TO MEMBERS OF THE COMMITTEE ON GROUNDS AND BUILDINGS: ACTION ITEM

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1 GB3E Office of the President TO MEMBERS OF THE COMMITTEE ON : For Meeting of ACTION ITEM AMENDMENT OF THE BUDGET FOR CAPITAL IMPROVEMENTS AND THE CAPITAL IMPROVEMENT PROGRAM, UNIVERSITY HOUSE REHABILITATION, SAN DIEGO CAMPUS EXECUTIVE SUMMARY Campus: Project: Proposed Action: Total Cost: San Diego University House Rehabilitation Approval of Preliminary Planning ( P ) Funds $413,000 (preliminary plans only) Previous Actions: A previously defined solution for construction of the University House Meeting Center and Chancellor Residence received budget approval at the July 2006 Grounds and Buildings meeting. Project Summary: The San Diego campus requests approval to begin design (Preliminary Plans) for the University House Rehabilitation project. This project would restore/rehabilitate/renovate the existing 11,400-gsf University House to correct facility and code deficiencies, rather than demolish and build anew. University House serves as both the residence for the UCSD Chancellor and as a public venue for a variety of University functions. Issues: The University House is recognized as a Pueblo Revival style adobe structure and is listed on the California Register of Historical Resources and the National Register of Historic Places. In March 2008, subsequent to the previous Regental consideration of the project, the site on which the University House rests was classified as a sanctified cemetery by the California Native American Heritage Commission.

2 COMMITTEE ON -2- GB3E As of June 2008, the San Diego campus has been working closely with community stakeholders, planning to rehabilitate the facility, minimize disturbances to the site, and promote sustainable redevelopment. The original plan to demolish the structure has been withdrawn based on historical and cultural concerns.

3 COMMITTEE ON -3- GB3E RECOMMENDATION The President recommends that the Committee on Grounds and Buildings recommend to the Regents, that the Budget for Capital Improvements and the Capital Improvement Program be amended to include the following project: San Diego: University House Rehabilitation preliminary plans $413,000, to be funded from campus funds. A Key to the abbreviations and the project description are attached.

4 COMMITTEE ON -4- GB3E KEY Capital Improvement Program Abbreviations S P W C E Studies Preliminary Plans Working Drawings Construction Equipment - State Funds (no abbreviation) F G HR I LB LR N R U X Federal Funds Gifts Hospital Reserve Funds California Institutes for Science and Innovation Bank Loans or Bonds (External Financing includes Garamendi, Bonds, Standby, Interim and Bank Loans) Regents Loans (Internal Loans) Reserves other than University Registration Fee (Housing and Parking Reserves) University Registration Fee Reserves Regents Appropriations (President s Funds, Educational Fund) Campus Funds CCCI California Construction Cost Index EPI Equipment Price Index

5 COMMITTEE ON -5- GB3E Budget for Capital Improvements and Capital Improvement Program Scheduled for Regents Allocation, Loans, Income Reserves, University Registration Fee Reserves, Gift Funds, and Miscellaneous Funds Campus and Project Title (Total Cost) San Diego Proposed University House Rehabilitation P $413,000 X ($413,000) DESCRIPTION The San Diego campus requests approval to proceed with the preliminary plans ( P ) phase of the University House Rehabilitation project, to be initially funded from campus funds. University House serves as both the residence for the UCSD Chancellor and as a public venue for a variety of University functions. This project replaces the original University House Meeting Center and Chancellor Residence project, which has been deleted from the campus Capital Improvement Program. The deleted project proposed to demolish the existing University House and construct a new 10,800 gsf meeting center and residence. Some of the technical studies funded by the previous project will be carried forward to the new project, thus reducing costs that will be identifiable at project approval. The campus now proposes to conduct a restoration/rehabilitation/renovation of the 11,400 gsf University House to preserve the historical and cultural character of the property. The cultural character includes: consideration of the site itself that is designated as a sanctified Native American cemetery; consideration of the past residents of the facility; and consideration of important events that occurred on the property and at the facility. The site also sits on a sensitive coastal bluff and special consideration to those environmental constraints will be necessary. Background University of California policy requires that campus chancellors reside in University-designated housing on or near the campus to carry out administrative, ceremonial, and development-related duties. In 1967, the University purchased the residence of William Black, a prominent La Jolla developer, to serve as the University House for the San Diego campus. Constructed in 1952, the one-story residence was designed by William T. Lumpkins, a noted Santa Fe-based architect. Included in the 130-acre purchase were 46 acres that are now part of the UC Natural Reserve System, 23 acres that comprise the Blackhorse Farms Townhouse development and hotel and conference center, 19 acres of coastal bluffs, 35 acres that were later subdivided and sold by the

6 COMMITTEE ON -6- GB3E University, and 7 acres were retained for the University House, of which only 3.92 acres are developable due to the sloped site and canyon bluffs. For nearly forty years, UCSD chancellors resided in this University House and hosted events in support of the campus. The house underwent modifications and additions to the public and private spaces over time. Currently, the facility is 11,400 gsf divided between public spaces (7,400 gsf) and private living quarters (4,000 gsf). In January 2004, UCSD hired consultants with expertise in geotechnical, structural, electrical, environmental, and other subspecialties to complete an extensive assessment of the existing structure. The study disclosed a multitude of life safety and code compliance issues. Among the most critical were seismic code deficiencies, slope destabilization due to erosion and improper drainage, deficiencies in major system components (e.g., plumbing, electrical, HVAC), and mold. The structure was deemed uninhabitable. As a result, a private house was rented for Chancellor Fox as authorized in a delegation of authority to the President in an approved June 2004 Regental action under interim authority. A Regents item, Extension of Exception to Policy on University-Provided Housing, was approved at the July 2006 meeting allowing the campus to continue the current housing arrangement until the University House can be occupied. The current cost of the rental is $6,875 per month. In summer 2004, then Senior Vice President Mullinix charged a work group to develop and evaluate options to remedy the documented deficiencies at University House. The work group was chaired by Senior Vice President Emeritus Kennedy and included UCSD students, staff, faculty, and alumni representatives. The work group evaluated a number of renovation and redevelopment options, and concluded that the most cost-effective option would be to redevelop the existing University House property by constructing a new facility at the current location. A Building Advisory Committee was charged to oversee the planning, design, and construction of a new University House Meeting Center and Chancellor Residence. The committee was comprised largely of University House work group members and chaired again by Senior Vice President Emeritus Kennedy. At the July 2006 meeting of the Committee on Grounds and Buildings, the project budget and scope were approved. The original project would have provided approximately 10,800 new gsf of space, comprised of 6,425 gsf of public venue space and 4,375 gsf of private residence living and garage space. The total budget was approved at $7,852,000 (at CCCI 4907), funded from a combination of gift funds ($6,402,000) and University funds ($1,450,000). An environmental impact report was prepared and distributed for public review in The final report including public comments and responses were then transmitted to the Regents for consideration at the January 2008 meeting. Although the environmental impact report was discussed, the Regents did not move to certify the document, but rather the campus was asked to work with the Native Americans on cultural resource issues associated with the University House project.

7 COMMITTEE ON -7- GB3E In spring 2008, the campus made a commitment to forego demolition and new construction, and instead, work with the Native Americans and other community stakeholders to rehabilitate the facility. Meetings among various historical and cultural groups took place in June and August A project timeline was shared and agreed to, with the goal of hiring a design consultant with substantial expertise in historically significant facilities in September 2008 in order to begin program discussions and pre-design studies with the campus and community stakeholders. Project Description The proposed University House Rehabilitation project would provide the necessary facility and code-related improvements to the existing structure, upgrade the utility systems, and improve the public and private residence spaces, while minimizing site disturbances. The project would address known facility deficiencies (such as geotechnical and site drainage issues, structural systems, and mechanical, heating, plumbing, and electrical systems) as well as other deficiencies identified during the programming review phase. The proposed preliminary plans work would include: refinement of the space program and project scope; identification of infrastructure requirements (mechanical, electrical, plumbing, structural, etc.) for the project; identification of sustainability concepts; identification of methods of protecting the archaeological and natural environmental constraints of the site, and the building character and defining features; preparation of schematic design and design development documentation for the project; preparation of detailed cost estimates and schedules; and completion of environmental review. Policy on Sustainable Practices This project will comply with the University of California Policy on Sustainable Practices. As required by this policy, the project will adopt the principles of energy efficiency and sustainability to the fullest extent possible, consistent with budgetary constraints and regulatory and programmatic requirements. Specific information regarding energy efficiency and sustainability will be provided when the project is presented for design approval. CEQA Compliance In accordance with the University of California guidelines for the implementation of the California Environmental Quality Act of 1970, appropriate environmental documentation would be prepared for consideration by The Regents in conjunction with the project design review and approval at a future meeting.

8 COMMITTEE ON -8- GB3E Funding Plan The preliminary plans phase is estimated to cost $413,000 and would be funded from campus funds. The total cost of the project is unknown at this time and will be established as a result of the determination of the extent and scope of the restoration/rehabilitation/renovation. The project will be funded with a combination of gifts, campus funds and University funds. Additional information on the cost of preliminary plans may be found on Attachment 1. Future Regental Action At the conclusion of the proposed preliminary design phase, the campus would return to The Regents to request amendments of the Budget for Capital Improvements and the Capital Improvement Program to advance this project for budget approval, design approval and certification of the environmental document. (Attachment)

9 ATTACHMENT 1 PRELIMINARY PLANNING STATISTICS UNIVERSITY HOUSE REHABILITATION CAPITAL IMPROVEMENT BUDGET SAN DIEGO CAMPUS Cost Category Total Amount ($) Site Clearance Building Exterior Utilities Site Development A/E Fees (a) $ 170,000 Campus Administration (b) 76,000 Surveys, Tests 30,000 Special Items (c) 137,000 Contingency Total $ 413,000 Groups 2 & 3 Equipment Total Funding for Preliminary Plans Phase $ 413,000 (a) A/E Fees include basic services for schematic design and design development. (b) Campus Administration includes senior management, project management, engineering, contracts, and support. (c) Special items include programming, special consultants, code compliance consultants, hazardous materials assessment, environmental and legal reviews, project reviews, cost estimating, laboratory consultants, and infrastructure analysis.