Online Graduation Application for. Graduate Academic Affairs MB, Room 110
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1 Online Graduation Application for Graduate Students Graduate Academic Affairs MB, Room 110
2 Agenda 1. Process Overview/General Information 2. Adding the Worklist myiit Portal Channel 3. Student View of Graduation Application 4. Adviser Approval Process with Workflow
3 Process Overview
4 Online Graduation Application Online graduation application, available to students in the myiit portal Replaces paper application for master s and Ph.D. level students Validates student t information, live from the Banner system (i.e., academic program information) Application will open at the same time as registration for the term of graduation (e.g., Spring/Summer/Fall 2011 applications open on November 8, 2010) Note Certificate students will continue using the paper application, form 528 (Main Campus only) Students should RSVP for Commencement through the commencement committee s process
5 Master s Level Students Eligible to apply ppy once a minimum of 15 credits are earned Once application is submitted, will receive a detailed confirmation with degree check-out process overview and links to resources for deadlines and thesis activities Uses SunGard Workflow software to send two student s one: graduation check-out overview two: Program of Study review reminder (48 hours after submission)
6 Ph.D. Level Students Eligible to apply once a minimum of 69 credits are earned Graduation application requires adviser approval Uses SunGard Workflow software to expedite the approval process Adviser reviews application data in the myiit portal Application data includes status of non-course requirements (501A, Oral Defense, 501B, etc.) Advisers are able to add comments when approving or rejecting an application s student at each step in the process, with adviser copied on final Sends a final approval , includes adviser comments and check-out overview Sends a Program of Study review reminder hours after adviser has approved application
7 Graduation Application for Ph.D. Students: Complete Process Student t Submits Student and Adviser Receives Graduation App Notification Approves Adviser Receive through myiit portal (Approval Activity App Notification (business event is Pending) (w/ Comments and triggers workflow) Instructions) Student Receives Confirmation Rejects App Student and Adviser Receive Notification (w/ Comments and Instructions) Grad Affairs Codes App as Approved (Banner) Student Receives Grad Affairs Codes Once an app is rejected, the student Reminder Inactivates App must re-apply online (cannot re-activate (Review Program of (Banner) an application in Banner) Study)
8 Student t Self-Service S Graduation Application
9 In the myiit portal, the student selects the Student Records link in the Banner Student Self- Service channel under the Academics tab From the Student Records menu, the student selects Appy to Graduate
10 Student selects appropriate program for graduation Student specific instructions
11 Student selects the term for Student selects the term for which they are applying.
12 Diploma name appears for review
13 Student is prompted to select a diploma mailing address. An address on file may be selected or a new address may be created.
14 Students may edit any diploma address.
15 Students may review all information before the application is submitted.
16 Student specific confirmation page appears based on student level
17 Adviser Approvals Using Workflow
18 Inside MyIIT Portal When a student s application is routed to the adviser, the activity will appear in the Workflow Worklist channel of MyIIT. The adviser will also receive an notification. Workflow item name contains the student s name (Last, First), CWID, and application term.
19 Approval Form Instructions Student Information Comments Decision Options
20 Instructions Instructions for adviser and general student program Instructions for adviser and general student program information.
21 Student Information Student non-course requirement information Policy clarifications
22 Comments Section Comment box for approval/rejection comments
23 Decision Options Adviser approves or rejects application Submit the decision by choosing the complete button. Save & Close will save your work and return the item back to your Worklist queue.
24 Student Module Workflows Leave of Absence and Official Withdrawal Launched October 1, 2010 Grade Change In-Progress Allows online submission by faculty with electronic approvals Student Petitions (Undergrad) Allows multi-level approvals and online submission Academic Probation (Graduate) Planned for 2011 Alleviate paper forms and expedite advising and course repeats
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