Academic Coach Application Packet

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1 Academic Skills Center Academic Coach Application Packet Adapted from Southwestern College's Tutor Application Packet Developed by Andrew Rempt, LAS Coordinator Elizabeth Kozel, ASC/Tutorial Center Coordinator AJM/CS 12/4/14 ASC Academic Coach Application 1

2 Directions for Completion of the ASC Academic Coach (Tutor) Application Forms Complete all forms included in this application packet as explained below. If you need assistance, please contact any of our Academic Skills Center staff. We will be glad to help you. Page 3: Read, complete and sign Academic Coach Training Agreement. Page 4-5: Complete all sections. Currently, ASC work hours are 8:00 a.m. to 7:30 p.m., Monday through Thursday; 11:00 a.m. 4:00 p.m., Friday; Saturday and Sundays closed. Times may vary depending upon the location of employment and funding. Pages 6-7: Read the ASC Tutor Contract thoroughly. Your signature indicates that you are in agreement with the conditions of employment and understand that you will be held responsible for meeting these requirements. Page 9: Bring completed application packet including TB Test results, a valid picture ID, and your original Social Security card to your appointment. (International and Work Study applicants may have additional requirements.) Page 10: Please complete. Some of this information may be used for ASC promotional materials. Page 11: Office Use Only Transcript: Please provide us with an unofficial transcript obtained through RegE or from the college that you attended. Submission of Application Packet: Bring the completed application, and any other related paperwork to the Academic Skills Center (ASC) office, I Remember to provide a copy of your most recent academic transcript from Mesa or last college or university you attended. Submission of the Employment Application does not guarantee employment with the Mesa College ASC. AJM/CS 12/4/14 ASC Academic Coach Application 2

3 Academic Coach (Tutor) Training Agreement I,, understand that I am obligated to complete ED 100 (Admissions enrollment) with a passing grade, either before or concurrent to my first semester of tutoring. If I fail to pass and/or complete ED 100 the first time, I will be able to retake it once more NOT CONCURRENTLY. If I do not complete/pass the tutor training course the second time, I will not be eligible to tutor for the Academic Skills Center at Mesa College. ED 100 is a one-unit, 8-week, hybrid class that has mandatory face-to-face meetings. This course prepares college-level students for tutoring adult/college students. Student trainees learn about tutoring methods as well as how to use appropriate written and mediated instructional materials. The course includes supervised tutoring practice." (from Mesa Catalog) I will also learn techniques to promote independent learning to those who use ASC services. I also understand that my overall GPA must be, and remain, at or above 3.0 in order for me to begin/continue tutoring. I have/will register for EDUC 100, CRN: Signature: : AJM/CS 12/4/14 ASC Academic Coach Application 3

4 Academic Skills Center Application for Academic Coach (Tutor) Position Are you an International Student? Y N Name (Last) (First) Are you a full-time Student? Volunteer? Student/Club Volunteer? (assignment is related to club or class activity) Phone Number List the HIGHEST LEVEL COURSE in each subject that you feel qualified to tutor: Subject Course Name / Number School Semester / Year Mathematics Chemistry Physics English/Writing Other Statistics? YES NO Please list any degrees or certificates that you hold: long do you plan to attend Mesa College? Describe any previous tutoring experience Why would you like to become a tutor? Indicate below the times you are available to tutor for (semester) (year) Monday Tuesday Wednesday Thursday Friday Revised 6/10/14 4

5 INSTRUCTOR REFERRAL To the recommending instructor: Your signature below indicates that the student you are recommending possesses, in your opinion, a thorough understanding of the subject matter and good communication skills. I recommend of prospective tutor) as a tutor in (subject) At these levels (course numbers) Signature of Instructor Comments Contact phone number QUALIFICATIONS & ASSESSMENT An unofficial copy of transcript(s). For Math Tutors: An assessment test on algebra and trigonometry (approx. 45 mins.) For a position of Writing Center Tutor: Please attach a recently graded paper with the instructor s comments on it (for non-mesa students, an appropriate substitute). Interview with Staff Member ACADEMIC INTEGRITY Tutors must have earned a grade of A or B in their primary subject of tutoring and must have no academic disciplinary action taken against them. Your signature below indicates that you will provide the Academic Skills Center with a copy of your transcripts and are willing to have your student records reviewed. CONFIDENTIALITY All communications and records concerning an individual made or kept by the Academic Skills Center or in connection with Mesa College will be confidential and will not be open to examination for any purpose not directly connected with the function of the Academic Skills Center. Any information obtained as a result of carrying out the duties of the Center shall remain within the confines of the tutoring program. A breach of this confidentiality may cause termination of employment. Your signature below indicates that you are aware of the policy regarding confidentiality and agree to comply with it. SEXUAL HARASSMENT The Academic Skills Center does not allow any form of sexual harassment by students or staff. Any unwelcome sexual advances, requests for favors, or any other verbal or physical conduct of a sexual nature, including written or visual contact with sexual overtones, that interferes with a person s educational or work performance creating an intimidating, hostile, or offensive environment constitutes sexual harassment. Your signature below indicates that you are aware of the policy regarding sexual harassment and agree to comply with it. Signature of prospective tutor Return application to the Center, Room I4-203 and follow up with Carol Sampaga, Supervisor

6 ASC Tutor Contract Name Job Requirements I understand that to be an Academic Coach, I must maintain an overall G.P.A. of 3.0 or Above. I will abide by all SDCCD and Mesa policies and procedures. I will abide by all ASC and discipline-specific procedures and guidelines. I will abide by the Academic Coaches' Obligations/Responsibilities as stated in the ASC AC Manual. Employment Training I understand that to be eligible to work as an Academic Coach and be rehired for subsequent semesters I must complete the one-unit, EDUC 100 Tutor Training: Level I; if not, I will be dismissed from the ASC. I will obtain a course textbook from the ASC. I know that this course has on-campus meetings, and if I have an unavoidable conflict, I will contact the course instructor well before the class begins. I understand that I must complete the Level I course in which I enroll. I agree to arrive on time, to be prepared, and to participate in all training activities. I will contact my course instructor and Carol Sampaga, I4-203, well before the course begins about any concerns I have regarding employment training. I understand that I may need to complete on-going, discipline-specific tutor training and, if so, that I will follow the requirements established by my discipline supervisor. Job Responsibilities and Professionalism I understand that it is my responsibility to accurately complete and turn in all required paperwork and timecards in a timely manner. Failure to do so may delay my paycheck. I will arrive on time for work-related assignments, classroom visitations, and scheduled work hours. I will take my breaks, whenever possible, when the center is least busy and will not exceed the maximum time allotted: work less than two hours = bathroom breaks; 2.5 to 3.5 hours - 5" - 10 paid break; 4 to 5.5 hours = 15" paid break and 30 unpaid lunch; 6.0 to 7.5 hours = two 10" paid break and 30 unpaid lunch; 8 hours - two 15 paid breaks and 30 unpaid lunch. I will conduct classroom visitations (days and times to be arranged). AJM/CS 12/4/14 ASC Academic Coach Application 7

7 I will accurately record and not exceed my budgeted number of work hours except with written permission from my supervisor in collaboration with my faculty coordinator. I must sign my timesheets before the end of each pay period. I will report any problems arising from the day-to-day operations within the assigned work area to the appropriate personnel. I will take responsibility to assure that daily operations of the center proceed smoothly. I understand that my employment with the Academic Skills Center will be terminated if I fail to keep my appointments, if I am not present during my assigned times, if I do not notify my coordinator and supervisor of absences, or if I am excessively late/absent. I will perform other reasonable duties assigned by the ASC staff or designee. I am expected to maintain confidentiality with all records. I fully understand the obligations and responsibilities required of an Academic Coach with the Mesa College Academic Skills Center and agree to all employment conditions. Academic Coach s Signature ASC Coordinator s Signature ASC Supervisor s Signature AJM/CS 12/4/14 ASC Academic Coach Application 8

8 Hire Process Should you be selected to work for the Academic Skills Center, you will be hired as a Non-Academic Non-Classified Employee (NANCE) through Human Resources (HR) or as a Work Study Student Worker through Financial Aid or the Veterans Office. Drop off your completed application (including unofficial transcripts) to Carol Sampaga, Academic Skills Center Supervisor, Room I Schedule an appointment with Carol ( or to review the employment packet and verify your training schedule. The employment packet consists of several forms to complete, including a test to ensure you are free of Tuberculosis. If you do not have medical insurance, Student Health Services offers the test to current students. There are also community Health Centers around the city that offer the exam but at a higher cost. The fees are not reimbursable by the Academic Skills Center. After verification that you do not have active Tuberculosis, follow up with Carol to submit the employment packet. Bring a valid picture ID, your original Social Security Card, and the days and times you are available to work to the follow-up appointment. Several items to note: International Students, VA Work Study, and Financial Aid Work Study will have additional requirements. Processing by Human Resources typically takes six to eight weeks from the time completed packets are submitted. Employees cannot start work until HR has provided clearance. Carol will inform you of your start date. Delays in processing will occur for incomplete forms/packets, holidays, and school closures. If you are not a full-time student, there are limits with the number of days and hours which you can work in a fiscal year. Academic Coaches are hired on a semester-to-semester basis. Assignments are temporary in nature with no guarantee of continued employment. Rehires are based on satisfactory evaluations. Starting salary is $9.27/hour; 25 hours/week maximum (District regulation) cs 12/2/14 AJM/CS 12/4/14 ASC Academic Coach Application 9

9 ASC Academic Coach Applicant Biography Form Please take the time to complete the following form, responding with complete sentences. Should you have any questions, please contact Carol Sampaga at ext Thank you. Name: Number of Semesters at Mesa: Current Educational Status: Educational Goals: Career Goals: Completed College Level Courses: Previous or Current Tutoring Experience: About Me: AJM/CS 12/4/14 ASC Academic Coach Application 10

10 Office use only Do not write below GPA Verification completed on: Hours per week assigned: Academic Coach Box #: Academic Coach code for Access: 1. Work Location Work Schedule Total Hours p/week Notes or Comments: AJM/CS 12/4/14 ASC Academic Coach Application 11

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