EMPLOYEE SELF SERVICE: ACCESSING YOUR INFORMATION
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1 EMPLOYEE SELF SERVICE: ACCESSING YOUR INFORMATION The implementation of the Human Resources Self-Service system means that you can access your information via the University s PipelineMT portal. The official PipelineMT web site is Log into PipelineMT using your Username and Password. If you have trouble logging in, contact the ITD Helpdesk at (615) After successfully logging in, look for the tab marked RaiderNet Click on the RaiderNet tab and look for a tab called Personal Information or Employee. When you click on the Personal Information tab, this link will take you to another channel where you will find seven links pertaining to your personal information: View Addresses and Phones, Update Addresses and Phones, View Addresses, Update Addresses, View Emergency Contacts, Update Emergency Contacts, Name or SSN Change Information, Answer Survey. If you click on the Employee tab this link will take you to another channel where you will find six links pertaining to your employee information: Benefits and Deductions, Leave Balances, Pay Information, Federal Income Tax Information, Job Summary, and Campus Directory.
2 Descriptions of how to use each of these links follows: PERSONAL INFORMATION NOTE: You may have more tabs depending upon your current or former relationships with the university. VIEW ADDRESSES AND PHONES Selecting the View Addresses and Phones link will take you to a screen that shows all addresses currently on file in the system. To update your address click on the Update Addresses and Phones link at the bottom of the screen.
3 UPDATE ADDRESSES AND PHONES Select the Update Addresses and Phones link from the View Addresses and Phones link or from the Main Personal Information Page. To change your current address or phone click on the link beside the address or phone to update. This will bring up another screen that will allow you to update your information.
4 In order to update your addresses or phone number in the system certain fields are required. These are highlighted below. Please note the format of the date field when entering address changes. To save information click on the Submit button.
5 VIEW ADDRESSES Selecting the View Addresses link will take you to a screen that shows all addresses currently on file in the system. To update your address click on the Update Addresses link at the bottom of the screen. UPDATE ADDRESSES Select the Update Addresses link from the View Addresses Link or from the Main Personal Information Page. To change your address click on the address you wish to update. This will bring up another screen that will allow you to update the information. Please note that address is not updateable. If it is incorrect, please contact Human Resources at Ext
6 To update your address in the system you must remember to click on the Submit button for the information to be saved. VIEW EMERGENCY CONTACTS Selecting the View Emergency Contacts link will take you to a screen that shows all Emergency Contacts currently on file in the system. To update your emergency contacts click on the Update Emergency Contacts link at the bottom of the screen. NOTE: Data from the old HRS Plus system was not converted to Banner.
7 UPDATE EMERGENCY CONTACTS Select the Update Emergency Contacts link from the View Emergency Contacts link or from the Main Personal Information Page. To update or delete any current emergency contacts click on the name you wish to change. This will bring up another screen that will allow you to update or delete the information. To add a new contact click on the New Contact link. This will bring up another screen that will allow you to add new contact information.
8 To add a new contact select from the drop down lists of relationship codes. To update or add emergency contact information in the system certain fields are required. These fields are highlighted below. To save information click on the Submit button.
9 NAME OR SOCIAL SECURITY CHANGE INFORMATION Select this link to obtain information on changing your name or Social Security Number. ANSWER A SURVEY Select this link if you have been ask to complete a survey for the university.
10 EMPLOYEE INFORMATION
11 BENEFITS AND DEDUCTIONS Selecting the Benefits and Deductions tab will take you to another screen with links to the various types of benefits and deductions that you are currently enrolled in as an employee. Click on the Retirement Plans and Options link to view your Retirement Plan as well as any deferred compensation programs that you have deducted or have had deducted from your paycheck. The Insurances link displays health, dental and life insurance of which you currently participate. The Miscellaneous Benefits link shows your other deductions or benefits that are part of our benefit package offered to employees. To see the details of deductions and/or benefits paid on your behalf click on the Contributions or Deductions link below each benefit or deduction. To see the history of any changes that you have made to your deductions/benefits click on the History link. And if you would like more information concerning this benefit you may click on the Vendor Web Site link to obtain more information. To view all of your benefits in one statement click on the Benefits Statement link. This will take you to a screen prompting you to select the benefit period that you wish to view. Once you have made your selection, click Select and you will see a Benefit Summary screen. This screen will list your personal data, including university department, benefit category, date of birth, original and current hire dates and adjusted service dates (used for leave accrual). This information is followed by a list of benefits and deductions that exist in the system for the date range that you have chosen. You also have the option of Select New Date should you wish to view information for a different time period. You may click the Return to Menu link in the upper right portion of your screen to return to the Employee Information channel.
12 LEAVE BALANCES Selecting the Leave Balances link will take you to a screen with a listing of annual and sick leave balances and date ranges. NOTE: Your leave balances are as of month-end payroll of the current month. The balances do not reflect the leave used in the previous month. You may select an option within the Type of Leave column to view more details. The detail screens displays information related to leave accrual and usage for a fiscal year, sorted by pay periods. PAY INFORMATION
13 Selecting the Pay Information link will take you to another screen that allows you access to four additional channels: Direct Deposit Allocation, Earnings History, Pay Stub, Deductions History. Direct Deposit Allocation Clicking on the Direct Deposit Allocation link will take you to a screen listing two sets of direct deposit information. The first set of account number(s) displays the account(s) into which your most recent salary payment was deposited. The second set of account number(s) displays the account(s) currently on file to receive any future salary payments from the University. Both of these listings include any splits you have requested (e.g. savings vs. checking) with details of the order in which your salary will be distributed to these accounts. To make changes to your direct deposit allocations you may go to the following website to complete the necessary forms: Earnings History Clicking on the Earnings History link will bring up a screen that allows you to select a date range to view earnings history. Click on the drop down menu in the From Date and To Date field to specify your date selection. Then click the Display button to view. This will bring up a screen of the various types of earnings that you have earned within the specified time period.
14 To view further detail of earnings history click on the various links under the heading Earnings Type. This will bring up another screen that provides the earnings detail for the dates specified.
15 Pay Stub Clicking on the Pay Stub link will take you to a screen prompting you to select a year from which you wish to view pay stub information. Select the year by clicking on the drop down box and then click on Display. This will open a screen that shows each pay stub you have received for the year.
16 To see the detail for a particular pay stub, click on the Pay Stub Date link for the date you wish to view. This screen replicates much of the information that is ed to you or received in hard copy (if you do not have access to ) when you receive a salary payment. Clicking on the Pay Stubs link at the bottom of this screen will take you back to the menu and allow you to choose another date. Deductions History Clicking on the Deductions History link will open up a screen that allows you to select a date range to view deductions history. Click on the drop down menu in the From Date and To Date field to specify your date selection. Then click the Display button to view. This will bring up a screen of the various types of deductions that have been deducted from your earnings within the specified time period.
17 To see the detail for a deduction, click on the Deduction Type link for the deduction you wish to view. Clicking on the New Date Range link at the bottom of this screen will take you back to the menu and allow you to choose another date. Clicking on the Deductions Summary link at the bottom of this screen will take you back to the menu and allow you to choose another deduction.
18 FEDERAL INCOME TAX INFORMATION Selecting the Federal Income Tax Information link will take you to another screen that allows you access to two additional channels: W4 Exemptions and Allowances and W2 Wage and Tax Statement. W4 Tax Exemptions and Allowances Clicking on this link will open up a screen that shows your current W4 Exemptions and Allowances for Federal Income Tax. To see the details of federal withholding deducted from paycheck click on the Contributions or Deductions link. To see the history of any changes that you have made to your withholding exemptions or deductions click on the History link. W2 Year End Earnings Statements. Clicking on this link will open up a screen that shows W2 statements that are available for your review. Currently there are no W2 Statements available in the new system.
19 JOBS SUMMARY Clicking on the Jobs Summary Link will open up a screen that shows each job you have held since the conversion to the new system. To view more detailed information regarding the position click on the links available under Title. This will display all changes that have occurred to this position since January 1, 2006 which is the date of conversion to the Banner system. Clicking on the Jobs Summary link at the bottom of this screen will take you back to the menu and allow you to choose another job.
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