i-treasures Web Site

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1 Project Title: Contract No: Instrument: Thematic Priority: i-treasures: Intangible Treasures - Capturing the Intangible Cultural Heritage and Learning the Rare Know- How of Living Human Treasures FP7-ICT Large Scale Integrated Project (IP) ICT for access to cultural resources Start of project: 1 February 2013 Duration: 48 months Deliverable No: D8.1 i-treasures Web Site Due date of deliverable: Actual submission date: 28 February March 2013 Version: 2 Main Authors: Kosmas Dimitropoulos (CERTH), Nikos Grammalidis (CERTH) Project funded by the European Community under the 7th Framework Programme for Research and Technological Development.

2 Project ref. number Project title ICT i-treasures: Intangible Treasures - Capturing the Intangible Cultural Heritage and Learning the Rare Know-How of Living Human Treasures Deliverable title i-treasures Web Site Deliverable number D8.1 Deliverable version Version 2 (final) Previous version(s) Versions 1 Contractual date of delivery 28 February 2013 Actual date of delivery 13 March 2013 Deliverable filename Nature of deliverable Dissemination level D8.1 Web_site_v2.doc O PU / RE Number of pages 27 Workpackage 8 Partner responsible Author(s) Editor EC Project Officer CERTH Kosmas Dimitropoulos (CERTH), Nikos Grammalidis (CERTH), Nikos Grammalidis (CERTH) Alina Senn Abstract Keywords This report describes the structure and current content of the i-treasures Web site hosted by ITI-CERTH. Web site, Drupal, public & private part, file repository Filename: D8.1 Web_site_v2.doc Page 2 of 27

3 Written by Responsibility- Company Date Kosmas Dimitropoulos WP8 Leader (CERTH) 12/3/2013 Verified by Kosmas Dimitropoulos WP8 Leader (CERTH) 12/3/2013 Approved by Nikos Grammalidis Coordinator (CERTH) 13/3/2013 Yiannis Kompatsiaris Quality Manager (CERTH) 13/3/2013 Filename: D8.1 Web_site_v2.doc Page 3 of 27

4 Table of Contents 1. Executive summary Public part Home Page Main menu Private part File Repository Add-ons and additional features References Filename: D8.1 Web_site_v2.doc Page 4 of 27

5 1. Executive summary This report describes the structure and current content of the i-treasures Web site hosted by ITI-CERTH. The domain was reserved by ITI-CERTH. The site was created using the Drupal Content Management System (CMS), which allows building Web sites and powerful online applications. Drupal is an open source solution that is freely available to everyone [1]. The last version currently available by Drupal is used, namely version 7.20 for the construction of the Web site. Other updates and enhancements of the site are planned in the future. The site contains a public and a private part that are briefly outlined in the following pages. Many Drupal modules and plug-ins have been installed. In addition, a custom page was developed, using PHP, to display the members of the i-treasures mailing lists. All the pages contain the same banner with the i-treasures logo and menus, so that visitors can easily navigate in the website. Filename: D8.1 Web_site_v2.doc Page 5 of 27

6 2. Public part The various sections included in the Public part are discussed below: 2.1 Home Page The first page presented when visiting the website is the Home Page, in which some general information about the i-treasures Project is presented. Furthermore, recent announcements about the activities of the project will be published at this page. Results, Consortium, News and Contact information are easily accessible from the Top menu (above the Slideshow). Additional modules that allow the user to login, view the past and future i-treasures-related events and to interact with social media (Facebook, Twitter, etc.) are also available. News items are displayed at the bottom of the page. Figure 2-1 Home page: Public part Filename: D8.1 Web_site_v2.doc Page 6 of 27

7 Figure 2-2 Web banner: i-treasures website official banner The banner of the website was especially designed to point out the goal of the project. The Slideshow of the Website contains seven different images, representing the use cases and technology of the project. Figure 2-3 Slideshow: Rare dance interactions Figure 2-4 Slideshow: A part of the technology used in i-treasures Figure 2-5 Slideshow: Contemporary music composition (Greece) Figure 2-6 Slideshow: Notation of Byzantine hymns Mount Athos (Greece) Filename: D8.1 Web_site_v2.doc Page 7 of 27

8 Figure 2-7 Slideshow: Byzantine hymns Mount Athos (Greece) Figure 2-8 Slideshow: Canto a tenore from Sardinia (Italy) Figure 2-9 Slideshow: Wheel-throwing handicrafts 2.2 Main menu Currently, the Main menu has pages with links to: 1. Project (General Description) a. Need b. Objectives c. Methodology d. Innovation 2. Results a. Use Cases b. Dissemination c. Demos d. Deliverables e. Publications Filename: D8.1 Web_site_v2.doc Page 8 of 27

9 Figure 2-10 Use cases: All use cases are included in this page Filename: D8.1 Web_site_v2.doc Page 9 of 27

10 Figure 2-11 Use case 1: Rare Singing Knowledge the first submenu of use cases Filename: D8.1 Web_site_v2.doc Page 10 of 27

11 3. Consortium (logos, short descriptions and contacts for each partner). Figure 2-12 Consortium: Logos and clickable partner descriptions (public part) Filename: D8.1 Web_site_v2.doc Page 11 of 27

12 4. News a. News & Events b. Calendar 5. Contact a. Project Coordinator b. Website administrator Figure 2-13 Contact: Project and Website administrator Figure 2-14 Contact page Filename: D8.1 Web_site_v2.doc Page 12 of 27

13 The Forum module allows visitors to view a General discussion forum, however in order to post they have to register. Figure 2-15 Forum module The Calendar module uses a public Google calendar [2] for informing visitors about scheduled events, meetings etc. Member users are able to post new events to the calendar module. Filename: D8.1 Web_site_v2.doc Page 13 of 27

14 Figure 2-16 Calendar: Announcements of activities The Google calendar page describes the event. First, it contains a short text description of the event, next a hyperlink to the official website or announcement of the event, the date, and at the end the place with a link to a map of Google maps. Figure 2-17 Google calendar: The link from the calendar of the Website Filename: D8.1 Web_site_v2.doc Page 14 of 27

15 The Social links widget allows the visitors to tweet about the i-treasures website on Twitter, like the site on Facebook, recommend the site on Google+, LinkedIn and be informed about the total number of tweets and likes the site has garnered. It is designed to work in tandem with the i-treasures facebook page (http://www.facebook.com/pages/i-treasures/ ) and Twitter profile (https://twitter.com/itreasures_). Figure 2-18 Social links widget Figure 2-19 i-treasures Facebook page Filename: D8.1 Web_site_v2.doc Page 15 of 27

16 Figure 2-20 i-treasures Twitter page At the bottom of the homepage, News related to the project is announced. Hyperlinks in each text announcement lead to another internal page, which describes in detail the event or activity. Figure 2-21 News: At the bottom of the page Filename: D8.1 Web_site_v2.doc Page 16 of 27

17 Figure 2-22 News: internal page describing the event Filename: D8.1 Web_site_v2.doc Page 17 of 27

18 3. Private part After a user has submitted a registration request, an is automatically sent to the administrator to notify him for the new pending registration. The administrator manually activates the new user and assigns him one of the following roles: member, registered user, member of the user group, etc). An is sent to the user with a link for direct login to the website. The user is allowed to use this link to login to the website and set his password. After the registration procedure is completed, the user is able to login to the website using the Login Module (located at the right column of the website) and access the private part of the website. If a user has forgotten his password or username, he can use the related link to request a new password. Figure 3-1 User login: i-treasures user login After a user has logged in, a new Menu appears in the right column (User menu), providing access to additional features for registered users (Private site), as illustrated in Figure 3-2. Figure 3-2 User Menu: After the login All additional features available in the User Menu are described below: Filename: D8.1 Web_site_v2.doc Page 18 of 27

19 Figure 3-3 User menu: Private part of web site home page. 1. My account: Profile information for each registered user. Filename: D8.1 Web_site_v2.doc Page 19 of 27

20 2. File Repository: Members of i-treasures are allowed to upload/download documents that are intended to be accessed among all i-treasures members. More information about the File Repository is given in Section Photo Gallery: Photos from meetings/events and other images for i- Treasures members (access permissions can be configured). 4. lists: A custom page has been created to display the i-treasures mailing lists (currently manually configured through another ITI-CERTH server). 5. Logout page: Allows users to logout. In the Navigation menu, there is the Add content selection. This choice permits to upload announcements that are presented in the News section, at the bottom of the page. Figure 3-4 Lists: Private part of i-treasures Furthermore registered users have access to public and private forums according to their permissions via the Forums link found in the Navigation menu. Filename: D8.1 Web_site_v2.doc Page 20 of 27

21 3.1 File Repository All project documents (including internal discussion papers and other documents which do not directly contribute to formal deliverables), multimedia, data and software will be stored in the File Repository. Access is only available to i-treasures members, who are able to download and upload files without having to wait for the administrator s approval. The File Repository provides facilities for: Uploading documents Uploading different versions of a document Editing his own documents (but not deleting any documents) Searching for documents (full-text search) Downloading documents Figure 3-5 File Repository: The folders expanded Filename: D8.1 Web_site_v2.doc Page 21 of 27

22 The three major folders of the File Repository as can be seen in Figure 3-5 are: Reports Recent Folders Top Level Folders Figure 3-6 File Repository: Three basic folders The folder Reports contains seven folders: Figure 3-7 File Reports: The sub-folders of file Reports 1. Latest Files: This folder contains the latest files. For each file, the filename, the folder where it belongs, date, and action that can be applied to that file are shown. 2. Notifications: The user is able to adjust his personal notification settings, so as to be notified when new files have been added. 3. Owned by me: All files uploaded by a specific user are enumerated in a list containing filename, folder, date and action. 4. Downloaded by me: All files downloaded by a specific user are available in a list. 5. Unread files: The list of unread files is presented. 6. Locked by me: The list of all files that the user has locked is presented. 7. Flagged by me: All the files that the user has flagged are available here in a list containing filename, folder, date and action. Filename: D8.1 Web_site_v2.doc Page 22 of 27

23 The folder Recent Folders lists the most recent non top-level folders visited by the user. The folder Top Level Folders as can be seen in Figure 3-8 are: Figure 3-8 i-treasures Filedepot: Contract 1. Contract: This folder contains the grant agreement, the consortium agreement, the description of work, and associated Annexes. 2. Data and Software a. Data: i-treasures data collected from different modalities. b. Software: i-treasures software modules. 3. Deliverables: All deliverables will be uploaded in this folder. 4. Dissemination Material: i-treasures Logos, brochures, leaflets and other dissemination material are concentrated here. 5. Guides: Useful guides (financial, management, etc) for i-treasures partners. 6. Internal Reports: Internal project progress reports from all partners on progress, achievements, resource use etc. 7. Literature Repository: Previous work and i-treasures - related publications. 8. Meetings: Agenda and minutes of each meeting all presentations in a Presentations subfolder. 9. Periodic Reports: Periodic Progress Reports by all partners are uploaded here. 10. Publications: This folder contains only publications made within i-treasures project. 11. Templates: Templates for documents, reports, timesheets, etc. 12. User Group: Documents concerning i-treasures user groups, e.g. invitation to join, questionnaires, etc. Filename: D8.1 Web_site_v2.doc Page 23 of 27

24 13. Working_Documents: Includes separate subfolders for each WP containing preliminary deliverable draft versions etc. Filename: D8.1 Web_site_v2.doc Page 24 of 27

25 4. Add-ons and additional features Various add-ons have been added to provide additional functionalities and to enhance Web-site security. Additional modules/plug-ins may be installed in the future, if needed. Some examples are: 1) Profile: Supports configurable user profiles. 2) Filedepot: It is used for creating the File Repository of the website. 3) Multiupload Imagefield Widget: Creates a widget for uploading multiple image files at once using html5. 4) Gallery Formatter: Provides a jquery gallery CCK formatter for image galleries. 5) FullCalendar: Provides a plugin for displaying FullCalendar. 6) Custom PHP module: This module has already been used to produce real-time lists of mailing list members. 7) Site Search: Full site search is supported using a Search box located in the top-right corner of each Web page in the site. 8) Google Analytics: Google analytics [3] is used for monitoring the traffic of i-treasures website. Some preliminary results for these first 15 days of the site are presented in Figure 4-1 and Figure ) Advanced Forums: A Drupal plug-in for forum management. Figure 4-1 Google Analytics Statistics As seen in Figure 4-1, i-treasures web site within its first 15 days of operation was visited totally 505 times. The unique visitors were 106 from 9 countries Figure 4-2. Filename: D8.1 Web_site_v2.doc Page 25 of 27

26 Figure 4-2 Geographical Distribution of i-treasures web page visitors Filename: D8.1 Web_site_v2.doc Page 26 of 27

27 5. References [1] [2] [3] Filename: D8.1 Web_site_v2.doc Page 27 of 27

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