Association Purpose The purpose of this committee is to plan the MN Education Job Fair and to provide professional development to members.

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1 MCUCSA Summer 2014 Business Meeting Minutes Thursday, June 5 th from 1:00 pm - 2:30pm University of Minnesota - Duluth, Kirby Student Center Ballroom, Duluth, MN Call to Order, Welcome, and Introductions Joyce called the meeting to order at 1:08 pm. Members present: Erica Rademacher, Hailey Olson, Laura Hammond, Bobbi Murphy, Charlie Opatz, Megan Rivera, Amanda Duffy, Whitney Moore, Emily Sladky, DeAnna Goddard, Chrissy (Jensen) Francis, Jennifer Rogers, Bill Baldus, John Wetzel, Angie Schmidt Whitney, Grant Eustice, Kirsten Cahoon, Dina Clabaugh, Paul Tess, Janet Pribyl, Keith Munson, Carrie Taylor Kemp, Ana Eliason, Maggie Heier, Diann Lloyd-Dennis, Tina Wagner, Margie Giauque, Ben Hansen, Pam Weller Mary Harlander-Locke, Heidi Harlander, Addie Turkowski, Barbara Oertel, Trent Dernbach, Sarah Miller, Linda Mayes, Jessie Bauer, Julie Lovin, Mike Hendel, John Mountain, Terry Middendorf, Mary Anderson, Julie Westlund, Ed Stubblefield, Lauren Kavan, Deenna Latus, Kristin Underwood, Joyce Halverson, Janine Knutson, Michelle Schmitz Secretary s Report (Michelle Schmitz) Approval of Spring Business Meeting Minutes Janet Pribyl is June 1, 2015 the correct date for Removal of LandIt! Information from MCUCSA website? DeAnna Goddard stated yes this information is a message with directions to direct employers to different sites and will remain until June 1, The LandIt! Website has been shut down as of June 1, Recommendation was made by Julie Westlund that we remove MEJFA under Committee Reports moving forward unless requested Recommendation was made by Julie Westlund that we survey the membership for feedback on the website (hosting sites, etc.) to make the website more dynamic. Michelle Schmitz will follow up with Julie and create questions for the survey and send out to the membership. Whitney Moore motioned to approve the minutes, DeAnna Goddard seconded Treasurer s Report (Ed Stubblefield) ***This is Ed s last meeting*** May 30, 2014 balance $23, Correction 4/10/2014 should list MSU Mankato travel, not MSU-Mankato Website Jennifer Kayson Rogers motioned to approve the report, Mike Hendel seconded Minnesota Education Job Fair Association Update/Yearly Report Kristin Underwood - incoming (5 min) Committee Members Chair: Sue Zurn (out-going) Chair Elect: Kristin Underwood Past Chair: DeAnna Goddard Secretary: Cindy Boe Treasurer: Ed Stubblefield (outgoing) & Julie Westlund Marketing/Facilities: Diane Crist (outgoing) Registrar: Lu Ann Rice Staffing: Mary Anderson Programming: Janine Knutson Association Purpose The purpose of this committee is to plan the MN Education Job Fair and to provide professional development to members.

2 Accomplishments MINNESOTA EDUCATION JOB FAIR, April 8, Organizations attended the job fair 84 Minnesota Organizations 7 Countries 18 Other States Goals/Long-Range Plans The leadership team will meet during the summer to discuss long-range plans for the following topics: Marketing materials needed in multiple, assessable formats Review finance/budget Analyze fair dates and attendance trends Review and define executive group functions Survey membership of how to best serve the group with resources, programing, and information dissemination. Budget Request NA * MEJFA would like to be recognized as a partner to MCUCSA as it is not a subcommittee of MCUCSA * Committee Reports 1) Programming Committee - Janine Knutson (5 min) Committee Members: Janine Knutson (co-chair) Kate Larson (co-chair) agreed to take on this position! Maggie Heier Corrie Odland Leslie Svacina Ben Hansen Erica Rademacher Charlie Opatz Dina Clabaugh Committee Purpose: The main responsibility of the Programming Committee is to plan the programming activities for the fall, spring, and summer meetings. Our goal is that these programming activities will educate members on topics relevant to career services/career development and help strengthen the services we provide our key constituents (i.e. students, employers). The Programming Committee also looks for opportunities to collaborate with internal and external presenters and external organizations, regarding joint programming efforts. Accomplishments: Incorporation of remote presentations into meetings. Remote presentations have helped to defray some of the cost of having an outside presenter while still providing significant content. Remote speakers have required different levels of effort and collaboration between programming, the host site and the presenter to provide meaningful interactive sessions. Transition to greater incorporation of outside speakers in request for focus on professional development for membership as many national conferences can be cost prohibitive.

3 Goals: Continued facilitation of virtual committee meetings has offered more flexibility and opportunity for greater committee involvement, especially for distance committee members. Development of outside speaker contracts to better track and formalize presentation agreements. These contracts will include specific information on the structure and requested content of the presentation, date, time and location, agreed payment terms or honorarium, and statement regarding payment of expenses for in-person presentations. Currently, all contact and arrangements are made verbally or via and as we move toward utilizing more outside speakers, a contract will help formalize the process and minimize potential issues with topics and payment. The chairs will review contract templates and present a draft to the Executive Board for their August meeting. Implement a budget tracking system that will be shared between co-chairs and to incoming chairs. While the annual budget is relatively small, there is no historical record that would allow chairs estimate costs and allocate funds appropriately across the year. For ease of information sharing, a Google Drive spreadsheet will be utilized. The goal is to have this established for the start of the budget year. The programming committee will implement a long-range planning process where programming topics will be established 6-9 months out. Utilizing this type of planning process will help the committee develop ideas for, reach out to, and set speakers. The committee will continue to utilize MCUCSA membership survey data and the historic programming record to inform decisions on programming topics and will remain responsive to other committee presentation or topic requests. Long-Range Plans: MCUCSA members engage in outside professional development activities each year and this information can help the MCUCSA programming committee develop the long-range programming plan and avoid oversaturation of topics. Information can be gathered through a review of local and national conference topics, through additional questions in the post-meeting surveys, or through additional information gathering methods. This information, in conjunction with an historic programming record and membership survey data responses, could aid the programming committee and Executive Board be better aware of membership needs and interests. Implementation of a MCUCSA survey account to allow survey data to be accessible by all current and future programming chairs as well as the Executive Board. All past surveys are housed in the survey systems of the previous chairs or their representative institutions so only survey reports are made available to incoming chairs and the Executive Board. Access to a central survey system will also ease comparison of survey data as other committees, such as Benchmarking, track changes to the field. Budget Request: With the goal of incorporating outside speakers into all meetings, the committee requests an increased budget of $4, for the budget year. 2) Diversity Committee Bill Baldus & Amanda Duffy (5 min) Committee Members: Tina Wagner Sara Nagel-Newburg Chris Buckley is departing as he is leaving U of M CLA Sarah Wolfe Bill Baldus (co-chair)

4 Amanda Duffy (co-chair) Committee Purpose: Raise awareness about the issues and concerns facing students of diverse backgrounds and abilities. Identify and provide opportunities to help members and MCUCSA s general membership acquire and develop multicultural competencies. Address issues related to the lack of diversity in MCUCSA s membership and the field of university career services/development. Accomplishments: Invited Anne Phibbs to attend our summer session in Duluth and she accepted! Our working topic: Gender Identity and the Merging of Personal and Professional Lives In preparation for Phibbs talk, we re reading Ellen Krug s "Getting to Ellen and will hold a discussion during the conference. The Diversity in Career Services brochure has been overhauled thanks to Tina Wagner and Sara Nagel-Newburg. Distributed first batch at spring meeting at Carleton. Wanting to target relevant graduate program (UST, St. Mary s, U of M etc), A diversity committee list of recommended readings is finished and is posted on the Member's page under "Executive Board and Committees" and then under "Diversity Committee." Goals: Continue with diversity readings and come up with a simple way of keeping track of those participating in the common readings. Continue to meet periodically and set objectives and priorities for upcoming year and beyond. Identify programming topics and costs. Establish programming goals for the year and implement. Reach out to membership to encourage members to join the committee. Long-Range Plans: Take on the huge challenge of cultivating more diversity in our field. Create opportunities for more interaction with employers to learn about current diversity hiring practices as well as having opportunities to dialog about diversity hiring issues that we see and hear about from students and new grads. Also, I keep thinking that we should explore something about social media and how it impacts hiring individuals from diverse backgrounds. Budget Request: The committee requests $500 to cover expenses for speakers, fees, travel, etc. for speakers for speakers to present and/or lead sessions at future meetings for the year. Additional Comments: Cynthia Favre recommends that as the committee chooses additional books to consider looking at local authors in the event that we might be able to bring those authors as speakers to our meetings. Ask Amanda and Bill her other request and add here. (Questions to share with campus constituents) 3) Communications Committee Whitney Moore & Chrissy Jensen Francis (5 min) Committee Members: Whitney Moore, U of M-TC, Co-Chair Chrissy Jensen Francis, Hamline, Co-Chair

5 **acknowledged members who have presented or received awards throughout the past year** Committee Purpose: The purpose of this committee is to focus on internal and external constituents. This includes: welcome new members, connect members to each other and committees, and encourage involvement and engagement in MCUCSA. The external purpose of the committee is to market MCUCSA and related events to outside audiences. Accomplishments: Created a welcome folder for new members at the fall and spring meetings. The folder included the MCUCSA brochure and a list of the current leadership and committees. Welcomed new members at the check-in table. Planned and executed an ice breaker at the spring meeting. Sent out a request to membership for recognizing members who have presented at professional conferences or received awards (will recognize during summer conference). Re-established committee and goals after the transition of members leaving the committee or career services. Updated brochure with new committees and removed information about LandIt Goals: Determine methods for effectively utilizing budget. Discuss and update MCUCSA brochure during the summer. Continue welcoming new members to meetings at check-in table and by providing folders with information. Continue to recognize members who have presented at professional conferences or received awards. Determine best use for LinkedIn page and see what the membership would like out of it Follow-up with new members via phone or Long-Range Plans: Gain a better understanding of MCUCSA constituents outside the organization and determine strategies, necessity, and purpose for external communications Budget Request: The committee was allocated $ by MCUCSA for We would like to request $ for for printing costs and materials associated with welcome folders. 4) Benchmarking & Research Committee - Heidi Harlander (5 min) Committee Members Heidi S. Harlander (Chair) Dina Clabaugh Gary Donovan Sara Nagel Newberg (departed) Mark Sorenson-Wagner (departed) Pam Weller Julie Westlund Sue Zurn (departed) Committee Purpose:

6 Assist Career Services professionals with benchmarking, career learning outcomes, program review, and the use of data for decision-making, strategic visioning, and visibility grounded in data (including Career Services contribution to institutional recruitment and retention). Accomplishments Early in the year, the Committee established several goals for including: Continue the progress of and present the work of various Career Teams including Career Exploration, Researching Employers and Interviewing. Arrange for Robin Stubblefield to present on the U of MN Strengths program and assessment. Review literature on topics related to Career Services impact on retention, persistence, and graduation. Share articles, ideas, with the MCUCSA membership. Follow the Program Review process at member institutions (specifically Minnesota State University, Mankato, College of Saint Benedict, Saint John s University) to inform future sharing/presentations to MCUCSA around program review. However, due to multiple members leaving the committee (including leaving Career Services), changes in staff workloads at their institutions, and a need to reassess our purpose and goals, the committee only completed one of the established goals for We welcome new young members. The goal achieved was: Arranged for Robin Stubblefield to present at the November, 2013 MCUCSA meeting. Goals and Long-Range Plans Prior to establishing goals the committee will have to reconstitute and then establish goals as well as long-range plans. Budget Request The Committee requests $300 for ; the budget will be used for operating (mileage, parking) establishing goals and moving those forward with the group. 5) Gov t & Nonprofit Career Fair Committee - Whitney Moore and Jessie Bauer (5 min) GOVERNMENT & NONPROFIT CAREER FAIR COMMITTEE REPORT GOVERNMENT & NONPROFIT CAREER FAIR MISSION To plan and host the annual MCUCSA Government and Nonprofit Career Fair through which undergraduate and graduate students and alumni of MCUCSA colleges and universities connect with nonprofit agencies as well as city, county, state and federal employers. COMMITTEE ROLES & TERMS Position Current Representative Term End Chair Elect Chair Jessie (Osebold) Bauer, Concordia College (Moorhead) Brittany Nash, Bethany Lutheran College Whitney Moore-U of M-Twin Cities

7 Past Chair (Also served as the Student Group Volunteer Liaison in 2010, 2011, 2012) Facilities (Standing Appointment from the U of M- Twin Cities) Employer Coordinator Student Information Session Coordinator Kristin Underwood, MSU, Mankato Joyce Halverson, U of M-Twin Cities DeAnna Goddard, Winona State Bill Baldus, Metro State 2015 Volunteer Coordinator Dave Broza, Bethel University 2015 Treasurer Open 2016 Registrar Candidate Marketing/Web Updater Secretary Ad Hock, Student Group Volunteer Liaison Ad Hock, Employer Coordinator Lu Ann Rice, The Odyssey Group Erin Reichelt, U of M-Twin Cities Chrissy Jensen Francis, Hamline University Standing Position Maggie Kubak, U of M/CSOM 2015 Lynne Schuman, U of M/HHH 2015 Note that terms turn over in spring of the year provided allowing for a smooth transition prior to the first planning meeting. Length of terms for positions are two years except the chairs positions which will be one year for each role. If a position is left for another position on the committee or for other reasons, the incumbent will then pick up a two year term. Committee members may stay on in one position as long as they are interested, although some movement is encouraged to help give new MCUCSA members opportunities. POSITION DESCRIPTIONS: Chair Elect Serves in a learning role, shadowing the current chair to gain an understanding of the committee. Is able to serve in another capacity on the committee at the same time. Chair Oversees the committee while providing direction and counsel. Charged with the coordination of all meetings. Serves as a liaison between The Odyssey Group as well as the MCUCSA Executive Board. Oversees the group registration process (put into place at the 2011 event). Past Chair Provides guidance to the current chair and the committee. It is not required to attend all meetings, but is willing to connect with the committee in other forms (i.e. phone, , at general membership meetings, etc.) Facilities Coordinator This position is a standing appointment from the U of M-Twin Cities as long the event is held there.

8 Reserves space for the event including break-out sessions and ensures all technology requests are observed. Communicates with The Odyssey Group regarding facility use and payment to the U of M. Employer Coordinator Works closely with The Odyssey Group to expand and organize marketing efforts to employers. Charged with increasing the number of employers at the event. Collects and compiles resources and employer contact information from participating campuses. Candidate Marketer Creates marketing materials both electronically and in print format and disseminates to participating campuses. Assists with updating the student portion of the website to provide accurate and helpful information to students who are participating in the event. Volunteer Coordinator Engages staff and student in volunteer opportunities at the event including staffing doors, assisting with employer check-in and set-up, introducing guest speakers, etc. Facilitates online volunteer sign up. Organizes volunteer schedules at the event. Treasurer Ensures the committee is adhering to MCUCSA policy and procedure. Accurately tracks incoming and outgoing transactions. Balances the budget and communicates with the committee regarding fiscal responsibilities. Registrar Sends out agency invites via and postcard. Designs and maintains a job fair webpage hosted at Receives and records registrations and income for job fair. Communicates with agencies regarding job fair. Coordinates set up and food with facilities chair. Creates and prints student job fair flyer. Assists with onsite logistics and checks in agencies. Prepares and summarize the agency job fair evaluation and the final report after event. Student Information Session Coordinator Organize sessions designed to educate students on timely issues related to Gov t and nonprofit employment Works closely with the facilities coordinator to ensure space is reserved and signs are created reflecting the times and topics of the presentations and the candidate marketer. Secretary Takes notes during committee meetings and provides them to the Chair for further dissemination. Representative to MCUCSA Long-Range Planning (LRP) Committee Communicates between LRP and Govt Fair Committee about long-range plans GOVERNMENT & NONPROFIT CAREER FAIR TIMELINE January No meetings/action items February No meetings/action items March

9 Meet at MCUCSA meeting Create priority reservation for Coffman Union including one presentation room (President s Room in 2013) for the next year (Ex: In March 2013, reserve the 2014 date) (Facilities Coordinator) Date for October 2014 is Friday, October 24. April & May No meetings/action items June July Meet in early June to discuss the logistics of combining the Government and Nonprofit Organizations (Chair). Type up and submit committee meeting notes to group (Secretary). Each campus gathers their employer contacts from their job searching system and sent them to Lu Ann. (Employer Coordinator). Post Employer Invite to USAJOBSRecruit.gov [contact pathways@opm.gov for questions] (Employer Coordinator). Ray Morris, Federal Executive Board; Julie Saad, US Office of Personnel Management; and Nancy Erickson, State of MN to continue to forward Employer Invite on distribution lists, websites, and calendars of events (Employer Coordinator) Begin organizing presentation sessions (Student Information Session Coordinator). Begin creating candidate marketing (Candidate Marketer). Send post cards to employers (Registrar). August reminder to employers goes out (Registrar). Finalize student marketing and distribute to MCUCSA listserv and have it put on the MCUCSA website (Candidate Marketing) Finalize student information sessions and have it included in the Gov t & Nonprofit Career Fair website for students (Student Information Session Coordinator and Registrar). Organize the volunteer coordination website at through the University of Minnesota- Duluth (Volunteer Coordinator). September Send reminder to employers (Registrar). Meet to finalize any details prior to the event (Chair). Type up and submit committee meeting notes to group (Secretary). Send out to MCUCSA regarding registration processes and updates on the event. Note to check the number of students who registered, you use this information below (Chair). o o Username: gov o Password: fair Start to recruit volunteers through the MCUCSA listserv (Volunteer Coordinator). Recruit students from the U of M to help with the loading/unloading for employers before and after the event (U of M staff Member (Maggie Kubak in 2010, 2011, 2012, 2013)). Coordinate payment of the student volunteers with the Treasurer and ask to bring a check to the Fair (U of M Staff Member (Maggie Kubak in 2010, 2011, 2012, 2013).

10 Finalize the registration process and communications for the U of M System, Private Schools, and State and WI schools (Registration Liaisons (Joyce Halverson, U of M; Brittany Nash, Private; DeAnna Goddard and Bill Baldus, State and WI in 2013). October Month of the event-typically held in the third week of October event was on October 21, event was held on October 26, event was held on October 28, event will be held on October 24, event will be held on October 23, *Did reserve larger room for presentations* Campuses should be heavily marketing the event to students and alumni (All). Final reminder to employers goes out (Registrar). Employer registration deadline is mid-october. Coordinate final recruitment efforts for volunteers through MCUCSA listserv and finalize the volunteer schedule (Volunteer Coordinator). Send reminders to sessions hosts and volunteers providing updating driving directions and any additional information necessary (Student Information Session Coordinator). Provide final numbers of session hosts to Facilities Coordinator for parking permits (Student Information Session Coordinator). At the Event Registrar: Ensure that the room is organized to meet all needs. Check in employers and provide the employer evaluation. Oversee food operation (brings extra water for presentation hosts/presenters). Creates signage for the event including the registration areas. Provides the floor layout and presentation handouts for all the registration areas. Coordinates any last minute details and troubleshoots on the spot. Facilities Coordinator: Works with the Registrar to ensure all logistics are taken care of. Assists with signage for the event including unloading/loading signage for employers. Registration Liaisons: Brings any necessary items for the overall registration set- up. Sets up the table by 9:30am creating an organized registration process. Volunteer Coordinator: Provides volunteer schedules at the registration table for staff members. Communicates with staff regarding their posts and responsibilities. Oversees the volunteer process, ensures everyone is at their post, and troubleshoots. Student Information Session Coordinator: Greets employers/presenters Coordinates with the Registrar to provide water for the presenters. Introduces the presenters at the sessions and serve as the moderator/host for the presentation. Ensures the presenters receive lunch and/or parking permits if necessary. Counts the numbers of attendees at the session and reports to the Chair after the event. Student Group Liaison: Greets the student volunteers and provides attire (jackets/vests). Provides detailed instructions to the students regarding expectations and outline for the event.

11 Pays the student group ($200 for 5 students in the am and 5 in the pm). November Send thank yous to the session presenters and other participating groups (Student Information Session Coordinator). Collect event and session attendance and compile in a final report (Chair). December Meet to wrap up for the event-determine what went well and what needs to be improved (Chair). Try to coordinate the meeting with a MCUCSA meeting if possible. BUDGET Committee Expenses In 2012, the committee was allocated $500 for internal expenses. Any person on the committee may request mileage reimbursement or use for other in-house expenses except for meal reimbursement. Fair Expenses The Fair is supported by $100 assessment to each MCUCSA member school and employer registration fees. Non-MCUCSA border schools fee for student attendance is $150. The Career Development Network (CDN) provided $500 for marketing to U of M - TC students for fall 2012 fair (flyers, posters, Daily ad). Each employer was charged $75 to host a table with an additional $35 fee for electricity. Students and alumni from all institutions do not currently pay Event Expenses Item Description Revenue Expense Exhibit Tables $5, Electricity $ Extra Lunches $ School Deposits $3, Odyssey Group Management Fee $3, Odyssey Group Expenses $1, Fair Catering Purple Onion $1, Badges-Winona $23.38 U of MN Helpers $ Univ. of MN. Coffman Rental $1, Student Helpers-B. Baldus $ EVENT STATISTICS PROFIT $9, $8, $ Fair Students: 765 Employers: government, 37 nonprofit, and 3 grad schools (143 reps)

12 2013 Presentations NP 101: Into to Nonprofit Careers starting at 11:15am-12:15am: 63 attended Tentative Keynote: Robert C. DeWitt, U.S. Dept. of State from 12:30pm-1:30pm: 81 attended Government Professionals Panel from 1:45pm-2:45pm: 43 attended Total: 187 *Please see the Excel file that accompanies this section which includes a breakout of attendees by school as well as a description of the presentations. GOALS Academic Year Plan and host the annual Government Job and Internship Fair: increase employer participation by 5% and student participation by 5%. Academic Year Explore the costs, benefits and implications of charging students a registration fee for the Government Job and Internship Fair. Provide the MCUCSA membership with a recommendation for future fairs. Enhance student marketing and outreach materials for the Government Job and Internship Fair in an effort to increase student participation. Review the joint nonprofit and government event and determine any changes in logistics for the event. Academic Year Apply and assess any student registration fee recommendations to the Government Job and Internship Fair. Academic Year Include presentations in student marketing and hosts presentations in larger room as attendance continues to increase Consider adding a position to the planning committee for a Wisconsin representative. ADDITIONAL INFORMATION/RECORDS In academic year, the Government Job and Internship Fair committee officially incorporated nonprofits into the event resulting in the first annual Government & Nonprofit Career Fair. By combining the two fairs, we added in additional presentation sessions, increased our employer outreach, and created a joint registration process for the U of M system, Private Schools, and the State and WI schools. In 2012, it was determined that hosting the event in the TCF Bank Stadium would not be a possibility due to funding and logistical concerns for candidates. In 2012, we officially moved registration to outside the Great Hall entirely which seemed to work well and made room for the 95 employers in attendance. Moving forward, we have decided that we will cap the employer attendance and limit the growth of the fair for employers to remain in the Great Hall at the University of MN. In both 2011 and 2012, the fair actually profited after many years of being in a deficit or maintaining. In 2011, we profited approximately $1, and in 2012, we profited approximately $3, Attendees

13 University of Minnesota UMN Duluth 8 UMN Morris 3 UMN Twin 339 Cities N/A 9 Total 359 MnSCU System Row Y/N Labels Count of Attended Bemidji State University 6 Metropolitan State University 50 Minnesota State University - Mankato 15 Saint Cloud State University 25 Southwest Minnesota State University 2 University of Wisconsin-LaCrosse 2 University of Wisconsin-River Falls 21 University of Wisconsin-Stout 6 Winona State University 16 Grand Total 143 Private Schools Augsburg College 17 Bethany Lutheran College 1 Bethel University 64 Carelton College 1 College of St. Benedict 18 College of St. Scholastica Concordia College (Moorhead) 2 Concordia University (St. Paul) 45 Gustavus Adolphus College 15 Hamline University 25 Macalester College Minneapolis College of Art and Design 0 St. Mary's University of MN 4 St. Catherine University 9 St. John's University 10 St. Olaf College 29 University of St. Thomas ) Constitution Committee - Kristin Underwood (5 min) Committee Members: Kristin Underwood (chair) new Member at Large will be taking over this position* Megan Rivera Michelle Schmitz

14 Committee Purpose: The committee s charge is to facilitate the process of regularly reviewing the MCUCSA Constitution and Bylaws. The committee is responsible for developing and providing a structure to identify and evaluate possible updates and changes to the Constitution in collaboration with the MCUCSA membership and executive board. Accomplishments: The committee met, made recommendations to the executive board, presented changes to the MCUCSA membership, and updated the constitution fully in summer Timeline: Meet with the committee between August-November of the even year and discuss updates to the constitution executive board recommendations 30 days prior to executive board meeting in January of the odd year Present updates to the executive board in January of the odd year Send out recommendations at least 30 days prior to the summer meeting of the odd year Bring recommendations forward to the MCUCSA membership at the summer meeting of the odd year Send finalized constitution and bylaws to the MCUCSA membership within 30 days following the summer meeting of the odd year Goals: Update the constitution by summer 2015 Budget Request: No budget requested 7) Awards Committee Ed Stubblefield, Margie Giauque, and Gary Donovan Will be presented tonight; this will be the last time this group will be presenting New Group Pam Weller, Julie Westlund and Cynthia Favre Old Business Update on MCUCSA s financial situation/balance in the treasury Ed & Angie Ed went back and reviewed the data July 1, 2010 balance of $10,465.00; July 1, 2011, $11,968.00; July 1, 2012 $29, meetings started to accumulate more people (higher number of graduate students who are paying the membership rate to attend) attending the meetings; July 1, 2013 $20,091.00; most income/expenses come from meetings ranging from $35 to $50 registration fees based on the meal cost, etc. For the cost of this meeting, we are taking a loss ($40 registration fees) when the cost should have probably been ($50- $60). What is generated? What are our costs catering = $1000-$1400 meeting expenses = $4,800 - $10,000. The banquet meal is by far the most expensive meal. Committees haven t been spending money. More people are doing online and phone meetings so there is less travel, we have been bringing in virtual speakers, etc. MCUCSA will reimburse you to attend committee meetings so it doesn t come out of office budgets. Kirsten could we possibly provide the drinks again at the social at the summer meeting? It all depends on the location and if we can bring in drinks, etc.; but drink tickets could be provided. Can we put into a higher yield account? Historically, we have brought in a national speaker or training for the membership?

15 New Business Constitutional Update Proposal (we will be voting on this re: question about extending member services to graduate students working in career offices). Two Sections added in the proposal: Article V: Membership Section 1a. The privilege of membership in MCUCSA shall not be granted to students at the undergraduate or graduate level, faculty or non-career service professional staff. Article VIII: Meetings Section 4. MCUCSA members may invite non-member faculty, staff and undergraduate and graduate students from their institution to attend meetings at the designated MCUCSA meeting rate. Linda Mayes motioned that we approve the recommended constitution amendment Pam Weller seconded. Sarah Miller offered a friendly amendment that we keep section 4 under Article VIII. Meetings, strike Section 1a. under article V. Membership, and add a definition of Career Services Professionals under Article II. Deenna Latus seconded. Linda Mayes motioned that we approve the overall amendment as ammended, Deenna Latus seconded. In favor of the motion as amended approved. Open discussion regarding membership *** We did not have enough time for this discussion as it is 2:21pm (meeting to adjourn at 2:30 pm). Questions will be sent via survey along with survey regarding website changes. *** Nomination of Officers to the Executive Board Secretary has one more year in term (1 st year of second term) and will be open for nomination next summer Nominations from the floor: o DeAnna Goddard nominates herself as President Elect, (Associate Director at Winona State) o Linda Mayes nominates herself as Member at Large Constitution Committee, (Director, Concordia St. Paul) o Angie Schmidt-Whitney nominates herself as Treasurer (Senior Career Counselor, U of M, CLA) o Janine Knutson nominates herself the Member at Large position to finish the 1 year final term that was vacated by Laura Kloss. Janet Pribyl moves that we accept all those that nominated themselves; Sarah Miller seconded. Future Meetings Fall 2014: November St. Cloud State University Spring 2015: Concordia St. Paul Linda Mayes mentioned she is looking at March 20, 2015 (tentatively) Summer 2015: June in Moorhead hosts are Jessica Bauer (Concordia) and Sarah Miller (MSUM) Note: the University of Minnesota is hosting the Allerton/Big 10 Career Conference from June NACE is June 2-5 in Anaheim, California Pam Weller motioned to adjourn and Janet Pribyl seconded. Meeting adjourned 2:35 pm Random Fact of the Day: On this day in 1968, Robert Bobby Kennedy, a Presidential candidate, is shot at the Ambassador Hotel in Los Angeles. He dies the next day.