Access 2013 Keyboard Shortcuts

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1 Access 2013 Keyboard Shortcuts Access app shortcut keys Design-time shortcut keys These shortcut keys are available when you are customizing an app in Access. Many of the shortcuts listed under Desktop database shortcut keys are also available when customizing an app. Advance through all tables and views (when not in Edit mode) Move a table or view selector Show or hide the Navigation Pane Advance through the controls on a view (when in Edit mode) Move the selected control(s) Open or close the properties for the selected control Show or hide the Field List Arrow keys F11 Arrow keys F4 Alt+F8 Runtime (browser) shortcut keys These shortcut keys are available when you are using an Access app in the browser. You can also use any shortcut keys that are provided by the browser itself. New item Delete item Edit item Save item Cancel N Delete E Ctrl+S Escape Edit filter / Close a popup view Escape When working in the browser, press Tab, Shift+Tab, and the arrow keys to move between the table list, the view selector, the action bar, the search box, and controls on views. Desktop database shortcut keys Global Access shortcut keys Opening databases Open a new database CTRL+N

2 Open an existing database CTRL+O Printing and saving Print the current or selected object Open the Print dialog box from Print Preview Open the Page Setup dialog box from Print Preview Cancel Print Preview or Layout Preview Save a database object Open the Save As dialog box CTRL+P P or CTRL+P S C or ESC CTRL+S or SHIFT+F12 F12 Using a combo box or list box Open a combo box Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box Move down one line Move down one page Move up one line Move up one page Exit the combo box or list box F4 or ALT+DOWN F9 DOWN PAGE DOWN UP PAGE UP Finding and replacing text or data Open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only) Open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only) Find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only) CTRL+F CTRL+H SHIFT+F4 Working in Design, Layout, or Datasheet view Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode F2 in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When working in a form or report, press ESC to leave Navigation mode.

3 Switch to the property sheet (Design view and Layout view in forms and reports) Switch to Form view from form Design view Switch between the upper and lower portions of a window (Design view of queries, and the Advanced Filter/Sort window) Cycle through the field grid, field properties, the Navigation Pane, access keys in the Keyboard Access System, Zoom controls, and the security bar (Design view of tables) Open the Choose Builder dialog box from a selected control on a form or report (Design view only) Open the Visual Basic Editor from a selected property in the property sheet for a form or report Switch from the Visual Basic Editor back to form or report Design view F4 F5 F6 F6 F7 F7 ALT+F11 Editing controls in form and report Design view Copy the selected control to the Clipboard Cut the selected control and copy it to the Clipboard CTRL+C CTRL+X Paste the contents of the Clipboard in the upper-left corner of the selected section CTRL+V Move the selected control to the right (except controls that are part of a layout) Move the selected control to the left (except controls that are part of a layout) Move the selected control up (except controls that are part of a layout) Move the selected control down (except controls that are part of a layout) Increase the height of the selected control RIGHT or CTRL+RIGHT LEFT or CTRL+LEFT UP or CTRL+UP DOWN or CTRL+DOWN SHIFT+DOWN Note If used with controls that are in a layout, the entire row of the layout is resized. Increase the width of the selected control SHIFT+RIGHT Note If used with controls that are in a layout, the entire column of the layout is resized. Reduce the height of the selected control SHIFT+UP Note If used with controls that are in a layout, the entire row of the layout is resized. Reduce the width of the selected control SHIFT+LEFT Note If used with controls that are in a layout, the entire column of the layout is resized. Window operations

4 By default, Access databases display as tabbed documents. To use windowed documents, Click the File tab., and then click Options. In the Access Options dialog box, click Current Database and, under Document Window Options, click Overlapping Windows. Note You will have to close and reopen the current database for the option to take effect. Toggle the Navigation Pane Cycle between open windows Restore the selected minimized window when all windows are minimized Turn on Resize mode for the active window when it is not maximized; press the arrow keys to resize the window, then press Enter to apply the new size. Display the control menu Display the shortcut menu Close the active window Switch between the Visual Basic Editor and the previous active window F11 CTRL+F6 CTRL+F8 ALT+SPACEBAR Shortcut menu key (near the lower right of most keyboards) CTRL+W or CTRL+F4 ALT+F11 Working with Wizards Toggle the focus forward between controls in the wizard Move to the next page of the wizard Move to the previous page of the wizard Complete the wizard ALT+N ALT+B ALT+F Miscellaneous Display the complete hyperlink address for a selected hyperlink Check spelling Open the Zoom box to conveniently enter expressions and other text in small input areas Display a property sheet in Design view Exit Access Invoke a Builder F2 F7 SHIFT+F2 ALT+ ALT+F4 CTRL+F2 Toggle forward between views when in a table, query, form, or report. If there are additional CTRL+RIGHT or views available, successive keystrokes will move to the next available view. CRTL+COMMA (,) Toggle back between views when in a table, query, form, or report. If there are additional views available, successive keystrokes will move to the previous view. CTRL+LEFT or CRTL+PERIOD (.)

5 Note CTRL+PERIOD (.) does not work under all conditions with all objects. The Navigation Pane shortcut keys Show or hide the Navigation Pane Go to the Navigation Pane Search box (if focus is already on the Navigation Pane) F11 CTRL+F Editing and navigating the Object list Rename a selected object Move down one line Move down one window Move to the last object Move up one line Move up one window F2 DOWN PAGE DOWN END UP PAGE UP Navigating and opening objects Open the selected table or query in Datasheet view Open the selected form or report Run the selected macro Open the selected table, query, form, report, macro, or module in Design view Display the Immediate window in the Visual Basic Editor CTRL+ CTRL+G Work with menus Show the shortcut menu Show the access keys Show the program icon menu (on the program title bar) With the menu or submenu visible, select the next or previous command Select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu Select the first or last command on the menu or submenu Close the visible menu and submenu at the same time Shortcut key (near the lower right of most keyboards) ALT or F10 ALT+SPACEBAR DOWN or UP LEFT or RIGHT HOME or END ALT

6 Close the visible menu; or, with a submenu visible, to close the submenu only ESC Work in windows and dialog boxes Using a program window Switch to the next program Switch to the previous program Show the Windows Start menu Close the active database window Switch to the next database window Switch to the previous database window Restore the selected minimized window when all windows are minimized ALT+ ALT+SHIFT+ CTRL+ESC CTRL+W CTRL+F6 CTRL+SHIFT+F6 Using a dialog box Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Move to the next option or option group Move to the previous option or option group Move between options in the selected drop-down list box, or to move between some options in a group of options Perform the action assigned to the selected button; select or clear the check box Move to the option by the first letter in the option name in a drop-down list box Select the option, or to select or clear the check box by the letter underlined in the option name Open the selected drop-down list box Close the selected drop-down list box CTRL+ CTRL+SHIFT+ SHIFT+ Arrow keys SPACEBAR Letter key for the first letter in the option name you want (when a drop-down list box is selected) ALT+letter key ALT+DOWN ESC Perform the action assigned to the default button in the dialog box Cancel the command and close the dialog box ESC Editing in a text box

7 Move to the beginning of the entry Move to the end of the entry Move one character to the left or right Move one word to the left or right Select from the insertion point to the beginning of the text entry Select from the insertion point to the end of the text entry Change the selection by one character to the left Change the selection by one character to the right Change the selection by one word to the left Change the selection by one word to the right HOME END LEFT or RIGHT CTRL+LEFT or CTRL+RIGHT SHIFT+HOME SHIFT+END SHIFT+LEFT SHIFT+RIGHT CTRL+SHIFT+LEFT CTRL+SHIFT+RIGHT Work with property sheets Using a property sheet with a form or report in Design view or Layout view Show or hide the Property Sheet Move among choices in the control selection drop-down list one item at a time Move among choices in the control selection drop-down list one page at a time Move to the property sheet tabs from the control selection drop-down list Move among the property sheet tabs with a tab selected, but no property selected With a property already selected, move down one property on a tab F4 DOWN or UP PAGE DOWN or PAGE UP LEFT or RIGHT With a property selected, move up one property on a tab; or if already at the top, move to the tab SHIFT+ Toggle forward between tabs when a property is selected Toggle backward between tabs when a property is selected CTRL+ CTRL+SHIFT+ Using a property sheet with a table or query in Design view Show or hide the Property Sheet With a tab selected, but no property selected, move among the property sheet tabs Move to the property sheet tabs when a property is selected Move to the first property of a tab when no property is selected Move down one property on a tab F4 LEFT or RIGHT CTRL+

8 Move up one property on a tab; or if already at the top, select the tab itself Toggle forward between tabs when a property is selected Toggle backward between tabs when a property is selected SHIFT+ CTRL+ CTRL+SHIFT+ Using the Field List pane with a form or report in Design view or Layout view Show or hide the Field List pane Add the selected field to the form or report detail section Move up or down the Field List pane Move between the upper and lower panes of the Field List ALT+F8 UP or DOWN Keys for working with text and data Select text and data Selecting text in a field Change the size of the selection by one character to the right Change the size of the selection by one word to the right Change the size of the selection by one character to the left Change the size of the selection by one word to the left SHIFT+RIGHT CTRL+SHIFT+RIGHT SHIFT+LEFT CTRL+SHIFT+LEFT Selecting a field or record Note To cancel a selection, use the opposite arrow key. Select the next field Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When using a form or report, press ESC to leave Navigation mode. Switch between selecting the current record and the first field of the current record, in Navigation mode Extend selection to the previous record, if the current record is selected Extend selection to the next record, if the current record is selected Select all records F2 SHIFT+SPACEBAR SHIFT+UP SHIFT+DOWN CTRL+A or CTRL+SHIFT+SPACEBAR Extending a selection

9 Turn on Extend mode (in Datasheet view, Extended Selection appears in the lower-right corner of the F8 window); pressing F8 repeatedly extends the selection to the word, the field, the record, and all records Extend a selection to adjacent fields in the same row in Datasheet view Extend a selection to adjacent rows in Datasheet view Undo the previous extension Cancel Extend mode LEFT or RIGHT UP or DOWN SHIFT+F8 ESC Selecting and moving a column in Datasheet view Select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only Extend the selection one column to the right, if the current column is selected Extend the selection one column to the left, if the current column is selected Turn on Move mode (Move mode: The mode in which you can move a column in Datasheet view by using the left and right arrow keys.); then press the RIGHT or LEFT key to move selected column(s) to the right or left CTRL+SPACEBAR SHIFT+RIGHT SHIFT+LEFT CTRL+SHIFT+F8 Edit text and data Note If the insertion point is not visible, press F2 to display it. Moving the insertion point in a field Move the insertion point one character to the right Move the insertion point one word to the right Move the insertion point one character to the left Move the insertion point one word to the left Move the insertion point to the end of the field, in single-line fields; or to move it to the end of the line in multi-line fields Move the insertion point to the end of the field, in multiple-line fields RIGHT CTRL+RIGHT LEFT CTRL+LEFT END CTRL+END

10 Move the insertion point to the beginning of the field, in single-line fields; or to move it to the beginning of the line in multi-line fields Move the insertion point to the beginning of the field, in multiple-line fields HOME CTRL+HOME Copying, moving, or deleting text Copy the selection to the Clipboard Cut the selection and copy it to the Clipboard Paste the contents of the Clipboard at the insertion point Delete the selection or the character to the left of the insertion point Delete the selection or the character to the right of the insertion point Delete all characters to the right of the insertion point CTRL+C CTRL+X CTRL+V BACKSPACE DELETE CTRL+DELETE Undoing changes Undo typing CTRL+Z or ALT+BACKSPACE Undo changes in the current field or current record; if both have been changed, press ESC twice to ESC undo changes, first in the current field and then in the current record Entering data in Datasheet or Form view Insert the current date CTRL+SEMICOLON (;) Insert the current time CTRL+SHIFT+COLON (:) Insert the default value for a field Insert the value from the same field in the previous record CTRL+ALT+SPACEBAR CTRL+APOSTROPHE (') Add a new record CTRL+PLUS SIGN (+) In a datasheet, delete the current record CTRL+MINUS SIGN (-) Save changes to the current record Switch between the values in a check box or option button Insert a new line in a Short Text or Long Text field SHIFT+ SPACEBAR CTRL+ Refreshing fields with current data Recalculate the fields in the window F9

11 Requery the underlying tables; in a subform, this requeries the underlying table for the subform only Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box SHIFT+F9 F9 Keys for navigating records Navigate in Design view Switch between Edit mode (with insertion point displayed) and Navigation mode Toggle the property sheet Switch to Form view from form Design view F2 F4 or ALT+ F5 Switch between the upper and lower portions of a window (Design view of macros, queries, and the Advanced Filter/Sort window) Use F6 when the key does not take you to the section of the screen you want. Toggle forward between the design pane, properties, Navigation Pane, access keys, and Zoom controls (Design view of tables, forms, and reports) F6 F6 Open the Visual Basic Editor from a selected property in the property sheet for a form or report Invokes the Field List pane in a form, or report. If the Field List pane is already open, focus moves to the Field List pane. F7 ALT+F8 When you have a code module open, switch from the Visual Basic Editor to form or report Design view SHIFT+F7 Switch from a control's property sheet in form or report Design view to the design surface without changing the control focus Copy the selected control to the Clipboard Cut the selected control and copy it to the Clipboard Paste the contents of the Clipboard in the upper-left corner of the selected section Move the selected control to the right by a pixel along the page's grid Move the selected control to the left by a pixel along the page's grid Move the selected control up by a pixel along the page's grid SHIFT+F7 CTRL+C CTRL+X CTRL+V RIGHT LEFT UP Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout. Move the selected control down by a pixel along the page's grid DOWN Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout. Move the selected control to the right by a pixel (irrespective of the page's grid) CTRL+RIGHT

12 Move the selected control to the left by a pixel (irrespective of the page's grid) Move the selected control up by a pixel (irrespective of the page's grid) CTRL+LEFT CTRL+UP Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout. Move the selected control down by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout. Increase the width of the selected control (to the right) by a pixel Note For controls in a stacked layout, this increases the width of the whole layout. Decrease the width of the selected control (to the left) by a pixel Note For controls in a stacked layout, this decreases the width of the whole layout. Decrease the height of the selected control (from the bottom) by a pixel Increase the height of the selected control (from the bottom) by a pixel CTRL+DOWN SHIFT+RIGHT SHIFT+LEFT SHIFT+UP SHIFT+DOWN Navigate in Datasheet view Going to a specific record Move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press.); then type the record number and press Navigating between fields and records F5 Move to the next field Move to the last field in the current record, in Navigation mode Move to the previous field Move to the first field in the current record, in Navigation mode Move to the current field in the next record Move to the current field in the last record, in Navigation mode Move to the last field in the last record, in Navigation mode Move to the current field in the previous record Move to the current field in the first record, in Navigation mode or RIGHT END SHIFT+, or LEFT HOME DOWN CTRL+DOWN CTRL+END UP CTRL+UP

13 Move to the first field in the first record, in Navigation mode CTRL+HOME Navigating to another screen of data Move down one screen Move up one screen Move right one screen Move left one screen PAGE DOWN PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP Navigate in subdatasheets Going to a specific record Move from the subdatasheet to move to the record number box; then type the record number and press ALT+F5 Expanding and collapsing subdatasheet Move from the datasheet to expand the record's subdatasheet Collapse the subdatasheet CTRL+SHIFT+DOWN CTRL+SHIFT+UP Navigating between the datasheet and subdatasheet Enter the subdatasheet from the last field of the previous record in the datasheet Enter the subdatasheet from the first field of the following record in the datasheet Exit the subdatasheet and move to the first field of the next record in the datasheet Exit the subdatasheet and move to the last field of the previous record in the datasheet From the last field in the subdatasheet to enter the next field in the datasheet From the datasheet to bypass the subdatasheet and move to the next record in the datasheet From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet SHIFT+ CTRL+ CTRL+SHIFT+ DOWN UP Note You can navigate between fields and records in a subdatasheet with the same shortcut keys used in Datasheet view. Navigate in Form view Going to a specific record Move to the record number box; then type the record number and press F5 Navigating between fields and records

14 Move to the next field Move to the previous field Move to the last control on the form and remain in the current record, in Navigation mode Move to the last control on the form and set focus in the last record, in Navigation mode Move to the first control on the form and remain in the current record, in Navigation mode Move to the first control on the form and set focus in the first record, in Navigation mode Move to the current field in the next record Move to the current field in the previous record SHIFT+ END CTRL+END HOME CTRL+HOME CTRL+PAGE DOWN CTRL+PAGE UP Navigating in forms with more than one page Move down one page; at the end of the record, moves to the equivalent page on the next record Move up one page; at the end of the record, moves to the equivalent page on the previous record PAGE DOWN PAGE UP Navigating between a main form and a subform Enter the subform from the preceding field in the main form Enter the subform from the following field in the main form Exit the subform and move to the next field in the master form or next record Exit the subform and move to the previous field in the main form or previous record SHIFT+ CTRL+ CTRL+SHIFT+ Navigate in Print Preview and Layout Preview Dialog box and window operations Open the Print dialog box from Print Open the Page Setup dialog box (forms and reports only) Zoom in or out on a part of the page Cancel Print Preview or Layout Preview CTRL+P (for datasheets, forms, and reports) S Z C or ESC Viewing different pages Move to the page number box; then type the page number and press View the next page (when Fit To Window is selected) ALT+F5 PAGE DOWN or DOWN

15 View the previous page (when Fit To Window is selected) PAGE UP or UP Navigating in Print Preview and Layout Preview Scroll down in small increments Scroll down one full screen Move to the bottom of the page Scroll up in small increments Scroll up one full screen Move to the top of the page Scroll to the right in small increments Move to the right edge of the page Move to the lower-right corner of the page Scroll to the left in small increments Move to the left edge of the page Move to the upper-left corner of the page DOWN PAGE DOWN CTRL+DOWN UP PAGE UP CTRL+UP RIGHT END CTRL+END LEFT HOME CTRL+HOME Any Pane Move among the Query Designer panes F6, SHIFT+F6 Diagram Pane Move among tables, views, and functions, (and to join lines, if available) Move between columns in a table, view, or function Choose the selected data column for output Remove the selected data column from the query output Remove the selected table, view, or function, or join line from the query, or SHIFT+ Arrow keys SPACEBAR or PLUS key SPACEBAR or MINUS key DELETE Note If multiple items are selected, pressing SPACEBAR affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it. Grid Pane Move among cells Move to the last row in the current column Arrow keys or or SHIFT+ CTRL+DOWN

16 Move to the first row in the current column Move to the top left cell in the visible portion of grid Move to the bottom right cell Move in a drop-down list Select an entire grid column Toggle between edit mode and cell selection mode Copy selected text in cell to the Clipboard (in edit mode) Cut selected text in cell and place it on the Clipboard (in edit mode) Paste text from the Clipboard (in edit mode) Toggle between insert and overstrike mode while editing in a cell Toggle the check box in the Output column CTRL+UP CTRL+HOME CTRL+END UP or DOWN CTRL+SPACEBAR F2 CTRL+C CTRL+X CTRL+V INS SPACEBAR Note If multiple items are selected, pressing this key affects all selected items. Clear the selected contents of a cell Clear all values for a selected grid column DELETE DELETE SQL Pane You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+ arrow keys to move between words, and the Cut, Copy, and Paste commands on the Home tab. Note You can only insert text; there is no overstrike mode. Ribbon commands Ribbon keyboard shortcuts ALT. The KeyTips are displayed over each feature that is available in the current view. the letter shown in the KeyTip over the feature that you want to use. Depending on which letter you press, you might be shown additional KeyTips. For example, if the External Data tab is active and you press C, the Create tab is displayed, along with the KeyTips for the groups on that tab. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. Note To cancel the action that you are taking and hide the KeyTips, press ALT. Online Help Keyboard shortcuts for using the Help window The Help window provides access to all Office Help content. The Help window displays topics and other Help content. In the Help window

17 Open the Help window. Switch between the Help window and the active program. Go back to Program Name Home. Select the next item in the Help window. Select the previous item in the Help window. Perform the action for the selected item. F1 ALT+ ALT+HOME SHIFT+ In the Browse Program Name Help section of the Help window, select the next or previous item, respectively. or SHIFT+ In the Browse Program Name Help section of the Help window, expand or collapse the selected item, respectively. Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. Select the previous hidden text or hyperlink. SHIFT+ Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. Move back to the previous Help topic (Back button). Move forward to the next Help topic (Forward button). Scroll small amounts up or down, respectively, within the currently displayed Help topic. Scroll larger amounts up or down, respectively, within the currently displayed Help topic. Stop the last action (Stop button). Refresh the window (Refresh button). Print the current Help topic. ALT+LEFT or BACKSPACE ALT+RIGHT UP, DOWN PAGE UP, PAGE DOWN ESC F5 CTRL+P Note If the cursor is not in the current Help topic, press F6, and then press CTRL+P. Change the connection state. Switch among areas in the Help window; for example, switch between the toolbar and the Search list. F6, and then press to open the list of choices F6 In a Table of Contents in tree view, select the next or previous item, respectively. UP, DOWN In a Table of Contents in tree view, expand or collapse the selected item, respectively. LEFT, RIGHT Microsoft Office basics Use Open and Save As in the Backstage

18 View Open in the Backstage. View Save As in the Backstage. Continue saving an Office file (after giving the file a name and location) View Save As in the Backstage (after giving the file a name and location) Return to your Office file. Ctrl+O Ctrl+S Ctrl+S Alt+F+S Esc Use the Open and Save As dialog boxes View the Open dialog box. View the Save As dialog box. Open the selected folder or file. Open the folder one level above the selected folder. Delete the selected folder or file. Display a shortcut menu for a selected item such as a folder or file. Move forward through options. Move back through options. Open the Look in list. Ctrl+F12 F12 BACKSPACE DELETE SHIFT+F10 SHIFT+ F4 or ALT+I Display and use windows Switch to the next window. Switch to the previous window. Close the active window. Move to a task pane from another pane in the program window (clockwise direction). You might need to press F6 more than once. ALT+ ALT+SHIFT+ CTRL+W or CTRL+F4 F6 Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the ribbon and then pressing CTRL+ to move to the task pane. When more than one window is open, switch to the next window. Switch to the previous window. CTRL+F6 CTRL+SHIFT+F6 When a document window is not maximized, perform the Size command (on the Control menu for the window). the arrow keys to resize the window, and, when finished, press. CTRL+F8 Minimize a window to an icon (works for only some Microsoft Office programs). CTRL+F9

19 Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard. CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN Move around in text or cells Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Move one word to the right. Move to the end of a line. Move to the beginning of a line. Move up one paragraph. Move down one paragraph. Move to the end of a text box. Move to the beginning of a text box. Repeat the last Find action. LEFT RIGHT UP DOWN CTRL+LEFT CTRL+RIGHT END HOME CTRL+UP CTRL+DOWN CTRL+END CTRL+HOME SHIFT+F4 Move around in and work in tables Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table. SHIFT+ DOWN UP CTRL+ at the end of the last row Access and use task panes

20 Move to a task pane from another pane in the program window. (You might need to press F6 more than once.) F6 Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place the focus on the ribbon and then pressing CTRL+ to move to the task pane. When a task pane is active, select the next or previous option in the task pane. Display the full set of commands on the task pane menu. Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. Open the selected menu, or perform the action assigned to the selected button. Open a shortcut menu; open a drop-down menu for the selected gallery item. When a menu or submenu is visible, select the first or last command on the menu or submenu. Scroll up or down in the selected gallery list. Move to the top or bottom of the selected gallery list. or SHIFT+ CTRL+DOWN DOWN or UP SPACEBAR or SHIFT+F10 HOME or END PAGE UP or PAGE DOWN CTRL+HOME or CTRL+END Tips Use dialog boxes Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. SHIFT+ CTRL+ CTRL+SHIFT+ Move between options in an open drop-down list, or between options in a group of options. Arrow keys Perform the action assigned to the selected button; select or clear the selected check box. Open the list if it is closed and move to that option in the list. Select an option; select or clear a check box. Open a selected drop-down list. Close a selected drop-down list; cancel a command and close a dialog box. Perform the action assigned to a default button in a dialog box. SPACEBAR First letter of an option in a drop-down list ALT+ the letter underlined in an option ALT+DOWN ESC Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder.

21 Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right. Move one word to the left. Move one word to the right. Select or cancel selection one character to the left. Select or cancel selection one character to the right. Select or cancel selection one word to the left. Select or cancel selection one word to the right. Select from the insertion point to the beginning of the entry. Select from the insertion point to the end of the entry. HOME END LEFT or RIGHT CTRL+LEFT CTRL+RIGHT SHIFT+LEFT SHIFT+RIGHT CTRL+SHIFT+LEFT CTRL+SHIFT+RIGHT SHIFT+HOME SHIFT+END

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