Enterprise Information Systems Program Orientation Session. General Session

Transcription

1 Enterprise Information Systems Program Orientation Session General Session April 24, 2007 Marie Benesh, Program Manager Sandy Bissell, Director of Human Resources Fred Damiano, CIO Enterprise Information Systems Program 1

2 Today s s primary objective To share information and create an understanding of a major institutional initiative Enterprise Information Systems Program 2

3 But first. Have you heard about the Enterprise Project? Enterprise Information Systems Program 3

4 Points we ll cover today What is the Enterprise Project Why are we doing it What s been done to date Key partners on the project How the project is being managed High level plan Closing Messages Enterprise Information Systems Program 4

5 An opening message The Enterprise Project is an operations and transition management initiative, supported by investment in new technology and information systems Enterprise Information Systems Program 5

6 What is the Enterprise Program? Institution wide initiative Provide the various constituents of the Colleges with integrated information tools and processes that support a broad set of mission critical operations Key strategic areas to be addressed: Admissions Recruiting and Enrollment Registrar Registration, Student Records, Degree Audit, Student Advising, Faculty Management Business Office Financial Operations HR Human Resources Management Integration with existing core operations / systems (i.e. Advancement (Raiser s Edge), Financial Aid (PowerFaids), Library (Voyager), Academic Program (BlackBoard) Enterprise Information Systems Program 6

7 Why are we doing this? April 2004 Departmental Data Interdependencies Office of Communications Radio Station WEOS Hobart Athletics Sport & Recreation Center Campus Safety William Smith Athletics Institutional Advancement Chaplains Office College Store Post Office Office of Admissions Hubbs Counseling Center Office of Registrar Hubbs Health Center Financial Aid Presidents Office Business Office Global Education Center Finger Lakes Institute Intercultural Affairs Central Services Student Life & Leadership Pre-Health Program Office of Human Resources Provost Office Career Services Hobart Deans Office William Smith Deans Office HWS Wm. Scandling Administrative Services Residential Education Office of Finance Academic Departments Description Each line describes data flowing between two functional areas (FA). The line thickness is determined by the number of flows, in either direction, between the two FAs. An FA with many connections is a node. Buildings & Grounds Food Services (Scandling) Summer Programs Transportation DOIT: Support Services DOIT: Academic & E-Learning DOT: Enterprise AV Media Library The line color is determined by the main node from which the data flow either originates or terminates (e.g. all data flow lines connected to Registrars are blue). Grey lines are one-to-one connections between non-node FA. The FAs are colored by their major functional grouping (e.g. all student services are blue). Legend: Campus Infrastructure, President, & Board of Trustees Student Services Financial and Administrative Services Faculty and Staff Services Academics and Athletics Internal Use Only Enterprise Information Systems Program 7

8 Major Milestones Completed to Date Oct 2004 Strategic Roadmap Proposed Sep 2005 Governance Structure Established Sep 2006 Phase 1 Complete Oracle PeopleSoft Selected Nov 2006 April 2004 Problem Formally Identified May 2005 Board Approves Phases 0 & 1 Mar 2006 Phase 0 Complete Implementation Partner Selected Board Approves Full Implementation Enterprise Information Systems Program 8

9 What is Enterprise Resource Planning (ERP)? Admissions & Enrollment PeopleSoft Enterprise Campus Solutions PowerFAIDS Financial Aid Academic Program (Faculty & Student) Human Resources Finance & Accounting Decision Support & Reporting Integrated Data Environment I n t e g r a t e d w I t h Raiser's Edge Advancement Room Scheduling Library Course Management Enterprise Information Systems Program 9

10 Who are our key partners? PeopleSoft Enterprise Campus Solutions Enterprise Information Systems Program 10

11 Program Management Structure Enterprise Information Systems Program 11

12 Estimated Project Timeline Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Oct-Dec Campus Community Recruitment (for Fall 2009) Admissions (for Fall 2008) CRM Student Records - Courses Student Records - Registration (for Fall 2008) Student Records - Grading and Transcripts Student Financials - Fees Student Financials Tuition Calc Student Financials Bills and Payment Processing Student Advising PowerFaids Integration Raiser s Edge Integ. GL HR-Payroll-Benefits Time & Labor Finance-GL, Budget, Purchasing, AR, AP Cash Applicant Tracking Asset Management Grants Management Enterprise Information Systems Program 12

13 In closing Project fully endorsed and sponsored by Board of Trustees Supports strategic objectives of The Colleges Some key milestones already completed Institutional commitment to provide necessary tools, resources, and training to all employees Unique opportunity to improve processes and service delivery We need everyone s help to be successful! Enterprise Information Systems Program 13

14 Thank You! We want your feedback. Look for an invitation to an online survey. For more information, visit the project web site at: Enterprise Information Systems Program 14