Designer & Builder Symposium Construction Scheduling. Glenn Saito NAVFAC Pacific Construction Division December 1, 2010

Transcription

1 Designer & Builder Symposium Construction Scheduling Glenn Saito NAVFAC Pacific Construction Division December 1, 2010

2 FOCUS AREAS Current processes (where implemented) Scheduling specification changes for NAVFAC Pacific, Marianas, Hawaii and Diego Garcia projects P6 Migration Simplified invoice review & validation process payment tied to easily measurable schedule progress (Schedule Centric Invoicing) An early warning indicator of schedule problems detailed review and analysis of SureTrak schedules not required (Schedule Variance Control Chart) Detailed Contractor schedule of upcoming work, outages, closures and control activities Useful weekly planner for CMs & ETs (3-Week Look Ahead Schedule) 2 Naval Facilities Engineering Command

3 Unified Facilities Guide Specifications UFGS xx 20 Network Analysis Schedule Section Network Analysis Schedules (NAS) for D-B Section Network Analysis Schedules (NAS) for D-B-B Inserted on all NAVFAC Pacific Marianas, Hawaii and Diego Garcia Projects Coordination is required with UFGS xx 20 Price and Payment Procedures when cost loading Network Analysis Schedules is specified 3 Naval Facilities Engineering Command

4 NAVFAC Construction Scheduling NAVFAC Pacific, Marianas, Hawaii & DG Reqiurements Requirement based on contract value Requirement inserted in contracts below stated threshold values when requested by administering FEAD/ROICC UFGS xx 20 required on all construction contracts REQUIREMENT Contract < $750 Contract > $750 UFGS xx 20 SureTrak NAS schedules Schedule updates Cost loading Schedule Centric Invoicing Schedule Variance Control 3-Week Look Ahead Schedule 4 Naval Facilities Engineering Command

5 SOFTWARE Project schedules must be prepared and maintained using, Primavera P3 Primavera SureTrak Current mandated scheduling program Save files in Concentric P3 or current mandated scheduling program file format, compatible with the Governments version of the scheduling program Importing data into P3/SureTrak/current mandated scheduling program using data conversion techniques or third party software will be cause for rejection of the submitted Intent Allow KTR to use SureTrak/P3 if, Activity codes, code value assignments, layouts, filters, cost data and reports transfer intact during file import into the governments version of P6 Once uploaded, the governments version of P6 produces schedule reports that meet all requirements of UFGS Naval Facilities Engineering Command

6 SCHEDULING PROGRAM UPGRADE: Primavera P6 Professional Project Management Primavera SureTrak 3.0 P6 Deployment to Construction Managers, 1 st push to NMCI machines complete 1 st push to OneNET machines OneNET testing in progress Dependent on outcome of testing, earliest deployment Apr 2011 SureTrak Deployment To Construction Managers, Required on machines to import SureTrak files into P6 6 Naval Facilities Engineering Command

7 SCHEDULER QUALIFICATIONS The designated Scheduler for the project shall have prepared and maintained at least 3 previous schedules of similar size and complexity of this contract using SureTrak/P3 or current mandated scheduling program. A resume outlining the qualifications of the Scheduler shall be submitted for acceptance to the Contracting Officer. Payment will not be processed until an acceptable Scheduler is provided 7 Naval Facilities Engineering Command

8 Cost Loading > $750K or when requested by the administering office Costs for incremental design preparation shall be assigned to the respective design phase submittal milestone(s). Material and Equipment Costs for which payment will be requested in advance of installation shall be assigned to their respective procurement activity (i.e., the material/equipment on-site activity). All other construction costs shall be assigned to their respective Construction Activities. Evenly disperse overhead and profit to each activity over the duration of the project. 8 Naval Facilities Engineering Command

9 EARNED VALUE REPORT Listing all activities having a budget amount cost loaded Compilation of total earnings on the project from notice to proceed to current progress payment request Show current budget, previous physical percent complete, to-date physical percent complete, previous earned value, to-date earned value and cost to complete on the report for each activity: 9 Naval Facilities Engineering Command

10 Earned Value Report Prepared by contractor and reviewed by government Agree on percent of work in-place SureTrak calculates payment amounts Previous Invoice percentage of work in-place Current Invoice percentage of work in-place verified by ET No. of days ahead/behind schedule (+ Ahead/ - Behind) SCHEDULE PERFORMANCE: Current Plan Top Bar Baseline Plan Bottom Bar 10 Naval Facilities Engineering Command

11 SCHEDULE VARIANCE CONTROL (SVC) DIAGRAM Submitted with each schedule submission Provide a SVC diagram showing, Cash Flow S-Curves indicating planned project cost based on projected early and late activity finish dates Earned Value to-date Revise Cash Flow S-Curves when the contract is modified, or as directed by the Contracting Officer. 11 Naval Facilities Engineering Command

12 SCHEDULE PERFORMANCE INDEX (SPI) SPI = AE/PE PLANNED EARNINGS (PE) BASED ON BASELINE EARLY START ACTUAL EARNINGS (AE) FROM EARNED VALUE REPORT INVOICE DATE 2 mos. behind WIP projection EARLY WARNING INDICATORS: AHEAD OF SCHEDULE AE > PE and SPI >1 ON SCHEDULE PE = AE and SPI = 1 BEHIND SCHEDULE PE > AE and SPI < 1 MONITOR SCHEDULE VARIANCE TO MEASURE IMPROVEMENT 12 Naval Facilities Engineering Command

13 NARRATIVE REPORT Identify and justify, Progress made in each area of the project Critical Path Date/time constraint(s), other than those required by the contract Changes in the following; Added or deleted activities Original and remaining durations for activities that have not started Logic Milestones Planned sequence of operations Critical Path Cost Loading 13 Naval Facilities Engineering Command

14 NARRATIVE REPORT(Continued) Identify and justify, Any decrease in previously reported activity Earned Amount; Pending items and status thereof, including permits, changes orders, and time extensions; Status of Contract Completion Date and interim milestones; Current and anticipated delays (describe cause of delay and corrective actions(s)); Description of current and future schedule problem areas. Each entry in the narrative report will cite the respective Activity ID and Activity Description, the date and reason for the change, and description of the change. 14 Naval Facilities Engineering Command

15 3 Week Look Ahead Schedule More detailed day-to-day plan of upcoming work identified on the Project Network Analysis Schedule. Keyed to NAS activity numbers Updated each week to show the planned work for the current and following twoweek period Include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities Bar chart Maintained separately from the Project NAS on an electronic spreadsheet program Printed on 8 ½ by 11 sheets as directed by the Contracting Officer Activities shall not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work Three hard copies and one electronic file of the 3-Week Look Ahead Schedule shall be delivered to the Contracting Officer no later than 8 a.m. each Monday Reviewed during the weekly CQC Coordination Meeting 15 Naval Facilities Engineering Command

16 3-Week Look Ahead Schedule Excel Spreadsheet, Updated Weekly and maintained separately from NAS Duration less than 5 working days Associated NAS activity Identify control meetings, closures & outages 16 Naval Facilities Engineering Command

17 Questions??? 17 Naval Facilities Engineering Command