REQUEST FOR PROPOSALS # AMENDMENT # ONE FOR OFFICE SPACE IN CHATTANOOGA, TENNESSEE

Transcription

1 STATE OF TENNESSEE DEPARTMENT OF GENERAL SERVICES REQUEST FOR PROPOSALS # AMENDMENT # ONE FOR OFFICE SPACE IN CHATTANOOGA, TENNESSEE DATE: September 14, 215 RFP # IS AMENDED AS FOLLOWS: 1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Note: highlighted dates indicate revisions. EVENT TIME (central time zone) DATE (all dates are state business days) Updated/ 1. RFP Advertised On or shortly before publication date 2. RFP Published September 4, Disability Accommodation Request Deadline 4. Pre-proposal Conference (if applicable) September 9, 215 N/A 5. Notice of Intent to Propose September 11, Written Questions & Comments Deadline 4: p.m. Central Time September 11, State Response to Written Questions & Comments September 17, Proposal Deadline and Opening 2: p.m. Central Time September 25, Notice to Proposers of Mandatory Pass/Fail September 29, State Completion of Proposal Evaluations October 13, State Notice of Intent to Award Issued / Finalization of Lease Agreement and RFP Files Opened for Public Inspection October 3, 215 RFP # Amendment # One

2 12. Executive Sub Committee of the State Commission Approval Sought (If lease term is greater than 5 years or annual rent is greater than $15,) 13. Lease is circulated to successful Proposer for signature November 23, 215 December 3, Lease Signature Deadline December 31, Construction Substantial Completion Date May 2, 216 *16. Desired Occupancy Date June 1, RFP Attachment 5.2, Section A, Scope of Lease, Project Specific Requirements: Only one page of the programming needs are shown in the RFP. Replace the single page of the Space Needs Analysis with the attached document. RFP # Amendment # One

3 State Agencies in CSOB- Lease Downtown Lease CSOB-ABC TN Alcoholic Beverage Commission Contact Existing Location Proposed Location Mark Donner CSOB Downtown Lease Program Entered By Revised 4/1/14: Per Mark Donner's Comments to total 15 FTE Erin Schumacher Meeting Spaces 8. Conference Med (12-16) for Fraudulant Document classes, pre-raid beifings, interviews, etc. CONF-M Planning Factor (.%) Total 1 32 Private Office 4. Office - Standard SAC C. Westfall OF Office - Standard ASAC J. Richardson OF Office - Standard Account Clerk OF Jul, 215 Page 1 of 11

4 State Agencies in CSOB- Lease Downtown Lease CSOB-ABC TN Alcoholic Beverage Commission Private Office 36 Planning Factor (35.%) 126 Total Open Office 1. Worksation - 7x7 AGENTS WS Workstation AA 7x7 ADMIN ASST 1 WS-2AA Workstation AA 7x7 ADMIN SEC WS-2AA Worksation - 7x7 support staff WS Worksation - 7x7 Growth WS Planning Factor (55.%) 371 Total ,45 29 Jul, 215 Page 2 of 11

5 State Agencies in CSOB- Lease Downtown Lease CSOB-ABC TN Alcoholic Beverage Commission Support 7. Med Storage RM Supply Room ST-M Waiting Area (ex- Commissioner) WT-S Med Storage RM Evidence Room CMU walls extend to deck; CMU's must be core-filled. - needs access 24/7; due to sensitive data, access must be limited to personnel only; key may only be provided to, not building maintenance or ER-1 45 facility manager Planning Factor (35.%) 242 Total Equipment 11. Storage Cabinet Open Shelving - 4'- " wide sections - (6) units to be located in the evidence room - (8) units to be located in the supply room EQ-CAB Storage Cabinet - Located in the Evidence Room EQ-CAB Lateral File 36"wide EQ-LF Jul, 215 Page 3 of 11

6 State Agencies in CSOB- Lease Downtown Lease CSOB-ABC TN Alcoholic Beverage Commission Equipment Copy/Printer/Scanner EQ-CPPRNT Lateral File 42"wide EQ-LF Planning Factor (55.%) 262 Total Total Planning Factor (39.7% avg.) Primary Circulation (.%) Primary Circulation (15.%) 2,521 1,1 528 Total 15 4,5 29 Jul, 215 Page 4 of 11

7 Contact Existing Location Proposed Location State Agencies in CSOB- Lease Downtown Lease CSOB-AG Attorney General Michael Leftwich CSOB Downtown Lease Program Entered By Erin Schumacher Send as follow-up to phone conversation on for approval to Michael Leftwich. Note: - The space will need to be in a separate suite. - All Attorney offices should have windows. - The space will need 24 hour access and security during regular business hours. Hoteling Space 2. Workstation Hotelling/Visitor 4x4 Located in Waiting Room WS-HT Planning Factor (.%) Total 1 21 Meeting Spaces 2. Conference Small (8-1) CONF-S Jul, 215 Page 5 of 11

8 State Agencies in CSOB- Lease Downtown Lease CSOB-AG Attorney General Meeting Spaces 24 Planning Factor (.%) Total 1 24 Private Office 1. Office - Standard 1 (vacant) office desginated for visiting attorney/paralegal OF Planning Factor (35.%) 147 Total Open Office 2. Workstation AA 7x7 SECRETARY WS-2AA Planning Factor (55.%) 62 Total Jul, 215 Page 6 of 11

9 State Agencies in CSOB- Lease Downtown Lease CSOB-AG Attorney General Support 2. Bookcase Located within conference space EQ-BC Waiting Area WT-S Med Storage RM For central storage/records ST-M Copy/Break Room COPY/BRK Planning Factor (35.%) 158 Total 8 68 Equipment 8. Lateral File 42"wide EQ-LF Planning Factor (55.%) 69 Total Jul, 215 Page 7 of 11

10 State Agencies in CSOB- Lease Downtown Lease CSOB-AG Attorney General Total Planning Factor (31.8% avg.) Primary Circulation (.%) Primary Circulation (15.%) 1, Total 4 2,75 29 Jul, 215 Page 8 of 11

11 Contact Existing Location Proposed Location State Agencies in CSOB- Lease Downtown Lease CSOB-HRC Human Rights Commission Sabrina Hooper CSOB Downtown Lease Programmer Name Program Entered By Rhonda Walsh Erin Schumacher Reviewed again with Sabrina Hooper, 11/12/13 - Program is approved. Location needs to be accessible to the public (bus line & parking) Reviewed with Sabrina Hooper, 1/29 Must be near 2 small conference rooms that are adjacent to each other for mediations (rooms are used at the same time). Rooms are used about 2x/week. Required number of meeting seats = 1, so no dedicated meeting rooms for HRC. Hoteling Space 3. Workstation Hotelling/Visitor 4x4 WS-HT Planning Factor (.%) Total 1 21 Meeting Spaces 3. Conference Small (8-1) Must be near 2 small (SHARED) conference rooms that are adjacent to each other for mediations (rooms are used at the same time). Rooms are used about 2x/week. CONF-S Jul, 215 Page 9 of 11

12 State Agencies in CSOB- Lease Downtown Lease CSOB-HRC Human Rights Commission Meeting Spaces Planning Factor (.%) Total Private Office 1. OFFICE-STANDARD REGIONAL COORD BARBARA GARDNER OF OFFICE - STANDARD INVESTIGATOR RENEE SMITH OF Planning Factor (35.%) 84 Total Support 1. Bookcase EQ-BC Copy/Print Room for printing of confidential documents and file storage COPY Jul, 215 Page 1 of 11

13 State Agencies in CSOB- Lease Downtown Lease CSOB-HRC Human Rights Commission Support 3. Waiting Area (ex- Commissioner) FOR 6 PPL WT-S Lateral File 36"wide EQ-LF Planning Factor (35.%) 122 Total 8 47 Total Planning Factor (33.8% avg.) Primary Circulation (.%) Primary Circulation (15.%) Total Jul, 215 Page 11 of 11