Getting the most out of your new Aalto workstation An Aalto IT guide for personnel migrating to the new Aalto workstation environment

Transcription

1 Getting the most out of your new Aalto workstation An Aalto IT guide for personnel migrating to the new Aalto workstation environment What services do I use with the old TKK password, and what do I use with the new Aalto password? 2 Changing your Aalto password on an Aalto Windows workstation 3 Changing your Aalto password at mail.aalto.fi 4 Changing your Aalto password on an Aalto Linux workstation 5 Changing your old TKK passwords on an Aalto workstation 6 Changing your old TKK passwords at home with SSH 11 Using VPN on an Aalto Windows laptop 14 Using VPN on an Aalto Mac laptop 17 Accessing your old TKK Windows home directory 19 Accessing old HSE Beta (common) folders 21 Your home folder and WORK folder in the Aalto environment 23 Accessing the WORK folders on an Aalto Windows workstation 24 Accessing the WORK folders on an Aalto Mac workstation 25 Making folders available offline on Aalto Windows workstations 27 1 Version 1.01-EN, last revised 23 September 2010.

2 What services do I use with the old TKK password, and what do I use with the new Aalto password? The old TKK passwords are still needed for some systems, which are not yet migrated to Aalto network. In the future all systems will use the Aalto password and then the old TKK passwords will be no longer needed. Here s a list of TKK s IT services and the passwords required for them as of September Do note that there are 4 different passwords in the old TKK environment (master, mail, service, net) whereas in the Aalto environment there is only one that is used in all Aalto-related authentication. Service Aalto password TKK password Aalto IT classrooms (except U131 and MT262) YES NO Hallway computers (Solaris) NO YES (master password) cc.hut.fi and tkk.fi NO YES (mail password) Aalto YES NO Noppa NO YES (service password) Oodi YES YES (service password) vipunen.hut.fi and kosh.hut.fi NO YES (master password) kosh.org.aalto.fi YES NO wiki.aalto.fi YES YES (service password) studentwiki.aalto.fi YES NO inside.aalto.fi YES YES (service password) blogs.aalto.fi YES NO Eduroam wifi YES YES Aalto Open wifi password not needed 2

3 Changing your Aalto password on an Aalto Windows workstation 1. Log in and press Ctrl+Alt+Delete 3. From the menu, choose Change a password Type your old Aalto password and the desired new password in their respective boxes. 5. Press -> or press enter after typing in all the boxes. 6. Your password has been changed. If the password didn t satisfy the requirements, you will be notified and need to pick a different password. If you need information on choosing a good password, please refer to the instructions in Aalto Inside. 3

4 Changing your Aalto password at mail.aalto.fi 1) Log in to 2) In the upper right corner of the page, click on Options 3) On the following page, click on Change your password 4) Type your old password and the desired new password in their respective boxes. 5) Click on Save 6) Your password has been changed. If the password didn t satisfy the requirements, you will be notified and need to pick a different password. If you need information on choosing a good password, please refer to the instructions in Aalto Inside. 4

5 Changing your Aalto password on an Aalto Linux workstation 1) Log in to an Aalto Linux workstation. 2) Start xterm or equivalent terminal (In Gnome, right-click on desktop and choose Open in Terminal ). 3) Type passwd in terminal and press enter. 4) When prompted, type your old password and press enter. NOTE: The password is not echoed at all but the input is still processed. 5) Type the desired new password, press enter and type it again and press enter. kosh ~ 1 % passwd Password for jbloggs@org.aalto.fi: Enter new password: Enter it again: Password changed. kosh ~ 2 % 6) Your password has been changed. If the password didn t satisfy the requirements, you will be notified and need to pick a different password. If you need information on choosing a good password, please refer to the instructions in Aalto Inside. 5

6 Changing your old TKK passwords on an Aalto workstation 1) Log in to an Aalto work station and open start-menu (bottom left corner, click the windows icon). 2) Open the SSH Tectia Terminal. You can type ssh in the search programs and files field to locate the program. 6

7 3) Run SSH Tectia Terminal, click the Quick Connect button, which opens a connect to a server window. In this window, fill in the fields Host Name with vipunen.hut.fi and User Name with your TKK user-name. Then click connect. 4) Next the system will prompt for your TKK master password. Type it in and click OK. 7

8 5) If you haven t connected to vipunen.hut.fi via SSH before, you will be shown a notification that the server s host key isn t found in your database. Choose proceed with the connection and save the key for future use and click OK. 6) Now you should be logged in to vipunen.hut.fi. Type password in the terminal screen and press enter - it should look similar to this: 8

9 7) After giving the password command, the system will query which password you d like to change: 8) In the password-menu you need to choose the password you want changed by typing the number of the password in the menu and pressing enter. Here as an example we ll change the master password, so we entered the number 1 and clicked enter. The system will prompt the master password again. Note that the text field won t fill up with characters as you type the password for security reasons. 9

10 9) After typing in the master password, the system will prompt for the new password twice in a row in case the password was miss-typed. The system will also give the criteria for an adequate password. After the new password has been given the system will check for the quality of the password (if there are any recognizable words or if any character is repeated too many times in a row etc.). If the password given isn t adequate, the system will inform about this and prompt for a new password. If you have problems choosing a password, just pick one of the random ones the system gives in the instructions on choosing a password and write it down. If the new password was adequate the system will inform that the change was a success: Do not give your passwords to ANYONE. No TKK/Aalto employee will ever ask your passwords via nor should you ever put them in an yourself (for example when contacting the helpdesk). If you have your passwords written down on a piece of paper, do keep it safe. 10

11 Changing your old TKK passwords at home with SSH Changing your old TKK passwords at home is easy with an SSH program called PuTTY. You can download PuTTY for free here: PuTTY is a simple executable file so no installation is needed, just double-click the PuTTY.exe -file and follow these instructions: 1) The first window you ll see is the PuTTY configuration window. Type vipunen.hut.fi to the Host Name -field and check that the port field is 22 and connection type is SSH. Then click open. 2) If you haven t used PuTTY to connect to vipunen.hut.fi before, you will be given a notification that the servers host key is not cached in the registry. Choose yes. 11

12 3) Next the system will prompt your username and after that, your old TKK master password. Note that the text field won t will up with characters as you type the password for security reasons. 4) Next you will be shown the terminal screen with vipunen~ as the last line. Type password and click enter. You will be shown the password menu, where you need to choose which password you d like to change. To choose the password you want changed you need to type in the correct menu number of password and press enter. The menu numbers are shown in the menu-list: 12

13 5) As an example we chose to change our master password so we entered number 1 and pressed enter. The system will prompt for your current master password again. After entering the master password, the system will prompt for the new password twice in a row in case the password was misstyped. The system will also give the criteria for an adequate password. After the new password has been given the system will check for the quality of the password (if there are any recognizable words or if any character is repeated too many times in a row etc.). If the password given isn t adequate, the system will inform about this and prompt for a new password. If you have problems choosing a password, just pick one of the random ones the system gives in the instructions on choosing a password and write it down. 6) If the new password was adequate the system will inform that the change was a success: Do not give your passwords to ANYONE. No TKK/Aalto employee will ever ask your passwords via e- mail nor should you ever put them in an yourself (for example when contacting the helpdesk). If you have your passwords written down on a piece of paper, do keep it safe. 13

14 Using VPN on an Aalto Windows laptop 1) Click the network connections icon located in the lower right corner of your screen. 2) The pop up window shows the connections available to you. If you already are connected to the network in the way you want to, skip to the next step. If you are not connected to anything: choose one connection and connect to it. In this guide we ll use aalto open. 14

15 3) Open the network connections window again and you ll see at the top that you have internet access with aalto open. Now click Aalto VPN and connect to it too. If the connection doesn t work in 60 seconds try again. 4) If you see org.aalto.fi and some other connection with Internet access the VPN is on and working. 15

16 5) To disconnect from VPN just click the VPN connection and choose Disconnect Changing your password is always an issue with VPN. If you can t visit your workplace and must change your password, open the VPN connection as stated above and push CTRL+ALT+DEL. From the screen choose Change a password... Follow the instructions and the password is changed. Just to be sure that everything works correctly, log off the computer and log on again with your new password. Note: if you are inside an Aalto University campus and already connected to an Aalto IT network with ethernet cable you cannot and should not use Aalto VPN. 16

17 Using VPN on an Aalto Mac laptop The following three steps are only needed the first time you connect to Aalto VPN. 1) Choose System Preferences... from the Apple menu 2) Choose Network from System Preferences 17

18 3) Choose Aalto VPN and make sure the Show VPN status in menu bar is checked Now the VPN icon should be visible in the menu bar. Click on it and choose Connect Aalto VPN Next you will be prompted for username and password. Type your Aalto username and password in their respective boxes and press OK. You are now connected to Aalto VPN.. 18

19 Accessing your old TKK Windows home directory 1) Log on to an Aalto Windows workstation 2) Start Remote Desktop Connection from the Start Menu: Start -> All Programs -> Accessories 3) Enter ts01.org.aalto.fi as the computer to connect to and click Connect 4) Enter your Aalto Username and Aalto Password to the next window: 5) A new desktop opens. Click the Find TKK Home Directory on the new desktop. 19

20 6) Enter your TKK user name and TKK master password when prompted. 7) Your old TKK home directory will now open onto the desktop. Keep it open, and double click the Aalto Home Directory icon on the desktop. Your Aalto home directory will open onto the desktop. 8) Using your mouse between the two open windows, copy by dragging all the files and folders you need from the old TKK home directory to your Aalto home directory. 9) When you are done, close the Remote Desktop Connection by selecting Start > Log off from the desktop. 20

21 Accessing old HSE Beta (common) folders 1) Log on to an Aalto Windows workstation TS-TOOLO REMOTE DESKTOP YHTEYDELLÄ 2) Start Remote Desktop Connection from the Start menu (Start > All programs > Accessories) TS-TOOLO REMOTE DESKTOP YHTEYDELLÄ 3) Connect Enter ts-toolo as the Computer to connect to and AALTO\yourusername as the User name. Then select Connect. 4) When prompted, enter your Aalto password. Connect 21

22 5) A new desktop opens. In this desktop, go to Start > Network and click it with the right mouse button and select Map network drive... Hiiren oikealla napilla Map network drive / Right click Map network drive Hiiren oikealla napilla Map network drive / Right click Map network drive 6) Enter \\beta\yleiset as the Folder and make sure Connect using different credentials is checked 7) When prompted, enter your username as hkkk\oldhkkusername and as your password, enter your old HSE password. 8) The \\beta\yleiset folder is now visible as a new drive (X: in our example) in the remote window.. 22

23 Your home folder and WORK folder in the Aalto environment There are two places in the Aalto IT environment to save documents and other files; your personal home directory and the common WORK folder system. Your personal home directory is only visible to you and cannot be shared to anyone else. This home directory is perfect for files you want to keep to yourself. Your home directory is also used by our Windows, Linux and Mac operating systems to store their internal files. You should leave these files alone. You can see your home directory in any Aalto Windows, Linux or Mac workstation you log on to. Because the home directory is stored on our central servers, all changes you make to your home directory will be visible on other workstations you use as well. In Windows, your personal home directory is always visible as the Z: drive. The WORK folder system is meant for shared files. The system is structured according to Aalto University organizational codes; inside an organizational unit the organization itself can decide how to best use the WORK folders. In the following instructions we will show how to access the WORK folder system from different Aalto operating systems. Even though your personal home directory is stored centrally on our servers, your Aalto laptop makes a temporary copy of it in case you need it while outside our network. When you make changes in your home directory on your laptop while being offline, these changes will be updated automatically the next time you connect your laptop to our network (either via VPN or physical connection). By default WORK folders are not available offline. If you want to make a particular WORK folder available while you are offline, see Making folders available offline on Aalto Windows workstations on page 27 23

24 Accessing the WORK folders on an Aalto Windows workstation 1) Log on to an Aalto Windows workstation 2) Open the Windows Explorer (Start > Computer) 3) Type \\work in the address bar and press enter. 4) The root level of the WORK folder system appears. Here you can navigate deeper into the structure by selecting where your organization belongs. For example, if you belong to the organizational unit U9021, you would start by going to the U90 folder and inside it you would find the U9021 folder. You can also access the WORK folders directly by entering \\work into any Windows application Open or Save dialog. 24

25 Accessing the WORK folders on an Aalto Mac workstation 1) Open the Finder program. Open the Go menu found on top of the screen. Choose Connect to server. 2) Type smb://work.org.aalto.fi to Server Address. You might like to press + button next to address field to save address for future use. Press Connect. 25

26 3) Finder asks which volume you want to access. Select the volume based on your organizational code. For example, if you are in organization U9021, select U90. 4) The folder selected will now open. Navigate deeper into the hierarchy to find the folder you want. 26

27 Making folders available offline on Aalto Windows workstations By default WORK folders are only available while you are connected to the Aalto IT network (either via VPN or by a physical connection). If you want to make a WORK folder available while you are offline, right-click the folder name in Windows Explorer and select Always available offline. When you choose to make a folder available offline, your Aalto laptop makes a temporary copy of it in case you need it while outside our network. When you make changes to this folder on your laptop while being offline, these changes will be updated automatically the next time you connect your laptop to our network (either via VPN or physical connection). In case there is a conflict (someone else has modified the same file), Windows will notify you of this through the Syncronization Center icon in the task area (lower right corner of the Windows desktop). 27