The software for. picture agencies photo agencies image libraries galleries collections footage agencies. easydb.individual. easydb.

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1 The software for picture agencies photo agencies image libraries galleries collections footage agencies easydb.individual easydb.museum

2 Programmfabrik, Berlin Since 2000, Programmfabrik GmbH, headquartered in Berlin, has specialised in the creation of web-based photo databases and document management systems. As of 2003, easydb has successfully established itself in the photo database marketplace. Our team calls on years of experience in implementing databases both on the internet and intranet. The software is used by companies in Germany and overseas.

3 Are photos your capital? Then we can ensure that your customers find precisely the images that they are looking for in a quick, user-friendly and reliable fashion, regardless of the size of your archive. With easydb.imagestore, we at Programmfabrik offer you a database that perfectly adapts to your company s workflow. Our philosophy is to provide a high level of individuality at a low investment cost. Starting from the purchase of photos, to their administration, right through to their sale in the web-shop, easydb.imagestore integrates a number of processes in a single web-based user interface. You receive a complete solution for your entire company and can provide limitless working stations and users with the easydb.imagestore. In the following pages you can learn more about the software that continues to delight our customers and in case you have any questions we are always happy to help. 0

4 THE COMPLETE SOLUTION FOR YOUR PHOTO AGENCY Precisely tailored to your needs: with easydb.imagestore you have the opportunity to conduct a variety of business processes via one simple web-based user interface Upload your photos and videos quickly and easily into the database Control the allocation of keywords for your archive Sell your photos and videos online via the integrated web-shop Offer your customers clever search criteria via our FilterTree Administer your photo archive Manage all commercial accounting with your customers and photo suppliers 0

5 04 Import Allocation Accounting Web-Shop Administration 07 FilterTree

6 UPLOAD PHOTOS INTO THE DATABASE WITH EASE Save time with easydb.imagestore. Your photographers can easily upload individual photos and entire photo series in all common formats and without compromising on quality. Innovative: direct access for photographers Optimise working processes with your clients. With easydb.imagestore photographers and partner agencies can deliver images directly into the database at any time regardless of the format or the quality of the original photos. In one step, the images are imported and converted. Image quality and format can be freely configured and only have to be determined by the user once. easydb.imagestore takes care of the rest. With our software you will always have a clear picture of the legal side of things. Numerous rights of use and royalty fees, which are agreed upon with your clients, can be recorded and updated at any time in the easydb.imagestore. This ensures the necessary security for you and your customers. Comfortable: photos, videos and music in one database easydb.imagestore is multi-talented: it doesn t just support over 100 different photo formats. All common video formats and music files can be imported with the multimedia package and administered by the same database. And the original quality of the files is always retained. What more could one wish for? 04

7 In case you already have a photo administration system with existing keywords, you won t lose a thing when changing to easydb.imagestore. Take advantage of our know-how in the transfer of data and the programming of individual interfaces. Customised: flexible allocation of keywords With the freely configurable metadata import, you can easily distribute the task of keyword allocation. Via the menu, photographers can quickly and simply enter the first terms, such as the photo location. From there, your editorial staff can continue. In this way you work hand-in-hand in the allocation of keywords. easydb.imagestore is incredibly flexible: with the help of the upload editor you can categorise masses of images at once or select keywords for individual photos. easydb.imagestore always adapts to your needs. without limitations Nothing is off-the-shelf with easydb.imagestore: we know that your customers are only satisfied when they find the images they are looking for quickly and easily. Reason enough for us to offer you the limitless allocation of keywords. You can freely select the number of categories and determine appropriate terms so that your photo archive is perfectly sorted. There are no limitations for your imagination. FIND PHOTOS EASILY BY USING THE RIGHT KEYWORDS Don t let your customer endure annoying and complicated searches for photos. The more precisely your photo collection is linked with keywords, the faster users will find what they are looking for. 05

8 YOUR PERMANENT BUSINESS CARD: THE WEB-SHOP Your photo archive is your flagship on the internet available at any time. Leave a lasting impression and accentuate your product in a user-friendly and visually appealing manner. In just a few steps, our software leads your customers from research to placing an order. Individually approach your target group The web-shop is the central interface with your customers your most important channel of business. With the easydb.imagestore, you can offer your customers the entire photo archive online or publish a selection of photos, as you please. You have the possibility to highlight photos by creating galleries or promote individual artists from the fields of photography, video and music. Every customer is different: appeal to your target groups with prices that are individually tailored. The same applies for the rights of use along with the industry standards like Rights Managed (RM) and Royalty Free (RF), they can be defined without restrictions. Through easydb.imagestore s multilingual interface, the software offers international customers a special service. Whether in English or in Spanish: everyone has the opportunity to search your photo archive regardless of the language they speak, simply by changing the web-shop s language settings. Well prepared: with our database you will always have the appropriate interfaces at hand. You can access the Communication Server without difficulties as well as being able to use sales networks like i-picturemaxx or APIS. 06

9 The fastest way to a photo: our FilterTree. Curious? Test the innovative search system at our website: Search efficiently via the FilterTree easydb.imagestore thinks along: we have developed a research tool that is unique on the market the FilterTree. Precisely when your customer only has a vague idea of what photo would fit their requirements, our search function helps where other programmes don t. An example: your customer is searching for a photo in the field of solar power. Via the activation of various filters, the results are further limited. Your possibilities for selection could include: black and white/colour, close-up/landscape and with/without people. You can offer photos sorted by the season or according to type (unemotional-objective to emotional), just to name a few of the possibilities. In this way, your customer intuitively finds the appropriate photo. In addition, the proven full-text search can be used. Use a limitless number of lightboxes With our software, it is possible to create a limitless number of lightbloxes and easily collect the search results. In order to support the user when required, your staff can access the lightboxes at any time. On demand our database even automatically suggests further photos to the customer that fit the selection made. The web-shop s user registration is possible via direct customer contact or automatically. Secure ordering easydb.imagestore incorporates a complete and secure ordering system. Your customers can collect their search results in the shopping cart while our software automatically and transparently calculates the prices. By proceeding to check-out, customers can comfortably pay by direct debit, Maestro Card or credit card via the connection to an encrypted charging system. 07

10 PERFECTLY ORGANISE INTERNAL PROCESSES easydb.imagestore supports the collaboration of your staff members via a variety of functions. Rely on, for example, the multi-client capability or the time saving photo editor. Teamwork in personal folders With easydb.imagestore you have the possibility to organise data sets in personal folders. In this way you can access your own photos quickly and can offer them to other users across the company. The personal folders aren t only useful for internal use: they can contain a selection of photos, for example, that are presented to a customer for sale. Photo editing without changing the programme Your staff will be delighted with the integrated photo editing function. For simple processes you no longer need to rely on external programmes. Functions such as cropping photos and contrast correction can be undertaken directly in easydb.imagestore. Flexible multi-client capability You can introduce easydb.imagestore across your company from different departments, editorial offices to subsidiary companies. In this way you have a clear picture of structures and business relationships. Assign staff members the responsibility for individual or several photo deliverers, clients or customers. Only those who have permission are able to access sensitive data about customers, statistics or sales figures. 08

11 Look after business contacts With the integrated CRM-package, information about photo deliverers and customers is conveniently administered. It enables the hierarchisation of your contacts. Easily sort contacts within a company and companies within a mother company. You can find a range of data quickly and easily, from the address, to the date of birth, to standard information such as telephone numbers and addresses. Complete accounting Royalty fees, delivery receipts, bills and late fees: your complete billing procedure can also be comfortably administered by our software. Alternatively, instead of completing these processes within our database easydb.imagestore can be connected with existing systems such as SAP, which then conduct the billing procedure with business partners. Statistics and overviews as a service Analysis forms the foundation of sound business decisions. You can use a variety of information saved in easydb.imagestore on photographers, customers, departments and transactions for external calculations. For this purpose there are interfaces with programmes such as Microsoft Excel. In addition, you can offer your customers overviews that your competitors can t. In the web-shop, for example, you can reveal the completed transactions and provide a clear summary of all their downloads and purchases. ALL YOUR CUSTOMER CONTACT WITH ONE SOFTWARE Our database also helps to save time in communicating with customers and photo deliverers. Automatic billing and significant statistics make it possible. 09

12 LICENCE WITHOUT LIMITS With the purchase of your easydb.imagestore, you receive a complete package that is worthy of the name. You can use the database in the entire company without any restrictions. Endless number of photos The most important point first: with easydb.imagestore you can administer a limitless number of photos. In contrast to other database solutions, costs are not accumulated as the number of photos increases. We guarantee this with the purchase of a licence for easydb.imagestore. The licence can be used by limitless number of staff members on limitless working stations. In short, you purchase it once and that s it. Alternatively, we offer rental solutions for the software. Individual investment The price for the software is dependent upon the following components: the number of functions you select, the number of clients provided and the time required to individually tailor the database to your specific needs. Every customer has their own wishes and ideas, for which we provide an individual offer. Specification sheet for further details Would you like to learn more about the facts of easydb.imagestore and the database s numerous applications? We would be delighted to provide unconditional advice about the flexible contribution easydb.imagestore would make to your company. In addition, we offer workshops on the analysis of customer needs and the creation of specification requirements. 10

13 Would you like to learn more about our software easydb.imagstore? Then visit our website at or be in touch. We are happy to help! Hosting, installation and technical support We can happily assist you to find the appropriate hardware or hosting provider and can install the server for you. Programmfabrik offers telephone support for the installation of our software and technical support. If so desired, our support staff is happy to come directly to your company. Comfortable: the service account Our service for you: the year after purchasing easydb.imagestore you receive software updates and numerous bug-fixes for free. For subsequent adjustments, alterations, additions and on-site support the service account allows you to pay for credit. These services can then be comfortably and transparently charged from your service account. Convince yourself: easydb.imagestore offers maximum comfort for a minimum investment. SERVICE FOR YOUR COMPANY We offer you further services that go beyond easydb.imagestore. Rounding off our offer, customers can choose to receive reliable service beyond the licence for our software. 11

14 AT A GLANCE With easydb.imagestore you receive a database that covers numerous functions while being user-friendly and efficient. Features easydb Creator for application adjustments Flexible customer specific data model Revision history User and group management Approval and block function Water mark Integrated zoom Full text indexing Multilingual data sets possible (Japanese, Arabic, Greek, Cyrillic etc.) LDAP and Active Directory Support Photo editing: rotate, reflect, crop, tonal value correction, etc. Automatic conversion of photo / multimedia files into other formats and resolutions Technical requirements Open Source base components: Linux, Apache and PHP Database server: MySQL, PostgreSQL, MS SQL or Oracle Frontends: Microsoft Internet Explorer from Vers. 6 for Microsoft Windows; Mozilla Firefox for Linux, Microsoft Windows and Mac OS X; Safari for Mac OS X Supported formats Over 100 photo formats including: GIF, JPG, PNG, SWF, PSD, BMP, TIFF, JPC, JP2, JPX, JB2, SWC, IFF, RAW Camera PDF including multiple pages Office formats: Open Office, Microsoft Word, Microsoft Excel, Microsoft Powerpoint Quicktime (MOV), RealPlayer (RAM), AVI, MPEG 1, MPEG 2, MPEG 4, MP3 and WAV Mp3, wav further formats on request Metadata formats (reading and writing): IPTC, EXIF, XMP (Adobe Photoshop) Interfaces Web-based import and export from photo and multimedia data CSV import and export XML export Microsoft Access and Filemaker import Hotfolder and FTP support Filesystem connection Deeplinks: Connection to CMS systems SAP connection Sales systems: i-picturemaxx, Communication Server from ConfessMEDIA All named products and product descriptions are brands, registered trademarks or the property of the respective producer. Errors and ommissions excepted. Photos: Status: February Programmfabrik GmbH. 12

15 Photo and video manamagent for your photographers and staff Your own marketing of photos and videos on the internet FilterTree for intuitive research Accounting process with invoices and royalty fees Sales interface with APIS network and i-picturemaxx 100% web-based

16 easydb.imagestore is powered by Programmfabrik GmbH Schwedter Strasse 9B, Berlin, Germany Tel , Fax easydb.individual easydb.museum More information on easydb.imagestore as well as all our other products can be found at: easydb.university