Global Connections Global Impact

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1 Global Connections Global Impact Executive Assistants Recruitment Brochure 2015

2 Table of Contents John Molson MBA International Case Competition Applications Benefits Executive Assistant, Judges Executive Assistant, Marketing Executive Assistant, Sustainability Executive Assistant, Volunteers Executive Assistant, Logistics 1

3 Be Part of the Most Prestigious MBA Case Competition in the World! The John Molson MBA International Case Competition has become a benchmark of excellence for the brightest students from top business schools from Canada and around the globe. Each year an organizing committee consisting of four MBA students from the John Molson School of Business (JMSB) works relentlessly to organize the biggest case competition in the world, and to create an extraordinary and memorable event for every participant, including MBA students, coaches, sponsors and volunteers. This daunting task could not be achieved without the support of our faculty members, Board of Directors and sponsors. Volunteers Execu.ve Assistants Organizers Board of Directors As organizers of the 2015 edition, we are excited for the challenges that lay ahead. We want to take the International Case Competition to the next level. To achieve this task, we need the solid support of Executive Assistants. Apply today and be an essential part of the team! 2

4 Applications for Executive Assistant Positions Are Now Open! The 2015 Organizers (left to right): Allysha Carr, Roberto Blanc, Kiran Jayaramaiah and Rasha Dergham We encourage all MBA students in good academic standing to apply for any of the open positions. First year students are also recommended to apply, as it is never too early to start on the path to excellence. Send your resume to Application deadline: 05 September

5 What Are The Benefits of Being an Executive Assistant? ü Hands-on experience in implementing solutions to reallife problems. ü Earn 3 academic credits. ü Networking opportunities with our corporate sponsors, senior business executives, national and international participants of the competition and volunteers. ü Work closely with the Competition s Board of Directors, formed of prominent business leaders. ü Get coached by our academic advisor, an extremely successful business executive and entrepreneur with many years of leadership, management and training experience. ü Apply classroom knowledge to real life. ü Enhance your soft skills and organizing capabilities. ü Work in a high-energy and fun environment. 4

6 Executive Assistant Roles Available for the Fall of

7 Executive Assistant - Judges Job Descr i pti o n Support the Judges Organizer in recruiting, registering and communicating with over 250 judges. Work with the Judges Organizer to schedule judges during the week of the competition. Judges EA will also work closely with the Organizing team on judge related events and warrant a memorable experience for our judges. Duti e s & Re sp o nsi bi l i ti es w i l l incl u de, b ut ar e not l i mi ted t o: Assisting in scheduling and managing the availability of judges. Updating the judge database as they confirm their availability. Monitoring attendance. Helping organize judge related events (orientation sessions, cocktails, etc.). Working closely with volunteer executive to recruit qualified judge coordinator volunteers. Being available to help judges with online registration. Req ui r eme nts Excellent communication skills in both English and French (oral and written). Detail-oriented with the ability to handle several projects at once. Ability to work under high pressure. Experience in customer service or relationship management is an asset. } I got the opportunity to test my networking, communication and organizational skills. Being faced with the challenge to recruit, engage and connect with over 250 CEOs and high level executives was quite the adventure that required a great degree of efficiency and creative relationship-building strategies. Besides the enormous exposure to various industries in Montreal, the position is hugely rewarding for a bilingual person with a head for logistics. Wonderful experience and well worth the hard work." Melina Soochan 2014 Executive Assistant, Judges 6

8 Executive Assistant - Marketing Job Descr i pti o n This position is designed to provide support for the Marketing Organizer in order to increase brand value and awareness, secure media attention of the Competition and facilitate communications with stakeholders. The Marketing Executive will also be responsible for managing a team of lead volunteers during the week of the Competition to execute specific tasks. Duti e s & Re sp o nsi bi l i ti es w i l l incl u de, b ut ar e not l i mi ted t o: Assisting the Marketing Organizer in coordinating with other stakeholders for the creation of brochures. Assisting Marketing Organizer in developing the Welcome Package. Aiding in the creation and execution of press releases. Managing the competition s social media outlets (Facebook, Twitter, YouTube, LinkedIn, and Instagram). Designing and implementing communication materials. Manage lead marketers before and during the competition. Req ui r eme nts Excellent communication skills in both English and French (oral and written). Proficiency with Social Media Tools: Facebook, Twitter, LinkedIn etc. Proficiency with Design Tools such as Adobe Creative Suite, Photoshop, Illustrator, and InDesign. Ability to work under high pressure. } Without a doubt, being a Marketing Executive Assistant in the MBA ICC was one of the best experiences of my MBA. It helped me expand my network among top-ranked business leaders from Montréal and get a hands-on experience in a multi-cultural atmosphere. It was great fun!" Reza Farahi 2014 Executive Assistant, Marketing 7

9 Executive Assistant - Sustainability Job Descr i pti o n Support the Organizers and Executives of the 2015 John Molson MBA International Case Competition to hold the most sustainable case competition to date. Responsible for analyzing and executing sustainable initiatives. The Sustainability EA will also be heavily involved with the event planning and sustainable event management. Duti e s & Re sp o nsi bi l i ti es w i l l incl u de, b ut ar e not l i mi ted t o: Analyzing all aspects of the Competition from a sustainability perspective to ensure low ecological footprint. Working closely with volunteers executive for sustainability aspect of the hospitality suite. Communicating the competitions green commitments to the hotel. Working with the Events Organizer to ensure the most sustainable events possible. Contacting green businesses for sponsorships and collaborations. Contributing to diverse aspects of the Competition that are not exclusive to sustainability. Req ui r eme nts } Excellent communications skills in English (French is an asset). Detail-oriented with the ability to handle the demands of the different Stakeholders. Strong interest in sustainability Using Social Media (Facebook, Twitter, YouTube, LinkedIn, and Instagram) for communication of events. The MBA ICC provides an unparalleled opportunity for MBA students to work on their business skills in a real life environment. Although the week-long event forges strong business opportunities, I believe the most rewarding aspect of the competition is the sense of community which develops between the competing schools. And of course let s not forget, it is the most sustainable Case Competition in the world! Brittany Doyle 2014 Executive Assistant, Sustainability 8

10 Executive Assistant Volunteers Job Descr I pti o n Supports the Volunteers Organizer in recruiting, communicating, instructing and managing volunteers. Assure all necessary volunteer positions are filled by identifying capable and cooperative individuals, and actively managing their schedule and availability. Works closely with the Logistics and Events Eas in planning for the week of the Competition and for events for the volunteers. Duti e s & Re sp o nsi bi l I ti es w i l l incl u de, b ut ar e not l i mi ted t o: Creating a volunteers recruitment plan. Advertising volunteering opportunities. Working with the logistics committee to ensure manpower requirements. Recruiting over 300 volunteers. Scheduling and managing the availability of volunteers. Monitoring and ensuring attendance of volunteers. Instructing and leading volunteers during the competition. Helping organize a thank-you event. Req ui r eme nts Excellent communications skills in English (French an asset). Detail-oriented with the ability to handle the demands of different stakeholders. Ability to work under high pressure. Strong dedication, charisma and proactivity. } Managing a team of over 360 volunteers has been a real learning experience. I got to interact with the ICC's Board of Directors, who generously shared their knowledge and expertise, and network with some of Montreal's best business minds. Highly recommended! Oleksandr Kryvenko 2014 Executive Assistant, Volunteers 9

11 Executive Assistant - Logistics Job Descr i pti o n Support the Logistics Organizer in planning and executing all logistical tasks related to the competition. Identify manpower requirements and ensure streamlined control room operations. Work closely with the Organizers and Executive Assistants to have a global understanding of the status of the Competition. Duti e s & Re sp o nsi bi l i ti es w i l l incl u de, b ut ar e not l i mi ted t o: Ensuring logistics files meet the needs of the Competition. Defining the needs and setting the standards to conduct a well-coordinated event. Assisting in setting up and running the Competition. Identifying manpower requirements. Leading daily group meetings during the week of the Competition with Lead Volunteers. Ensuring efficient communications with the hotel, and all service providers. Req ui r eme nts Excellent communications skills in English (French is an asset). Ability to detect problems and recommend solutions quickly. Detail-oriented with a skill to look at the overall scheme of things. Ability to work under high pressure. } One of the most challenging and amazing experiences of my life. Being part of this Competition was definitely one of the most rewarding decisions I've made. It was not only real-life execution, but also the opportunity to meet a lot of talented people. I sincerely encourage everyone to join the organizing team. Miguel Laursen 2014 Executive Assistant, Logistics 10