July 2015 Present Schematic Design. October 2015 Off-Ramp. Pre-design Design Construction

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1 F-3 Authority to Award Construction Contract Regents Action and Information Review Timeline October 2014 Present Project Concept February 2015 Report on Selection of GC/CM for Preconstruction Service contract July 2015 Present Schematic Design October 2015 Off-Ramp INFORMATION PHASES Pre-design Design Construction ACTION October 2014 Select Architect, Approve Use of Alternative Public Works, Delegate Authority to Award the Construction Contract March 2015 Approve Project Budget, Debt Funding, and Site Selection Note for duration of project: Written semi-annual reports in December & May Oral semi-annual updates in March & September RECOMMENDED ACTIONS It is the recommendation of the administration and the Finance and Asset Management Committee that the Board of Regents: 1. Delegate authority to the President, or his designee, to award a design contract for the HFS Student Housing: Phase IV(a) McCarty Hall Replacement and Haggett Hall Demolition Project on the Seattle Campus to the architecture firm of Kieran Timberlake of Philadelphia, PA, subject to successful negotiation of an architectural agreement. In the event of an unsuccessful negotiation with the selected firm, a delegation of authority is requested to open negotiations with the alternate team of Mahlum Architects of Seattle;

2 Authority to Award Construction Contract (continued p. 2) 2. Authorize the use of the General Contractor/Construction Manager (GC/CM) Alternative Public Works contracting method; and 3. Delegate authority to the President, or his designee, to award the preconstruction GC/CM contract, in an amount not to exceed $4 million. BACKGROUND The University of Washington has a goal of providing safe, affordable, quality housing for its students, encouraging on-campus residency. Residential oncampus housing provides a community where young scholars are immersed in a carefully structured living and learning environment with the opportunities to mature and be successful in their educational pursuits. To achieve this goal, HFS developed a comprehensive Housing Master Plan for the Seattle Campus. The plan replaces over 4,000 fifty-year old residence hall beds with new construction and adds approximately 2,300 more new beds over a ten-year period with a total project budget of $855 million. The plan was first presented to the Board in March With the completion of the new and replacement housing in west campus, the Housing Master Plan originally envisioned the renovation of McMahon, Haggett, McCarty, and Hansee Halls. Consistent with the analysis of Lander and Terry Halls, the original plan to renovate McCarty and Haggett Halls was determined to be more expensive than constructing new buildings that will meet the desired program. Seismic, energy code and infrastructure upgrades, as well as current high-rise code requirements at Haggett Hall, demonstrated that new construction would be a more cost-effective option. The north campus student housing projects are proposed over two phases, Phase IV(a) and IV(b). Phase IV(a) consists of replacing McCarty Hall with new buildings and demolishing Haggett Hall. Updates on Phase IV(b) will be presented to the Board in Phase IV(a) plans for two new buildings, identified as buildings C and D on the attachment with occupancy planned for Autumn Quarter Phase IV(a) is estimated to cost $165 million, escalated to the mid-point of the construction phase. McCarty and Haggett Halls currently have a design capacity of 620 beds and 800 beds respectively, for a total of 1,420 beds. Buildings C and D will have

3 Authority to Award Construction Contract (continued p. 3) a design capacity of 739 beds and 451 beds respectively, for a total of 1,190 beds. With a slight reduction in the number of beds available, the total number of beds available in the housing system will be maintained by providing for some triples in the West Campus housing until Phase IV(b) is completed. The demolition of Haggett Hall at the completion of buildings C and D will allow for the completion of a service road to the east to serve buildings C and D. The demolition at the end of phase IV(a) also allows HFS to manage the bed flow capacity by minimizing the change in the number of beds available for students. A new dining facility and catering kitchen are planned for Building D to replace the dining in McMahon Hall and the catering kitchen in Haggett Hall. This new dining facility will support the north campus area. The new catering kitchen in building D will serve the entire campus. Consolidating the dining facility and catering kitchen will provide long-term operating savings and improve the efficiency of the food services operation. The new buildings in the north campus will have a variety of designed room types for 2, 3, and 4 persons. The exact nature of Buildings C and D will be determined during the predesign phase. The cost-effective building design utilized in the west campus student housing will be the starting typology for design and construction, consisting of five-story wood frame construction over a two-story podium of concrete construction. ARCHITECT SELECTION The two-building HFS Student Housing: Phase IV(a) McCarty Hall Replacement and Haggett Hall Demolition Project is proposed to be designed by a single design team to take advantage of the similarities in the type of housing, landscape continuity, residential suites, and the tight site configuration. The Architectural Commission is charged with identifying the most qualified architectural firm as well as one or two alternate qualified firms that would ensure negotiations will continue in a timely manner. In July of 2013, the Capital Projects Office (CPO) advertised for firms interested in providing architectural services for the replacement of Haggett and McCarty Halls. Seventeen firms responded to the request for qualifications and the Architectural Commission interviewed four firms on September 9, The Commission recommended that the architecture firm of Kieran Timberlake

4 Authority to Award Construction Contract (continued p. 4) (Kieran) with Olin Partnership Landscape Architects (Olin) be appointed design architect and landscape architect for this project. The University proposes to contract with Kieran as the prime and Olin as a subconsultant to Kieran. The Architectural Commission recommended the team of Mahlum Architects and Gustafson Guthrie Nichol Landscape Architects as alternate in the event of an unsuccessful negotiation with the selected firm. Founded in 1984 in Philadelphia, Pennsylvania, Kieran brings together the experience and talents of nearly 100 professionals of diverse backgrounds and abilities in a practice that is recognized worldwide. Kieran s projects include the programming, planning, and design of new structures as well as the conservation, renovation, and transformation of existing buildings, with special expertise in education, government, arts and culture, civic, and residential projects. The firm has extensive experience in the design of market-rate housing, including fivestory wood frame construction over one-story of concrete construction, and midrise steel construction over one (or more) story of concrete construction, which are the envisioned design approaches for this project. The firm has received over 160 design citations in the United States and abroad, including the Architecture Firm Award in 2008 from the American Institute of Architects, and the 2010 National Design Award from the Cooper-Hewitt National Design Museum. Stephen Kieran and Laurie Olin have deep knowledge of the University of Washington, as both served on the Architectural Commission and University Landscape Advisory Committee for a number of years. CONSTRUCTION CONTRACTING STRATEGY The Capital Projects Office (CPO) recommends the use of the GC/CM alternative public works contracting procedure, as authorized by RCW for construction of the HFS Student Housing: Phase IV(a) McCarty Hall Replacement and Haggett Hall Demolition Project. The construction contract strategy of having the contractor selected for participation in the predesign phase is expected to improve project delivery through greater involvement in project budget development (during dynamic pricing markets, the GC/CM cost estimating has been proven to be significantly more accurate than independent estimators), examination of existing conditions, assistance in developing contracting strategies for equipment procurement, and subcontractor involvement during the design phase. This collaborative approach is expected to reduce project costs and improve product quality through improved tradecraft involvement and better design and construction coordination.

5 Authority to Award Construction Contract (continued p. 5) We anticipate that the GC/CM will recommend the use of the mechanical contractor and electrical contractor/construction manager alternative subcontractor selection process. This process has been used successfully on other University projects, such as Discovery Hall at UW Bothell, and Lander, Maple and Terry Halls at Seattle. This process will enhance the collaborative design and construction process, expanding on the benefits of using the alternative public works process. CPO would commence the GC/CM selection process in October 2014, with the expectation of entering into a preconstruction services agreement with the highest scoring firm. We anticipate reporting on the selection of the GC/CM in February A construction contract will not be awarded until after the Board of Regents has reviewed the project status off-ramp presentation, which is planned for October PROJECT SCHEDULE HFS Student Housing: Phase IV(a) McCarty Hall Replacement and Haggett Hall Demolition Project Architect Selection October 2014 Predesign Phase October 2014 January 2015 Design Phase January 2015 April 2016 Construction May 2016 July 2018 Occupancy Autumn Quarter 2018 PROJECT BUDGET AND FUNDING Housing and Food Services has funded the studies for the north campus student housing with operating reserves for a cost of approximately $900,000. Funding of the project will be phased with the predesign phase and a portion of the design phase funded from HFS reserves. That budget will be $4 million. No further spending will occur until the project budget and funding/financing plan are approved, planned for March The project cost of the HFS Student Housing: Phase IV(a) McCarty Hall Replacement and Haggett Hall Demolition Project is estimated at $165 million, escalated to the mid-point of construction for occupancy in Autumn Quarter 2018.

6 Authority to Award Construction Contract (continued p. 6) Financing for the remainder of the design and construction phases is proposed from the University s Internal Lending Program. Repayment will be from housing and dining system revenue. The Treasury Office will complete a financial due diligence of Phase IV(a) prior to Board action for project budget and financing approval scheduled for March The financing plan will include identification of an off-ramp, anticipated for October 2015, which coincides with milestones in the design and bidding process. FUTURE BOARD OF REGENTS ACTIONS March 2015 Request budget, funding approval and site approval for HFS Student Housing: Phase IV(a) McCarty Hall Replacement and Haggett Hall Demolition Project. PREVIOUS ACTIONS None Attachment Student Housing Phase IV(a) Location Map

7 Student Housing Phase IV(a) Location Map MCCARTY HUTCHINSON Phase IV(a) McCarty Hall Replacement and Haggett Demo CC October 2014 DEMO MCCARTY HUTCHINSON HUTCHINSON D July 2018 Bldgs. C & D on McCarty Site August 2018 Demo Haggett F 3.1/ ATTACHMENT Page 1 of 1