CHAPTER 6 CODING PROCEDURE

Transcription

1 CHAPTER 6 CODING PROCEDURE In the 8 th All India Education Survey, data pertaining to school education will be collected from various units like, villages, towns, schools by canvassing the following tools. Village Information Form (VIF) Urban Information Form (UIF) Information Form ñ (SIF-) Information Form ñ 2 (SIF-2) College Information Form (CIF) The information collected through above mentioned tools is to be computerised for tabulation and storage for future use. It is therefore necessary to supply the information in the coded form. The coded information is of two types, i.e., (i) location codes, and (ii) response codes. The location code is a unique number by which villages, urban areas, recognised schools, and colleges of the country can be identified. The location code identifies State/ Union Territory,, Tahsil, C.D. Block, City/Town/Village and Ward (in class I cities). Therefore, the location codes are to be written on the cover page of every tool in advance before distribution. In addition, the same codes are to be written on the detachable flash statistics sheets of VIF, SIF-, SIF-2 and CIF. Response codes are generally of two types ñ one in quantitative and other in qualitative form (for example, the enrollment in a school is quantitative and types of building is qualitative). In the later case the response code to suitable applicable response is to be given in the box against the item. Instructions about response codes are specified in the schedules. The instructions should be followed while answering the items. Location Every location code adopted from Census 2, has been assigned a fixed number of digits. On the cover page of every tool, location codes are to be filled up in the contiguous boxes as per Master List. The following table shows the number of digits of the code and displays the length of every code in the form of contiguous boxes. In each box only one digit is to be written. The location codes of State/UT,, Tahsil, C.D. Block, Village/City and Ward (in case of class I cities only) will be provided. In case of villages and schools of rural areas, Ward code will be ëí. Similarly in case of Towns and schools of urban areas, the code for Tahsil and CD Block will be ëí.

2 28 GUIDELINES FOR SURVEY OFFICERS Location No. of Digits Boxes on the cover page State/UT 2 2 Tehsil 4 C.D. Block 4 City/Town/Village 8 Ward(in class I cities) 3 4. Procedure for Updating of school directories The list of schools prepared for the Seventh All India Education Survey is required to be updated for the Eighth All India Education Survey with reference date as 3 th September 29. The list of schools is to be updated separately for each block, town (other than class I cities), and ward in class I city.. Updating s for Recognised s in Rural Areas The list of recognized schools in rural areas for the Seventh All India Educational Survey was prepared in September 22 and all the recognized schools in rural areas were allocated codes. The s were unique within a C.D. Block and were initialised from ëí for each C.D. Block, in order of primary, upper primary, secondary and higher secondary/inter colleges/pre university course/junior colleges/degree colleges with classes XI and XII. Now this list needs to be updated for each CD Block. The BEO will update the list of schools including the name of district/block/village and itís code, where the school is located. This list containing all the schools as on 3 th September 22 in rural areas has been provided to all States/UTs. The list for recognized schools in rural areas is in the following format.

3 CODING PROCEDURE 29 List of s in Rural Area (As on 3 th September 22) State State Block Block Village Village Name Address Area If falls in the new administ rative unit / Block/ Write If change write New If Closed Write After 3th September 22 and upto 3th September

4 3 GUIDELINES FOR SURVEY OFFICERS In the above table the columns 4-6 are additional columns added to the list (prepared in September,22) of schools in rural areas. The column 4 is meant for registering changes in the administrative units, Column 5 is meant for registering change in the school category and column 6 is meant for registering change in school existence status. In this list check the name of district, block and village in which your school falls. In case you come across any change in spellings of these units, then change accordingly. If the particular school now falls in a new district/block/village, then write ëyí in column 4. If there is a change in the category of the school then write the code for the new category in column 5 (Primary-; Upper Primary-2; Secondary-3; Hr. Secondary-4; Degree college/puc/intermediate ñ 5). If a particular school is closed then write ëyí in column 6. The list of schools needs to be updated by completing the table given below. The information about schools falling in new administrative units i.e. new district/block/ village after 3 th September 22 and before 3 th September 29, has to be reported in this table (please ensure that, all the schools which have been marked as ëyí in the Column 4 of above list are reported along with new administrative unit details in the following format). List of s in Rural Area opened/shifted after 3 th September 22 and up to 3 th September 29 State State Block Block Village Village Area * * * * Name Add * If it is a new /Block/Village/ then leave the column blank. List out the schools in the new districts/ blocks created after 3 th September 22 by adding the schools in this list in order of their school category. It means that all the new primary schools may be written first followed by new upper primary, new secondary, new higher secondary and new degree colleges. Also list out new schools opened after 3 th September 22 and before 3 th September 29 in existing district/block/ village and leave the school code column blank in column 9. The NCERT will allot codes to the new schools. Write complete name of the school in column, school address in column, area code in column 2; write in for rural area and 2 for urban area, school category in column 3 (Primary-; Upper Primary-2; Secondary-3; Hr. Secondary- 4; Degree college /PUC/ Intermediate ñ 5)..2 Updating of lists for Recognised s in Cities/Towns/Wards The list of recognised schools in towns/class I cities was also prepared in September

5 CODING PROCEDURE The school codes were unique within a town and in case of class I city, the school codes were unique within a ward. The school codes were initialized from in order of primary, upper primary, secondary, higher secondary/inter colleges/pre university course/junior colleges/degree colleges with classes XI and XII. The Town level Education Officer needs to update the list of schools in the city/town. This list containing all the schools as on 3 th September 22 in urban areas has been provided to all States/UTs. The list for recognized schools in urban areas is in the following format. List of s in Urban Area (As on 3 th September 22) State State Town Town Ward Name Address Area If the falls in the new administrative unit / Block/ Write If change write New If closed Write After 3th September 22 and upto 3th September This list contains all the schools as on 3 th September 22 in the city/town. The list for recognized schools in urban areas had 2 columns. The columns 3-5 are added to the list of schools in urban areas. The column 3 is meant for registering changes in the administrative units, Column 4 is meant for registering change in the school category and column 5 is meant for registering change in school existence status. In this list, please check the name and code of district, town and ward in which the schools fall. In case you come across any change in spellings of these units, then change accordingly. If the particular school now falls in a new district/town/ward then write ëyí in column 3 of the above list. If there is a change in the category of the school then write the code for the new category in column 4 (Primary-; Upper Primary-2; Secondary-3; Hr.Secondary-4; Degree college/puc/intermediate ñ 5). If a particular school is closed then write Y in column 5 of List. List out the schools in the new districts/towns/wards created after 3 th September 22 by adding the list of schools in the following format in order of their school category. It means that all the new primary schools may be written first followed by new upper primary, new secondary, new higher secondary and new degree colleges. If the school now falls in a new district/town/ward then provide its previous code of 22 in column 9, In case of new school opened after 3 th September 22 and before 3 th September

6 32 GUIDELINES FOR SURVEY OFFICERS 29 leave the school code column blank in column 9. The NCERT will allot codes to the new schools. Write complete name of the school in column, school address in column, area code in column 2, write in for rural area and 2 for urban area (please ensure that, all the schools which have been marked as ëyí in the Column 3 of above list are reported along with new administrative unit details in the following format). List of s in Urban Area opened/shifted after 3 th September 22 and upto 3 th September 29 State State Town Town Ward Ward Area * * * Name * Name Add * If it is a new /Town/Ward/ then leave the column blank. Example : The location codes for a school on the cover page of VIF, SIF-, SIF-2 and CIF in rural area is to be filled up as shown below Location Boxes on the cover page Remaks State/UT 5 If the State code is 5 7 If the code is 7 Tehsil 2 If the Tehsil code is 2 C.D. Block 9 If the C.D. Block code is 9 City/Town/Village 5 If the village code is ë5í Ward(in class I cities) 5 3 As the school does not belong to class I town the Ward code will be entered as ëí If the school code is 53 Note: All the location codes are copied from the master list of schools in rural area.

7 CODING PROCEDURE 33 Example 2 : The location codes for a school in class I city is to be filled up as shown below Location State/UT Boxes on the cover page 5 3 Remarks If the State code is 5 If the code is 3 Tahsil area, the Tahsil code will be entered as ëí C.D. Block area, the Block code will be entered as ëí Village/City/ Town If the city/ town code is ë436í (*) Ward(in class I cities) 3 As the school is in class I city the Ward code will be ë3" if the ward number is If the school code is 85 (*) It may be noted that code for all the cities/town start with 4 in first box from the left. It is a unique identifier for town. Example 3 : The location codes for a school in city / Town (other than Class I) is to be filled up as shown below Location State/UT Boxes on the cover page 5 3 Remarks If the State code is 5 If the code is 3 Tahsil area, the Tahsil code will be entered as ëí C.D. Block area, the Block code will be entered as ëí Village/City/ Town If the city/ town code is ë436í (*) Ward(in class I cities) As the belongs to city/ town (other than Class I) the Ward code will be entered as ëí 3 5 If the school code is 35 (*) It may be noted that code for all the cities/town start with 4 in first box from the left.