Contest. Gobernarte: The Art of Good Government. Eduardo Campos Award Third Edition

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1 Contest Gobernarte: The Art of Good Government Eduardo Campos Award 2015 Third Edition 1

2 Gobernarte: The Art of Good Government The purpose of the Gobernarte contest is to identify, reward, document, and disseminate innovative public administration experiences of subnational governments such as states, provinces, departments, municipalities, or other equivalent denominations in Latin America and the Caribbean (LAC). The goals of the contest are as follows: a. To identify and reward innovative public administration experiences in order to promote creativity and initiatives seeking to improve services for citizens; b. To document and disseminate these innovations to push forward the state modernization agenda in LAC, aiming at effective, efficient, and open governments; and c. To facilitate cooperation between subnational governments by increasing awareness of innovative public administration practices and disseminating information to interested parties. The contest s first and second edition recognized 10 innovative initiatives. In 2013, six initiatives were recognized that improve administrative processes for citizens and companies as well as citizen safety in five states of Argentina, Brazil, and Mexico. In 2014, four initiatives were recognized which increase vulnerable population s access to public services through digital tools in states and municipalities of Brazil, Colombia and Mexico. 1. Launch In the third edition of the Gobernarte contest, awards will be given to the two (2) best initiatives of third administrative level governments (municipalities and other denominations) in each of the following categories. Category 1. Cities and Big Data Today, the world is going through two historical transformations. On one hand, it is becoming increasing urbanized. As of 2009, the number of people living in cities exceeded rural population; by 2050, more than three-fourths of the global population will be living in urban areas. 1 The rapid expansion of cities reflects the opportunity of cities as hubs for economic production and creation of knowledge, culture, and innovation. 2 LAC, where four 1 United Nations World Urbanization Prospects 2014 Revision. 2 The 200 major cities create more than 60 percent of regional GDP (McKinsey Global Institute Building globally Competitive Cities: The Key to Latin American Growth) and studies show a constant relationship between 2 The 200 high major levels cities of create urbanization more than and 60 greater percent socio-economic of regional GDP development (McKinsey in Global LAC (ECLAC, Institute Population, Building globally Competitive Cities: The Key to Latin American Growth) and studies show a constant relationship between high levels of urbanization and greater socio-economic development in LAC (ECLAC, 2012 Population, Territory, and Sustainable Development) 2

3 out of every five residents live in cities, is the most urbanized developing region in the world, and thus our cities represent a privileged scenario for future development. 3 On the other hand, we find ourselves in the era of big data. The implementation of digital technology has made it possible to produce and store extraordinary amounts of data (the 3 V s: volume, variety, and velocity), which include not only numbers in spreadsheets but also a diversity of information from videos, digital purchase transactions, twitter feeds, vehicle traffic patterns, to our exact location. It is estimated that nearly 90 percent of data in the world today has been created in the last two years alone information doubles in volume every two years. 4 Besides according to its massive nature, the era of big data is defined by the use of new analytical tools capable of plowing through datasets in search of possible patterns and correlations. This implies that beyond the digitization of information, we are now headed towards the datafication of our daily lives. In this context, the growth of the region depends in large part on the capacity of our cities to strengthen and democratize the production, availability, and analysis of big data. It is crucial that municipal governments in LAC identify opportunities in collaboration with actors from the private sector, academia, and civil society so that through generating and analyzing data, we can better understand the collective and individual behaviors of citizens, and thus be able to make wiser decisions and maximize people s welfare. Likewise, with the launch of the contest, the Inter-American Development Bank (IDB) recognizes that the smart use of big data by public institutions can contribute to making them more efficient and innovative, while at the same time allowing cities to reach their potential as growth engines of the region. The Eduardo Campos Award seeks to recognize the efforts of cities that take advantage of the potential of big data to improve the lives of its inhabitants. Category 2. Cities and Registry of Persons The topic of civil registration and identification is a priority on the IDB s regional agenda, 5 as is the commitment to promote unique, legal, and secure identities for citizens and residents of the region. To accomplish this, the IDB has contributed to reducing the rate of underregistration of the region from 20 percent to 8 percent, mainly through creating and disseminating knowledge and financing projects. Despite these and other efforts in the LAC region, nearly 8 percent of children under the age of five are not registered. There are multiple causes of underregistration: geographical barriers, poverty, lack of education, limited investment in civil registration systems and in various aspects such as technical-administrative, cultural and ethnic aspects, among others. Underregistration affects vulnerable populations disproportionately, such as children living in the poorest sectors located in rural and border areas, indigenous communities, Afrodescendants, and migrants or their children. 3 United Nations The State of Latin America and Caribbean Cities. 4 IBM Harness the Power of Big Data. 5 See Social Strategy for growth and Welfare Institutions (GN ) 3

4 Civil registration data is an essential tool for policy planning and timely delivery of public services such as health, education, justice, social protection, and pension systems, among others. Without vital statistics made available through civil registration, public service management could be negatively affected. In this sense, subnational governments are key actors in their countries civil registration and vital statistics systems. Due to their proximity to the citizens, subnational governments are equipped with tools that allow them to promote registration policies and practices in accordance with local economic, cultural, and social conditions. Through the Gobernarte contest, the IDB seeks to support civil registration agendas as well as efforts to reduce the rate of underregistration, through recognizing innovative initiatives aimed at providing applicable civil registration services to subnational governments and thus strengthening public administration systems. Strategies at the subnational level are essential to building more inclusive cities and municipalities that are committed to creating a universal, free, and timely registration systems for all people. 2. Contest Rules In its 2015 edition, the Gobernarte Eduardo Campos Award seeks to identify, reward, document, and disseminate initiatives developed (i.e., implemented) by municipal governments (third administrative level) Categories On this occasion, the Gobernarte contest will award initiatives in the following two (2) categories. 1. Cities and Big Data These include initiatives that have improved the lives of people in LAC cities using big data, implemented by municipal governments individually or in alliance with national or other subnational governments, civil society, academia, or private sector. Initiatives can focus on the following:! Systematic generation and use of large public databases and/or working in partnership with private sector information systems.! Implementation of monitoring platforms with large databases deployed to deliver timely and potentially real-time responses, as well as bridge information gaps.! Management of big data to produce citizen security information, design, and planning.! New methods or initiatives to conduct predictive data analysis, for example, prediction of peaks in electricity or water use; early identification of potential traffic, violence, or vulnerability hotspots; and prediction of security needs for public events, among others. 4

5 ! Design of more inclusive policies and administration programs through big data, for example, the use of diverse databases to develop inclusive loan programs in informal sectors; citizen security intervention strategies; etc.! Deployment of technologies to facilitate the internet of things, for example, sensors for tracing the end use of solid waste, dynamic control of water and sewage infrastructure, technology to measure and monitor public building performance, etc.! Democratic production and collection of big data, through initiatives of citizen science, crowd-sourcing, and open platforms.! Launch of interactive platforms to facilitate access to large databases and promote transparency in administration. 2. Cities and Registry of Persons These include initiatives that have contributed to narrowing the identity gap in children, indigenous populations, Afro-descendent populations, and other vulnerable populations, 6 which are developed by municipal governments (of municipalities or other equivalent denominations) individually or in alliance with national or other subnational governments. Initiatives can focus on the following:! Facilitating birth registration and birth certificate issuance.! Facilitating identity registration and/or identity document issuance.! Eliminating statelessness.! Raising citizen awareness.! Devising strategies to link identification with other services such as education, health, protection, etc.! Implementing administrative and/or technological modernization.! Adapting services to diverse social contexts (working with midwives, in rural zones, border areas, conflict zones, bilingual services, among others).! Adapting registration services to fit the needs of different communities (Afrodescendants, indigenous, migrants, disabled communities, among others).! Strategies to expand service coverage Requirements and Application Procedures Who Can Enter? Municipal or local governments (third administrative level) in IDB borrowing member countries may enter. The teams that have designed and implemented the initiatives must submit the entries, and a contact person must be designated from the municipal government of the city. Additionally, initiatives implemented before January 1, 2012 should not apply. 6 Vulnerable population: group of people or minorities in a state of defenselessness or incapacity when faced with a threat to their psychological, physical, and mental conditions, including, among others, women, the disabled, the LGBT community, the displaced, and indigenous and Afro-descendant people. 5

6 For initiatives in the Cities and Big Data category, municipal governments can apply individually or in alliance with the national government or other subnational governments, in alliance with civil society, academia, or the private sector. For initiatives in the Cities and Registry of Persons category, municipal governments can apply individually or in alliance with the national government or other subnational governments, in alliance with civil society, academia, or the private sector. When and Where to Enter? Applications must be submitted between August 31, 2015 and November 30, 2015 by means of completing the online application form available at There is no cost to enter. Requirements: 1. Complete the online application form. 2. Complete a Simple Declaration in which the corresponding municipal government entity states the following:! All the information in the application form, supporting documents and any additional information presented is accurate and truthful.! The executing unit authorizes the dissemination of information submitted. 3. Each municipal or local government can only submit one (1) application. 4. The initiatives must meet the following requirements:! They must have been implemented at the subnational level (in municipalities, cities, or other denominations).! They must have clear results that show impact. Projected or planned solutions to be implemented in the future will not be accepted.! They must have taken place on or after January 1, Failure to meet any of the above requirements will result in the immediate dismissal of the entry Evaluation Process The contest s management and supervision will be under the responsibility of a Technical Secretary of the Institutions for Development Sector, and will be supported by the IDB s technical teams that will lead the evaluation in each of the two categories. Technical evaluation of the proposals will be conducted by two external consultant panels, which will consist of internationally renowned experts in each of the categories. The experts will be independent professionals with experience in LAC countries. 6

7 The evaluation process will take place in November During this period, each panel will review and evaluate the proposals based on the criteria detailed in point 2.4 of the contest rules (see following section). After the proposal evaluation by the external consultant panels, the contest s Technical Secretary will rank the applications reviewed and select two winners for each category (four in total) based on the score assigned by panel members to each proposal; all winners can be from the same country. The content of the proposals will be disseminated through the Gobernarte webpage and NEXSO, social networks, and other platforms Evaluation Criteria The evaluation criteria for applications are different for each of the two categories. Category 1. Cities and Big Data i. Impact (30%): The initiative has contributed to: the creation, collection, analysis, and utilization of big data, in order to encourage greater transparency in local administration, promote citizen participation, and facilitate user evaluation of degree of satisfaction, among others. The indicators should demonstrate that citizens lives have been improved as a result of the use of big data, and impact should be supported by opinion surveys, follow-up, management reports, and economic studies, among others. ii. iii. iv. Sustainability (15%): The initiative is financially and institutionally sustainable over the long term. This is reflected in the capacity to continue to gather and store information as well as the analysis, interpretation, and dissemination of results for improved public governance. Additionally, initiatives aimed at contributing to social and environmental sustainability will be considered, such as efforts to promote gender and minority inclusion in credit or service systems or efforts to reduce environmental impact (better energy system performance, congestion, and vehicular emission reduction, etc.). Design quality (10%): The initiative was carried out based on a strategic design and planning process, defining all occasions for producing, gathering, and/or processing big data as well as for data quality and analytic quality assurance, security, and privacy. Likewise, the initiative defined responsibilities, appropriate resource distribution, expected results, risks, milestones, and goals, among others. Intersectoral and citizen participation (10%): The initiative was designed by and receives feedback from multiple actors, and is based on the uploading, sharing, and analysis of data by various actors, including citizens (citizen science), companies, research centers or universities, civil society organizations, and non-governmental organizations, among others. 7

8 v. Scale-up potential (5%): The initiative shows characteristics that enable its replication in other geographic spaces or sectors. vi. Innovation (30%): The initiative incorporates a new approach, new concepts, new practices or new technological tools applied to the gathering, processing, analysis, and interpretation or visualization of big data. Category 2. Cities and Registry of People i. Impact (30%): The initiative has increased: (i) civil registration service coverage; (ii) the number of people with identity documents; or (iii) the number of timely registered births. The impact must be supported by indicators on aspects such as scope, initiative cost, user satisfaction, scores and/or opinion surveys, follow-up, and management reports. ii. iii. iv. Sustainability (20%): The initiative is financially and institutionally sustainable with resources available over the medium term (special value will be given to initiatives being included in government budgets). Additionally, initiatives that include measures to promote social and environmental sustainability, such as support for gender and minority inclusion (number of people trained, percent of beneficiaries, etc.) or efficient natural resource management (production process efficiency indices, greenhouse gas emission reduction, etc.). Service access (20%): People can obtain their identity documents or birth certificates easily and promptly thanks to clarity, speed, and efficiency in established processes that can be reflected in broader registration service coverage, shorter processing time, and fewer formal requirements, among others. Innovation (20%): New management practices and/or technological tools have been incorporated to transform internal processes and facilitate initiative implementation. The initiative shows a high degree of originality in coming up with common practices to close the identity gap in the region. v. Scale-up potential (10%): The initiative has characteristics that enable its replication in other municipalities of the region (special value will be given to initiatives having already been adapted by national or regional institutions). 3. Awards Ceremony The four winning initiatives (two in each category) will be recognized at a public awards ceremony to be held in Washington, DC. The winners will be invited to the event. The four winning initiatives will be widely disseminated through the media and social networks, and will receive trophies for their contribution to the use of big data to improve lives and reduce the identity gap in LAC cities. 8

9 4. Documentation, Publication, and Dissemination of Winning Innovations The four winning initiatives will be disseminated with the aim of promoting knowledge of the solution s basic features and facilitating its adaption to other contexts. The technological platform to host the contest will publish the documentation of successful experiences. 5. Schedule Phase 1. Contest launching and dissemination 2. Selection and evaluation 3. Dissemination of results and awards 4. Documentation of winning experiences Activities Dissemination of application requirements: August 31, 2015 Start of receipt of applications and supporting documents: August 31, 2015 at Consultations and clarifications via to Closing date for entries: November 30, 2015 Two external consultant panels (one for each category) will evaluate the proposals that meet the contest requirements and select the two best initiatives in each category: December 1st to 15, 2015 Announcement of results and dissemination of winning initiatives: December 18, 2015 Awards ceremony: first four month period of 2016 Documentation of winning entries for each category: December 2015 to March

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