Quick Guide to Administration of Lecture Websites on physik.unibe.ch

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1 Quick Guide to Administration of Lecture Websites on physik.unibe.ch Version The Homepage of the Fachbereich Physik und Astronomie was designed to centrally provide all the lecture information given at our departement. An example of a lecture page is: Editing is restricted to the middle column of the page. The left and right handside is used for navigation to other lectures and topics. The Homepage is based on a content management system called ZMS that allows to edit web pages using a graphical user interface. The following sections describe step by step how to use it in order to publish information on the lecture websites. If there is a problem concerning any of the following instructions, please contact the webmaster (currently stoffer@itp.unibe.ch). 1/6

An example of a lecture page is: Editing is restricted to the middle column of the page. The left and right handside is used for navigation to other lectures and topics.

Login to the Administration Area To get access, navigate from the homepage (www.)physik.unibe.ch to the lectures (Lehrveranstaltungen/Vorlesungen).

2 Login to the Administration Area To get access, navigate from the homepage ( to the lectures (Lehrveranstaltungen/Vorlesungen). They are reachable via the 'Quick Links' at the top right hand side or through the main navigation: 'Für Studenten', 'Bachelorstudium', 'Lehrveranstaltungen'. On this page, select 'Login Seitenadministration Bachelor' or '... Master', depending on whether you want to edit a master or bachelor course, at the bottom right handside in 'Seite bearbeiten' (edit page) The direct links to the administration area are and These are also sent to you by mail. Then, enter your ZMS username and password (see invitation mail) in the given fields. Both are CaSe-sEnSiTiVe. Make sure to change your password after the first login, see section 'Change Password' below. If you lost the login password, contact the webmaster. This will direct you to the administration area: In case the left list of lectures isn't diplayed, click on the above encircled 'sitemap' icon. In this list, choose the page you want to edit. Notice that you have to use a different login link for bachelor and master lectures (see above). Otherwise, you won't find the lecture you're looking for. To log out at any time, select the red 'x' symbol at the top right hand corner. 2/6

On this page, select 'Login Seitenadministration Bachelor' or '.

3 Change Password In the administration area, click on your username at the bottom of the page. The opening window allows you to choose a new password by typing it into the two fields and selecting 'Speichern'. Editing the lecture website In order to have a uniform design across the different lecture websites, the following describtion addresses mainly the standard layout (see picture on page 1). We certainly agree with deviations from this wherever favored. Contact the webmaster if you need assistance. After having logged in and chosen your lecture, the main window shows the lists of elements, as they will appear on the website. In the follwing, we assume a preset prototype website where some elements already have been created. This is the case for all new lecture pages. If you don't find the elements mentioned below, contact us or follow the instructions in section 'Restore Default Elements'. If an element has got a gray background, this means it is hidden in the online version of the page. To activate it, click on the element's edit link '... bearbeiten' (see below) and make sure that the 'Aktiv' checkbox in the top left hand corner is checked. Click on 'Speichern' and 'Zurück' at the bottom to save and return. If you don't need one of the given elements, deactivate it by unchecking the 'Aktiv' checkbox and save it. It won't appear in the online version any more. You can click at any time on the 'Quickview' button at the top of the page to get an impression of the live online version. Please make sure you don't change other lecture websites' content. Otherwise we have to strengthen the rights management that would make the login process much more complicated. Lecture Table To adapt this table's information, click on the 'Tabelle bearbeiten' text (edit table). By clicking on the small 'T' icon at the corner of a textfield, a window opens where you can edit the text. 3/6

Editing the lecture website In order to have a uniform design across the different lecture websites, the following describtion addresses mainly the standard layout (see picture on page 1).

4 A fast way to insert your mailaddress in the 'Dozent' field is by adapting the existing HTML code to your data. Simply replace the underlined text: <a href="<dtml-var Dr. Gilberto Colangelo</a> (Büro: 118) To add a new link to a mailaddress using the interface, mark the words you want to make a clickable link with the mouse cursor, then click on the above encircled symbol to create it. A window opens: Choose type ' (Anti-Spam)' and enter the desired mailaddress into the URL field after 'mailto:'. Click on OK. To enforce an new line in a table cell, use the HTML tag <br>, for example: Montag 8-10 Uhr <br> Dienstag Uhr to list the days in a single table cell. Click on the 'Speichern' button to save and close the cell edit window. Click on the 'Speichern' button in the table edit window as well, in order to commit the changes and publish them online. With the button 'Zurück' you get back to the your lecture page. Lecture description The lecture description part is a text section where the lecture's topics and aims are shortly presented. Prerequisites and the semester students attending it in general are mentioned. Click the text 'Textabschnitt bearbeiten' to edit the text. Text editing follows the principles you know from your word processor: To change the appearance of entered text, mark it and choose a format in the icon list. Make sure you choose format 'Title (h2)' for titles and 'Normal (p)' for the main text. In the same way, you can create numbered and bullet lists. To insert a link to an external page, mark the words and click on the above encircled icon. Enter the URL in the new window and click the button 'Einfügen' (insert). Click 'Speichern' at the bottom to save and publish your changes. 4/6

Gilberto Colangelo</a> (Büro: 118) To add a new link to a mailaddress using the interface, mark the words you want to make a clickable link with the mouse cursor, then click on the above encircled

5 In the presettings, we prepared an element 'Assistenten' where you should list the people supervising the exercise lessons. This text section is most easily edited by directly adapting the HTML code: <li><a href="<dtml-var Muster</a> (B70)</li> Simply copy, paste and change the lines to insert a new person. To use this section, make sure you checked the 'Aktiv' check box at the top of its edit page (deactivated by default) and save. Lecture notes and Exercises To provide downloadable files on the website, there is by default a 'Übungen' (exercises) element. Uploading a file is done by clicking this elements 'Assets bearbeiten' text link. The next page shows a list of the available files. To add a new one at the bottom, click on the 'Aktion wählen' drop down list of the last file and choose 'Datei'. Click on the 'Browse...' button to find the file on your local computer. Add a name in the 'Titel' field; you can omit 'Kurztitel'. Select the 'Einfügen' button. Repeat this procedure to upload more files. Click 'Speichern' in the file list and 'Zurück' to return to the main page of your website. If you need more file upload sections (for example lecture notes or solutions), you can add it by clicking the 'Neu zu Dokument' drop down list at the place you want to insert it. Choose 'Assets'. Enter a title and click the button 'Einfügen'. Open the 'Neu zu Assets' drop down menu and choose 'Datei'. The dialog from above appears... If you need to provide files protected by a password, open 'secured files' in the lectures list. In the drop down menu 'Neu zu Ordner', choose 'Datei'. The next page is similar to the one above where you can upload the file. In any text section, you can now insert a link to this file by following the instructions in the above section (creating a link in a textsection). Instead of supplying a external URL, click in the internal section 'Lehrveranstaltungen Bachelor' or 'Courses', scroll down the list to 'secured files'. 5/6

ch')">">peter Muster</a> (B70)</li> Simply copy, paste and change the lines to insert a new person.

6 Select the plus sign next to it. Now you can choose the uploaded file. To access these files, the username '******' and passwort '******' is needed. Contact the webmaster for personal accounts. Restore Default Elements One possiblity to get back lost elements is to select the lecture 'Prototyp' from the bottom of the lectures list.click the dropdown menu 'Neu zu Dokument' on the desired element you miss and choose 'kopieren' (copy). Return to your lecture page, open the dropdown menu 'Neu zu Dokument' at the place where you want to put it. Select 'Einfügen' (paste). Edit the new element according to your needs. 6/6

Restore Default Elements One possiblity to get back lost elements is to select the lecture 'Prototyp' from the bottom of the lectures list.

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