OLAP Cube Manual deployment and Error resolution with limited licenses and Config keys

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1 Documented by - Sreenath Reddy G OLAP Cube Manual deployment and Error resolution with limited licenses and Config keys Functionality in Microsoft Dynamics AX can be turned on or off depending on license and configuration keys. A license key controls the modules that are available to you. For example, if you have the Additional Modules license, you can use the Human Resources I and Human Resources II modules. License keys must be purchased. A configuration key controls the functionality that is available to you within a module. For example, if you have the Recruiting (HRMMangementRecruting) configuration key, you can use the recruiting forms and functionality in the Human Resources II module. The default OLAP cubes that are provided with Microsoft Dynamics AX require full license and configuration keys. When you turn off license or configuration keys, or when some keys are missing, data and functionality in Microsoft Dynamics AX is removed. As a result: Cubes cannot be processed (because they cannot access the data they were designed to retrieve. This document will help to resolve new errors which are not listed in the ConfigureDefaultCubes.pdf Below are the errors which are normally encountered during manual cube deployment in local environment after updating the Update the OLTP database with BI data and after Synchronizing the OLAP database

2 The synchronization process does the following: 1. Compares the schema in the OLTP database to the schema in the OLAP database. 2. Removes tables from the data source view if the corresponding tables in the OLTP database were removed (due to license and configuration key settings). 3. Removes orphaned relationships contained in the data source view. 4. Removes invalid dimensions and dimension attributes. 5. Removes invalid measures and measure groups. However, it was unable to delete the invalid dimensions and its attributes after synchronization process because the installation of Analysis extensions will install all 10 cubes even though we have limited license and configuration Keys listed below.

3 Based on the license and config keys, we have to determine and delete the unwated cubes. Delete the cubes that you do not need Based on your license and configuration keys, determine which cubes you need. Delete the cubes that are not applicable to you based on your license and configuration keys. 1.Open the Excel CrossRef.xlsx file. You can download this file at 2. Go to the Home tab. 3. Make sure that the License group, Module, and Configuration key columns are not filtering out any data. 4. Sort the contents of the worksheet by the Cube column. 5. The Sort Warning dialog box may appear. Select Expand the selection and click OK. 6. Go to the Cube column. Note the modules each cube is associated with. If a cube is associated with modules that you do not use, you can delete the cube. For example, you will notice that the Human resource Management cube. If you do not use any of these modules, you can delete the Human resource Management cube. To delete a cube, do the following: 1. Open SQL Server Business Intelligence Development Studio.

4 2. Select File >> Open >> Analysis Services Database and select the database which you have configured during analysis extensions installation. a) In the Business Intelligence Development Studio, go to the Solution Explorer pane. b) Expand the Cubes folder. c) For each cube that you do not need right-click the cube and choose Delete as shown below

5 However this will still not help to process cube successfully as dimensions are invalid and have to be deleted manually. Let us consider sample of an error message. An error occurred removing Goals from the dimensions. Error in metadata manager. To resolve this error we need to follow the below steps. In the list of dimensions of the solution explorer, search for the Goals dimension as shown below

6 Select Goals and double click on Goals to open it

7 We have already noticed that we don t have access to the HRM module [No license and config keys]. We can remove the Goals dimension from the list of dimensions by selecting the dimension, right click and chose option Delete as shown below.

8 Select Ok in the delete Objects form. Follow the same steps for all the error messages listed below to delete the invalid dimensions. Once we are done with deleting all the unwanted dimensions based on our license keys, process the cube by right clicking the cube and chose Process as shown below. Process all the cubes for which you have license until all cubes gets processed with out error messages.

9 Let us understand how to process the cube manually by selecting Accounts Receivable cube. Follow the below screen shot and select Add Related Dimensions.

10 After selecting Add Related Dimensions, all the related dimensions for that cube will be populated in the Grid as shown below. Click on Run to process the cube.

11 If there are any errors while processing the cube, errors will be displayed as shown below. Click on copy button and paste the same to editor, [preferably Notepad] Notice that there are some invalid column names in the CUSTTABLE due to which cube did not process.

12 In order to rectify the error, Open the data views in the solution explorer by double clicking the Data view as shown below In the list of tables, search for CUSTTABLE, right click on it and chose Explore Data as shown below

13 Since we have invalid columns in the CUSTTABLE, load data fails To rectify the invalid columns: Right click on the CUSTTABLE and select Edit Named Query

14 On the Edit Named Query form, switch to Show/Hide Diagram Pane as shown below On the form, search for the unknown table fields which ahs text as UnKnown as shown below and uncheck the checkbox for output. Follow the same for all the fields which has text as unknown.

15 After Un- checking all the Unknown fields, Click on run as shown below

16

17 You might still encounter sometimes the below errors To rectify this problem, copy the SQL Query as shown below

18 Open SQL Server Management studio and connect to Database Engine Click on New Query Icon and select the relevant database as shown below Paste the SQL query in to the editor and execute the statement as shown below

19 Once you execute, you will find the below error message. Go to the respective line number and delete the highlighted text as shown below in red.

20 Execute the statement again as shown below. Once you are able to load the results, copy the SQL statement by right clicking in the editor and choosing Copy option as shown below. Go back to the Edit Named Query form and paste the SQL statement to run and load the data

21 After pasting the SQL statement, click on Run as shown below If on click on Run method doesn t popup any error message and load data, cube is ready to be processed.

22 Let us understand how to process the cube manually by selecting Accounts Receivable cube. Follow the below screen shot and select Add Related Dimensions.

23 After selecting Add Related Dimensions, all the related dimensions for that cube will be populated in the Grid as shown below. Click on Run to process the cube.

24 Follow the same process for all the cubes for which you have license.

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