Bank Reconciliation need not be back breaking anymore!!!

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1 Bank Reconciliation need not be back breaking anymore!!! Bank Reconciliation BankReconciliation.com takes the pain out of preparing bank reconciliations, credit card reconciliations, CUSIP and other data reconciliations. Our software provides an easy to use, affordable, automated alternative to time consuming, error-prone manual reconciliations. Regardless of whether you're in or out of balance, or whether you performed your most recent reconciliation last week or last year, we can help. Our award-winning software is easily installed on your desktop and is compatible with all major bank and accounting packages to provide fully automated importing, matching and reporting. For multi-user environments, a SQL version is available. Our easy point-and-click interface makes bank reconciliation, well, almost fun. What we do BankReconciliation.com imports your Bank and General Ledger data, credit card data, CUSIP and other data, and matches them - automatically and error free. Then, most importantly, you can identify, track and resolve your exceptions. Additional features include full reporting capabilities, so you can produce standard reports for your auditors, as well as on-demand reports for your management team. With step-by-step instructions for you and your staff, our series of wizards will walk you through the reconciliation process from start to finish. In addition, we offer full customer support to ensure that you are up-and-running quickly and easily. Page 1 of 11

2 Bank Reconciliation Overview Whether you are matching checks for a single disbursement account, or need to reconcile a credit card processor for a multi-unit chain, we have your solution. Select the edition that fits your needs... Bank Reconciliation Matching Edition Includes a high speed Automated Transaction Matching (ATM) engine, capable of matching approximately 2,000 records per minute. Also accommodates multi-location site numbers, many to many matching and alphanumeric matching fields. This is our most popular edition, as it handles disbursement, depository and payroll account issues. This edition also includes BAI2Excel, an easy to use utility that allows for the conversion of BAI files to comma delimited files (csv) which can be opened in any version of Excel. Public Reporting Edition Includes all of the features of the Matching Edition, plus a full reconciliation report - in 'External Audit' format. Excellent for assisting in Sarbanes-Oxley Compliance. Credit Card Edition Includes all of the features of the Matching Edition, plus the ability to extract embedded merchant numbers from bank statements and convert them to site numbers, as well as categorize credit card types. Non-Financial Applications Use BankReconciliation.com's Matching Engine to find variances in any two sets of data. Reconcile inventory, CUSIP trades/balances or any two sets of data. Page 2 of 11

3 Bank Reconciliation Features Treasury Software's Bank Reconciliation provides an automated, secure, easy-to-use solution to quickly perform reconciliations from virtually any file source. Whether simply matching disbursement records or reconciling a credit card account with multiple merchant ID's, Bank Reconciliation provides a wide range of unique features. Although most of our clients only require a few of these features, others need more advanced capabilities. Bank Reconciliation meets the needs of businesses and banks of all sizes. Here is a sample of our unique features: Matching Records Automated Transaction Matching (ATM) Matching Rules Matching Field (alphanumeric) Many to Many Matching Credit Card Manual Matching Audit Trail Using two sets of data (typically bank data and internal data) this engine matches up to 2,000 records per minute, based on user selected matching rules. The ATM can be scheduled to run automatically - or it can be started from the user interface. Includes all the matching rules that a typical disbursement, depository or payroll account would need, such as check cleared-to-check issued, check issued-tocheck voided, and non-check bank to non-check internal. While a check number is typically used in financial applications - in some depository or non-financial reconciliations, an alphanumeric matching field is required. The value in the matching field can be either unique or non-unique (for many-to-many matching). The check number or matching field can be used in a many-to-many matching scenario. Match credit cards based on amount, credit card type, site (if used) and a date range. The Manual Matching window provides a list of both unmatched bank and unmatched internal records in a grid format - providing a point and click interface to match remaining records, if any, after the ATM process. Both the Automated Transaction Matching, as well as the Manual Matching window, provide for a unique audit trail number to track all the members/records in a match. Page 3 of 11

4 Risk Assessment Minimizes 'False Positives' Custom matching rules Period match information For the records which remain unmatched, a detailed explanation is provided as to why they did not match - allowing you to follow up based upon exposure and your own internal risk assessment. Explanations include (among others): --Check cleared bank, no G/L record --Check cleared more than once --Missing Deposit --Deposit in Transit --Outstanding Check --Unrecorded bank withdrawal --Amount on issued check differs from amount voided. Whenever possible, we recommend using a unique identifier, such as a check number or serially encoded deposit slip to eliminate false matches. If a unique number is not available, we provide the user with the tools / fields to assign as many attributes as possible to the record. Increasing attributes / characteristics assigned to a transaction will increase the true match percentage. Need a custom matching rule? We can help. Please contact our development department. When matched, the date of the offset record's transaction date is recorded. This allows for historical reporting by period (see Reporting - Historical) Importing Data Fully integrated with all major accounting, payroll, billing and industry-specific packages Single Entry and Batch File Import Universal Importer Copy and paste from Excel Bank Reconciliation is installed at your location, not an internet site, and therefore can be fully integrated and automated with your existing system. All transactions can be imported in batch, or entered manually. Bank Reconciliation can import from virtually any accounting, payroll or billing package. It can import from Excel, Access, comma delimited text files (csv) or fixed width text files. In addition to performing a 'traditional' file import, you can 'Copy and Paste' directly from Excel. Page 4 of 11

5 Historical data BAI Files When converting from a legacy system, Bank Reconciliation enables you to import unmatched historical data - such as outstanding checks, deposits in transit and other unreconciled internal and bank records Import BAI files directly into your bank records, or use our utility, BAI2Excel, to convert BAI files for third party systems. Multiple templates Create and save multiple import templates for your data sources. For example - credit card deposits may be in one format, yet fees may be in another. Bank Reconciliation remembers each setting. Reporting Full reporting capability, with Export to Excel and HTML Standard and date sensitive reports (historical reporting) Export industry standard reports, as well as user ad hoc reports to the screen, printer, Excel or HTML. By capturing date/period information at the time of a match, the user can run simple 'current' reports, as well as historical reports. For example, a check issued in January 2006, but not cleared until April 2006, will of course show as outstanding when running January, February and March. However, if at year end 2006, the auditors want a list of outstanding checks by month - simply run a period sensitive report to obtain the same results. Site enabled for Payroll Processing and Multi-unit location entities Tracking Automated Transaction Matching (ATM) Manual Matching Using the Bank Reconciliation Import Wizard, map the site or client number. The value will be available for all processes including Automated Transaction Matching (ATM), the Manual Matching Window and various reports. When a site number is provided, this is automatically added as a criteria in the matching process. For quick filtering by site (only showing records from a specific site) - a point and click drop down box of your site numbers is available Page 5 of 11

6 Merchant Account ID enabled for Credit Card Accounts Extract embedded Merchant ID from bank text field Merchant ID to site lookup table Four-attribute matching rule Manual Match sort by Credit Card Type / Site Quick Import of Merchant Numbers Traditionally, credit card deposits contain the merchant account ID within an embedded text field. The Credit Card module enables the user to extract this data and use the merchant ID for other purposes. One of the most common uses of an extracted merchant ID number is to convert it to a site number - this is what is often recorded on the general ledger data. Four attributes are used as criteria when matching credit card deposits: --days range (# between internal and bank) --amount --credit card type --site number When in the Manual Matching window, quickly sort based on credit card type and or site number. Populate the merchant number to site table quickly and easily with a basic import. If you prefer, you can manually add, or maintain the records one at a time. Security Full audit trails Password SQL Server Follow up notes field A full audit trail is created for each record - from import through matching. The application can be 'locked down' at the desktop access level with built-in security. For maximum database level security, we highly recommend our SQL Server version, which enables you to apply your own corporate security policies. Though the data is 'locked down' to preserve an audit trail, you can enter notes in the follow up field. This feature is typically used to indicate progress on unreconciled items or to delegate in a multi-user environment. Page 6 of 11

7 Multi-User/Platform Multi-user Capability Remote Access - Citrix Easy Steps - Help Archive/Restore - Advanced Using the SQL Server and Citrix platform, multi-user access is available. 'Off-site' and enterprise-wide solutions are available using Citrix MetaFrame server. A highly intuitive program layout guides your users to complete the task at hand. In addition, context sensitive help is available at every step. Cleanup records to an archive database. Unique archive feature - research can be performed directly on the archive file. You do not need to restore it to the original source file. Automation Control Panel to manage multiple accounts Command line interface Manage import files, Automated Transaction Matching (ATM), and network backup files (desktop) at a glance. Advanced command line interface allows you to specify the source file. This feature is used when automating/triggering the process from a third party software package. Built-in scheduler to automate processes Automate selected processes from the Control Panel for unattended execution. System Platform Periods - Months or user defined Default to months - or define your corporate fiscal periods. IT/Custom Solutions Platform for Custom Solutions Custom Solutions are available. For more information about Treasury Software's Custom Solutions, One Click Updates Updates can be obtained directly from the main menu of Bank Reconciliation. Page 7 of 11

8 For Banks (they're our clients, too): Reverse Positive Pay Enables your customers to match bank provided data, such as presented or cleared items - against the customer's own internal records. Sarbanes-Oxley Compliance Public Reporting Edition BankReconciliation.com Public Reporting Edition prepares a fully balanced reconciliation report. When properly completed, this 'audit ready' report: Satisfies the requirements of an external audit by public auditors Satisfies the requirements of Sarbanes-Oxley Section 404 Retains historical transactional data for matching and adjustments Reconciliation Report ; Page 8 of 11

9 BankReconciliation.com: Is compatible with all major accounting packages and payroll services Allows you to import Excel, Access and Text Files Allows you to cut and paste from Excel Allows you to export to Excel, XML, HTML Is easily installed on a desktop without MIS support Is cost effective Is easy to use Is available in a multi-user SQL and Citrix version any accounting package, payroll system or on-line banking system. Award-winning solutions Treasury Software is a Microsoft Certified Business Solution Partner, allowing us to provide our clients with seamless support in the Microsoft Windows and SQL Server environment. Additionally, we are a Citrix Access Partner, strengthening our presence in the Citrix MetaFrame environment. Compatible Your data can be in any common file format and can be generated by virtually Our solutions have received the Gold Cup Award from CPA Software News: The Independent Voice for Accountants' Software. Page 9 of 11

10 BAI-to-Excel file conversion with BAI2Excel Treasury Software provides the solution for banking professionals and treasury managers who wish to work with BAI (Bank Administration Institute) files in a Microsoft Excel environment. The BAI format is the most commonly used file in inter-bank communication of account balance and activity. Recently, it has also become a popular format for bank-to-customer reporting for those corporate customers with advanced needs. BAI2Excel provides an easy to use, affordable utility to convert BAI files to comma delimited files (csv) which can be opened in any version of Excel. This solution converts all of the account activity contained in the BAI file, and then prepares data in a tabular (row and column) format, and appends each row with appropriate header information including date, account number and days to clear (distributed time frame). In addition, the system signs the amount column (debit vs. credit) based on the BAI code, and provides all of the fields associated with each transaction, such as Date Amount Account Number Bank Reference Customer Reference Text BAI Code Funds Type Distributed: Immediate Availability Distributed: 1-Day Availability Distributed: > 1-Day Availability Our award-winning software is easy to use and easy to install. In addition, we provide: Responsive customer support, including personal phone support (optional). An established company with a track record of success. Affordable and reasonable licensing plans. Software that fits your business. Highly documented, mature programs with an on-line Knowledgebase. Ease of installation - solutions can be installed at individual workstations. Easy and intuitive solutions- We are a Microsoft Certified Partner and fully support exporting to Excel (via csv). Page 10 of 11

11 Specifications Bank Reconciliation Import Files - Compatible with all major Accounting Packages and Payroll Services Whether you are in a client-server environment, or are simply copying and pasting from Excel, we'll interface with your data. Our program is compatible with all major accounting packages, including SQL, Oracle, Local Area Network, Webbased and stand-alone systems. Treasury Software products can import from any Microsoft Excel, Microsoft Access, ASCII Text- Fixed Width or ASCII Text-Delimited file. 'many to many', 'alphanumeric' and 'credit card' rules for advanced applications. For unique scenarios, custom rules are available - please contact Treasury Software's development department. Reporting - Reporting Grid and Microsoft Excel Integration Treasury Software's reporting grid produces standard industry reports, which can be further be filtered and 'drilled-down' on by Outlook-style drag and drop grouping. Reports can be printed - or exported to Excel or into HTML files. In addition, we support BAI formatted bank files. Matching - Automated Transaction Matching (ATM) Our automated matching engine that can match 2,000 records per minute. It contains disbursement and depository 'matching' rules, which are user configurable. In addition, there are For more details and demonstration, please contact our GCC Partner: 4Sight Technology P.O Box Sharjah, U.A.E Tel: Fax: enquiry@4sight-tech.com Page 11 of 11