ensure the safe and secure disposal of your confidential material. Trusted by over a third of FTSE

More information

Sustainability and Environmental Review. Introduction

Sustainability and Environmental Review. Introduction Sustainability and Environmental Review Introduction Edmundson Electrical Ltd is a long established privately owned company with an unrivalled reputation in the marketplace and with a unique culture that

More information

SOAS Controlled Procedure CP-PP06 IT Asset Management Procedure

SOAS Controlled Procedure CP-PP06 IT Asset Management Procedure SOAS Controlled Procedure CP-PP06 IT Asset Management Procedure Page 1 of 6 Martin Whiteside Version 1.1 March 2015 CP-PP06 IT Asset Management Procedure 1 Document Overview This document provides the

More information

INCOME MANAGEMENT POLICY

INCOME MANAGEMENT POLICY INCOME MANAGEMENT POLICY Version: 2.0 Ratified by: Trust Board Date ratified: November 2013 Title of originator/author: Title of responsible committee/group: Assistant Director of Finance, Technical. Trust

More information

Safe, Secure and Certified Data Destruction Solutions to meet your individual needs

Safe, Secure and Certified Data Destruction Solutions to meet your individual needs Safe, Secure and Certified Data Destruction Solutions to meet your individual needs Whether you require data destruction supplementary or exclusively to our IT disposal solution, our fully security screened

More information

Samsung WEEE Management Policy (US and Canada)

Samsung WEEE Management Policy (US and Canada) Samsung WEEE Management Policy (US and Canada) 1. Purpose These requirements aim to minimize environmental impacts caused by all Electronic Waste generated by Samsung's US and Canadian operations and programs,

More information

Mobile Device Policy

Mobile Device Policy Mobile Device Policy Purpose of this Document This document describes the policy for the management of mobile devices. This document will be reviewed every 12 months Author: Matt Mason Version: 1.1 Date:

More information

Grasmere Primary School Asset Management Policy

Grasmere Primary School Asset Management Policy Grasmere Primary School Asset Management Policy 1. INTRODUCTION: 1.1.1 The Governing Body of Grasmere Primary School is responsible for the proper management and security of the school premises and the

More information

POLICY AND PROCEDURE FOR THE DISPOSAL OF AN ASSET

POLICY AND PROCEDURE FOR THE DISPOSAL OF AN ASSET POLICY AND PROCEDURE FOR THE DISPOSAL OF AN ASSET POLICIES Scope Assets are the property of the University and it is therefore essential that the act of disposing of an asset is in accordance with University

More information

NHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION. Version: 3-4 November 2015

NHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION. Version: 3-4 November 2015 NHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION Version: 3-4 November 2015 Section A Financial Issues Section B Human Resources Issues Section C Other NHS LEEDS WEST CCG DETAILED SCHEME OF DELEGATION

More information

Secure Storage, Disposal and Destruction of Electronic Equipment and Media Policy

Secure Storage, Disposal and Destruction of Electronic Equipment and Media Policy Secure Storage, Disposal and Destruction of Electronic Equipment and Media Policy Page 1 of 8 Secure Storage, Disposal and Destruction of Electronic Equipment and Media Policy EXECUTIVE SUMMARY Key Messages

More information

Sustainable procurement of mobile phone service contract

Sustainable procurement of mobile phone service contract Sustainable procurement of mobile phone service contract Summary Key Facts WRAP delivered a programme of providing technical procurement support to public sector organisations on behalf of Defra during

More information

CAPITAL INVESTMENT POLICY

CAPITAL INVESTMENT POLICY CAPITAL INVESTMENT POLICY Document Profile Box Document Reference: Version: 0001 Ratified by: Trust Board Date ratified: March 2009 Name of originator/author: Duncan Sellers Name of responsible committee/individual:

More information

A business case to reduce your waste

A business case to reduce your waste A business case to reduce your waste Is your business based in Surrey? Do you know the correct procedures for dealing with your business waste? Every business produces waste, from office paper and ink

More information

Rotherham CCG Network Security Policy V2.0

Rotherham CCG Network Security Policy V2.0 Title: Rotherham CCG Network Security Policy V2.0 Reference No: Owner: Author: Andrew Clayton - Head of IT Robin Carlisle Deputy - Chief Officer D Stowe ICT Security Manager First Issued On: 17 th October

More information

INFORMATION GOVERNANCE POLICY

INFORMATION GOVERNANCE POLICY INFORMATION GOVERNANCE POLICY Version: 3.2 Authorisation Committee: Date of Authorisation: May 2014 Ratification Committee Level 1 documents): Date of Ratification Level 1 documents): Signature of ratifying

More information

SCANNING STORAGE SHREDDING WORKFLOW IT RECYCLING. www.phsdatasolutions.co.uk. www.phsdatasolutions.co.uk

SCANNING STORAGE SHREDDING WORKFLOW IT RECYCLING. www.phsdatasolutions.co.uk. www.phsdatasolutions.co.uk SCANNING STORAGE SHREDDING WORKFLOW IT RECYCLING DATA SCANNING Data is the lifeblood of many businesses and organisations, access to which is imperative to its productivity and its success. Organising

More information

Waste Management Policy

Waste Management Policy HEALTH AND SAFETY ISSUES Waste Management Policy Policy No: 39 Date of issue: October 1998 Review Dates: August 2001, December 2003, July 2008 Date to be Reviewed: July 2010 Page 1 of 13 Date of Issue:

More information

Area Manager - Head of Operational Policy & Assurance

Area Manager - Head of Operational Policy & Assurance JOB DESCRIPTION Job Title: Fleet Manager Department: Operational Assurance Location: FSHQ Post Number: Grade/Role: PM2 Special Allowances: Essential Car User Responsible to: Area Manager - Head of Operational

More information

Policy for the Re-use and Disposal of Computers, other IT Equipment and Data Storage Media

Policy for the Re-use and Disposal of Computers, other IT Equipment and Data Storage Media Policy for the Re-use and Disposal of Computers, other IT Equipment and Data Storage Media The University has legal obligations to ensure that all computers, IT equipment, and data storage media (e.g.

More information

COMMERCIAL WASTE SERVICES. sharing responsibility

COMMERCIAL WASTE SERVICES. sharing responsibility COMMERCIAL WASTE SERVICES sharing responsibility commercial waste management Keeping our customers informed Realising the value of waste Veolia Environmental Services is an international, market-leading

More information

Essex Fire Authority. Fleet Management. Internal Audit Report (4.12/13) 28 February 2013 FINAL. Overall Opinion

Essex Fire Authority. Fleet Management. Internal Audit Report (4.12/13) 28 February 2013 FINAL. Overall Opinion Essex Fire Authority Fleet Management Internal Audit Report (4.12/13) 28 February 2013 FINAL Overall Opinion Essex Fire Authority Fleet Management 4.12/13 CONTENTS Section Page Executive Summary 1 Action

More information

Environmental Policy. Awareness and Publicity

Environmental Policy. Awareness and Publicity Environmental Policy Northumbria University has a long established commitment to ensuring it operates in a responsible manner, one that both protects and nurtures the environment; this is reflected in

More information

Asset Replacement Strategy and Procedure Draft

Asset Replacement Strategy and Procedure Draft Asset Replacement Strategy and Procedure Draft 1 Introduction Academies are required to establish systems of control to ensure that assets and resources used by the academy are recorded and adequately

More information

Embedding sustainability in procurement practices: a UK museum s perspective

Embedding sustainability in procurement practices: a UK museum s perspective EPOW Targeted Assistance Case Study Embedding sustainability in procurement practices: a UK museum s perspective EPOW Targeted Assistance Case Study 1 London s Natural History Museum: an introduction The

More information

Management of Assets Procedure

Management of Assets Procedure Management of Assets Procedure Contents 1 Introduction... 3 2 Fixed Assets Register... 3 3 Inventory Registers... 3 4 Capital Asset Purchase... 7 5 Asset Physical Verification... 7 6 Asset Disposal...

More information

T: 01 88 45 999 www.cyclonearchive.ie. Records Management Made Simple.

T: 01 88 45 999 www.cyclonearchive.ie. Records Management Made Simple. Records Management Made Simple. Document Storage Cyclone offers customers a complete end -to-end service including box collection, bar code tracking, document retrieval, delivery, and status reporting.

More information

ENVIRONMENTAL POLICY STATEMENT

ENVIRONMENTAL POLICY STATEMENT ENVIRONMENTAL POLICY STATEMENT COMPANY NAME ADDRESS COMPANY ACTIVITIES TRACKYOU LTD BLACKWOOD BUSINESS PARK, ASH ROAD SOUTH, WREXHAM, LL13 9UG Telematics Provider of Vehicle Tracking Units to Local Authorities

More information

Safe management of healthcare waste

Safe management of healthcare waste Safe management of healthcare waste Introduction A wide variety of waste is generated from healthcare activities and employers have a statutory duty of care in relation to the management of that waste.

More information

SITE WASTE MANAGEMENT PLAN. Warehouse & Distribution Development Brackmills Point Northampton. FULL PLANNING APPLICATION for CARLSBERG.

SITE WASTE MANAGEMENT PLAN. Warehouse & Distribution Development Brackmills Point Northampton. FULL PLANNING APPLICATION for CARLSBERG. SITE WASTE MANAGEMENT PLAN Warehouse & Distribution Development Brackmills Point Northampton FULL PLANNING APPLICATION for CARLSBERG December 2013 3854T A2.1-SWMP-02 Carlsberg Site Waste Management Plan

More information

Information Management Policy

Information Management Policy Title Information Management Policy Document ID Director Mark Reynolds Status FINAL Owner Neil McCrirrick Version 1.0 Author Deborah Raven Version Date 26 January 2011 Information Management Policy Crown

More information

ICT NETWORK AND INFRASTRUCTURE FILE SERVER POLICY

ICT NETWORK AND INFRASTRUCTURE FILE SERVER POLICY ICT NETWORK AND INFRASTRUCTURE FILE SERVER POLICY Version 1.0 Ratified By Date Ratified Author(s) Responsible Committee / Officers Issue Date Review Date Intended Audience Impact Assessed CCG Committee

More information

Senior Governance Manager, North of England. North Tyneside CCG Quality and Safety Committee (01/12/15)

Senior Governance Manager, North of England. North Tyneside CCG Quality and Safety Committee (01/12/15) Corporate IG02: Data Quality Version Number Date Issued Review Date V4 07/12/2015 01/01/18 Prepared By: Consultation Process: Senior Governance Manager, North of England Commissioning CCG Quality & Safety

More information

Waste Matters to everyone at Gaskells

Waste Matters to everyone at Gaskells Waste Matters to everyone at Gaskells We re proud to be one of the largest independent and privately owned waste management and recycling companies in the North West of England. With two decades of experience,

More information

Asset Management Policy

Asset Management Policy Asset Management Policy Issue Date: August 2011 Author: Head of Finance Approval Body: Senior Leadership Team CONTENTS Page 1. Policy Statement 3 2. Scope 3 3. Definitions 3 4. Accountabilities and Responsibilities

More information

RECORDS MANAGEMENT POLICY

RECORDS MANAGEMENT POLICY RECORDS MANAGEMENT POLICY Version 8.0 Purpose: For use by: This document is compliant with /supports compliance with: To outline the lifecycle of a record and to provide guidance on retention and disposal

More information

Fixed Asset Policy & Procedures

Fixed Asset Policy & Procedures UNIVERSITY COLLEGE CORK Fixed Asset Policy & Procedures 7/8/2012 Amended 25/11/2014 1 P age Table of Contents Contents 1 Purpose... 3 2 Policy Objectives... 3 3 Definitions and terms... 4 4 Policy... 6

More information

Version 1.0. Ratified By

Version 1.0. Ratified By ICT NETWORK AND INFRASTRUCTURE FILE SERVER POLICY Version 1.0 Ratified By Date Ratified 5 th March 2013 Author(s) Responsible Committee / Officers Issue Date 5 th March 2013 Review Date Intended Audience

More information

CODE OF PRACTICE DEALING WITH THE RELATIONSHIP BETWEEN THE NATIONAL AUDIT OFFICE AND THE COMPTROLLER AND AUDITOR GENERAL

CODE OF PRACTICE DEALING WITH THE RELATIONSHIP BETWEEN THE NATIONAL AUDIT OFFICE AND THE COMPTROLLER AND AUDITOR GENERAL CODE OF PRACTICE DEALING WITH THE RELATIONSHIP BETWEEN THE NATIONAL AUDIT OFFICE AND THE COMPTROLLER AND AUDITOR GENERAL The Budget Responsibility and National Audit Act received Royal Assent in March

More information

Electronic Asset Disposition

Electronic Asset Disposition Electronic Asset Disposition Computers and other electronic assets become obsolete at a more rapid rate than ever, disposing of them responsibly has become a vital if not daunting undertaking for most

More information

CONTROLLED DOCUMENT. Number: Version Number: 4. On: 25 July 2013 Review Date: June 2016 Distribution: Essential Reading for: Information for:

CONTROLLED DOCUMENT. Number: Version Number: 4. On: 25 July 2013 Review Date: June 2016 Distribution: Essential Reading for: Information for: CONTROLLED DOCUMENT Risk Management Strategy and Policy CATEGORY: CLASSIFICATION: PURPOSE: Controlled Number: Document Version Number: 4 Controlled Sponsor: Controlled Lead: Approved By: Document Document

More information

Appendices Device Destruction/ Disposal process 7

Appendices Device Destruction/ Disposal process 7 IM&T Electronic Information Security Policy Classification: Policy Lead Author: Jym Bates, Head of Information Assurance Additional author(s): N/A Authors Division: Corporate (IM&T) Unique ID: TI4(09)

More information

DOCUMENTED PROCEDURE MANUAL

DOCUMENTED PROCEDURE MANUAL NAPIT REGISTERED INSTALLERS DOCUMENTED PROCEDURE MANUAL CONTENTS 1. INTRODUCTION 2. DEFINITIONS 3. RESPONSIBILITY FOR QUALITY 4. DOCUMENT AND DATA CONTROL 5. CUSTOMER ENQUIRIES AND QUOTATIONS 6. CONTRACTS

More information

Service Specification. ICT Support 2014/2015

Service Specification. ICT Support 2014/2015 Service Specification ICT Support 2014/2015 1 Contents: ICT Service Specification... 3 Contract Options... 3 Additional Consultancy Days... 5 ICT Projects... 5 Service Desk Service... 7 Service Desk Priority

More information

Procurement Strategy. Homes for Haringey

Procurement Strategy. Homes for Haringey Procurement Strategy Homes for Haringey 2010-2015 Achieving value for money should always be a priority for government, and it is never a finished process. Challenging economic circumstances impact directly

More information

Comprehensive Summary of the Regulations

Comprehensive Summary of the Regulations Comprehensive Summary of the Regulations You should read this document for a comprehensive, but reasonably brief summary of the Regulations. For more detailed information you can download the Government

More information

Information Governance Policy (incorporating IM&T Security)

Information Governance Policy (incorporating IM&T Security) (incorporating IM&T Security) ONCE PRINTED OFF, THIS IS AN UNCONTROLLED DOCUMENT. PLEASE CHECK THE INTRANET FOR THE MOST UP TO DATE COPY Target Audience: All staff employed or working on behalf of the

More information

Western Australian Waste Authority BUSINESS PLAN

Western Australian Waste Authority BUSINESS PLAN Western Australian Waste Authority BUSINESS PLAN 2015 16 1 ANNUAL BUSINESS PLAN The Waste Avoidance and Resource Recovery Act 2007 (WARR Act) is the key piece of legislation dealing with the management

More information

Fixed Asset Policy & Procedures

Fixed Asset Policy & Procedures UNIVERSITY COLLEGE CORK Fixed Asset Policy & Procedures 7/08/2012 Table of Contents 1 Purpose... 3 2 Policy Objectives... 3 3 Definitions and terms... 4 4 Policy... 6 5 Acquisition of Assets... 9 6 Recording

More information

Vendor Questionnaire. Financial and Commercial Services

Vendor Questionnaire. Financial and Commercial Services Vendor Questionnaire Financial and Commercial Services Contents Contents... 2 INTRODUCTION... 3 GENERAL BACKGROUND INFORMATION... 4 FINANCIAL INFORMATION... 5 HEALTH & SAFETY... 6 QUALITY ASSURANCE...

More information

Coleg Gwent Internal Audit Report 2012/13 Assets and Inventory. Assurance Rating:

Coleg Gwent Internal Audit Report 2012/13 Assets and Inventory. Assurance Rating: Coleg Gwent Internal Audit Report 2012/13 Assets and Inventory Assurance Rating: Distribution List: Draft Report: Principal Vice Principal, (Finance, Estates and Information Services) Clerk to the Corporation

More information

Plug-In to ecycling Guidelines for Materials Management

Plug-In to ecycling Guidelines for Materials Management United States Environmental Protection Agency May 2004 EPA530-K-04-004 www.epa.gov/osw Plug-In to ecycling Guidelines for Materials Management 1 Purpose As part of an effort by EPA to develop national

More information

Dublin City University

Dublin City University Asset Management Policy Asset Management Policy Contents Purpose... 1 Scope... 1 Physical Assets... 1 Software Assets... 1 Information Assets... 1 Policies and management... 2 Asset Life Cycle... 2 Asset

More information

Merseyside Fire & Rescue Authority

Merseyside Fire & Rescue Authority Merseyside Fire & Rescue Authority PROCUREMENT STRATEGY 2015-2018 1 Version 1 June 2015 2 Document Version Control Issue No Date Issued by 1 9 th June 2015 Sharon Matthews CONTENTS 1. INTRODUCTION... 4

More information

Frequently Asked Questions (FAQs) for Recycling Fund Applicants

Frequently Asked Questions (FAQs) for Recycling Fund Applicants Frequently Asked Questions (FAQs) for Recycling Fund Applicants Industry Support Programme (ISP) 1. Eligibility 1.1 What is the Primary Objective of the Recycling Fund? The primary objective of establishing

More information

Information Governance Policy

Information Governance Policy Information Governance Policy Version: Revised: Consultation: Ratified by: 1.0 Information Governance Committee Governance Committee Date ratified: 19 March 2008 Name of originator/author: David McGrath

More information

Mobile Phone and Remote Access Policy

Mobile Phone and Remote Access Policy Mobile Phone and Remote Access Policy Reference No: Version: 2 Ratified by: P_IG_23 LCHS Trust Board Date ratified: 29 th July 2014 Name of originator/author: Name of approving committee/responsible individual:

More information

IT Asset Management Procedure (QM)DT/001. Support Procedure. Written by. Martin Crane. Version /08/2012

IT Asset Management Procedure (QM)DT/001. Support Procedure. Written by. Martin Crane. Version /08/2012 IT Asset Management Procedure (QM)DT/001 Support Procedure Written by Martin Crane Version 1.3 11/08/2012 Revision Version Summary of Changes Contributor date 22/08/2008 1 Initial Draft Martin Crane 22/07/2010

More information

Information Governance Strategy

Information Governance Strategy Information Governance Strategy THCCGCG9 Version: 01 The information governance strategy outlines the CCG governance aims and the key objectives of its governance policies. The Chief officer has the overarching

More information

COMPUTER & ELECTRONICS DISPOSITION CONTRACT MNSCU CONTRACT #: CST - 125

COMPUTER & ELECTRONICS DISPOSITION CONTRACT MNSCU CONTRACT #: CST - 125 Minnesota State Colleges & Universities and Asset Recovery Corporation COMPUTER & ELECTRONICS DISPOSITION CONTRACT MNSCU CONTRACT #: CST - 125 CONTRACT EFFECTIVE UNTIL: SEPTEMBER 15, 2014 http://www.finance.mnscu.edu/contracts-purchasing/collaborative/index.html

More information

Designing Closed-loop Supply Chains: Implementation of the WEEE directive in the UK 1

Designing Closed-loop Supply Chains: Implementation of the WEEE directive in the UK 1 Issue 56 Feature Designing Closed-loop Supply Chains: Implementation of the WEEE directive in the UK 1 Dr Wojciech Piotrowicz, Oxford Institute of Retail Management, Saïd Business School, University of

More information

Contact: Environment and Green Technologies Department Phone: 01-7272480 Email: greentech@enterprise-ireland.com www.envirocentre.

Contact: Environment and Green Technologies Department Phone: 01-7272480 Email: greentech@enterprise-ireland.com www.envirocentre. Contact: Environment and Green Technologies Department Phone: 01-7272480 Email: greentech@enterprise-ireland.com www.envirocentre.ie Enterprise Ireland August 08 (152) Eco-labels GreenTech Support Eco-labels

More information

Environmental Sustainability

Environmental Sustainability Let s make a sustainable planet Environmental Sustainability POLICY Our Mission Working together to create a Sustainable University with a positive environmental impact Our Call to Action Let s make a

More information

McGill University IT Asset Management Regulation

McGill University IT Asset Management Regulation Publication Date May 8, 2015 Revision V 1.1 McGill University IT Asset Management Regulation OVERVIEW McGill University seeks to provide its community with the necessary IT equipment, infrastructures and

More information

IT Asset disposition services

IT Asset disposition services IT Asset disposition services Serverhuset help you do business while following the EU-directive on WEEE Table of contents We help our customers become more cost efficient and environmentally friendly by

More information

Big Data Analytics Service Definition G-Cloud 7

Big Data Analytics Service Definition G-Cloud 7 Big Data Analytics Service Definition G-Cloud 7 Big Data Analytics Service Service Overview ThinkingSafe s Big Data Analytics Service allows information to be collected from multiple locations, consolidated

More information

Information Governance Plan

Information Governance Plan Information Governance Plan 2013 2015 1. Overview 1.1 Information is a vital asset, both in terms of the clinical management of individual patients and the efficient organisation of services and resources.

More information

AUDIT & PERFORMANCE REVIEW COMMITTEE ON 26 TH SEPTEMBER 2007

AUDIT & PERFORMANCE REVIEW COMMITTEE ON 26 TH SEPTEMBER 2007 PAGE: 1 REPORT TO: SUBJECT: BY: AUDIT & PERFORMANCE REVIEW COMMITTEE ON 26 TH SEPTEMBER 2007 ASSET MANAGEMENT CHIEF FINANCIAL OFFICER 1. REASON FOR REPORT 1.1 To provide the Audit and Performance Review

More information

BUSINESS LEASE CAR POLICY

BUSINESS LEASE CAR POLICY BUSINESS LEASE CAR POLICY Version: 2 Ratified by Senior Managers Operational Group Date ratified August 2015 Title of originator/author: Title of responsible Committee/group Assistant Director of Finance

More information

E-waste Challenges & Solutions

E-waste Challenges & Solutions E-waste Challenges & Solutions December 2013 SIMS at a glance Global 6 continents, 46 countries Over 500,000 tonnes processed annually #11 on the list of Global 100 Most Sustainable Companies Quality ISO

More information

TABLE OF CONTENTS MRK GROUP LTD CAPABILITIES 2 GSA AWARDED TERMS AND CONDITIONS 3 AWARDED GSA PRICE LIST 6

TABLE OF CONTENTS MRK GROUP LTD CAPABILITIES 2 GSA AWARDED TERMS AND CONDITIONS 3 AWARDED GSA PRICE LIST 6 GENERAL SERVICES ADMINISTRATION FEDERAL SUPPLY SERVICE 899-ENVIRONMENTAL SERVICES AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICE LIST On-line access to contract ordering information, terms and conditions, up-to-date

More information

Fixed Assets Policy. Control over Assets

Fixed Assets Policy. Control over Assets Fixed Assets Policy Author Financial Control and Compliance The United Kingdom s international organisation for educational opportunities and cultural relations. We are registered in England as a charity.

More information

White Paper. What Happens to My Technotrash

White Paper. What Happens to My Technotrash What Happens to My Technotrash GreenDisk Recycling Philosophy GreenDisk is committed to responsibly managing the disposition of your electronic waste. This commitment means that GreenDisk: Securely destroys

More information

Contents Company overview Partnering with CCE Service offerings Accreditations Service coverage ISO compliance

Contents Company overview Partnering with CCE Service offerings Accreditations Service coverage ISO compliance Partner Capability Contents Company overview Partnering with CCE Service offerings Accreditations Service coverage ISO compliance Company overview About us CCE is one of the UK s largest independent IT

More information

Policy Document Control Page

Policy Document Control Page Policy Document Control Page Title Title: Medical Devices Management Policy Version: 10 Reference Number: CO16 Supersedes Supersedes: Version 9 Description of Amendment(s): Originator Addition of 4.8 Sharps

More information

Palmaris Services Ltd. Corporate Social Responsibility Statement

Palmaris Services Ltd. Corporate Social Responsibility Statement Palmaris Services Ltd Corporate Social Responsibility Statement Introduction We recognise that we must integrate our business values and operations to meet the expectations of our stakeholders. They include

More information

IAPF11. Secure Disposal and Destruction Policy. Lancashire County Council Information Assurance Policy Framework. Purpose

IAPF11. Secure Disposal and Destruction Policy. Lancashire County Council Information Assurance Policy Framework. Purpose IAPF11 Secure Disposal and Destruction Policy Purpose This policy is part of the council's information assurance framework and establishes the secure disposal and destruction requirements necessary for

More information

Information Security Assurance Plan 2015/16

Information Security Assurance Plan 2015/16 Information Security Assurance Plan 2015/16 Policy number: N/A Version 2.0 Approved by Name of author/originator Owner (Exec Director) Date of approval August 2015 Date of last review July 2015 Next due

More information

A Guide to Minimizing the Risk of IT Asset Disposition

A Guide to Minimizing the Risk of IT Asset Disposition A Guide to Minimizing the Risk of IT Asset Disposition Who is concerned about risk? They may not think about it terms of risk, but almost everyone at your organization is worried about the chinks in its

More information

Bloomsbury Colleges Environmental Policy Statement

Bloomsbury Colleges Environmental Policy Statement 15 December 2011 P a g e 1 Bloomsbury Colleges Environmental Policy Statement The Bloomsbury Colleges are committed to the responsible use of energy, water and other resources with the aim of minimising

More information

YMDDIRIEDOLAETH GIG CEREDIGION A CHANOLBARTH CYMRU CEREDIGION AND MID WALES NHS TRUST PC SECURITY POLICY

YMDDIRIEDOLAETH GIG CEREDIGION A CHANOLBARTH CYMRU CEREDIGION AND MID WALES NHS TRUST PC SECURITY POLICY YMDDIRIEDOLAETH GIG CEREDIGION A CHANOLBARTH CYMRU CEREDIGION AND MID WALES NHS TRUST PC SECURITY POLICY Author Head of IT Equality impact Low Original Date September 2003 Equality No This Revision September

More information

Information retention and disposal guide. Date: 31 October 2014 Version: 2.0

Information retention and disposal guide. Date: 31 October 2014 Version: 2.0 Information retention and disposal guide Date: 31 October 2014 Version: 2.0 Contents 01. Guidelines The data challenge 5 Compliance what is it and why is it important? 6 The compliant data journey 7 Case

More information

CENTRALLY MANAGED PROCESS MINIMIZING RISK MAXIMIZING REMARKETING VALUE

CENTRALLY MANAGED PROCESS MINIMIZING RISK MAXIMIZING REMARKETING VALUE IT ASSET DISPOSITION Technology is introduced to business workflows to increase productivity and boost earnings. When the time comes to remove off-lease and end-oflife IT assets, shouldn t those goals

More information

QSS 0: Products and Services without Bespoke Contracts.

QSS 0: Products and Services without Bespoke Contracts. QSS 0: Products and Services without Bespoke Contracts. Amendment History Version Date Status v.1 Dec 2014 Updated For 2015 deployment Table of Contents 1. DEFINITIONS 3 2. INTRODUCTION 3 3. WORKING WITH

More information