Faculty Achievement Award in Research (FAAR) Authorization Form FY10
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1 School of Medicine Campus End User Instructions -Associate Dean for Research and Faculty Affairs FORM Faculty Achievement Award in Research (FAAR) Authorization Use: To provide information regarding the amounts awarded as part of the Faculty Achievement Award in Research Program. For more information concerning this program, reference the FAAR program from J. Kevin Dorsey, M.D., Ph.D., Dean and Provost. The authorization form will be used to enter the award into the payroll system. The award is entered by employee name and identification number. Access: Access the form via the Associate Dean for Research and Faculty Affairs website at Adobe Reader software (Version 8.0 or higher) must be installed on your computer to allow you to access the form. If you do not have Adobe Reader software, go to the Adobe home page at to download the software or contact your LAN administrator. Instructions: Complete the form using the following instructions. Unless noted, all fields are REQUIRED. Special Note: An Award cannot be made if the faculty member has not previously completed the FAAR Participation Form for FY10. Employee Information Section: Provide information regarding the faculty member and their department. Employee Name Employee ID Number The name of the faculty member. The AIS HRMS identification number for the faculty member. Eligible Award Amount The total eligible amount from the FAAR Report. The eligible award amount is not to exceed 20% of salary. The award is taxable to the individual employee in the calendar year that the payment was made. The payment is subject to the applicable deductions as other wage income, including SURS. FAAR_Authorization_Form_Instructions_FY10.docx 1 01/14/11
2 Special Note: Eligible Award Amount Amount from the Total Eligible Award column on the FAAR Report. Tenure Department The tenure department of the faculty member. Special Note: Tenure Department and Institute Percentages The percentages entered below are essential for appropriate costing to the responsible units. Payroll Percentage IDC Percentage Institute Payroll Percentage IDC Percentage If the department field is completed, indicate the faculty member s percentage of appointment in the department for payroll purposes. This percentage, along with the costing table in the Costing Section, should be used to calculate the amount to be charged to the department and/or institute. If the department field is completed, indicate the faculty member s percentage of appointment in the department for IDC purposes. This percentage, along with the costing table in the Costing Section should be used to calculate the amount to be charged to the department and/or institute. The institute of the faculty member. The faculty member s percentage of appointment in the institute for payroll purposes. This percentage, along with the costing table in the Costing Section should be used to calculate the amount to be charged to the department and/or institute. The faculty member s percentage of appointment in the institute for payroll purposes. This percentage, along with the costing table in the Costing Section should be used to calculate the amount to be charged to the department and/or institute. Special Note: Institute Percentages If the institute field is completed, then the percentage fields for the department and institute must also be completed for the payroll and IDC percentages. Both the payroll and IDC percentages must total to 100%. Faculty Member Signature The faculty member must sign the form. FAAR_Authorization_Form_Instructions_FY10.docx 2 01/14/11
3 Special Note: Faculty Member Signature An award cannot be made if the faculty member has not completed the FAAR Participation form for FY2010. The date the faculty member signed the form. Eligibility Information Section: Provide information whether the faculty is eligible and if an irrevocable waiver form was completed. Irrevocable Waiver Completed Leave blank. This field will be completed by the Office of the Comptroller. Special Note: Irrevocable Waiver Completed A form must be completed for faculty who completed an irrevocable waiver in order for the Office of the Associate Dean for Research to transfer the applicable funds. Eligibility Criteria Met Check either the yes or no box. If the no box is checked, then the Zero Dollar/Reduced Dollar FAAR Recommendation form must be completed. Costing Information Section: Provide information concerning the source, or sources, of funds for the award. This section is comprised of two possible funding sources for the School of Medicine Carbondale awards and four possible funding sources for the School of Medicine Springfield awards. The primary sources of funds are the department and central administration grant indirect cost recovery accounts. See the table below for the unit responsible for funding the various components of the program. Campus Payroll Eligible IDC Eligible SM Cdale Cdale Admin IDC 100% Cdale Admin IDC 100% SM Spfld Department % ADRFA IDC 37% Department % The other two options for the School of Medicine Springfield are Cancer Institute and Grant Release. If a faculty member is cross-appointed to the Cancer Institute, the department portion of the costing should be coordinated with the Cancer Institute. If the department wishes to use grant release generated from its institutional operating (501) account to cover some of the award cost, please contact the Budget Office to make the necessary arrangements. Both of these options only affect the department funded amounts. Campus Select from the drop down list either Springfield or Carbondale campus. The central administration costing row fields will automatically populate based on the campus selection. FAAR_Authorization_Form_Instructions_FY10.docx 3 01/14/11
4 Enter the costing information for the account(s) providing the funding for the award. Use the table above as a reference source. Only budget purposes starting with 505 can be used to pay the awards. The School of Medicine Special Searches web site can be used to find the fund, unit and function for a budget purpose. The web site is located at: Use option 3, Account Combination Lookup <AIS>. Fund Unit Budget Purpose The fund that will be funding the award. The unit that will be funding the award. The budget purpose that will be funding the award. Budget Purpose Description The budget purpose description that will be funding the award. Dept Act 1 (Optional) Dept Act 2 (Optional) Function Nat Acct The department activity 1 that will be funding the award. If no value is provided, the default value of will be assigned. The department activity 2 that will be funding the award. If no value is provided; the default value of will be assigned. The function that will be funding the award. From the drop down list select the natural account that will be funding the award (An account with a line item expenditure budget) (An account with a pooled expenditure budget) Amount The amount to be funded. Approval Information Section: Acquire the necessary approvals. Department Chair The signature of the department chair. The date the department chair signed the form. Assoc. Dean for Research and Faculty Affairs The signature of the Associate Dean for Research and Faculty Affairs. The date the Associate Dean for Research and Faculty Affairs signed the form. FAAR_Authorization_Form_Instructions_FY10.docx 4 01/14/11
5 Additional Approvals Information Section (as applicable): Acquire additional approvals as applicable. Institute Director Dean and Provost If the faculty member is associated with an institute, then the institute director must sign the form. The date the institute director signed the form. If the faculty member receiving the award is the department chair, or an institute director, then the Dean and Provost must sign the form. The date the Dean and Provost signed the form. Special Notes: Consider the following: If applicable, it is the responsibility of the department to obtain the signature of the Institute Director. If applicable, the Associate Dean for Research and Faculty Affairs will obtain the signature of the Dean and Provost. Due s: Item Responsible Party Action Due 1 Office of Financial Affairs Distribute final award form report to September - after close of fiscal year 2 Faculty member and department chair 3 Associate Dean for Research and Faculty Affairs Fiscal Officers Completes, signs and forwards award form forward to Associate Dean for Research and Faculty Affairs. Submit forms to Payroll. January 31 February 9 4 Payroll Enter awards in AIS. February 23 Routing: The department completes and obtains the applicable department signatures. The form is then sent by the department to the Associate Dean for Research and Faculty Affairs, Mail Code FAAR_Authorization_Form_Instructions_FY10.docx 5 01/14/11
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