New Supplier Set up. The login page for Agresso web -

Transcription

1 SET New Supplier Set up The login page for Agresso web - Your login details are your DCU/ Novell network user name and password The Domain field needs to be populated with AD 1

2 Menu path - Procurement / Supplier information / Supplier 1. Supplier tab Users must check if the supplier does not exist already within Agresso systems, To search - click on Open folder, it will bring new window, click on blue icon - type name, hit search, data will populate, if on the list do not set up as a new supplier, 2

3 To enter a new supplier tab to supplier name and type in details, Tab to Supplier Group and hit the drop down menu and choose the correct criteria, Please choose one of the following: Domestic Euro - Irish Supplier only EU Euro Supplier in EU - Euro only EU Non Euro Supplier in EU - Non Euro International Supplier outside of EU zone VAT Reg NO - Type in Vat number if supplier is registered for VAT, if not Company registration number or PPS number for individuals (mandatory details), 3

4 2. Contact information tab Within the Contact Information the user must enter the relevant details, Click on the ADD button Street address and address are mandatory; please ensure that country is correct. 4

5 3. Invoice tab Tax System - Will W/T Or Sub-Contractor Tax Apply? NA - Not Applicable (for All suppliers than PWST /SC below) PWST - Consultancy (Professional services withholding Tax: consultancy, design etc.,) SC Subcontractors (Construction work) Currency will default in if supplier group is fixed, eg. Supplier group domestic euro, currency will default in as euro, Eg. Supplier group International. Please choose the correct currency from the drop down menu - hit Currency icon: US Dollar etc. EUR - EUR - GBP - USD, etc. - Domestic Euro EU Euro EU Non Euro International 5

6 4. Relations Tab To select the relations value, click on the title of the relation (e.g. PROMPT) to open the line and then enter the relevant value for that relation. 4a) PROMPT - (Prompt payment rule) - will always be Y" 4b) COMPAY (compensation charge) - will always be Y 4c) VATSTAT - Supplier vat treatment Please ensure correct Vat-stat is submitted, as this will affect the vat analysis on the purchase order LN - Supplier Local Non Registered - Suppliers located in Republic of Ireland, not register for Vat LR - Supplier Local Registered - Suppliers located in Republic of Ireland, registered for Vat EU - Supplier- EU Suppliers located outside of Ireland but in Europe, but not registered for Vat in Ireland NS - 4th Schedule Services Non-EU International Suppliers located outside of Europe, Supplying 4 th schedule services, Vat is liable at 23% to the Irish Revenue NE - Supplier - Non EU - International Suppliers located outside of Europe, Supplying goods, Tax is liable at customs SC Subcontractor Reverse Vat Supplier Relating to construction services in all countries, Vat is liable at 23% to the Irish Revenue 6

7 To search for relevant Vat-stat hit search, Each code will have detailed description: AP - stands for accounts payable which is used for New Supplier set up, choose the relevant code, AR - stands for accounts receivable - which is used for New Customer set up, ONLY Details will populate 7

8 4d) SUPCAT - Supplier category You can use the standard web search to pick the correct sup-cat, type in description and hit search Results will populate, pick the relevant sup-cat 4e) User - Please entry your USER ID, (last section to enter in relation tab) This is required to facilitate automatic notification of new supplier set up You can use the standard web search to search for you user name. Type in your name and hit search Results will populate 8

9 5. Suppbankacc tab Supplier bank account details Within the Suppbankacc the user must enter the relevant bank account details and save, Bank details required for each supplier group Domestic Euro Bank Name, IBAN and BIC EU EURO Bank Account Name, Bank Account, Bank Sort Code, IBAN and Swift. EU GBP Bank Account Name and Country, Bank Account, Bank Sort Code International Bank Account Name, Bank Account Code, routing number, Swift. The task ( NEW SUPPLIER ) is then work flowed to the Accounts Payable approval group to review the supplier. Please note the supplier cannot be applied to a requisition until it is active on the system. You will receive an notification to confirm that the supplier is active. 9

10 New Supplier Enquiry The supplier can be enquired under, Reports /Global reports/supplier Master lookup Enter supplier ID or supplier *name*, 10

11 Hit search, this enquiry will show the following : Suppier ID, name, Address, Text and S (status) The text is used for any message inputted by the account payable approval group. Eg. If the supplier is already set up on the supplier master file then the approver will leave a message in the text to say it is a duplicate. The status will read C for closed, Any supplier awaiting approval will read P for parked, Any supplier active will read N for normal, C Closed N Active P - Park /Awaiting Approval All enquiries in relation to new suppler set up to be ed to accounts.payable@dcu.ie 11