1 SOLUTION WHITE PAPER BMC Service Resolution: Bridging the Gap between Network Operations and the Service Desk Improve service availability and mean time to repair (MTTR) while prioritizing event resolution by business impact SUMMARY The gap between an organization s service desk and its network operations team makes it difficult to respond quickly and efficiently to incidents, or to work proactively to address emerging issues before they impact users and customers. Working in separate silos by technology, organization, and application, these groups are unable to ensure that incidents are routed to the right people, correlate incidents with root causes, or prioritize event resolution by business impact. This can have an immediate bottom-line impact; according to industry analysts, one-third of companies report that each hour of downtime costs the company $100,000 $499,000. For 15 percent of companies, this figure rises to $1 million per hour. To improve the performance and availability of critical applications and services, IT needs to break down silos and bridge the gap between the service desk and the operations team. This allows the right people to address the issues the right way, shortening mean-time-to-resolution and minimizing business impact. BMC Intelligent Service Resolution enables the service desk and operations team to collaborate and share information in real time by auto-creating incidents from events, assigning resources based on root causes and business impact, and uniting both teams around a single real-time record of each incident. The solution can be implemented in three levels or a mix of all three according to the needs of the organization and its specific applications and services: Level 1 Event Incident Service Resolution. At this level, the solution provides an automated bridge between monitoring and service management, creating incident reports with the information agents need to deliver faster and more responsive support. Level 2 Infrastructure Incident Service Resolution. This level adds configuration management database (CMDB) integration to associate events with specific configuration items to help identify probable causes, correlate multiple events with a single causal incident, and route incidents more quickly and accurately. Level 3 Application-Aware and Business-Aware Incident Service Resolution. By mapping causal incidents to applications, and mapping applications to business services, this level provides insight into the business impact of each event to enable proactive notification of business owners and the optimal prioritization of event resolution.
2 With the intelligence and collaboration that the solution enables, organizations can dramatically reduce MTTR, improve IT responsiveness and productivity, prioritize resources according to the business impact of applications and services, and improve performance and availability to avoid lost revenue and other costs. This white paper explores the value of BMC Intelligent Service Resolution for resolving incidents more quickly and efficiently to improve performance and availability. THE HIGH COSTS OF SILOED INCIDENT RESOLUTION The traditional approach to incident resolution is a model of inefficiency. On the operations side, incident management teams use multiple, isolated event-monitoring interfaces for different technologies, a siloed approach that increases cost, complexity, and management time. In fact, IT is often unaware of events until notified by end users 80 percent of the time, according to BMC Software customer research at which point the outage is already impacting customers and the business. Whether network operations or end users discover the event, the service desk often lacks the information to correlate it with specific infrastructure components or identify its root cause. As a result, the incident that the event created is routed based on little more than a best guess, and is often passed from one team member to another in search of the right person to resolve it. In a worst case, a lengthy, war-room scenario ties up people throughout IT. In distributed multi-data center environments, IT may even be unable to determine the correct location to focus its response. Meanwhile, additional outages triggered by the same root cause enter the system as separate events, adding to the flow of duplicate and misrouted tickets that create more work for service desk members and lengthen MTTR. At many organizations, up to one-quarter of issues remain unresolved for longer than 24 hours. The business and IT problems caused by ineffective incident resolution can be considerable. Siloed monitoring systems, war-room scenarios, and other inefficiencies lead to high IT and service desk costs while delaying resolution. IT is unable to resolve incidents before they impact end users and customers, or to prioritize their resolution according to their impact on the business, leading to lost revenue, missed service level agreements (SLAs), damaged partner relationships, and dissatisfied customers. A lack of visibility into the relationships between configuration items and specific applications and services leads many organizations to grossly over-provision to meet performance targets because they can t identify where workloads can be shared without degrading performance and availability. Faced with limited budget and resources, IT needs a more efficient and productive way to ensure user satisfaction, keep pace with business demands, and manage increasingly complex, dynamic, and distributed IT environments without creating even more technology silos. Several key needs emerge: Improve service quality by identifying and resolving issues earlier and faster, including issues that can be resolved proactively before they impact customers and the business, to increase satisfaction while averting service desk calls Increase performance and availability by eliminating blind spots in highly dynamic infrastructures and managing through a single pane of glass, even across multiple data centers Reduce IT costs by managing business services more efficiently with fewer resources through improved collaboration and visibility between operations and the service desk BMC INTELLIGENT SERVICE RESOLUTION BMC Intelligent Service Resolution helps IT respond more quickly and effectively to service issues by breaking down silos and enabling real-time collaboration between the service desk and operations. Bridging the gap between operations and the service desk, the solution auto-creates incidents from events and provides the information needed to assign the appropriate operational staff by location and management responsibility. Proactive detection and notification of events speeds resolution and alleviates the impact on end users and customers. Drawing on information about the company s IT environment, the solution quickly identifies the root causes of operational events and correlates a single event with multiple service desk tickets, reducing duplicate tickets and complexity to help staff focus on the right issues. A single real-time record supports collaboration between operations and the service desk to improve productivity. By automatically identifying the business impact of service issues, 1
3 BMC Service Resolution helps IT prioritize resolution while providing proactive notification of service and application owners. Continuous visibility helps IT manage highly dynamic and complex infrastructures more effectively to reduce cost and MTTR. Customers can choose to implement BMC Intelligent Service Resolution at three levels for infrastructure, applications, or services based on their importance or the maturity of the IT organization s implementation, or they can leverage a hybrid of all three levels. LEVEL 1 EVENT INCIDENT SERVICE RESOLUTION Level 1 is appropriate for organizations at any stage of IT maturity. A quick, out-of-the-box integration provides enhanced visibility into service resolution and additional ticket routing capabilities to improve productivity and reduce MTTR. At Level 1, BMC Intelligent Service Resolution provides an automated bridge between event monitoring systems, such as the BMC ProactiveNet Performance Management Suite (BPPM) and IT service management (ITSM) tools such as BMC Remedy, to eliminate the need to create incidents manually. Service desk agents get the information they need to route incidents more accurately by location or managed-by, and can use operational categories to assign them to the right people more quickly. On the operations side, staff members gain visibility into the status of current incidents, including their ID, assignee, and status, helping them coordinate efforts more efficiently. If an intermittent issue resolves itself before it has been assigned, the solution simply closes the ticket automatically. If an operation staffer has already taken ownership of the issue, they maintain control, and can decide when and how to close the ticket rather than wasting time trying to determine why it has disappeared from the queue. LEVEL 2 INFRASTRUCTURE INCIDENT SERVICE RESOLUTION Level 2 builds on Level 1 with additional intelligence and automation to eliminate the effort of identifying root causes and optimizing ticket routing based on type of asset, location, group, and other criteria. This is made possible through integration with a configuration management database (CMDB), which provides a complete, accurate, and consolidated view of the people, processes, and technologies that make up the business and IT environment. The solution can also include an automated discovery tool, which maintains a complete view of your distributed, virtual, and mainframe environment, and creates a clear, visual mapping of IT infrastructure to applications and business services. When an event occurs, the integration between BPPM and the CMDB enables the association of the event with a specific configuration item (CI) such as a piece of equipment or software. As a result, BPPM can provide information from the CMDB to shed light on the probable root cause of the event to guide routing and speed resolution. For example, events associated with networks and routers can be sent automatically to the network support team, while those related to third-party applications can be sent to the desktop support team. A simple configuration interface allows IT to write rules easily without the need for coding. At level 2, BMC Intelligent Service Resolution can also correlate multiple events with a single causal incident, reducing duplicate or redundant tickets and further reducing MTTR. Agents working a ticket can see real-time updates of incident status, such as escalation or the addition of new events with the same root cause, to help them manage incidents more effectively and provide better service to end users and customers. Once an issue has been resolved, its owner maintains control over when and how it is marked as closed, and event information remains in Remedy for future reference. LEVEL 3 APPLICATION-AWARE AND BUSINESS-AWARE INCIDENT SERVICE RESOLUTION Further extending the capabilities of Level 1 and Level 2 implementation, Level 3 uses the application or service modeling data in a CMDB to provide a business-oriented view of incident management. A Level 3 implementation can encompass one or both of two models: Application-aware Incident Service Resolution, which uses CMDB data to map CIs to specific applications; and Business-aware Incident Service Resolution, which maps applications to the business services they support. In both cases, the solution provides insight into the business impact of an event to guide prioritization and enable proactive notification and updates for affected business owners. 2
4 When an event occurs, a causal incident is created, as in Level 2, and routed to IT for resolution. In addition, an impact incident is created and sent to the business owner so they can take appropriate measures to mitigate the impact of the outage on end users and customers. At the service desk, agents can prioritize how they assign resources based on the importance of the applications and services affected by each incident; a business-critical service, such as messaging or transaction processing, can be addressed before a less time-sensitive system such as supply management for the break room. Automated updates to the impact incident keep business owners posted on progress toward a resolution to guide expectations. The association of causal incidents with application and services also provides insight into related services that have not yet been affected, but may soon be, so proactive measures can be taken. Additional impact tickets related to the same causal incident are assigned Pending status to show that the root cause is already being addressed. The closure of a single causal incident automatically closes out all other impact tickets associated with the same root cause. CHOOSING THE RIGHT IMPLEMENTATION LEVELS FOR YOUR ORGANIZATION BMC Intelligent Service Resolution lets customers choose the right implementation level for specific services and applications. Few IT organizations have invested the resources to build a complete CMBD database encompassing the entire IT environment, as would be required for an enterprise-wide Level 3 implementation. This would be overkill anyway, as the effort involved in modeling even lower-importance services, such as an employee coffee system, would outweigh the business impact of an outage. More often, the organization will choose the top few dozen most critical services to begin with and model them in the CMDB to enable a Level 2 or Level 3 implementation. Over time, you can use a staged approach to raise the level for additional services as your IT maturity and business needs evolve. BENEFITS OF A MORE INTELLIGENT, HOLISTIC APPROACH TO INCIDENT MANAGEMENT With BMC Intelligent Service Resolution, customers can address their most critical needs around incident management: improving performance and availability to provide better service, as well as reducing IT costs by managing applications and services more efficiently with fewer resources. REDUCE THE NUMBER OF TICKETS TO STREAMLINE RESOLUTION With a unified view across event monitoring systems, more information into the nature of events to guide routing, and better collaboration between network operations and the service desk, IT can resolve issues much more quickly before they impact end users and customers. As a result, fewer tickets with the same root cause enter the queue. Similarly, by correlating events with the same root cause, IT can consolidate tickets around causal events, further reducing complexity, and focus more productively on fixing the problem. ROUTE TICKETS TO THE RIGHT RESOURCES THE FIRST TIME Instead of being bounced from team to team, or ending up in time-consuming, war-room sessions, tickets are directed to the right resources the first time, based either on the location of the issue or the team responsible for managing the CI in question, with the specific information needed to facilitate resolution. By addressing causal incidents directly instead of chasing the numerous uncorrelated events they can trigger, IT can dramatically reduce the number of people involved in the resolution and eliminate redundant work while accelerating MTTR. PRIORITIZE SERVICE BY BUSINESS IMPACT Drawing on intelligence about the relationships among configuration items and the applications and services they support, IT can take a more strategic approach to service. Instead of handling issues reactively as they come in, IT can assign different applications and services to different levels and ensure that the most critical issues are addressed first. Impact incidents provide proactive notifications and updates to business owners so they can mitigate the impact of outages and set expectations for resolution. 3
5 IMPROVE SERVICE AVAILABILITY A faster, more efficient approach to service helps IT increase availability and reduce the costs resulting from service outages. A survey of enterprise organizations found that an hour of downtime for a critical application can cost between $100,000 $499,000 in lost revenue; 15 percent of respondents cite losses of more than $1 million per hour. Beyond dollar costs, downtime also causes damage to the company s reputation, business relationships, and customer loyalty. With the improved IT efficiency and productivity enabled by BMC Intelligent Service Resolution, companies can also take a more proactive approach to incident management, preventing many emerging issues from causing downtime in the first place. A large global automaker has used BMC Intelligent Service Resolution to transition from reactive incident management to a more controlled, proactive approach through process automation and improved collaboration. Previously, only 15 percent of events had been captured by event monitoring systems, as the other 85 percent were reported by end users impacted by the issue. With the solution, events report themselves, generate their own incident report, and speed resolution before end users are affected. With more accurate first-time routing, additional intelligence in the tickets created, and related events correlated around causal incidents, the service desk and network operations team can collaborate more effectively around a single source of truth to resolve root causes. A multi-billion dollar international pharmaceutical company has reduced the number of reported events from 35,000 per month before BMC Intelligent Service Resolution to only 10,000 per month with the solution a dramatic reduction in the number of incidents requiring attention. A three-level implementation helps the company invest the right amount of resources in each service and application based on its importance to the business, as well as prioritizing the resolution of individual events. CONCLUSION Businesses can t afford to let siloed approaches to incident management delay resolution and undermine IT productivity. BMC Intelligent Service Resolution bridges the gap between the service desk and network operations, and provides a unified, business-centric view across the technologies and services they support, to help you resolve the right issues, the right way, more quickly than ever. When implemented flexibly according to an organization s business priorities and IT maturity, the solution helps you maximize the value of existing investments while continuing to evolve the solution as your needs evolve. As a result, you can improve availability, deliver better service faster, and reduce costs while bringing new intelligence and efficiency to your IT environment as a whole. 4
6 BMC Software. It s amazing what IT was meant to be. BMC Software helps leading companies around the world put technology at the forefront of business transformation, improving the delivery and consumption of digital services. From mainframe to cloud to mobile, BMC delivers innovative IT management solutions that have enabled more than 15,000 customers to leverage complex technology into extraordinary business performance increasing their agility and exceeding anything they previously thought possible. BMC, BMC Software, and the BMC Software logo are the exclusive properties of BMC Software, Inc., are registered with the U.S. Patent and Trademark Office, and may be registered or pending registration in other countries. All other BMC trademarks, service marks, and logos may be registered or pending registration in the U.S. or in other countries. UNIX is the registered trademark of The Open Group in the US and other countries. Tivoli and IBM are trademarks or registered trademarks of International Business Machines Corporation in the United States, other countries, or both. IT Infrastructure Library is a registered trademark of the Office of Government Commerce and is used here by BMC Software, Inc., under license from and with the permission of OGC. ITIL is a registered trademark, and a registered community trademark of the Office of Government Commerce, and is registered in the U.S. Patent and Trademark Office, and is used here by BMC Software, Inc., under license from and with the permission of OGC. All other trademarks or registered trademarks are the property of their respective owners BMC Software, Inc. All rights reserved. Origin date: 8/14 *456619*
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