KANSAS BOARD OF REGENTS POLICY MANUAL

Transcription

1 KANSAS BOARD OF REGENTS POLICY MANUAL NOTE: The polces codfed heren re suject to chnge y forml cton of the Bord of Regents. Whenever there s conflct etween the provsons of ths mnul nd the offcl mnutes of the Bord of Regents, the offcl mnutes wll control.

2 Tle of Contents TABLE OF CONTENTS CHAPTER I: BOARD OF REGENTS MEMBERS, OPERATIONS AND STAFF A BOARD MEMBERS AND BOARD OPERATIONS 1 BOARD MEMBERS... 1 (. Selecton nd Qulfctons,. Term of Offce, c. Compenston nd Expenses, d. Conflct of Interest Identfcton nd Mngement) 2 SOURCE OF LEGAL AUTHORITY BASIC PRINCIPLES AND OPERATING PROCEDURES... 3 (. Prncples. Coordnton,. Governnce, v. Regulton;. Procedures. Councls,. Involvement & Prtcpton,. Development of Proposls, v. Role of the Presdent nd Chef Executve Offcer, v. Tmelness of Revew & Acton) 4 COUNCILS AND COMMITTEES COMMUNICATIONS WITH THE BOARD BOARD MEETING AGENDA ITEMS PROCEDURES FOR PUBLIC COMMENT RECORD OF BOARD ACTIONS B BOARD OFFICE AND OFFICE OPERATIONS 1 BOARD PRESIDENT AND CHIEF EXECUTIVE OFFICER BOARD OFFICE STAFF (. Orgnzton Chrt,. Supplementl Stff, c. Leve, d. Retrement & Insurnce Benefts, e. Commtment of Tme, Conflct of Interest, Consultng & Other Employment, f. Out-of-Stte Trvel Requests, g. Crmnl Bckground Checks) 3 CONTRACTS PROCEDURES RELATING TO REQUESTS FOR INSPECTION OF PUBLIC RECORDS AND OBTAINING COPIES KAN-ED ACT CHAPTER II: GOVERNANCE STATE UNIVERSITIES A ACADEMIC AFFAIRS (see Chpter III., Secton A. for ddtonl cdemc ffrs polces pplcle to stte unverstes) 1 ACADEMIC CALENDAR Knss Bord of Regents Polcy Mnul (Rev. 1/20/16)

3 Tle of Contents 2 COURSE NUMBERING SYSTEM CREDIT BY EXAMINATION CREDIT FOR COURSES INVOLVING TRAVEL PROGRAM REVIEW PROGRAM PARTICIPATION OUTSIDE FUNDING NEW ACADEMIC UNITS AND ACADEMIC PROGRAMS INTELLECTUAL PROPERTY (. Generl Copyrght,. Ptent & Copyrghtle Softwre, c. Trdemrk, d. Insttutonl Procedures) 9 NAMING OF ACADEMIC UNITS ACADEMIC ADVISING UNIVERSITY PRESS OF KANSAS B STUDENTS 1 ADMISSION (. Undergrdute Students to Stte Unverstes,. Undergrdute Specl Progrms & Grdute Progrms, c. Audtng Courses) 2 INDIVIDUAL PLANS FOR STUDENT SUCCESS STUDENT RECORDS STUDENT HOUSING STUDENT HEALTH INSURANCE STUDENT RESIDENCY, TUITION/FEES, AND PAYMENTS (. Resdence Clssfcton for Fee Purposes,. Appels, c. Resdence Commttee, d. Decsons of Resdence Commttee, e. Gudelnes) 7 STUDENT LOANS ON-CAMPUS CREDIT CARD SOLICITATION STUDENT ORGANIZATIONS AND ACTIVITIES STUDENT ACADEMIC DISHONESTY STUDENT COMPLAINT PROCESS Knss Bord of Regents Polcy Mnul (Rev. 1/20/16)

4 Tle of Contents C CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF 1 ADMINISTRATIVE ORGANIZATION APPOINTMENTS (. Chef Executve Offcer. Generl Provsons,. Compenston,. Appontment Process, v. Assessment;. Fculty nd Stff. Generl Provsons,. Recrutng,. Spoken Englsh Lnguge Competency, v. Crmnl Bckground Checks, v. Nepotsm, v. Annul & Multple Yer Appontments, v. Tenure for Tenure-Trck Fculty Appontments) 3 PROFESSORSHIPS (. Regents Dstngushed Professorshps,. Regents Dstngushed Reserch Scholr, c. The Knss Prtnershp for Fculty of Dstncton Progrm) 4 PROMOTIONS IN ACADEMIC RANK FINANCIAL EXIGENCY SUSPENSIONS, TERMINATIONS AND DISMISSALS NOTICE PROCEDURE FOR NON-REAPPOINTMENT EVALUATION OF FACULTY AND POST-TENURE REVIEW FACULTY OF THE YEAR AWARD LEAVES HEALTH PROGRAM AND INSURANCE COMMITMENT OF TIME, CONFLICT OF INTEREST, CONSULTING AND OTHER EMPLOYMENT (. Generl Prncples,. Consultng for Other Stte of Knss Agences, c. Reportng Requrements, d. Use of Unversty Nme, e. Cmpus Polcy Development & Enforcement, f. Dstruton & Dssemnton) 13 POLITICAL ACTIVITY RETIREMENT (. Retrement Benefts,. Phsed Retrement Progrm, c. Lmted Retrement Helth Cre Brdge) 15 EMERITUS/EMERITA STATUS (. Chef Executve Offcers,. Fculty & Other Admnstrtve Offcers) 16 HONORARIA WITHHOLDING OF PAYCHECKS AND SET-OFF OF AMOUNTS OWED KANSAS TORT CLAIMS ACT/LEGAL DEFENSE OF EMPLOYEES Knss Bord of Regents Polcy Mnul (Rev. 1/20/16)

5 Tle of Contents 19 WHISTLEBLOWING REPORTING OF CHILD SEXUAL ABUSE D FISCAL MANAGEMENT AND BUSINESS ADMINISTRATION (see Chpter III., Secton B. for ddtonl fscl mngement polces pplcle to stte unverstes) 1 TUITION AND FEES (. Insttutonl Procedures,. Estlshment or Alterton of Fees & Tuton Rtes, c. Clendr for Fee & Tuton Rte Adjustments, d. Pyment & Fees, e. Collecton of Overdue Accounts, f. Wrte-Off of Uncollectle Accounts Recevle, g. Tuton Assstnce for Fculty/Stff, h. Bord Approvl of Tuton & Fee Wvers Pursunt to K.S.A c) 2 STATE APPROPRIATIONS (. Unfed Stte Approprton Request,. Stte Unversty Annul Opertng Budgets) 3 FEDERAL FUNDS ACCEPTANCE OF GIFTS FINANCIAL REPORTING (. Annul Fnncl Report,. Internl Audt Functon, c. Non-Pulc Funds Mngement Revew) 6 DESIGNATION OF CHIEF FINANCIAL OFFICER AFFILIATED CORPORATIONS AUXILIARY ENTERPRISES SALES OF PRODUCTS AND SERVICES (. Sles of Products & Servces to Students, Fculty, Stff, & Unversty Guests,. Sles to the Externl Communty, c. Complnce, d. Competton Grevnce Procedure) 10 SERVICE CLEARING ACTIVITIES CONTRACTS CAPITAL FINANCING PURCHASING PURSUANT TO K.S.A PURCHASING INSURANCE ADVERTISING AUTHORIZED DISPOSITION OF SURPLUS PROPERTY REFUND FROM FEE AGENCY ACCOUNTS SPONSORED RESEARCH OVERHEAD Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

6 Tle of Contents 19 THE KANSAS PARTNERSHIP FOR FACULTY OF DISTINCTION PROGRAM VEHICLES AND EQUIPMENT TRAVEL (. Out-of-Stte Trvel Requests Fculty & Stff,. Out-of-Stte Trvel Requests Chef Executve Offcers) E FACILITIES 1 PROJECT PLANNING (Cmpus Mster Plns) 2 SUMMARY OF APPROVAL REQUIREMENTS CAPITAL IMPROVEMENT PROJECTS (. Defntons,. Process, c. Fundng, d. Annul Mntennce) 4 REHABILITATION AND REPAIR PROJECTS (. Defntons,. Process, c. Fundng) STATE EDUCATIONAL INSTITUTION LONG-TERM INFRASTRUCTURE MAINTENANCE PROGRAM (. Defntons,. Process, c. Fundng) 6 ENERGY CONSERVATION MEASURES (K.S.A ,125) OBSOLETE BUILDINGS INSPECTIONS (. Stte Fre Mrshl,. Deprtment of Admnstrton, c. Boler & Other Inspectons Requred y Lw) 9 PRIVATE HOUSING REPORTS DUE LAND TRANSACTIONS (. Leses,. Esements, c. Sle of Rel Property, d. Acquston of Rel Property, e. Rel Property Trnsctons wth Stte Unversty Endowments, Foundtons & Other Relted Orgnztons, f. Desgnton on the Stte or Ntonl Hstorc Regster) 12 NAMING OF BUILDINGS (. Authorty for Nmng,. Crter, c. Process) 13 PARKING AND TRAFFIC RULES WEAPONS POSSESSION USE OF CAMPUS FACILITIES Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

7 Tle of Contents 16 SERVICE OF ALCOHOL IN NON-CLASSROOM AREAS CEREAL MALT BEVERAGES F OTHER 1 INTERACTION WITH LEGISLATURE, COURTS, AND OTHER STATE AGENCIES (. Legsltve Appernces & Commttee Herngs,. Legsltve Requests & Proposed Legslton, c. Legsltve Post Audt Reports, d. Informton Requests from Other Stte Agences, e. Attorney Generl Opnons, f. Knss Governmentl Ethcs Commsson Opnons, g. Stte nd Federl Court Actons) 2 INTERFERENCE WITH CONDUCT OF INSTITUTION STATEMENT ON DIVERSITY AND MULTICULTURALISM AFFIRMATIVE ACTION AND EQUAL OPPORTUNITY RACIAL, SEXUAL AND OTHER UNLAWFUL HARASSMENT USE OF SOCIAL MEDIA BY FACULTY AND STAFF USE OF CONTROVERSIAL MATERIAL, INCLUDING THE USE OF SEXUALLY EXPLICIT MATERIALS, IN INSTRUCTION SUSTAINABILITY AND IMPLEMENTATION PRINCIPLES CHAPTER III: COORDINATION STATE UNIVERSITIES, COMMUNITY COLLEGES, TECHNICAL COLLEGES, WASHBURN UNIVERSITY AND/OR THE WASHBURN INSTITUTE OF TECHNOLOGY A ACADEMIC AFFAIRS (See Chpter II. Secton A. for ddtonl cdemc ffrs polces pplcle to stte unverstes) 1 PERFORMANCE AGREEMENTS TRANSFER AND ARTICULATION REVERSE TRANSFER AGREEMENTS APPROVAL OF PROGRAMS FOR COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN INSTITUTE OF TECHNOLOGY APPROVAL OF CREDIT COURSES FOR COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN INSTITUTE OF TECHNOLOGY APPROVAL OF PROGRAMS FOR WASHBURN UNIVERSITY OFF-CAMPUS DELIVERY OF ACADEMIC COURSES AND PROGRAMS (. Generl Provsons,. Defntons, c. Admnstrton of Requests for Off-Cmpus Fceto-Fce Acdemc Courses or Progrms to e Delvered Outsde Assgned Servce Are, Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

8 Tle of Contents d. Mntennce of Qulty, e. Stte Unverstes & Wshurn Unversty, f. Communty Colleges, Techncl Colleges & Wshurn Insttute of Technology, g. Appel Process) 8 DEGREES DEFINITION OF CERTIFICATE FOR COMMUNITY COLLEGES AND TECHNICAL COLLEGES COLLABORATIVE PROGRAM/DEGREE ACCREDITATION OF DEGREE GRANTING INSTITUTIONS CONCURRENT ENROLLMENT OF HIGH SCHOOL STUDENTS IN ELIGIBLE PUBLIC POSTSECONDARY INSTITUTIONS THROUGH CONCURRENT ENROLLMENT PARTNERSHIPS DEVELOPMENTAL EDUCATION PRINCIPLES AND GUIDELINES FOR INSTITUTIONAL AFFILIATIONS WITH STATE UNIVERSITIES PARTICIPATION IN MIDWEST STUDENT EXCHANGE PROGRAM FOR STATE UNIVERSITIES, COMMUNITY COLLEGES, TECHNICAL COLLEGES AND WASHBURN UNIVERSITY B FISCAL MANAGEMENT (see Chpter II., Secton B. for ddtonl fscl mngement polces pplcle to stte unverstes) 1 UNIFIED STATE APPROPRIATION REQUEST KANSAS TECHNOLOGY INNOVATION AND INTERNSHIP GRANT (. Bckground,. Prtcpton, c. Condtons for Prtcpton/Applcton Gudelnes, d. Allowle Expendtures, e. Trnsfer & Expendture of Funds, f. Reportng Requrements, h. Applcton Tmefrme,. Allocton of Funds for Grnts) Knss Bord of Regents v Polcy Mnul (Rev. 1/20/16)

9 Chpter I: Bord of Regents Memers, Opertons nd Stff CHAPTER I: BOARD OF REGENTS MEMBERS, OPERATIONS AND STAFF A BOARD MEMBERS AND BOARD OPERATIONS 1 BOARD MEMBERS Selecton nd Qulfctons There re nne memers of the Bord of Regents (Bord), ech of whom s pponted y the Governor suject to confrmton y the Sente. By lw, one memer shll e pponted from ech Congressonl dstrct wth the remnng memers pponted t lrge. No more thn fve Regents my e of the sme poltcl prty, no two memers shll resde n the sme county t the tme of ppontment. These nd other qulfctons my e found n Artcle 6, Secton 3 of the Knss Consttuton nd K.S.A Term of Offce Terms re stggered nd re for perod of four yers ech, exprng on June 30, except tht memer shll contnue to serve untl successor s pponted nd confrmed s provded n K.S.A c Compenston nd Expenses Pursunt to Knss lw, ech memer of the Bord shll receve compenston, susstence llownces, mlege nd other expenses s uthorzed pursunt to K.S.A , nd pproprtons provsos. d Conflct of Interest Identfcton nd Mngement The duty of loylty requres Bord memers to exercse ther powers nd dutes n the nterests of the Bord nd ts nsttutons s system, nd not n the Bord memer s own nterest or n the nterest of nother person, n ndvdul nsttuton or other orgnzton. A conflct of nterest occurs when there s dvergence etween Bord memer s prvte, personl reltonshps or nterests, or commtments to stte unversty or other entty, nd the Bord memer s olgtons to the Bord. An pprent conflct of nterest occurs when n ndependent oserver mght resonly queston whether ctons or decsons mde y Bord memer on mtters efore the Bord pper to e determned y consdertons of personl eneft, gn or dvntge, or some nterest other thn wht s est for the Bord. Such nterests my nclude, ut re not lmted to, employment wth, ownershp of or servce on the ord of drectors of n orgnzton tht hs or my hve reltonshps wth the Bord or nsttutons governed, coordnted or regulted y the Bord. A conflct of nterest or the ppernce of conflct of nterest depends on the stuton, nd not necessrly on the chrcter or ctons of the ndvdul. The Bord of Regents cknowledges tht ntegrty, ccountlty, nd openness of fnncl reltonshps nd other relevnt nterests re essentl to responsle nd credle dmnstrton of the Stte of Knss system of hgher educton. A process for dsclosng nd consderng potentl conflcts, nd mngng ny ctul conflcts, enhnces trnsprency nd confdence n the Bord s ctons. Dsclosures (1) Contrcts or Trnsctons. At the tme of tkng offce nd susequently s the need rses, ny memer of the Bord who hs drect or ndrect nterest n ny contrct or trnscton wth the Bord or ny eductonl nsttuton governed, coordnted or regulted y the Bord shll dsclose ths nterest to the Bord n wrtng, wth copy sent to the Bord Presdent nd Chef Executve Offcer. Ths nterest shll e set forth n the mnutes of the Bord, nd no memer of the Bord hvng such nterest shll prtcpte on ehlf of the Bord n the uthorzton of ny such contrct or trnscton. (K.S.A ) Knss Bord of Regents 1 Polcy Mnul (Rev. 1/20/16)

10 Chpter I: Bord of Regents Memers, Opertons nd Stff (2) Memershp nd Affltons. At no tme shll ny memer of the Bord e n elected offcl or n offcer or employee of ny pulc postsecondry nsttuton (K.S.A ) except for the one memer who s pponted y the Bord to serve on the Wshurn Unversty Bord of Regents pursunt to K.S.A At the tme of tkng offce nd susequently s the need rses, ny memer of the Bord who s pponted to or otherwse nvted to serve on the governng ord of ny nsttuton regulted y the Bord, or of ny fflted corporton of ny nsttuton governed, coordnted or regulted y the Bord, shll dsclose ths nterest to the Bord n wrtng, wth copy sent to the Bord Presdent nd Chef Executve Offcer. Ths nterest shll e set forth n the mnutes of the Bord. The Bord memer nd the Bord shll mke determnton regrdng the permsslty of cceptng or retnng such n ppontment n ccordnce wth the followng gudelnes: () If n ndependent oserver, hvng knowledge of ll the relevnt crcumstnces, would resonly conclude tht the Bord memer hs n ctul or pprent conflct of nterest n holdng such poston, the Bord memer should not ccept or retn the poston; () If, however, nvolvement y the Bord memer would rng compellng eneft to the nsttuton, the Bord my pprove such nvolvement suject to ny condtons the Bord deems pproprte to ssure oth proprety nd the ppernce of proprety. (3) Identfed Bord memer conflcts shll e revewed y the Bord nnully t the Septemer meetng. (4) Sttements of Sustntl Interest. All memers of the Bord shll fle wrtten sttement of sustntl nterest pursunt to K.S.A et seq. regrdng ny sustntl nterests wthn the menng of K.S.A tht ech memer my hold. Meetng Conduct (1) When ny mtter comes efore the Bord for dscusson or cton nd Bord memer s determned, n ccordnce wth the ove, to hve n ctul or pprent conflct n the mtter, the Bord memer wth the conflct shll not vote on the mtter. (2) When ny mtter comes efore the Bord for dscusson or cton nd Bord memer s determned, n ccordnce wth the ove, to hve n ctul or pprent conflct n the mtter, the conflcted Bord memer shll not prtcpte n or ttend Bord dscusson of the mtter, unless the Bord determnes tht t would sgnfcntly serve the nterest of the Bord to hve the conflcted Bord memer expln the ssue or nswer questons. Any such determnton nd prtcpton shll e recorded n the Bord mnutes. v No Prvte Inurement. No prt of the funds of the Bord or ny stte unversty shll nure to the eneft of, or e dstruted to, ny memer of the Bord, except tht the Bord nd the stte unverstes my mke resonle pyments for expenses ncurred on ther ehlf reltng to ny of ther lwful purposes. The Bord shll e uthorzed nd empowered to py Bord memers resonle compenston for servces rendered to or for ts eneft reltng to ny of ts lwful purposes, n ccordnce wth susecton 1.c. of ths secton A. Bord memers shll comply wth the governmentl ethcs lws reltng to solctton or cceptnce of gfts, mels, trnsportton or tckets/ccess to sportng events nd other entertnment or ctvtes s set forth t K.S.A nd Knss Bord of Regents 2 Polcy Mnul (Rev. 1/20/16)

11 Chpter I: Bord of Regents Memers, Opertons nd Stff 2 SOURCE OF LEGAL AUTHORITY The Bord s creted y Artcle 6 of the Knss Consttuton nd s empowered y the Legslture. It s responsle for the control, supervson, nd operton of the stte unverstes n Knss s shown elow, s well s the coordnton nd supervson of the pulc communty colleges nd techncl colleges n Knss nd the regulton of prvte nd out-of-stte hgher educton nsttutons opertng n Knss. 3 BASIC PRINCIPLES AND OPERATING PROCEDURES Prncples The Bord of Regents s polcy mkng s opposed to n dmnstrtve ody. It s -prtsn y lw nd non-poltcl y trdton. Just s the Knss nsttutons of hgher educton should not e sujected to poltcl pressures, so should the Bord e protected gnst poltcl pressures. The consttutonl nd sttutory role of the Bord of Regents vres for dfferent hgher educton nsttutons. The Bord coordntes certn ctvtes of the pulc hgher educton system. (K.S.A c, d) The system conssts of the stte unverstes, Wshurn Unversty, Wshurn Insttute of Technology, the communty colleges nd the techncl colleges. (K.S.A (e)) The Bord s coordnton functons wth regrd to these nsttutons nclude: (1) Determnng nsttutonl roles, revewng nsttutonl mssons, nd pprovng performnce greements for ech nsttuton; (2) Developng comprehensve pln for coordntng ll progrm nd course offerngs nd loctons, ncludng trnsfer nd rtculton procedures; (3) Developng unfed udget for stte fundng of the system nsttutons, dstrutng stte nd federl funds, nd requrng ccountlty for use of those funds; (4) Representng the system efore the Governor nd the Legslture; nd Knss Bord of Regents 3 Polcy Mnul (Rev. 1/20/16)

12 Chpter I: Bord of Regents Memers, Opertons nd Stff (5) Collectng, ggregtng nd reportng common nd nsttuton specfc nformton documentng effectveness of ech communty college, techncl college, Wshurn Unversty, Wshurn Insttute of Technology nd stte unversty n meetng ts msson nd gols. (K.S.A , , , ) Wth regrd to the stte unverstes, the Bord lso governs them, whch mens tht the Bord hs the uthorty to control these nsttutons nd to supervse ther operton nd mngement. (K.S.A ) The Bord s governng functons nclude: (1) Appontng the chef executve offcer t ech stte unversty nd hvng n employer/employee reltonshp wth those chef executve offcers; (2) Hvng uthorty to oversee mny of the dly opertonl functons of the stte unverstes, though the Bord hs chosen to delegte ctul performnce of those functons to the chef executve offcers nd ther stffs; (3) Mntnng the stte unverstes physcl ssets; nd (4) Developng polcy on wde rnge of nsttutonl ssues. All polces nd procedures dopted y ny stte unversty, whether or not such polcy or procedure requres Bord pprovl, shll e n conformty wth the polces nd procedures of the Bord nd the lws of the Stte of Knss nd the Unted Sttes. Ech communty college, techncl college nd Wshurn Insttute of Technology s governed (.e. operted, mnged nd controlled) y ts locl ord of trustees, governng ord or ord of control. However, the Bord hs sttutorly een gven uthorty to perform specfc functons wth regrd to those nsttutons. These functons nclude: (1) Estlshng gudelnes for ccredtton; (2) Algnng nd pprovng courses, progrms, nd course/progrm loctons for stte fundng purposes; nd (3) Fclttng mergers nd other consoldton ctvtes. v The Bord regultes nsttutons tht re suject to the Knss Prvte nd Out-of-Stte Postsecondry Educton Insttuton Act, whch mens the Bord dmnsters nd mplements the provsons of the Act wth regrd to those nsttutons. (K.S.A ,162 et seq.) The Bord s role wth regrd to prvte nd out-of-stte postsecondry nsttutons tht re suject to the Act s consumer protecton functon tht ncludes: (1) Revewng the nsttutons nd ther progrms to determne complnce wth sttutorly prescred stndrds; nd (2) Collectng nd nlyzng nformton, ncludng student, course, fnncl d nd progrm demogrphcs, tht wll ssst the Bord n mprovng the qulty of prvte nd out-of-stte postsecondry educton. (K.S.A ,184) Procedures Councls Knss Bord of Regents 4 Polcy Mnul (Rev. 1/20/16)

13 Chpter I: Bord of Regents Memers, Opertons nd Stff The Bord of Regents hs estlshed structure of councls nd commttees through whch most proposls ntted y n nsttuton or sector shll e vetted efore recommendton s mde to the Bord. The forml structure through whch typcl proposl wll progress s llustrted n the flow chrt shown elow. Involvement nd Prtcpton As generl rule, ndvduls nd groups who re drectly ffected y proposl, or hve vested nterest n proposl, shll e gven n opportunty to revew nd provde dvce out the proposl pror to ts fnl dopton. Ths ensures tht ll perspectves on concept hve een consdered n the revew nd pprovl process. For proposls tht clerly hve system-wde mpct, councl leders shll ensure system prtcpton n the development process. Revew nd cton y hgher-rnkng odes s fcltted y menngful nvolvement y ffected prtes t the ntl stges of development. Development of Proposls Whle there my e justfle exceptons, most proposls shll e developed prmrly y those persons who re lkely to e responsle for mplementton, nd pproprte councls, commttees, or tsk forces shll develop or revew proposls tht re ntended for cton y Bord stndng commttees nd/or the Bord (or the Presdent nd Chef Executve Offcer, s pplcle). Councls, commttees, tsk forces nd other such groups do not hve uthorty to prevent further revew of proposl y other councls, commttees, or Bord Commttees. In the context of ths polcy, system-wde mens those proposls tht my mpct mny or ll of the nsttutons hvng reportng reltonshp to the Knss Bord of Regents. v Role of the Presdent nd Chef Executve Offcer If t s uncertn whether proposl s system-wde or non system-wde n mpct, the Presdent nd Chef Executve Offcer wll decde the ssue. v Tmelness of Revew nd Acton Prtcpnts n the revew process shll mke every resonle effort to fcltte revew nd cton on proposls. Tmelness nd responsveness to serve students nd employers s system-wde vlue. Knss Bord of Regents 5 Polcy Mnul (Rev. 1/20/16)

14 Chpter I: Bord of Regents Memers, Opertons nd Stff 4 COUNCILS AND COMMITTEES Bord of Regents Commttees Durng the Bord s regulr monthly meetng, Bord Stndng Commttees meet to consder mtters reltng to cdemc ffrs, fscl ffrs, fcltes, nd polcy nd procedure. Reports of the recommendtons of the Stndng Commttees wth respect to ech of these res re then presented to the Bord for fnl cton. The Chrperson my lso ppont, suject to Bord pprovl, specl commttees to ssst the Bord n fulfllng ts functons, nd my, suject to Bord pprovl, ppont ndvdul Regents to sttewde ords or commssons when clled upon to do so. In ddton, t ts regulr meetng n Septemer, the Bord nnully elects one of ts memers to serve on the Wshurn Unversty Bord of Regents for the ensung clendr yer. Retrement Pln Commttee (1) The Retrement Pln Commttee, estlshed n 2005, s responsle for ssues relted to the Bord s retrement pln, ncludng oversght of pln nvestments nd dmnstrton. The Commttee reports drectly to the Bord. The ssues the Commttee wll consder my e drected y the Bord, my rse from the Bord s fducry dutes, or my e ntted y the Retrement Pln Commttee tself. (2) The Retrement Pln Commttee memers wll e pponted y the Bord nd wll nclude one memer of the Bord; one memer of the Councl of Presdents, or desgnee; two memers of the Councl of Busness Offcers; three stte unversty humn resource drectors; nd two ndvduls nomnted from the stte unverstes who re experts n the suject mtter of nvestments nd retrement plnnng. A stff person from the Bord of Regents offce who s pponted y the Presdent nd Chef Executve Offcer wll serve s non-votng ex offco memer. The chrperson of the Commttee wll e the pponted Bord memer. When ppontng Retrement Pln Commttee memers, the Bord shll strve for s rod of representton from the stte unverstes s possle. Knss Bord of Regents 6 Polcy Mnul (Rev. 1/20/16)

15 Chpter I: Bord of Regents Memers, Opertons nd Stff (3) Memers wll hve stggered three yer terms nd my resgn t ny tme, effectve when tendered to the Bord. A person who s pponted to replce memer who hs resgned wll serve out the remnder of the term of the resgnng memer. Councl of Presdents The Councl of Presdents, estlshed n 1963, conssts of the chef executve offcers of the stte unverstes. The Bord's Presdent nd Chef Executve Offcer serves s n ex offco memer of the Councl. The chr s rotted nnully on July 1st. The Councl of Presdents mn functon s to consder sujects of sgnfcnce to the stte unversty sector, ether t the request of the Bord or the Bord s Presdent nd Chef Executve Offcer, or on the Councl of Presdents own nttve, report to the Bord when clled upon to do so, nd mke recommendtons to the Bord on generl polcy ffectng ll stte unverstes. The Councl of Presdents my crete permnent or d hoc commttees, composed of cmpus or non-cmpus personnel, to study selected sujects nd report ck to the Councl. Meetngs of the Councl of Presdents re held n conjuncton wth the regulr meetngs of the Bord, nd t such other tmes s the chr of the Councl deems necessry. (1) Councl of Chef Acdemc Offcers () The Councl of Chef Acdemc Offcers, estlshed n 1969, s composed of the cdemc vce presdents of the stte unverstes. The Bord's Vce Presdent for Acdemc Affrs serves s n ex offco memer, nd the memer from the sme nsttuton s the chrperson of the Councl of Presdents serves s chrperson of the Councl of Chef Acdemc Offcers. The chef cdemc offcers of the Unversty of Knss Medcl Center nd Wshurn Unversty re uthorzed to prtcpte s non-votng memers when gend tems ffectng those nsttutons re to e consdered. The Councl of Chef Acdemc Offcers meets monthly nd reports to the Councl of Presdents. () The Councl of Chef Acdemc Offcers works wth the Bord Acdemc Affrs Commttee through the Vce Presdent for Acdemc Affrs. One of ts prmry functons s to outlne the cdemc pln for the stte unversty system. It hs responslty for contnuous plnnng nd for upgrdng the Mster Pln s crcumstnces dctte, nd for crryng out the procedures outlned n the Bord's polcy for Approvl of New Progrms. (2) Councl of Busness Offcers () The Councl of Busness Offcers, formed n 1969, conssts of the chef usness offcer of ech stte unversty nd reports to the Councl of Presdents. The chrperson s from the sme nsttuton s the chr of the Councl of Presdents, nd the Vce Presdent for Fnnce nd Admnstrton for the Bord serves s n ex offco memer. The chef usness offcer of the Unversty of Knss Medcl Center s uthorzed to prtcpte s non-votng memer when gend tems ffectng tht nsttuton re to e consdered. () The Councl of Busness Offcers offcl functon s to consder mtters on whch t cn dvse the Councl of Presdents, ether t the request of the Councl of Presdents or on the Councl of Busness Offcers own nttve. The Councl meets monthly to dscuss vrous ssues rsng from stte regultory odes, sttutes nd regultons, work out mutul solutons to dmnstrtve prolems, nd develop unform systems of ccountng, udgetng nd reportng. c Councl of Fculty Sente Presdents Knss Bord of Regents 7 Polcy Mnul (Rev. 1/20/16)

16 Chpter I: Bord of Regents Memers, Opertons nd Stff The Councl of Fculty Sente Presdents conssts of the duly elected Fculty or Unversty Sente Presdent or chrperson from ech stte unversty nd the Knss Unversty Medcl Center. The functon of the Councl of Fculty Sente Presdents s to ddress fculty concerns n focused nd effcent mnner. The chrperson s from the sme nsttuton s the chr of the Councl of Presdents. d Student Advsory Commttee The Students' Advsory Commttee, estlshed y K.S.A n 1975, conssts of the student ody presdent from ech stte unversty. The memers of the Students Advsory Commttee serve for terms exprng concurrently wth ther terms s electve student offcers nd upon qulfcton of ther successors. The chef executve offcer of ech stte unversty shll nnully certfy to the Bord the nme of the hghest student executve offcer elected y the entre student ody of tht stte unversty. The sttutory dutes nd functons of the Students Advsory Commttee nclude ttendnce t meetngs of the Bord of Regents; mkng recommendtons to the Bord concernng course nd currculum plnnng nd fculty evlutons; dvsng the Bord on the formulton of polcy decsons on student ffrs; dentfyng student concerns; consderng ny prolems presented to t y the Bord nd gvng dvce thereon; dssemntng nformton to the memers' peers concernng the phlosophes nd stndrds of educton developed y the Bord; nd stmultng wreness of student rghts nd responsltes. The chr of Students Advsory Commttee, pponted y the Commttee pursunt to ts own nternl processes, my request the Presdent nd Chef Executve Offcer to plce tems on the Bord's gend for dscusson nd/or consderton. The Presdent nd Chef Executve Offcer shll revew the Commttee s request wth the Chr of the Bord pror to respondng to the Commttee. v When the Bord cretes tsk forces or other suordnte orgnztons for the purpose of studyng questons relted to the dutes nd responsltes of the Students Advsory Commttee, representtve of the Commttee shll e pponted to such tsk force. Further, ll councls comprsed of stte unversty personnel re encourged to gve consderton to the ncluson of student representton on tsk forces nd other odes creted to del wth ssues relted to the nterests nd responsltes of the Students Advsory Commttee. e Councl of Government Reltons Offcers The Councl of Government Reltons Offcers, estlshed n 2011, conssts of the drector of government reltons nd communctons for the Bord nd the government reltons offcer (.e. legsltve lson) of ech stte unversty. The Councl reports to oth the Councl of Presdents nd the Bord Presdent nd Chef Executve Offcer. Two memers of the Councl wll serve s cochrpersons: One shll e from the sme nsttuton s the chr of the Councl of Presdents, nd the other shll e the drector of government reltons nd communctons for the Bord. The Councl of Government Reltons Offcers offcl functon s to dvse the Councl of Presdents nd the Bord Presdent nd Chef Executve Offcer, s well s the Bord, on mtters reltng to pendng or proposed legslton nd on mtters relted to government reltons generlly. The Councl meets monthly durng the months the Legslture s not n sesson, nd on weekly or s-needed ss durng the legsltve sesson. f Clssfed nd Support Stff Councl The Clssfed nd Support Stff Councl conssts of the duly elected representtves from the Clssfed Stff (or Unversty Support Stff) Councl t ech of the stte unverstes nd the Unversty of Knss Medcl Center. The role of the Clssfed nd Support Stff Councl s to dvse the Bord of Regents regrdng mtters reltng to clssfed stff/unversty support stff ssues nd concerns. The generl Knss Bord of Regents 8 Polcy Mnul (Rev. 1/20/16)

17 Chpter I: Bord of Regents Memers, Opertons nd Stff expectton s tht Clssfed nd Support Stff Councl reports to the Bord shll e mde durng the Bord s Septemer nd Jnury meetngs. The Clssfed nd Support Stff Councl chr shll e from the sme nsttuton s the chr of the Councl of Presdents. g Unclssfed Stff Councl The Unclssfed Stff Councl conssts of the duly desgnted representtves from the unclssfed professonl stff rnks t ech of the stte unverstes nd the Unversty of Knss Medcl Center. Becuse formlly desgnted unclssfed stff orgnzton does not exst t ll the unverstes, ech nsttuton shll determne how ts representtve to the Councl wll e selected. The role of the Unclssfed Stff Councl s to dvse the Bord of Regents regrdng mtters reltng to unclssfed stff ssues nd concerns. The generl expectton s tht Unclssfed Stff Councl reports to the Bord shll e mde durng the Bord s Septemer nd Jnury meetngs. The Unclssfed Stff Councl s chr shll e from the sme nsttuton s the chr of the Councl of Presdents. h Rotton of Councl or Commttee Chr As generl rule, commttee nd councl chrs wll rotte nnully on July 1 n the followng sequence: Unversty of Knss, Knss Stte Unversty, Pttsurg Stte Unversty, Empor Stte Unversty, Wcht Stte Unversty, nd Fort Hys Stte Unversty. Whenever rotton n such mnner s mpossle for gven commttee or councl, chr shll e selected y generl electon of the memers. System Councl of Presdents The System Councl of Presdents, estlshed n 2002, conssts of the sx presdents of the stte unverstes, four presdents selected y the nneteen communty colleges, one presdent selected y the sx techncl colleges, nd the presdent of Wshurn Unversty. The Bord s Presdent nd Chef Executve Offcer serves s n ex offco memer of the Councl. Two memers of the System Councl of Presdents wll serve s co-chrpersons: One shll e y nnul rotton on July 1 st from mong the sx stte unverstes, the other shll e selected y the sx Councl memers from nsttutons coordnted-ut-not-governed y the Bord. The presdents of other nsttutons (when not current memers) re nvted to provde nput to System Councl of Presdents when gend tems ffectng those nsttutons re to e consdered. On mtters tht hve system-wde mpct, ll postons wll e reported to the Bord, nd mjorty wll e requred for Councl endorsement. The System Councl of Presdents mn functon s to consder coordnton ssues, ether t the request of the Bord or the Bord s Presdent nd Chef Executve Offcer, or on the System Councl of Presdents own nttve, report to the Bord when clled upon to do so, nd mke recommendtons to the Bord on generl polcy ffectng the system s whole. The Bord Presdent nd Chef Executve Offcer wll determne whch ssues re coordnton ssues; the Bord Chrperson my revew ths determnton. The System Councl of Presdents my crete permnent or d hoc commttees, composed of cmpus or non-cmpus personnel, to study selected sujects nd report ck to the Councl. Meetngs of the System Councl of Presdents re held n conjuncton wth the regulr meetngs of the Bord, nd t such other tmes s the co-chrpersons of the Councl deem necessry. (1) System Councl of Chef Acdemc Offcers () The System Councl of Chef Acdemc Offcers, estlshed n 2002, s composed of the sx chef cdemc offcers of the stte unverstes, four chef cdemc offcers selected y the nneteen communty colleges, one chef cdemc offcer selected y the sx techncl colleges, nd the chef cdemc offcer of Wshurn Unversty. The Bord s Vce-Presdent for Acdemc Affrs serves s n ex offco memer. Two memers of the System Councl of Chef Acdemc Offcers wll serve s co-chrpersons: One shll e from the sme nsttuton s the stte Knss Bord of Regents 9 Polcy Mnul (Rev. 1/20/16)

18 Chpter I: Bord of Regents Memers, Opertons nd Stff unversty System Councl of Presdents co-chrperson; the other shll e selected y the sx Councl memers from nsttutons coordnted-ut-not-governed y the Bord. The chef cdemc offcers of the Unversty of Knss Medcl Center nd other nsttutons (when not current memers) re nvted to provde nput to the System Councl of Chef Acdemc Offcers when gend tems ffectng those nsttutons re to e consdered. The System Councl of Chef Acdemc Offcers my solct nput from councls tht re not estlshed y the Bord. The System Councl of Chef Acdemc Offcers meets monthly nd reports to the System Councl of Presdents on mtters tht hve system-wde mpct; on such mtters ll postons wll e reported, nd mjorty wll e requred for Councl endorsement. () The System Councl of Chef Acdemc Offcers formultes recommendtons reltng to the mplementton of the Hgher Educton Coordnton Act (L. 1999, ch. 147) s they pply to cdemc ffrs; ddresses nstructonl, cdemc, or relted ssues tht ffect hgher educton system-wde n Knss; receves nd revews recommendtons from ndvdul cmpuses or nstructonl groups; promotes contnuous qulty mprovement nd coordnton of hgher educton n Knss; nd promotes hgher educton mprovement through jont cdemc or professonl development ctvtes. One of ts prmry functons s contnuous cdemc plnnng for the Knss pulc postsecondry system. It cts n ccordnce wth the cdemc ffrs polces nd procedures for coordnton s outlned n the Bord s Polcy nd Procedure Mnul. (2) System Councl of Busness Offcers () The System Councl of Busness Offcers, estlshed n 2007, conssts of the sx chef usness offcers of the stte unverstes, four chef usness offcers selected y the nneteen communty colleges, one chef usness offcer selected y the sx techncl colleges, nd the chef usness offcer of Wshurn Unversty. The Bord s Vce-Presdent for Fnnce nd Admnstrton serves s n ex offco memer. Two memers of the System Councl of Busness Offcers wll serve s co-chrpersons: One shll e from the sme nsttuton s the stte unversty System Councl of Presdents co-chrperson; the other shll e selected y the sx Councl memers from nsttutons coordnted-ut-not-governed y the Bord. The chef usness offcers of other nsttutons (when not current memers) shll e nvted to provde nput to the System Councl of Busness Offcers when gend tems ffectng those nsttutons re to e consdered. The System Councl of Busness Offcers meets s needed on the cll of cochrperson nd reports to the System Councl of Presdents on mtters tht hve system-wde mpct. All postons wll e reported to the System Councl of Presdents, nd mjorty wll e requred for System Councl of Busness Offcers endorsement. () The System Councl of Busness Offcers formultes recommendtons reltng to the mplementton of the Hgher Educton Coordnton Act (L. 1999, ch. 147) s they pply to fscl ffrs nd dmnstrton nd consders system fnncl nd usness mtters on whch t cn dvse the System Councl of Presdents, ether t the request of the System Councl of Presdents or on the System Councl of Busness Offcers own nttve. One of ts prmry functons s to study nd mke recommendtons regrdng the unfed udget for stte fundng of postsecondry eductonl nsttutons. (3) System Councl of Government Reltons Offcers () The System Councl of Government Reltons Offcers, estlshed n 2011, conssts of the government reltons offcer (.e. legsltve lson) of ech of the stte unverstes, up to four government reltons offcers (.e. legsltve lsons) selected y the nneteen communty colleges (one of whom my e the Executve Drector of the Knss Assocton of Communty Colleges), one government reltons offcer (.e. legsltve lson) selected y the sx techncl colleges (whch my e the Executve Drector of the Knss Assocton of Techncl Colleges), nd the governmentl reltons offcer (.e. legsltve lson) for Wshurn Unversty. The Knss Bord of Regents 10 Polcy Mnul (Rev. 1/20/16)

19 Chpter I: Bord of Regents Memers, Opertons nd Stff Bord s Drector of Government Reltons nd Communctons serves s n ex offco memer. Two memers of the System Councl of Government Reltons Offcers wll serve s cochrpersons: One shll e from the sme nsttuton s the stte unversty System Councl of Presdents co-chrperson; the other shll e selected y nd from the non-stte unversty System Councl of Government Reltons Offcers memers. The System Councl of Government Reltons Offcers meets qurterly, or s needed on the cll of co-chrperson, nd reports to the System Councl of Presdents on mtters tht hve system-wde mpct. All postons wll e reported to the System Councl of Presdents, nd mjorty wll e requred for System Councl of Government Reltons Offcers endorsement. () The System Councl of Government Reltons Offcers formultes recommendtons reltng to pendng or proposed legslton nd on mtters relted to government reltons generlly. 5 COMMUNICATIONS WITH THE BOARD Communctons reltng to polcy nd dmnstrtve mtters re to e drected to the Bord from ech cmpus through the Chncellor or Presdent of the respectve nsttuton. However, ny group my petton the Bord n wrtng through the Presdent nd Chef Executve Offcer of the Bord. All offcl communctons pertnng to nsttuton or Bord ctvtes or responsltes etween cmpus offcls nd Bord memers shll e coped to the Presdent nd Chef Executve Offcer of the Bord. 6 BOARD MEETING AGENDA ITEMS c d Stte unversty chef executve offcers shll send gend tems to the Presdent nd Chef Executve Offcer of the Bord s erly s needed to meet the Bord notfcton dedlnes. If no tems re to e presented, the Bord Presdent nd Chef Executve Offcer shll e so notfed. No pulcty or news relese shll e gven on ny tem tht requres Bord cton untl fter such mtter hs een presented to the Bord. The gend s prnted seven dys pror to the Bord meetng. All tems to e consdered on the gend should e receved efore ts prntng. A memer of the Bord of Regents my sumt tems for consderton t ny tme. The Presdent nd Chef Executve Offcer s uthorzed to ccept supplementry gend tems of crtcl nture whch hve developed s result of unusul crcumstnces s lte s 12 Noon of the dy precedng the regulrly scheduled Bord meetng. Such tems shll e n wrtten form wth suffcent copes for dstruton to the Bord memers pror to the regulr meetng. 7 PROCEDURES FOR PUBLIC COMMENT The Knss Bord of Regents my nclude on ts meetng gend tme for memers of the pulc to ddress the Bord. The Bord Chr shll determne f the tem s to e plced on the gend of meetng. The Chr hs the dscreton nd uthorty to drect nd lmt the presentton of pulc comment. 8 RECORD OF BOARD ACTIONS Copes of the Mnutes of ech Bord meetng shll e prepred y the Presdent nd Chef Executve Offcer fter ech meetng nd sent to ll those enttled to copes. Copes of the mnutes re fled n the mn lrry t ech of the stte unverstes nd re vlle there for pulc nspecton. Electronc copes of the mnutes from numer of yers my e ccessed from the Bord s weste, The Offcl Mnutes of the Bord re lso on fle n the Bord Offce n Topek nd re open for nspecton. Knss Bord of Regents 11 Polcy Mnul (Rev. 1/20/16)

20 Chpter I: Bord of Regents Memers, Opertons nd Stff Actons tken or pprovls gven y Bord stff on ehlf of the Bord pursunt to uthorty offclly delegted y the Bord shll e properly documented, nd such documentton shll e retned t the Bord offce n ccordnce wth pplcle record retenton schedules. Knss Bord of Regents 12 Polcy Mnul (Rev. 1/20/16)

21 Chpter I: Bord of Regents Memers, Opertons nd Stff B BOARD OFFICE STAFF AND OFFICE OPERATIONS 1 BOARD PRESIDENT AND CHIEF EXECUTIVE OFFICER The Presdent nd Chef Executve Offcer performs those dutes delneted n Artcle IV, Secton 2 of the Bord By-Lws nd restted elow, mntns the prncpl offce of the Bord n Topek, employs such other persons s needed for postons uthorzed y the Bord, nd supervses the ctvtes of ll employees of the Bord offce. The Presdent nd Chef Executve Offcer s pponted y the Bord nd serves t ts plesure. By sttute t s the duty of the Bord Presdent nd Chef Executve Offcer to ttend ll meetngs of the Bord of Regents, keep full nd correct record of ts proceedngs (whch, when pproved, shll e sgned y the Chr of the Bord), nd perform such other dutes s the Bord my requre. As set forth n Artcle IV, Secton 2 of the By-Lws, the prncpl dutes of the Presdent nd Chef Executve Offcer nclude: c d e f g Mntnng thorough knowledge of current ssues n hgher educton nd prtculr trends n Knss; Brngng ssues efore the Bord of Regents n professonl, menngful nd mngele fshon; Servng s the chef dmnstrtve offcer for the Bord of Regents offce stff; Provdng lson wth the chef executve offcers (or ther desgnees) of Knss pulc postsecondry nsttutons n crryng out polcy ojectves promulgted y the Bord of Regents; Servng s the prmry spokesperson for the Bord nd the System efore the Executve nd Legsltve rnches of government on mtters ffectng postsecondry educton; Attendng ll meetngs of the Bord nd keepng full nd correct record of ts proceedngs to e sgned y the Chr; nd Employng such other professonl nd/or clercl employees s re requred to crry out the dmnstrtve dutes of the Bord. Knss Bord of Regents 13 Polcy Mnul (Rev. 1/20/16)

22 Chpter I: Bord of Regents Memers, Opertons nd Stff 2 BOARD OFFICE STAFF See the followng orgnzton chrt: Supplementl Stff At tmes when t s mutully enefcl, Bord stff my e supplemented y stff from the stte unverstes. Such persons wll e desgnted Stff Affltes. Slres nd trvel expenses for Stff Affltes wll generlly e pd y the nsttuton, not from the Bord udget. The Bord wll provde offce spce, furnture, computer system, communctons, nd ncdentl offce expenses (e.g. photocopy, mlngs, long dstnce phone). Stff Affltes serve t the plesure of the Presdent nd Chef Executve Offcer wth pprovl y the Bord. c Leve All Bord offce stff memers, oth clssfed nd unclssfed, re suject to the sme provsons for sck leve s those pplcle to stte cvl servce personnel, ncludng ut not lmted to K.A.R Sck leve shll e scheduled nd pprovl from the Presdent nd Chef Executve Offcer, or desgnee, otned n dvnce to the extent possle. Sck leve s forfeted upon termnton of employment, f the employee s not retrng or s not retrement-elgle, ut my e renstted f the employee returns wthn one yer to regulr poston Knss Bord of Regents 14 Polcy Mnul (Rev. 1/20/16)

23 Chpter I: Bord of Regents Memers, Opertons nd Stff wth Stte of Knss gency. Sck leve wll e pd t retrement or when the employee seprtes from servce nd s retrement elgle f the employee hs ccrued mnmum of 800 sck leve hours. v v Unclssfed Bord offce stff n regulr postons shll ccrue nnul leve n ccordnce wth ths provson. Full-tme, exempt unclssfed Bord offce stff memers shll ccrue one dy of nnul leve ech py-perod, not to exceed twenty-two dys (176 hours) per fscl yer. Prt-tme, exempt, unclssfed Bord offce stff shll ccrue pro-rted nnul leve sed upon ther FTE. Full- nd prt-tme non-exempt unclssfed Bord offce stff shll ccrue nnul leve sed on hours pd n the py perod. Unclssfed Bord offce stff memers my ccumulte mxmum of thrty-eght workng dys (304 hours) of nnul leve; provded, however, tht no employee my receve, upon termnton, pyment for more thn twenty-two dys (176 hours) of nnul leve; nd upon retrement, or when retrement elgle, pyment for more thn thrty dys (240 hours) of nnul leve. Ech clssfed Bord offce stff memer n regulr poston shll ccrue nnul leve n ccordnce wth K.A.R Offcl stte holdys nd ny specl holdys declred y the Governor re not counted s dys of nnul leve. Annul leve shll e scheduled n dvnce nd grnted y the Presdent nd Chef Executve Offcer, or desgnee, for perods of tme requested y the stff memer suject to the opertonl needs of the Bord offce. Annul leve requested s result of personl or fmly emergency shll e treted on n ndvdul ss y the Presdent nd Chef Executve Offcer. v Bord offce stff memers n regulr postons my e grnted leve wth py upon the deth of close reltve. Such leve shll n no cse exceed sx workng dys. The employee's reltonshp to the decesed nd necessry trvel tme shll e mong the fctors consdered n determnng whether to grnt erevement leve, nd, f so, the mount of leve to e grnted. v Unclssfed Bord offce stff memers who ccumulte sck leve shll e elgle to prtcpte n the shred leve progrm of the Stte of Knss n the sme mnner s unclssfed stff t the stte unverstes. Clssfed Bord offce stff memers n regulr postons who ccumulte sck leve re elgle to prtcpte n the shred leve progrm of the Stte of Knss s provded n K.A.R The Bord offce shll dopt, s prt of ts employee polces nd procedures, pproprte lmttons nd qulfctons for ccumulton nd use of shred leve. d Retrement nd Insurnce Benefts v v Elgle clssfed Bord stff memers re covered y the Knss Pulc Employees Retrement System s determned y lw. Unclssfed Bord offce stff memers re covered y nd/or elgle for those retrement enefts whch re set forth n detl under the hedng of CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF, Retrement. Elgle clssfed nd unclssfed Bord offce stff memers my prtcpte n the 403() voluntry retrement pln. The provsons of the Knss Bord of Regents Voluntry Pln Document shll control the terms of the pln. Elgle clssfed nd unclssfed Bord offce stff memers my prtcpte n the Stte of Knss 457 deferred compenston pln. The Stte of Knss provdes group helth, lfe nd long-term dslty nsurnce nd other voluntry eneft progrms to elgle clssfed nd unclssfed employees. Knss Bord of Regents 15 Polcy Mnul (Rev. 1/20/16)

24 Chpter I: Bord of Regents Memers, Opertons nd Stff e Commtment of Tme, Conflct of Interest, Consultng nd Other Employment The provsons set forth under the hedng of CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF, Commtment of Tme, Conflct of Interest, Consultng nd Other Employment shll e pplcle to the unclssfed stff of the Bord. The Presdent nd Chef Executve Offcer my estlsh rules nd procedures to effectute ths polcy. f Out-of-Stte Trvel Requests Approvl of out-of-stte trvel requests for stff other thn the Presdent nd Chef Executve Offcer of the Bord s vested n the Presdent nd Chef Executve Offcer. Requests for such trvel should e s drected y the Presdent nd Chef Executve Offcer nd expenses wll e llowed pursunt to Deprtment of Admnstrton regultons on trvel. Approvl of out-of-stte trvel request for the Presdent nd Chef Executve Offcer s vested n the Bord. Requests for such trvel should e sumtted s drected y the Bord nd expenses wll e llowed pursunt to Deprtment of Admnstrton regultons on trvel. g Crmnl Bckground Checks 3 CONTRACTS The provsons set forth under the hedng of CHIEF EXECUTIVE OFFICER, FACULTY AND STAFF, Appontments, Crmnl Bckground Checks shll pply to stff hred for the Bord offce. The Presdent nd Chef Executve Offcer my estlsh rules nd procedures to effectute ths polcy. The Bord my enter nto contrcts, ncludng leses of personl property, wth ny prty or prtes ncludng ny gency of the Unted Sttes or ny stte or ny sudvson of ny stte or wth ny person, prtnershp or corporton f the purpose of such contrct s relted to the operton or functon of the Bord. (K.S.A ). Contrcts entered nto on ehlf of the Bord of Regents shll e executed y the Chr of the Bord, or the Bord s Presdent nd Chef Executve Offcer, or nyone otherwse uthorzed y drect cton of the Bord. 4 PROCEDURES RELATING TO REQUESTS FOR INSPECTION OF PUBLIC RECORDS AND OBTAINING COPIES The Bord Presdent nd Chef Executve Offcer shll ct s the Offcl Custodn of ll pulc records mntned n the Knss Bord of Regents Offce, Sute 520, 1000 S.W. Jckson, Topek, Knss ; my mke chnges to the Bord procedures reltng to requests for ccess to or copes of pulc records nd when chnges re mde shll report those chnges to the Bord; nd my ppont pproprte stff to ct s desgnted record custodns nd/or the desgnted freedom of nformton offcer, s set forth nd defned y K.S.A et seq. c Pulc records my e nspected durng norml usness hours of the Bord of Regents Offce whch re etween 8:00.m. nd 5:00 p.m. Mondy through Frdy (except holdys nd other non-work dys uthorzed y the stte). The Bord s Presdent nd Chef Executve Offcer my estlsh record fees tht reflect nd re desgned to recoup the ctul costs of provdng copes of or ccess to pulc records. Knss Bord of Regents 16 Polcy Mnul (Rev. 1/20/16)