Communication and Bowler Confirmations

Transcription

1 Communication and Bowler Confirmations NOTE The configuration and communication section only works if you has assigned shifts to the bowlers as well as lane assignments. Within the main CONFIGURATION task pane is the last option called and opening that group up you will see one item: Manager. Selecting this option will show all the templates you have entered for your tournament. Of course if this is your first time in this area of the program there will be no data appearing in this grid area. As with all of the other grids throughout IGBO-TS, you can RIGHT mouse click to bring up a context menu for this grid: Create Use this option to create a new template for your tournament. Select this will bring up the following window:

2 Name: Enter a unique name for this template that will cause you to remember the contents/body. Subject: Enter the subject matter for this template. The text supplied here will appear in the subject line of your mass distributions. Your Enter an address that you want to have appear in the FROM line of the . This can be a different address than the one used in the SMTP settings originally set in the configuration section of the program. The SMTP settings will be THE address the Is sent from this address will only be used for display purposes in the . HTML Format: Toggle this data entry point on if you want the to be sent in HTML format as opposed to standard ASCII format. NOTE Be sure your outbound SMTP system can handle sending HTML s. Signature: Enter the signature text you want to have appear at the end of every . CC: Enter the CC addresses, separated by semi-colons, you what included in the outbound message.

3 NOTE For verification purposes you can add your to the CC list to see that the go out and can act as a confirmation . Body The last section to discuss is the BODY data entry point in this window. This obviously is the main body of the and will be repeated for each bowler sent an from this part of IGBO-TS. You can customize this section of the to include data-specific items that will be populated for each bowler that is sent an . For example, say you want to start the off with Dear to be followed by the first name of the bowler. Simply enter the word above and at the appropriate location in the text, press the right mouse button: There are more items in this menu and you can scroll up and down this list. These are the actual names of fields that you can have the system pull from and insert bowler data into the . For example, when all of the information has been entered, your template may look something like this:

4 NOTE Do NOT replace the special character combinations at the front and end of data fields that are to be replaced by live bowler data. If you do, bowler data will NOT replace the fields. For example, using the above template this is how the might look coming across:

5 Edit Selecting this option will populate the above window with previously saved template data. Send When you select this menu option on an template, the following window will appear:

6 You can select one or multiple names from this list. Pressing the CTRL key down and LEFT mouse clicking on individual bowlers will let you multiply select people from this list. Make sure you only select those bowlers with addresses. When you are ready to send the previously selected template using the selected bowlers here in this list, press the SEND button. When you are done sending s for the selected template, press the DONE button. Remove This will remove the selected template from the system Advice The only way the system will work for your tournament is for you to have the proper SMTP configuration settings previously entered. This is discussed in the CONFIGURATION chapter. If you do NOT have an SMTP handler, you can set up a FREE GMAIL account. If you need help doing this, please contact us at tournament-avgs@igbo.org.