Basic File Management & Navigation

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1 Basic File Management & Navigation Windows Explorer 1. Open Windows Explorer. (From the "Start-Programs" menu, or "Quick Launch" shortcut, or keyboard shortcut: "Microsoft flag symbol - E") 2. Within "Explorer", select any drive or folder in the left frame to view its contents in the right frame. This is the main tool for "File Management" on a PC. Left side: Shows all available drives & folders. Click on a plus sign to display subfolders Right side: Shows the contents of the selected drive or folder. You can also select a different View. Making File Extensions Visible (e.g..doc,.jpg,.html...) 1. Open "Windows Explorer" (or "My Computer"). 2. Select "Folder Options" from the View menu. a. If you are using Windows 2000 or XP, Choose Folder Options from the Tools menu. 3. Click on the "View" tab. 4. Deselect "Hide file extensions for known file types", then "OK". Sorting Files Sort files by clicking on the sorting buttons at the top of the right frame. You can sort by: o Name o Size o File Type o Date Modified Clicking again on any of these will reverse the order. 03/ Kaminski Portland Community College

2 Page 2 Navigation between Programs 1. When you open multiple programs, you can go from one to another by clicking on the program button in the taskbar at the bottom of the desktop. You may easily copy & paste from one program to another this way. Finding a Lost File 1. From the Start button, select Find - - Files or Folder. a. If you are using Windows 2000 or XP, Choose Search - - for Files or Folders. 2. Select which drive to search, e.g. Floppy A: 3. Type in part of the name, or some of the text you remember. 4. Click on Find Now. The results will appear in the window below. You can double-click on an item to open it directly. 5. Note: Under the tab Date, you can search by date modified or date created during a specific time range of your choice.

3 Page 3 A note about Left vs. Right-Clicking 1. Right-click on anything to see the options. This will not take any action. 2. Left-click to perform some action, select something, or to click on a button. 3. Double-click (left) to open something. Scan for Viruses 1. Open "Windows Explorer", right-click on the Floppy (A:) drive (or any other drive..."c:", "zip"...), and select "Scan for Viruses". 2. Select "Include Subfolders" and scan "All Files". 3. Click on "Scan Now". Your virus protection software should alert you of any viruses. Depending on how your virus scan software is set up, you will be given a choice of cleaning or deleting any infected files. For other virus related questions, contact the IT Helpdesk ( ). Checking Disk Space 1. In the left frame of "Windows Explorer", right-click on the Floppy (A:) drive, and select "Properties". This will let you know how much space remains on your disk. (You can do the same with any file to find the size.)

4 Page 4 Copying Files from one Drive to Another Using Windows Explorer : 1. Open Windows Explorer. 2. Find the file you would like to copy or move. 3. Make sure the destination drive / directory is visible. 4. Left-click & drag the file to the destination. (You may drag the file to a specific sub-folder.) Drag file to destination. Changing Filenames 1. Right-click on the file you would like to change. 2. Select "Rename". 3. Type the new name. (Be sure to keep the file extension, e.g. ".doc") 4. Click outside the name area, or press "Enter". Creating a New Folder 1. In Windows Explorer, navigate to the place you would like to create a new folder. (For this lesson, click on the Floppy drive so the contents of the diskette are visible in the right frame.) 2. From the File menu, select New -- Folder. A new untitled folder will appear in the right frame. 3. Give it a name. (Don t click anywhere simply begin typing.) In this lesson, name your new folder English After typing, just click anywhere outside the new folder.

5 Page 5 Organize Files: Move appropriate files on your diskette into this folder. 1. Find a file you would like to move. (e.g. English 103 ) 2. Left-click & drag the file to the new folder. 3. Note: You can select multiple files to move by holding the CTRL key. Then release the CTRL key before you drag the files. Task: Use Windows Explorer to organize the contents of your diskette in an appropriate way. Create folders and move or delete files as necessary. (Feel free to work on your own files/diskette.) See the following page for an example. Consider creating the following folders: English 103 English 220 Web Searching Technology Handouts My Web Page Note: You can move more than one file at the same time. To select more than one file, hold down the CTRL key, and click the desired files. If the files are in continuous order, select the top file, then hold down the SHIFT key as you select the bottom file. (This will select all files in between.) You can move files to the correct folder in the right frame or the left frame with the same result. In particular, you would move to the left frame in order to place the file directly into a sub-folder.

6 Create new folders, and move them to folders in the right or left frame. Page 6

7 Page 7 Keyboard Shortcuts Microsoft flag+e Opens "Windows Explorer" Ctrl+X Cuts selected text or object (& copies to the clipboard) Ctrl+C Copies selected text or object Ctrl+V Pastes text or object (from the clipboard) Ctrl+Z Undoes the last action Ctrl+A Selects all Ctrl+S Saves file Ctrl+Esc Opens the Start menu. Also makes a "missing" taskbar visible. Alt+Esc Switches to another open window. Alt+Tab Switches to another open window. Provides a window displaying icons representing all open windows. Hold "Alt" and press "Tab" to move from one to another. Backspace Moves up one folder level in "Windows Explorer" or "My Computer". Print Screen Saves a copy of the entire screen to the clipboard. Alt+Print Screen Saves a copy of the active window to the Clipboard. Windows 98 Basics The final 3 pages of this handout are from the Microsoft handout In and Out of the Classroom with Microsoft Windows 98, and they focus on basic terminology. Included are sections on: The Desktop Parts of a Window Dialog box features The complete handout is available online at

8 Page 8 Exploring Windows 98 As an educator, you might believe that sometimes the best way to learn something is to explore. As you are getting to know the Windows 98 operating system, feel free to do just that. The following pages explain some of the things you will find in Windows 98. The Desktop In Windows 98, the main screen is called the desktop. This is your work area. Just like the top of a real desk, this one changes depending on what you are doing. You can also customize it to fit your needs and personality (more about this in the section, "Using the Windows 98 Desktop ). The following illustration shows the Windows 98 desktop. Icons Double-click one of these icons, or shortcuts, to open a program or folder. Channel Bar Obtain instant access to any of more than 3,000 active Web pages with this active channel remote control." Don t expect to see this feature much. Start button Click to open the Start menu, your one-stop access to many of the features of Windows 98. Quick Launch toolbar Use these icons to start Internet Explorer, start Outlook Express, minimize all open windows, or view channels Taskbar When a window is open but not active, an icon for the window appears here. Quickly switch between open windows using the icons Time Clock Displays the current time set in the computer. Change the time and date by double-clicking here.

9 Page 9 Windows When you open something on your computer like a program, a document, or a Web browser, it appears on your desktop inside a window. There are two types of windows program windows which contain a program, such as Microsoft Word, and document windows which contain documents inside a program window. You can have several documents open in one program window, for example you can have more than one Microsoft PowerPoint presentation file open at a time within the PowerPoint program window. The following illustration shows the parts of a typical window. Toolbar Available buttons depend on the program you are using Document window Title bar Changes color when the window is active. Menu bar Contains menus for the program. Click on the menu names to display the menus and their commands. Minimize button Window becomes an icon on the taskbar Window fills the entire desktop Maximize button Close button Closes document, or quits program Restore button Smaller than maximized but not minimized Scroll arrow Click to move through the document Status bar Shows you information about the document Scroll box Drag the box left or right (up or down on the vertical bar) to see information which doesn't fit in the window. Horizontal Scroll bar Click at a point in the scroll bar to move the scroll box, instead of dragging the scroll box. Corner Resize the window by dragging from the corner.

10 Page 10 Identifying File Box Features Another typical dialog box is the file box. This box opens when you choose the Open or Save As command on the File menu of most Windows programs. Folder tree Click the arrow to browse folders and select one. Up one level button Click to go to the folder one level higher than the current one. File View Buttons Allows easy access to folders or functions. Buttons vary depending on which dialog box is open. Document type field Shows the file format in which the document will be saved (Save as dialog box) or of the documents displayed (Open dialog box). File name field Use this field to select or type a name of a file you are saving (Save as dialog box) or want to open (Open dialog box).

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