suite for production builders

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1 Overview For over fifteen years, BuilderMT Workflow Management Suite (WMS) Software has dominated sales of enterprise systems into the production home building space. In that period of time, BuilderMT has sold over 1,000 production builders. Currently, BuilderMT has a 20% market share of production home builders. Even during the down market, hundreds of builders continue to survive by relying on BuilderMT s WMS as their mission-critical operational hub. BuilderMT has won more technology awards and outsold all of its competitors combined over the last 10 years. What does our competition tell our potential clients? Establish fear? Spread uncertainty? Foster doom in the eyes of the builder? Say that you offer one database while are a combination approach, or bolton applications from different companies? Well, to say it politely, we have just one response to that: Nonsense! BuilderMT is, and always will be, a Best of Breed/Best of Class solution. Best of Breed is a buzzword widely used in the software world, but it may be little understood among builders. Best of Breed really means providing the most superior functionality by integrating solutions together. Ask yourself some questions. Do you build quality homes for your buyers? Do you guarantee your work? Do you select the best designs, trades and staff to build your homes? As a builder, do you perform any of the work yourself, or do you hire or contract with the best trades you can find? Well, your company and BuilderMT have a lot in common Today, builders are more like project managers, but they are ultimately responsible for every aspect of the home, from sales to warranty. It is for this reason that we created BuilderMT Workflow Management Suite (WMS) and our suite of fully-integrated products. Our philosophy is that one software company CANNOT be the best at every aspect of delivering a total end-to-end solution to the builder. For this reason, we chose to focus on creating several core modules (Purchasing, Sales Pricing, Scheduling, Mobile Scheduling, Bid Management, Models and Options Manager and Builder Portal) which integrate seamlessly to the best Estimating, Accounting, Warranty, BIM and Sales Center solutions in the industry. With a totally-integrated solution, BuilderMT delivers the best sales, purchasing, scheduling, accounting, portal technologies, estimating, and warranty offered in today s market. The concept is no different than your company picking the best subcontractors by sector to work on a quality finished product. When you build a new home for your client, you would never hire your accountant to do your roofing, or call on your plumber to pour concrete. Instead, you hire specialists who do one thing really well. Each trade has a specialty they have refined, and you expect them to stay current on the latest techniques and product developments, while integrating their services seamlessly into the overall schedule and workflow of the job. This is a best of breed approach to building.

2 BuilderMT adopted this approach from inception, and it is the hub of our Best of Breed Workflow Management Suite. We have searched for the best products and services to come together and create an alliance which offers our clients an integrated solution which BuilderMT takes ownership in when selecting our product offering. Please visit to see for yourself. Below we have focused on a number of key issues we have found in other software products that claim to have a production home builder solution, when in fact they do not address the information requirements or workflow processes of production home builders. Please review the list, and, if you find that you would like to investigate further, we welcome the opportunity to discuss the particulars with you. Microsoft Dynamics NAV 2013 Financial Management General Account Schedules Powerful financial reporting tool which can help accountants and financial analysts to extract the most essential business data from the chart of accounts, budgets, cash flow accounts and cost types into financial reports, which can be used to efficiently monitor the health of the business and provide valuable input for the business decision makers. You get the choose the accounts you want to monitor and report on, change the order of the accounts and combine figures in various ways, set up which columns to print, change the description of the accounts and supply them with additional notes. In addition, you can make simple calculations on the data you selected on the accounts schedules worksheet, compare current figures with historical ones and with your budgets. On top of that you can build more sophisticated reports which present data split by dimensions, responsibility centers and date periods, giving you in-depth view on the state of your business form a variety of different angles. Once the account schedule is prepared you can observe data directly inside the product using the Account Schedules Overview page, you can choose to export it into Excel or even have it displayed as a multidimensional graphical chart on your Role Center. With this feature you have full control and overview of your business accounting, margins and growth. Allocations Allocate general ledger entries to combinations of accounts, departments, and projects using allocation keys based on amount, percentage, or quantity. Basic General Ledger This granule includes all the basic functionality necessary for setting up a company and posting to the general ledger, chart of accounts, general journals, VAT facilities, recurring journals and source codes. Also includes: Facilities for internal and external reporting Rapid Start Services for Microsoft Dynamics NAV Approval of sales and purchase documents Posting and reporting in your company s base currency

3 Posting and reporting in an additional currency with the addition of the Multiple Currencies granule. Capability to export data from any form to Microsoft Word or Microsoft Excel using style sheets. Capability to link to external documents Two languages U.S. English and one other Set up sales and purchase documents archiving Background posting Basic XBRL Export documents from Microsoft Dynamics NAV in SBRL (Extensible Business Reporting Language) format and import XBRL taxonomies into Dynamics NAV from the internet, , or other systems. SBRL is an XML-based specification that uses accepted financial reporting standards based on standardized, underlying data tags. The granule includes: Capability to map your general ledger to SBRL taxonomies so that the same XBRL document instance can be used for various purposes, independent of the format required y the receiver of the document. Support for the XBRL 2.1 Specification released by the XBRL Consortium. Budgets Work with budgets in general ledger accounts. After you have created a budget, you can print a balance that shows variances to the budget percentage. Work with multiple budgets at one time. For example, work with a 100 percent budget, a 110 percent budget, and so on. Budgets are generally entered per period for the relevant general ledger accounts. Change Log Log User changes made to Microsoft Dynamics NAV master data. You can log all direct modifications a user makes to the data in the database, except for changes to working documents such as journals, sales orders, and purchase orders. The change log functionality makes it possible to get a chronological list of all changes to any field in any table (except those working documents just mentioned) and to identify by user Id who made the changes. Consolidation Consolidate companies in Microsoft Dynamics NAV. The companies can come from one or from several different Microsoft Dynamics NAV databases or other files, and you Can import and export financial information in this granule. If data used is retrieved from several Microsoft Dynamics NAV solutions, use this granule only in the parent company. Intercompany Postings Manage accounting from more than one company in the same posting process. The companies can be in the same or in one of several different Microsoft Dynamics NAV databases. You can also send documents to partner companies. Users control the document flow through an inbox/outbox feature, and transactions are completed as general journal transactions or through receivables and payables, which enables the use of currencies and correct reconciliation. Responsibility Centers Set up profit centers and/or cost centers. A company can sell item with specific prices and that are related to a responsibility center. You can tie a user to a responsibility center so that only sales and purchase documents related to the particular user are displayed. Users get assistance with entering extra data, such as dimensions and locations codes.

4 Cost Accounting Cost Accounting provides an efficient way to control the company s costs by providing visibility and insight into budgeted and actual costs of operations, departments, products, and projects. Cost Accounting synchronizes cost information with the general ledger, and then allocates that information to different costs centers and cost objects. This granule includes: Transfer costs from general ledger Enter and post internal charges and allocations directly in the Cost Accounting Cost journal Predefine recurring cost allocation rules on cost allocation cards and execute in a batch job. Undo allocations Cost budgets and transfer cost budget entries to actual entries. Cash Flow Forecast Cash Flow Forecast provides a prediction of how a company s liquidity cash and other treasure positions will evolve over time. It consists of two things cash receipts and cash disbursements the money you expect to receive and the cash you expect to pay out plus the liquid funds you have available. These elements together show you a direct cash flow forecast. Basic Fixed Assets Keep track of fixed assets such as buildings, machinery, and equipment. You can also post various fixed-asset transactions; acquisitions, depreciation, write-downs, appreciation, and disposal. For each fixed asset, you set up depreciation books in with the methods and other conditions used for calculating depreciation are defined. You can set up an unlimited number of depreciation books to satisfy legal requirements, and for tax and internal account purposes. This granule is well suited for international companies that need to use many depreciation methods. Reclassification Reclassify a fixed asset or part of a fixed asset for example, from one fixed asset into several fixed assets, or combine several fixed assets into one fixed asset. When you need to dispose of one part of a fixed asset, you can split it into two assets and then dispose of the appropriate one. Insurance Keep track of insurance coverage and annual insurance premiums for your fixed assets and easily determine whether your assets are under-insured or over-insured. You can attach each asset to one or more insurance policies and also index insurance amounts. Maintenance Record maintenance and service expenses for each foxed asset. Get the detailed information you need to analyze and make decisions about the renewal and disposal of fixed assets. Bank Account Management Create, operate and manage multiple bank accounts for catering to your diverse business needs and across different currencies. Payment Handling Apply the payments to your vendors and generate bank payment files in ISO2002 2/SEPA format. Apply payments comes with simple streamlined process to mark and process

5 Bank Reconciliation Import your statements and automatically reconcile your bank accounts in Microsoft Dynamics NAV. Apply amounts from your bank account ledger to the reconciliation form and keep track of all bank statements. Check Writing Generate computer printed checks with unique number series for each bank account. You can specify on the payment journal line whether you want this payment to be made with a computer or a manual check. Assists internal control by ensuring that the computer check is actually printed before posting the Payment. Check printing comes with flexible user options like voiding a check, reprinting, using check forms with preprinted stubs, testing before printing and also possibility to consolidate payments for a vendor into a single check.. Integrated Purchasing and Scheduling for a Production Builder BuilderMT s WMS the industry s most award-winning, best-selling software solution was designed from the ground up based upon the industry Best Practices. The software enables the builder to take advantage of the paperless environment that reaches from web portal bid solicitation, to electronic purchase order creation, to integrated scheduling in the field using mobile devices, to updated schedules and approving the completion of purchase orders for automatic Accounts Payable invoice entry. The software updates cash flow analysis in Microsoft Dynamics NAV using projected completion information and updates the sales system so the sales representative will not sell options that are past the current phase of construction. Production Purchase Orders WMS is designed around the manufacturing process of a production builder. Using WMS, a production builder can easily and quickly generate a 200 purchase order job start in fewer than 30 minutes. Our clients case studies have consistently shown this type of dramatic time savings over previous methods. See what they are saying at Some clients generate 1,000 POs per day with minimal staff. With integration to the sales process, purchase orders, budgets, and buyer sales data generate automatically from the sales contract without any manual input. The approval process, as mentioned above, allows for these purchase orders to be closed, paid, and archived with minimal staff involvement, keeping your staff and overhead costs in check as the market goes through its ups and downs. Plan, Elevation and Option Database The WMS software package was designed to allow production builders to create a database of plans, elevations and options, and use BuilderMT s Models and Options Manager, Sage Estimating or BIM Technology as an estimating solution (the only production product in the market with a true integrated estimating solution) to create custom estimates for new Plans or custom Options and generate Request for Quotations by community and vendor to establish a lot/plan cost matrix. The process-based design of WMS allows for builders to issue these job starts quickly and efficiently. Scalability WMS is highly scalable. Current clients range in size from 50 to 5,000+ homes per year. They have purchased WMS because it is scalable and allows a builder to grow without changing systems, just by adding additional seats of the software applications. This helps keep the ongoing costs of changing systems, re-training staff, etc., to a minimum as a builder grows or contracts.

6 Management Reporting WMS has reports designed around the way home builders do business. With our close association to all of the top home building industry consultants, BuilderMT has incorporated these Best Practices reports into the core product, while still allowing the individual builder to customize these reports through many of the reporting tools available within WMS. Mobile Field Remote Processing Capabilities WMS offers the production home builder our BMT Cloud technologies for remote-processing from the field using mobile devices including iphone, ipad, Tablets, Laptops, etc. on any of the most commonly used browsers. Besides our BMT Cloud, BuilderMT supports remote desktop and Citrix sessions. Enhancements and Upgrades BuilderMT prides itself on being a client-driven system. We have client advisory groups, and we provide a method for clients to submit Enhancement Requests via our online Support system. This input drives our biannual program upgrades. Ask our competitors about their enhancement release policy and schedule. Better yet, ask their clients how often they see major improvements in the software. We welcome you contacting our clients as well! Business Process Management In partnership with Symantec Corporation, BuilderMT puts this powerful process workflow tool into the hands of medium and large builders and contractors. Even though BuilderMT works very hard to provide a process-based solution that handles the builder s requirements, we know we will never be able to accomplish everything for every builder. This is why we have tightly integrated BPM into our software. BPM allows our clients to design and deploy customized business processes to improve their operations. We have seen clients who have deployed BPM enjoy a 5X ROI in a very short time. See more at business-process-management-bpm/. Why BuilderMT WMS? In the competitive world of technology solutions for home builders, many changes have come to pass over the last five to 15 years. Software companies will tell you whatever you want to hear to make a sale. After a builder purchases a piece of software, with substantial investments of time and money, too often the builder learns that the software company has gone out of business, has no core knowledge of the building industry or is not interested in taking care of its clients as long as it receives its support and maintenance payments. This can leave the builder feeling trapped in a bad situation. Typically home builders do not find out the bad news until it is too late, and then it becomes a situation of throwing good money after bad, as they try to make a broken piece of software work rather than start over.

7 Questions You Should Ask Our Competitors When going through the sales cycle with a software vendor, you need to understand this is not just a time for that vendor to sell you on its product. It is a two-way interview for each of our companies so you ultimately can make the right choice. Aside from the normal operational and functional requirement questions you will have for the vendor, you should also ask these questions. 1) Is the solution you are offering based on the latest software technology to ensure that I will not end up with a dead-end solution? 2) Does your system have an open architecture that will allow me to easily access ALL aspects of the data via reporting, and can I integrate external data sources into your system? 3) If you are offering a total end-to-end solution, how many times per year do you perform major updates to those modules to keep up with demand of customer requests? Many times software vendors that are not a Best of Breed solution do not update their systems frequently due to fear of affecting the overall package. 4) Does my input on the direction of your product matter? Do you base development roadmaps on the input of your customers, and, if so, how do you obtain that input? 5) How did each of your modules come into existence within your organization? Many times, non- Best of Breed companies that claim to have an end-to-end solution have acquired their modules through acquisitions of other companies. These acquisitions can pose serious technology challenges for that vendor to integrate the acquired module into its existing solution. This will help you understand if it has cobbled together technology or created it itself. Many times it is harder to merge acquired technology into the fold then it is to integrate to a technology. 6) Technology moves faster than most companies can keep up. How does your company plan for technology updates, and how do you migrate to new technologies with minimal impact on my organization? 7) If you offer a fully-hosted solution, will I have full access to the data from external systems, and how can your hosted solution integrate to applications at my main office? This is critical, as most hosted systems have problems integrating to your systems outside of their pristine environment. This can become a real problem as your company grows with other systems internally that you need to integrate with the system externally. 8) If I have problems with the software and/or want to discuss some ideas for new features in the software, do I have access to talk directly to the product managers and/or senior developers? This is critical because many times senior developers are off-limits to you completely, leaving you feeling like you are submitting your ideas to a black hole never to hear any feedback.. 9) Do you have an online mechanism where I can check the status and update the status of my software enhancement requests? Do I get notified electronically when my feature or defect request has been added or fixed in a released version?

8 BuilderMT Most Award- Winning Software Provider in the Home Building Market BuilderMT has won the most awards for our technology in the industry, and we continually strive to advance our technology with innovative ideas and solutions. For information on all the awards that BuilderMT has received, please visit our Clients area on our website for more information on client praises, success stories, testimonials and client videos. Give us the opportunity to demonstrate the difference! buildermt.com ext 107