Cognos Report Dictionary

Transcription

1 The below list of reports have been created by the Finance Competency Center to aid you in finding out information pertaining to your FOAPALs. These reports can be accessed by logging into Cognos and then selecting the General Accounting Folder. Note: All reports are governed by fund/org security users will only see the fund/organization combinations that they have been granted via the Finance Access Request Form. GAQ01 Current/Prior Year Balance: Use this report to view the current and prior year balances (by period) for any balance sheet account/fund combination (with the exception of Fund ). This report will also allow the user to drill into the net activity for each account/fund/fiscal period combination. When running the report, the Fund prompt box will be populated with those funds to which the user has access. If the user only has access to Fund , no options will be displayed in the Fund prompt. You may only select one fund at a time. Clicking on the available links will allow you to view the transactions in the account by period.

2 GAQ02 Balance Sheet Transaction Detail Report: This report shows balance sheet transaction detail for the selected periods, accounts and funds (with the exception of Fund ). The report includes the organization code associated with the transaction within the detail (if available). When running the report, the Fund prompt box will be populated with those funds to which the user has access. If the user only has access to Fund , no options will be displayed in the Fund prompt. Selections: Fiscal Year, Fiscal Period, Fund, Account GAQ02A Balance Sheet Transaction Detail Report (No organizations): This report shows balance sheet transaction detail for the selected periods, accounts and funds (with the exception of Fund ). The report does not include the organization code associated with the individual transactions. When running the report, the Fund prompt box will be populated with those funds to which the user has access. If the user only has access to Fund , no options will be displayed in the Fund prompt. Selections: Fiscal Year, Fiscal Period, Fund, Account GAQ03 Transaction Detail Report By Fund/Organization (By Period): This report will return all revenue and expense transactions for an entire organization for the selected periods and organizations. The report is grouped and sorted by fund/org combination, fiscal period and account. Selections: Fiscal Year, Fiscal Period, Organization

3 GAQ04 Labor Distribution Detail Report (By Period): This report will return all of the payroll detail transactions for the selected periods, funds, organizations and accounts. The report is grouped and sorted by fund/org combination and account. **This report is found under the Compensation folder in the General Accounting folder Selections: Fiscal Year, Fiscal Period, Fund, Organization, Account GAQ04A Labor Distribution Detail Report (By Date): This report will return all of the payroll detail transactions for a specific date range for the selected funds, organizations and accounts. The report is grouped and sorted by fund/org combination and account. **This report is found under the Compensation folder in the General Accounting folder Selections: Specific Date Range, Fund, Organization, Account GAQ05 Labor Distribution Detail Report Fiscal YTD: This report will return the fiscal year-to-date payroll detail transactions for a specific date range for the selected funds, organizations and accounts. The report is grouped and sorted by account, fund and organization.

4 Selections: Fiscal Year, Fund, Organization, Account Cognos Report Dictionary GAQ06 Major Account Summary: This report includes all budget, current month and year-to-date revenue, expenditure and commitment activity for an entire major-level organization (3-digit organization code). This report provides a line item budget for your review and allows you to see budget, actual, YTD & Committed amounts for each account. There are no drill-through capabilities. Selections: Fiscal Year, Fiscal Period, Organization 3 digits GAQ07 Budget Unit Account Summary: This report includes all budget, current month and year-to-date revenue, expenditure and commitment activity for an entire budget unit-level organization (4-digit organization code).. Selections: Fiscal Year, Fiscal Period, Organization 4 digits

5 GAQ08 Transaction Detail Report By Fund/Organization (By Account): This report will return all revenue and expense transactions for an entire organization for the selected periods and organizations. The report is grouped and sorted by fund/org combination and account. Selections: Fiscal Year, Fiscal Period, Organization GAQ09 Organizational Summary Report: This report will return the fiscal year opening balances, as well as the year-to-date revenue, expenses and ending balances for all selected organizations for the given period. Selections: Fiscal Year, Fiscal Period, Organization

6 GAQ12 Organizational/Fund Type Summary Report: This report will return the fiscal year opening balances, as well as the year-todate revenue, expenses and ending balances for all selected organizations for the given period and fund types. Selections: Fiscal Year, Fiscal Period, Organization, Fund Type GAQ13 Fund/Fund Type Summary Report: This report will return the fiscal year opening balances, as well as the year-to-date revenue, expenses and ending balances for all selected fund types for the given period. The report is grouped and sorted by fund type and FOAP. Selections: Fiscal Year, Fiscal Period, Organization, Fund Type

7 GAQ14 Expenses By Fund/Account Current Year: This report will return the year-to-date activity for all fund/organization/program combinations for the selected fiscal year, period and account. Cognos Report Dictionary Selections: Fiscal Year, Fiscal Period, Account GAQ15 Expenses By Fund/Account Year Over Year: This report will return both the current YTD and prior YTD activity for all fund/organization/program combinations for the selected fiscal year, period and account. Selections: Fiscal Year, Fiscal Period, Account

8 GL050 Transaction Detail Report (Revenues): This report shows selected revenue activity (4XXX and 5XXX accounts) for the selected periods, funds, and organizations. Selections: Fiscal Year, Fiscal Period, Fund, Organization, Account GL051 Transaction Detail Report (Compensation Expenses): This report shows selected compensation expense activity (6XXX accounts) for the selected periods, funds, and organizations. If the user has not been granted access to compensation detail within Cognos, they will be unable to drill down into the supporting payroll detail. Selections: Fiscal Year, Fiscal Period, Fund, Organization, Account

9 GL052 Transaction Detail Report (Non-Compensation Expenses): This report shows selected non-compensation expense activity (7XXX accounts) for the selected period, funds and organizations. If supporting documentation for a transaction exists in Xtender, a direct link to that image will be included in the report. Selections: Fiscal Year, Fiscal Period, Fund, Organization, Account GL210 - Cost Center Summary Revenue: Access this report to view revenue activity associated with budgeted operating centers (100000), excluding auxiliaries. The report includes budget, current month and fiscal year-to-date activity. Selections: Fiscal Year, Fiscal Period, Organization

10 GL211 - Cost Center Summary Expense: Access this report to view budget, current month and fiscal year-to-date expenditure and commitment activity for budgeted operating centers (100000) excluding auxiliaries. The report excludes all revenue. You can click on the hyperlinks to view more detail about each account. Selections: Fiscal Year, Fiscal Period, Organization GL212 - Cost Center Summary Revenue and Expense: Access this report to view all fund/org/program combinations that are both revenue and expenditure based. It will include revenue, expenditure and commitment activity for all non-grant and non-operating funds. This report runs on the fiscal year. Selections: Fiscal Year, Fiscal Period, Fund, Organization (Selection of Fund & Organization is optional)

11 GL214 - Cost Center Summary Grants: Access this report to view revenue, expenditure and commitment activity for sponsored program (24XXXX-49XXXX) funds. This report runs on the grant year to date. Selections: Fiscal Year, Fiscal Period, Grant Status, Fund, Organization (Selection of Fund & Organization is optional) Net Asset Report - The Net Asset Balance report provides balance, revenue, expense and commitment information for a number of non-operating funds, including patents, carryovers and scholarships. The report is broken down into six separate sections (balances by organization, funds in deficit, etc.) and can be customized so that only the pages/sections that are selected on the prompt page are returned. The fiscal year, fiscal period, fund type and budget unit prompts are all required. If you would like to limit your results to specific organizations, the report allows to you choose one (or more) organization codes at the departmental (five-digit) level. Selections: Fiscal Year, Fiscal Period, Fund Type, Budget Unit, Organization Code (optional)