Research Administration at The University of Chicago

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1 Research Administration at The University of Chicago Mary Ellen Sheridan, Ph.D. Associate Vice President for Research University Research Administration University of Chicago

2 Outline of JST Seminar Facts about the University of Chicago Administrative Structure Central Administration Models for Research Administration Objectives of Responsible University Research Administration 2

3 University of Chicago Facts Founded as a Private Research University First Courses 1892 Founded by John D. Rockefeller Current statistics: 2,160 Faculty members 4,400 Undergraduate students 9,000 Graduate, Profession & other students 12,460 Employees (including hospitals) 3

4 University of Chicago Academic Facts UC Medical Center Hospitals for patient care; and Pritzker School of Medicine training of doctors (M.D.s) Division of Biological Sciences training of Ph.D. students Division of Physical Sciences (including Mathematics & Computer Sciences) Ph.D. students Division of Social Sciences Ph.D. students Division of Humanities Ph.D. students Professional Schools Divinity, Law, Graduate School of Business, Social Service Administration The College training undergraduate (B.A./B.S.) students 4

5 Fiscal Year (FY) 06 Budget Revenue Tuition 29.0% Federal Direct 14.7% All Other 7.8% Auxiliaries 10.9% Patient Care 11.4% Private Grants 5.6% Private Gifts 2.9% Indirect Cost Recoveries 5.0% Annual Funds 1.2% Endowment Payout Used 11.5% Total: $1,539.4 million 5

6 FY 06 Operating Budget Expenditures Instruction and Patient Care 38.7% Research 14.1% Financial Aid 12.2% Development 2.2% Information Services 3.3% Auxiliary 7.2% Depreciation and Interest 7.8% Academic and Student Support 3.4% Includes Library and Student Services Operation and Maintenance of Plant 6.4% Institutional Support 4.7% Total: $1,538.8 million 6

7 FY06 Funding for Research Sponsored by External Sponsors 1,842 Separate Awards totaling $391 Million Over 500 individual agencies as sources of sponsored awards June project accounts 1160 U.S./ government sponsors 388 pharmaceutical funded drug/device studies 621 miscellaneous private foundations, non profit sponsors, state and local governments, other corporate research contracts 7

8 FY06 Awards by Agency Health and Human Services 54% National Science Foundation 14% Other Non Federal 5% Non Federal Government 5% Corporations 7% Foundations 7% National Aeronautic and Space Administration 1% Department of Energy 3% Other Federal 1% Department of Defense 1% Department of Education 2% Total: $391.7 million 8

9 FY06 Federal Awards by Agency National Science Foundation 18% National Aeronautic and Space Administration 2% Health and Human Services 73% Department of Energy 3% Department of Education 2% Department of Defense 1% Other Federal 1% Total: $297.7 million 9

10 FY06 Awards by Purpose Student Aid 1% Training 5% Travel 0% Conference 0% Construction 3% Research 78% Clinical Trial 5% Equipment 0% Fellowship 2% Instruction 3% Other 3% Total: $391.7 million 10

11 FY06 Federal Awards by Purpose Student Aid 1% Training 6% Travel 0% Conference 0% Construction 2% Clinical Trial 0% Equipment 0% Research 85% Fellowship 2% Instruction 3% Other 1% Total: $297.7 million 11

12 Organization Chart (partial) Board of Trustees President Provost Vice President for Research Chief Financial Officer Deans Deputy Provost for Research Associate Vice President for Research Comptroller University Research Administration (URA) Associate Comptroller Associate Comptroller Restricted Funds (RF) Unrestricted University Funds 12

13 URA/Restricted Funds Roles at University of Chicago URA development of proposals, negotiation of awards, post award nonfinancial management Restricted Funds (RF) set up each new award in accounting system, assure that sponsor financial policies are followed, prepare and submit interim and final financial reports, audits Both URA and RF small central offices which train and rely on large number of local administrators to assist investigators 13

14 Oversight of Research Model A 14

15 Oversight of Research Model B 15

16 Goals of University Research Administration/Restricted Funds Comply with US Government Policies, rules and regulations for grants, cooperative agreements and contracts ( stay of out of jail ) Comply with University policies (funds are in University accounts) Maximize interpretation of sponsor rules for flexibility of funding encourage use of award funds to increase research productivity for investigators 16

17 Critical Measures of Success for University Research Administration Clear and well understood policies, terms and conditions from Sponsors, especially with Federal funds Continuing dialogue between investigators and sponsor program officers Continuing dialogue between university administrators and agency management Emphasis on flexible regulations that will increase research productivity Excellent communication between investigators and administrators on campus 17

18 Resources useful web sites Web links for University of Chicago/URA; Council on Governmental Relations (COGR); National Council of University Research Administrators (NCURA); and Federal Demonstration Partnership (FDP), a university U.S. agency partnership

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