Cowlitz County Board of Commissioners

Transcription

1 Cowlitz County Board of Commissioners George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner Vickie Musgrove, Clerk of the Board Agenda January 19, 2010 Board Meeting Convenes at 9:00 a.m. Minutes of January 12, 2010 Consent Agenda of January 19, 2010 Motion Items Financial Management 1. Resolution authorizing submittal of the Community Development Block Grant General Purpose application for 2010 funding on behalf of the Lower Columbia Community Action Program for "Grounds for Opportunity" project. Also includes CDBG Grievance Procedure and Title VI Certification. 2. Resolution notifying the Washington State Department of Commerce that Cowlitz County releases its Original Allocation in the amount of $1,050,442 to the State for reallocation to other jurisdictions. 3. Agreement authorizing Liberty Mutual Insurance Company to offer Group Discount Personal Lines Insurance Program to qualified County employees and retirees of Cowlitz County. Public Works 4. Perpetual Drainage Easement from Claude and Hurmalee Millard for the Hazel Dell Road Slide Repair Project; total cost $15, Request and Agreement for Reimbursable Work for spraying, mowing, sweeping, de-icing and other work as requested for the City of Castle Rock; total cost not to exceed $5, Request and Agreement for Reimbursable Work for pavement striping, de-icing, sign construction and other miscellaneous work for the City of Kalama; total cost not to exceed $6, Request and Agreement for Reimbursable Work for pavement striping and sign construction for Wahkiakum County; total cost not to exceed $85,000

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3 8. Bid Award for rental of equipment for Public Works activities for the year 2010 to all the responsive bidders: Case Power & Equipment; Chinook Sales & Rentals; Global Rental Company, Inc.; Godwin Pumps of America, Inc.; Halton Company; Hertz Equipment Rental Corporation; Owen Equipment Rental; Pape Machinery, Inc.; RSC Equipment Rental; Star Rentals & Sales; Sunbelt Rentals Vancouver; Tyler Rental, Inc.; United Rentals and Watkins Tractor & Supply Co. Facilities Maintenance 9. Award the bid and approve Agreement with Interior Resources for the Hoffstadt Bluffs Kitchen Flooring Project; in the amount of $3, Central Services 10. Request for authorization to purchase Barracuda Message Archiver through Dell Corporation, using the Western States Contracting Alliance Contract; cost $ Health Department 11. Modification to Professional Services Agreement with Shelley Anderson, extends the original agreement to December 31, 2010 and increases the amount to $35,000. This agreement will allow the Health Department to continue to provide access to dental services for Medicaid-eligible children and adults through outreach and linkage. 12. Amendment to the Professional Services Agreement with Hilary Gillette-Walch, RN, MPH makes the total maximum compensation payable to the contractor $2500. Personnel 13. Resolution establishing the Personnel Compensation Schedule for

4 Consent Agenda of January 19, 2010 Transmital of Taxing District 2010 Budget 14. Transmittal of Taxing District 2010 Budget Correspondence 15. a. Letter dated January 11, 2010 to Honorable Patty Murray, Brian Baird and Maria Cantwell, from the BOCC in support for funding a new Water Treatment Facility for the City of Longview as a result of impact from the 1980 Mount St. Helens Volcanic Eruption. b. Letter dated January 11, 2010 to University of Washington Selection Committee; from the BOCC nominating Dr. Peter Milgrom for the University's 2010 Outstanding Public Service Award for his work in the University's Community Dental Clinic located at Kaiser Permanente in Longview. c. Letters dated January 19, 2010 from the BOCC to Dan Smith and Gary Bashor for serving on the Substance Abuse Advisory Board. d. Letters dated January 19, 2010 from the BOCC to Nick Wood and Jennifer Meade for serving on the Regional Support Network Advisory Board. e. Letter dated January 19, 2010 from the BOCC to Bob Bagaason for serviing on the Cowlitz County Civil Service Commission. f. Memo dated January 12, 2010 to Elected Officials and Department Heads from the BOCC stating effective January 1, 2010 the County's mileage reimbursement rate for 2010 will be $0.50 cents per mile. The Board of Commissioners may add and take action on other items not listed on this Agenda. Americans with Disabilities Act (ADA) accommodations provided upon request. 4

5 AS-2408 Motion Items Item #: 1. BOCC Agenda Date: 01/19/2010 CDBG General Purpose Application for 2010 Funding Marilyn Ashurst, Office of Financial Submitted For: Marilyn Ashurst Submitted By: Management Department: Office of Financial Management Information Subject and Summary Statement On June 16, 2009 the Board of Commissioners selected the Lower Columbia CAP "Grounds for Opportunity" project to support as its Community Development Block Grant General Purpose project. This project will support renovation of a commercial kitchen space that will provide fro two phases of program improvement in services to low income residents of Cowlitz County. In Phase 1, the commercial kitchen space will provide for preparation of meals for Meals on Wheels and Congregate Meal sites for low income elderly residents of Cowlitz County. In Phase 2, the space will additionally accommodate an employment training program for unemployed and under-employed persons for food service industry positions and a cafe that will increase income sources to support the senior nutrition programs. The documents presented with this application are required in order to complete the application process for 2010 funding. Will Staff Attend Y / N Yes Department Recommendation The Office of Financial Management recommends that the Board of Commissioners approve the CDBG General Purpose grant application for 2010 funding. Approval would include signatures for the following required documents: --Project Summary --Title VI Certification --Resolution with Certifications --Grievance Procedure Link: CDBG Application 2010_1 Link: CDBG Grant Application 2 Attachments Form Routing/Status Route Seq Inbox Approved By Date Status (Originator) Marilyn Ashurst 5 01/08/ :22 PM ADD

6 (Originator) Marilyn Ashurst 01/08/ :22 PM ADD 1 Financial Management Claire Hauge 01/08/ :46 PM APRV 2 Financial Management Vickie Musgrove 01/11/ :07 AM APRV 3 (Originator) Vickie Musgrove 01/11/ :07 AM FNL APRV Form Started By: Marilyn Ashurst Started On: 01/08/ :22 PM Final Approval Date: 01/11/2010 6

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161 AS-2406 Motion Items Item #: 2. BOCC Agenda Date: 01/19/2010 In the Matter of Providing Notice to WA State Dept Of Commerce Releasing Cowlitz County's Original Allocation of QECB Authority Claire Hauge, Office of Financial Submitted For: Claire J. Hauge Submitted By: Management Department: Office of Financial Management Information Subject and Summary Statement The Washington State Department of Commerce has enacted emergency and proposed rules intended to implement the American Recovery and Reinvestment Act (ARRA) including Division B of ARRA, also known as the American Recovery and Reinvestment Tax Act (ARRTA). ARRTA expanded certain programs for existing tax-exempt and tax credit municipal bonds, and authorized several new types of tax-exempt and tax credit municipal bonds, including Qualified Energy Conservation Bonds (QECBs). The emergency and proposed rules require Originally Awarded Localities to notify the Washington State Department of Commerce on or before February 1, 2010 of its intent to issue QECB or to release the Original Allocation to the state for reallocation to other jurisdictions. Cowlitz County s Original Allocation in the amount of $1,050,442 is too small for a cost effective issuance. Will Staff Attend Y / N Yes Department Recommendation Staff recommends the Board of Commissioners sign the attached Resolution notifying the Washington State Department of Commerce that it releases its Original Allocation in the amount of $1,050,442 to the state for reallocation to other jurisdictions. Link: Resolution Link: Notice Of Intent Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Claire Hauge 01/06/ :01 PM ADD 1 Clerk of the Board Vickie Musgrove 01/13/ :14 AM APRV 2 Vickie Musgrove 01/13/ :14 AM FNL APRV Form Started By: Claire Hauge Started On: 01/06/ :01 PM 161

162 Final Approval Date: 01/13/

163 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY WASHINGTON In the Matter of Providing Notice to Washington ) State Department of Commerce Releasing ) Cowlitz County s Original Allocation of Qualified ) Energy Conservation Bond Authority Authorized ) Under the American Recovery & Reinvestment Act ) RESOLUTION NO. law; and WHEREAS, on February 17, 2009, the American Recovery and Reinvestment Act (ARRA) became WHEREAS, Division B of ARRA, also known as the American Recovery and Reinvestment Tax Act (ARRTA) expanded certain programs for existing tax-exempt and tax credit municipal bonds, and authorized several new types of tax-exempt and tax credit municipal bonds, including Qualified Energy Conservation Bonds (QECBs); and WHEREAS, Cowlitz County is an Originally Awarded Locality under federal statutes and state rules with an original allocation of $1,050,442; and for: WHEREAS, proceeds from the sale of Qualified Energy Conservation Bonds (QECBs) must be used (a) capital expenditures which reduce energy consumption in public buildings, implement green community programs or certain renewable energy production projects; or (b) facilities or grants supporting research in certain renewable energy and energy efficiency technologies; or (c) mass commuting facilities or other facilities that reduce pollution from vehicles used for mass commuting; or (d) demonstration projects to promote certain renewable energy and energy efficient technologies; or (e) public education campaigns to promote energy efficiency; and 163

164 Resolution No. Page 2 January 19, 2010 WHEREAS, by Executive Order signed by Governor Gregoire on September 8, 2009, the Washington State Department of Commerce was given authority to administer the QECB program in the State of Washington and to adopt rules by which to do so; and WHEREAS, the Washington State Department of Commerce has enacted emergency and proposed rules for the program pending a public hearing on January 6, 2010; and WHEREAS, the emergency and proposed rules require Originally Awarded Localities to notify the Washington State Department of Commerce on or before February 1, 2010 of its intent to issue QECB or to release the Original Allocation to the state for reallocation to other jurisdictions; and WHEREAS, the Original Allocation to Cowlitz County is too small for a cost effective issuance. NOW, THEREFORE, IT IS HEREBY RESOLVED, that Cowlitz County hereby notifies the Washington State Department of Commerce that it releases its Original Allocation in the amount of $1,050,442 to the state for reallocation to other jurisdictions. DATED: January 19, BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON George Raiter, Chairman Axel Swanson, Commissioner Attest: Kathleen A. Johnson, Commissioner Vickie M. Musgrove, Clerk of the Board 164

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167 AS-2419 Motion Items Item #: 3. BOCC Agenda Date: 01/19/2010 Approving an Agreement with Liberty Mutual Ins Co to Offer Group Discount Personal Lines Insurance Program to Qualified County Employees & Retirees Claire Hauge, Office of Financial Submitted For: Claire J. Hauge Submitted By: Management Department: Office of Financial Management Information Subject and Summary Statement Liberty Mutual Insurance Company wishes to offer a voluntary personal lines insurance program to eligible County employees and retirees of Cowlitz County. The program is endorsed by Washington State Association of Counties (WSAC) and WSAC Financial Services Corporation, a wholly owned subsidiary of WSAC. Participation in this program and election to purchase insurances will be at the option of eligible employees and retirees of Cowlitz County. All premiums will be paid by employees or retirees. Will Staff Attend Y / N Yes Department Recommendation Staff recommends the Board of Commissioners sign the attached Agreement authorizing Liberty Mutual Insurance Company to offer a Group Discount Personal Lines Insurance Program to qualified County employees and retirees of Cowlitz County. Link: Liberty Mutual Agreement Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Claire Hauge 01/13/ :48 PM ADD 1 Personnel Jim Zdilar 01/14/ :48 AM APRV 2 Ron Marshall Ron Marshall 01/14/ :57 PM APRV 3 Personnel Vickie Musgrove 01/14/ :21 PM APRV 4 Vickie Musgrove 01/14/ :21 PM FNL APRV Form Started By: Claire Hauge Started On: 01/13/ :48 PM Final Approval Date: 01/14/

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171 AS-2414 Item #: 4. BOCC Agenda Date: 01/19/2010 PERPETUAL DRAINAGE EASEMENT - HAZEL DELL ROAD SLIDE REPAIR PROJECT NO CLAUDE AND HURMALEE MILLARD Submitted For: Ryan Lopossa Submitted By: Amy Filippello, Public Works Department: Public Works Subject and Summary Statement Information Attached is a Perpetual Drainage Easement from Claude and Hurmalee Millard for the Hazel Dell Road Slide Repair Project. The easement area is 0.80 acres, which was acquired for a total cost of $14,400. In addition, the Millards are receiving the maximum allowance of $750 as partial reimbursement for their cost of an appraisal. The total amount to be paid to the Millards is $15,150. Will Staff Attend Y / N Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to accept the Perpetual Drainage Easement from Claude and Hurmalee Millard for the Hazel Dell Road Slide Repair Project. Expenditure Required $: 15, Fiscal Impact Budget Sufficient Y-N: Amendment Required Y-N: Source of Funds - Fund/Dept. : Grant Y-N: Y N Roads N Link: Perpetual Drainage Easement Link: Vicinity Map Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Amy Filippello 01/11/ :39 AM ADD 1 Jodi Spahman Jodi Spahman 01/11/ :56 AM APRV 2 Ryan Lopossa Ryan Lopossa 01/11/ :00 AM APRV 3 Public Works Kent Cash 01/11/ :13 AM APRV 4 Jodi Spahman Vickie Musgrove 01/13/ :07 AM APRV 5 Vickie Musgrove 01/13/ :07 AM FNL APRV Form Started By: Amy Filippello Started On: 01/11/ :39 AM Final Approval Date: 01/13/

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179 AS-2410 Item #: 5. BOCC Agenda Date: 01/19/2010 REIMBURSABLE WORK REQUEST - Various Work - City of Castle Rock Submitted For: Deckman, Neal Submitted By: Emilie Cochrane, Public Works Department: Public Works Subject and Summary Statement Information Attached is a Request and Agreement for Reimbursable Work for spraying, mowing, sweeping, de-icing and other work as requested for the City of Castle Rock, at a total cost not to exceed $5,000. Will Staff Attend Y / N Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve the Request and Agreement for various work for the City of Castle Rock, at a total cost not to exceed $5,000. Expenditure Required $: 5,000 Fiscal Impact Budget Sufficient Y-N: Amendment Required Y-N: Source of Funds - Fund/Dept. : Grant Y-N: Yes Link: Request and Agreement Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Emilie Cochrane 01/11/ :40 AM ADD 1 Neal Deckman Neal Deckman 01/11/ :49 AM APRV 2 Ryan Lopossa Ryan Lopossa 01/11/ :00 AM APRV 3 Public Works Kent Cash 01/11/ :12 AM APRV 4 Neal Deckman Vickie Musgrove 01/13/ :03 AM APRV 5 Vickie Musgrove 01/13/ :03 AM FNL APRV Form Started By: Emilie Cochrane Started On: 01/11/ :40 AM Final Approval Date: 01/13/

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181 AS-2411 Item #: 6. BOCC Agenda Date: 01/19/2010 REIMBURSABLE WORK REQUEST - Various Work - City of Kalama Submitted For: Neal Deckman Submitted By: Emilie Cochrane, Public Works Department: Public Works Subject and Summary Statement Information Attached is a Request and Agreement for Reimbursable Work for pavement striping, de-icing, sign construction and other miscellaneous work for the City of Kalama, at a total cost not to exceed $6,000. Will Staff Attend Y / N Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve the Request and Agreement for various work for the City of Kalama, at a total cost not to exceed $6,000. Expenditure Required $: 6,000 Fiscal Impact Budget Sufficient Y-N: Amendment Required Y-N: Source of Funds - Fund/Dept. : Grant Y-N: Yes Link: Request and Agreement Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Emilie Cochrane 01/11/ :12 AM ADD 1 Neal Deckman Neal Deckman 01/11/ :49 AM APRV 2 Ryan Lopossa Ryan Lopossa 01/11/ :00 AM APRV 3 Public Works Kent Cash 01/11/ :12 AM APRV 4 Neal Deckman Vickie Musgrove 01/13/ :04 AM APRV 5 Vickie Musgrove 01/13/ :04 AM FNL APRV Form Started By: Emilie Cochrane Started On: 01/11/ :12 AM Final Approval Date: 01/13/

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183 AS-2413 Item #: 7. BOCC Agenda Date: 01/19/2010 REIMBURSABLE WORK REQUEST - Striping and Sign Construction - Wahkiakum County Submitted For: Neal Deckman Submitted By: Emilie Cochrane, Public Works Department: Public Works Subject and Summary Statement Information Attached is a Request and Agreement for Reimbursable Work for pavement striping and sign construction for Wahkiakum County, at a total cost not to exceed $85,000. Will Staff Attend Y / N Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to approve the Request and Agreement for pavement striping and sign construction for Wahkiakum County, at a total cost not to exceed $85,000. Expenditure Required $: $85,000 Fiscal Impact Budget Sufficient Y-N: Amendment Required Y-N: Source of Funds - Fund/Dept. : Grant Y-N: Yes Link: Request and Agreement Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Emilie Cochrane 01/11/ :18 AM ADD 1 Neal Deckman Neal Deckman 01/11/ :49 AM APRV 2 Ryan Lopossa Ryan Lopossa 01/11/ :00 AM APRV 3 Public Works Kent Cash 01/11/ :13 AM APRV 4 Neal Deckman Vickie Musgrove 01/13/ :03 AM APRV 5 Vickie Musgrove 01/13/ :03 AM FNL APRV Form Started By: Emilie Cochrane Started On: 01/11/ :18 AM Final Approval Date: 01/13/

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185 AS-2412 Item #: 8. BOCC Agenda Date: 01/19/2010 BID AWARD - EQUIPMENT RENTAL FOR PUBLIC WORKS ACTIVITIES FOR THE YEAR ALL BIDDERS Submitted For: Neal Deckman Submitted By: Amy Filippello, Public Works Department: Public Works Subject and Summary Statement Information Bids were received and opened on January 5, 2010 for the rental of equipment for Public Works activities for the year Will Staff Attend Y / N Yes Department Recommendation It is the recommendation of the Department of Public Works that the Board move to award the bid for the rental of equipment for Public Works activities for the year 2010 to all the responsive bidders listed below. The bid proposals shall be the binding contracts for the rental of equipment. Case Power & Equipment; Chinook Sales & Rentals; Global Rental Company, Inc.; Godwin Pumps of America, Inc.; Halton Company; Hertz Equipment Rental Corporation; Owen Equipment Rental; Pape Machinery, Inc.; RSC Equipment Rental; Star Rentals & Sales; Sunbelt Rentals Vancouver; Tyler Rental, Inc.; United Rentals and Watkins Tractor & Supply Co. Approved this 19th day of January, BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner Attest: Clerk of the Board Form Routing/Status Route Seq Inbox Approved By Date Status Amy Filippello 01/11/ :12 AM ADD 1 Neal Deckman Neal Deckman 01/11/ :49 AM APRV 2 Ryan Lopossa Ryan Lopossa 01/11/ :00 AM APRV 3 Public Works Kent Cash 01/11/ :13 AM APRV 4 Clerk of the Board Vickie Musgrove 01/13/ :06 AM APRV 5 Neal Deckman Amy Filippello 01/13/ :14 AM APRV 6 Amy Filippello 01/13/ :14 AM FNL APRV 185

186 Form Started By: Amy Filippello Started On: 01/11/ :12 AM Final Approval Date: 01/13/

187 AS-2342 Motion Items Item #: 9. BOCC Agenda Date: 01/19/2010 Award the Bid and Approve the Agreement with Interior Resources, Inc. for the Hoffstadt Bluffs Kitchen Flooring Project Submitted For: Ron Junker Department: Facilities Maintenance Submitted By: Chris McGuire, Facilities Maintenance Subject and Summary Statement Information On November 24, 2009, the Facilities Maintenance Department requested bids for the Hoffstadt Bluffs Kitchen Flooring Project from four contractors. On December 8, 2009, the Department opened the bids for this project. A single bid was received and reviewed by a committee consisting of the following people: Ron Junker, Director of Facilities Maintenance, Dwight Herron, Facilities Maintenance Project Coordinator and Chris McGuire, Facilities Maintenance Department. The committee determined that the bid should be awarded to the lowest responsible bidder, Interior Resources, Inc., in the amount of $3,842.40, including 7.6% sales tax. Will Staff Attend Y / N Yes Department Recommendation The Facilities Maintenance Department recommends that the Cowlitz County Board of Commissioners award the bid for Hoffstadt Bluffs Kitchen Flooring Project to Interior Resources, Inc., rd Avenue, Longview, Washington, 98632, in the amount of $3,842.40, including 7.6% sales tax. APPROVED: Board of County Commissioners Of Cowlitz County, Washington George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner ATTEST: Vickie M. Musgrove, Clerk of the Board Fiscal Impact Expenditure Required $: $3, Budget Sufficient Y-N: Yes Amendment Required Y-N: No Source of Funds - Fund/Dept. : Grant Y-N: No 187

188 Link: Agrmt_Interior Resources Link: Bid Solicitation Link: Bid Tally Sheet Link: Bid from Interior Resources, Inc. Link: MRRCC Link: Certificate of Insurance Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Chris McGuire 12/08/ :33 PM ADD 1 Maintenance Ron Junker 01/13/ :53 AM APRV 2 Financial Management Claire Hauge 01/13/ :04 PM APRV 3 Maintenance Vickie Musgrove 01/13/ :56 PM APRV 4 Vickie Musgrove 01/13/ :56 PM FNL APRV Form Started By: Chris McGuire Started On: 12/08/ :33 PM Final Approval Date: 01/13/

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192 FACILITIES MAINTENANCE DEPARTMENT 207 Fourth Avenue North, Room 308 Kelso, WA TEL (360) FAX (360) Board of County Commissioners Kathleen A. Johnson District 1 George Raiter District 2 Axel Swanson District 3 Bid Tally Sheet Hoffstadt Bluffs Kitchen Flooring Project Bid Opening: 11:00 AM, December 8, 2009 Company Bid Amount Interior Resources, Inc. $3, Columbia River Carpet One Greg Rae Interiors, Inc. Sloan s Floor Covering No bid No bid No bid 192

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203 AS-2420 Motion Items Item #: 10. BOCC Agenda Date: 01/19/2010 Purchase of Barracuda Archiver Server from Dell Corp. Submitted For: Randy Webster Submitted By: Randy Webster, Central Services Department: Central Services Subject and Summary Statement Information Central Services is requesting the authorization to purchase the Barracuda Message Archiver 350 Server, quote # through Dell Corporation, using the WSCA Contract, # WN32ACA. This until will provide the county with Archive ability for associated staff members. It will provide the the county with the following features; Comprehensive archiving, search and retrieval, reporting and statistics. This unit also fulfils the requirement that is stipulated in WAC regarding Management (See attachment). Funding for this request is contained in the Central Services budget. Will Staff Attend Y / N YES Department Recommendation Central Services Department recommends that the Cowlitz County Board of Commissioners move to approve the purchase for the Barracuda Message Archiver. Approved: Board of County Commissioners of Cowlitz County, Washington George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner ATTEST: Vickie M. Musgrove Clerk of the Board Fiscal Impact Expenditure Required $: Budget Sufficient Y-N: Yes Amendment Required Y-N: N Source of Funds - Fund/Dept. : 502/

204 Grant Y-N: N Link: Barracuda Item Quote Link: WAC Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Randy Webster 01/13/ :44 PM ADD 1 Maintenance Ron Junker 01/13/ :46 PM APRV 2 Financial Management Claire Hauge 01/13/ :06 PM APRV 3 Maintenance Vickie Musgrove 01/13/ :09 PM APRV 4 Vickie Musgrove 01/13/ :09 PM FNL APRV Form Started By: Randy Webster Started On: 01/13/ :44 PM Final Approval Date: 01/13/

205 file://c:\documents and Settings\cs-randy\Local Settings\Temporary Internet Files\Content.Outlo... 1/13/2010 DELL Date: 12/22/09 12:32:34 AM QUOTATION QUOTE #: Customer #: Contract #: WN32ACA CustomerAgreement #: T10-MST-296/B27160 Quote Date: 12/22/09 Customer Name: COWLITZ CO CENTRAL SERVICES Page 1 of 1 TOTAL QUOTE AMOUNT: $9, Product Subtotal: $9, Tax: $ Shipping & Handling: $0.00 Shipping Method: Ground Total Number of System Groups: 0 SOFTWARE & ACCESSORIES Product Quantity Unit Price Total Barracuda Message Archiver 350 with 5yr Energize Updates (A ) 1 $9, $9, Number of S & A Items: 1 S&A Total Amount: $9, SALES REP: Brad Duncan PHONE: Address: john_duncan@dell.com Phone Ext: Please review this quote carefully. If complete and accurate, you may place your order online at (use quote number above). POs and payments should be made to Dell Marketing L.P. If you do not have a separate agreement with Dell that applies to your order, please refer to as follows: If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of Sale-Direct including Dell's U.S. Return Policy, at If purchasing for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities Purchasing to Resell, and other terms of Dell's PartnerDirect program at If your order includes services, visit for service descriptions and terms. Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change. Sales tax on products shipped is based on "Ship To" address, and for downloads is based on "Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at Please include your Customer Number. For certain products shipped to end-users in California, a State Environmental Fee will be applied. For Asset Recovery/Recycling Services, visit 205

206 WAC : management. Page 1 of 1 1/13/2010 (Effective January 1, 2010.) WAC management. s created and received by any agency of the state of Washington in the transaction of public business are public records for the purposes of chapter RCW and are subject to all of the laws and regulations governing the retention, disclosure, destruction and archiving of public records. The s of all elected government officials and public employees are subject to the records retention periods and disposition promulgated by the records committees, and any and all s with archival value must be retained. Agencies may be relieved of the obligation to permanently retain archival by transmitting and all associated metadata to the digital archives pursuant to a transmittal agreement as provided for in WAC This section does not apply to state legislators or members of the state judiciary. [Statutory Authority: RCW (6), chapters 40.14, 42.56, and RCW , , filed 10/13/08, effective 1/1/10.] 206

207 AS-2281 Motion Items Item #: E.11. BOCC Agenda Date: 01/19/2010 Modification to Professional Services Agreement with Shelley Anderson Submitted For: Carlos Carreon, Director Submitted By: Carole Harrison, Health Department Department: Health Department Subject and Summary Statement Information This modification to the Professional Services Agreement with Shelley Anderson will extend the original agreement to December 31, 2010 and increase the contracted amount to $35,000. The original agreement was signed by the BOCC on January 2, This agreement will allow the Health Department to continue to provide access to dental services for Medicaid-eligible children and adults through outreach and linkage. Will Staff Attend Y / N Yes Department Recommendation The Department recommends the Board move to enter into this modification to the Professional Services Agreement with Shelley Anderson. Link: Amendment Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Carole Harrison 11/09/ :01 PM ADD 1 Ron Marshall Ron Marshall 01/08/ :17 PM APRV 2 Health/Human Services Dir Carlos Carreon 01/12/ :03 PM APRV 3 Ron Marshall Vickie Musgrove 01/13/ :17 AM APRV 4 Vickie Musgrove 01/13/ :17 AM FNL APRV Form Started By: Carole Harrison Started On: 11/09/ :01 PM Final Approval Date: 01/13/

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209 AS-2416 BOCC Agenda Date: 01/19/2010 Motion Items Item #: E.12. Amendment to Professional Services Agreement with Hilary Gillette-Walch, RN, MPH Submitted For: Carlos Carreon Department: Health Department Submitted By: Carole Harrison, Health Department Subject and Summary Statement Information This amendment to the Professional Services Agreement with Hilary Gillette-Walch, RN, MPH makes the total maximum compensation payable to the contractor $2500. This was left out of the original agreement in error. Will Staff Attend Y / N Staff will attend if requested Department Recommendation The Department recommends the BoCC execute this amendment to the professional services agreement with Hilary Gillette-Walch. Link: Amendment Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Carole Harrison 01/12/ :49 PM ADD 1 Ron Marshall RTRN 2 Ron Marshall Ron Marshall 01/12/ :07 PM APRV 3 Health/Human Services Dir Carlos Carreon 01/12/ :03 PM APRV 4 Ron Marshall Vickie Musgrove 01/13/ :18 AM APRV 5 Vickie Musgrove 01/13/ :18 AM FNL APRV Form Started By: Carole Harrison Started On: 01/12/ :49 PM Final Approval Date: 01/13/

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211 AS-2415 Motion Items Item #: 13. BOCC Agenda Date: 01/19/2010 Setting Salaries & Wages for County Employees and Authorizing the Payment Submitted For: Jim Zdilar Submitted By: Carol Mazza, Personnel Department: Personnel Subject and Summary Statement Information The attached resolution sets out the department's authorized positions and authorized salary range for each position. This resolution will give the auditor's Office and the Treasurer's Office required authorization to pay the amounts. Will Staff Attend Y / N Y Department Recommendation The Personnel Department recommends that the Board of County Commissioners adopt this resolution establishing the Personnel Compensation Schedule. Fiscal Impact Expenditure Required $: N/A Budget Sufficient Y-N: Y Amendment Required Y-N: N/A Source of Funds - Fund/Dept. : N/A Grant Y-N: N Link: Resolution_Exempt Salary Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Carol Mazza 01/11/ :32 PM ADD 1 Personnel Jim Zdilar 01/13/ :57 AM APRV 2 Carol Mazza (Originator) Carol Mazza 01/13/ :58 AM APRV 3 Personnel Vickie Musgrove 01/13/ :08 PM APRV 4 Vickie Musgrove 01/13/ :08 PM FNL APRV Form Started By: Carol Mazza Started On: 01/11/ :32 PM Final Approval Date: 01/13/

212 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WA In the Matter of Fixing Salaries ) Resolution No. and Wages for County Employees ) and Authorizing the Payment ) Thereof ) IT IS HEREBY ORDERED by the Board of County Commissioners of Cowlitz County, Washington, in regular session assembled this day of January, 2010, that the various officers of Cowlitz County be allowed certain employees in the operation of their offices, and that the said employees shall be paid not to exceed the following salaries, all to be effective January 1, 2010, save and except those specifically noted otherwise, to-wit: 2010 Salary Ranges Job Classifications by Department Minimum Maximum Administrative Services OFM Director 6,891 8,437 Director of Personnel 6,891 8,437 Budget Analyst 3,929 4,811 Personnel Analyst 3,929 4,811 Department Head Secretary 3,283 3,648 Assessor's Office Administrative Assistant 4,405 5,393 Chief Appraiser 5,102 6,248 Auditor's Office & Elections Chief Deputy Auditor 4,405 5,393 Chief Accountant 5,102 6,248 Elections Supervisor 3,929 4,811 Benefits Administration Clerical Help Building & Planning Director 6,454 7,903 Building Official 5,625 6,889 Planning Division Manager 5,102 6,248 Environmental Health Manager 4,754 5,821 Senior Planner 4,715 5,239 Associate Community/Environment Planner 4,173 4,638 Assistant Community/Environment Planner 3,540 3,

213 In the Matter of Fixing Salaries and Wages for County Employees and Authorizing the Payment Thereof Page 2 Resolution No. Central Services Systems Administrator 5,102 6,248 Civil Services Commission Clerk Clerk's Office Administrative Assistant 4,405 5,393 Board of Commissioners Administrative Coordinator 4,405 5,393 Clerk of the Board 3,547 3, Communications Center Director 5,625 6,889 Operations Manager 5,102 6,248 Supervisor 4,180 4,644 Department Head Secretary 3,502 3,891 Coroner Chief Deputy Coroner Investigator II Investigator I Deputy Coroner Il Deputy Coroner I 3, /hour 18.64hour 16.38/hour 13.56/hour 4, /hour 18.64/hour 16.38/hour 13.56/hour Corrections - Jail Captain 5,102 6,248 PT Corrections Officer 21.61/hour 21.61/hour Corrections - Offender Services Executive Director 6,454 7,903 Corrections Programs Manager 5,102 6,248 Mental Health Counselor 4,268 4,742 Work Crew Officer 3,176 3,706 Electronic Monitoring Officer 3,176 3,706 Screening Officer 3,176 3,706 Day/Pretrial Counselor 3,603 4,001 Department Head Secretary 3,283 3,648 Community Services Officer 3,118 3,465 PT Work Crew Officer 19.54/hour 19.54/hour PT Extra Help-Entry Office Asst. Step 1 - hourly 14.33/hour 14.33/hour 213

214 In the Matter of Fixing Salaries and Wages for County Employees and Authorizing the Payment Thereof Page 3 Resolution No. District Court Court Administrator 5,102 6,248 Administrative Assistant Account Clerk 4,405 2,939 5,393 3,437 Court Clerk II III 2,717 3,171 PT Court Clerk Non-Union 16.72/hour 16.72/hour EXPO & CONFERENCE CENTER Director 5,625 6,889 Facilities Maintenance Facilities & Central Services Director 6,454 7,903 PT Custodian 14.76/hour 14.76/hour Family Court Commissioner 4,754 5,821 Counselor / Investigator 4,268 4,742 Health Department Health & Human Services Director 6,454 7,903 Finance & Officer Manager 4,405 5,393 Community Worker 2,236 2,862 Human Services Health & Human Services Director 6,454 7,903 Human Services Deputy Director 5,451 6,675 Senior Planner 4,421 4,913 Assistant Planner 3,320 3,687 Associate Planner 3,912 4,348 Associate Planner/Svc Coordinator 3,912 4,348 Department Head Secretary 3,283 3,648 Account Clerk 2,939 3,437 Insurance & Safety / Risk Management Risk Manager 5,102 6,248 Account Clerk 2,939 3,437 Juvenile Detention PT Detention Officer Extra Help 19.49/hour 19.49/hour Juvenile Probation Juvenile Court Administrator 5,625 6,889 Deputy Administrator 5,102 6,248 Lead Probation Officer 4,979 4,979 Probation Counselor I 3,839 3,839 Probation Counselor II 4,266 4,741 Department Head Secretary 3,283 3,648 Case Aide 3,345 3,

215 In the Matter of Fixing Salaries and Wages for County Employees and Authorizing the Payment Thereof Page 4 Resolution No. Law Enforcement Records Director 5,102 6,248 Law & Justice Funding Deputy Prosecuting Attorney 4,113 7,634 Court Services Assistant I 2,717 3,019 Court Services Assistant II 2,854 3,171 Museum Director 3,929 4,811 Office of Public Defense Director 9,106 9,106 Public Defense Attorney 4,113 7,634 Department Head Secretary 3,283 3,648 Legal Secretary 3,066 3,407 Office Assistant 2,328 2,989 Prosecuting Attorney's Office Chief Criminal Deputy 7,177 8,971 Chief Civil Deputy 7,177 8,971 Deputy Prosecuting Attorney 4,113 7,634 Administrative Assistant 4,405 5,393 Child Forensic Interviewer 3,542 4,167 Paralegal 3,527 3,918 Legal Secretary 3,066 3,407 Office Assistant 2,328 2,989 Victim Witness Coordinator/Paralegal 3,527 3,918 Victim Services Assistant 16.95/hour 16.95/hour Pros. Attorney - Child Support Services Deputy Prosecuting Attorney 4,113 7,634 Legal Secretary 3,066 3,407 Interviewer 3,372 3,747 Public Works Director 7,177 8,971 Commissioners concurred to increase Kent Cash s 9,420 01/01/2009 wages by 5%, effective 05/01/ Asset Mgt. & Sustainability Director 7,177 8,971 Deputy Director 6,891 8,437 Operations Manager 5,625 6,889 Utilities Manager 6,106 7,476 Engineer Manager 6,106 7,476 Accounting & Office Manager 4,754 5,821 Engineer III 5,625 6,

216 In the Matter of Fixing Salaries and Wages for County Employees and Authorizing the Payment Thereof Page 5 Resolution No. Public Works Professional Land Surveyor 5,451 6,675 Assistant Operations Manager 4,754 5,821 Construction Manager 4,754 5,821 Weeds Control Program Coordinator 4,183 4,648 Solid Waste Superintendent 5,451 6,675 PT Solid Waste Attendant 14.49/hour 14.49/hour Sheriff's Office Undersheriff 6,454 7,903 Chief Criminal Deputy 5,625 6,889 Chief Civil Deputy 5,102 6,248 Captain 5,451 6,675 Sheriff - Dept. of Emergency Mgt. Emergency Management Director 4,405 5,393 EMS Coordinator 3,229 3,587 Superior Court Court Administrator 4,405 5,393 Court Services Asst. I & II 2,717 3,171 Case Management Coordinator 3,997 4,441 Law Librarian Bailiff 10.21/hour 10.21/hour Superior Court Drug Court Grant Prog. Drug Court Coordinator II 3,818 4,492 Treasurer's Office Administrative Assistant 4,405 5,393 Investment Deputy 3,929 4,

217 In the Matter of Fixing Salaries and Wages for County Employees and Authorizing the Payment Thereof Page 6 Resolution No. The Auditor of said County is hereby authorized to draw warrants upon the County Treasurer against the appropriate funds in favor of persons holding the above-named positions in an amount not to exceed the amount enumerated after each position, said warrants to be drawn as of the last working day of each month in which services have been rendered by said employee; and, IT IS FURTHER ORDERED that the salaries of the officers of said County be paid monthly, and the Auditor is hereby authorized to draw warrants upon the County Treasurer of said County in favor of said officers in payment of said salaries, effective January 1, 2010, unless otherwise specifically noted, as follows: DATED this day of January, 2010 BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON George Raiter, Chairman Axel Swanson, Commissioner ATTEST: Kathleen A. Johnson, Commissioner Vickie Musgrove, Clerk of the Board 217

218 AS-2407 Consent Item #: 14. BOCC Agenda Date: 01/19/2010 Transmittal of Taxing District 2010 Budget Marilyn Ashurst, Office of Financial Submitted For: Marilyn Ashurst Submitted By: Management Department: Office of Financial Management Information Subject and Summary Statement In accordance with R.C.W , the attached budget is presented for filing in theofficial records of Cowlitz County. Will Staff Attend Y / N No, Unless Requested Department Recommendation It is the Office of Financial Management's recommendation that the Clerk file the attached 2010 taxing district budget in the official records of Cowlitz County. Link: Port of Woodland 2010 Budget Attachments Form Routing/Status Route Seq Inbox Approved By Date Status (Originator) Marilyn Ashurst 01/08/ :46 AM ADD 1 Financial Management Claire Hauge 01/08/ :28 AM APRV 2 Financial Management Vickie Musgrove 01/08/ :30 AM APRV 3 (Originator) Vickie Musgrove 01/08/ :30 AM FNL APRV Form Started By: Marilyn Ashurst Started On: 01/08/ :46 AM Final Approval Date: 01/08/

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225 AS-2417 Consent Item #: 15. BOCC Agenda Date: 01/19/2010 Submitted By: Tiffany Ostreim, Clerk of the Board Department: Clerk of the Board Subject and Summary Statement Information a. Letter dated January 11, 2010 to Honorable Patty Murray, Brian Baird and Maria Cantwell, from the BOCC in support for funding a new Water Treatment Facility for the City of Longview as a result of impact from the 1980 Mount St. Helens Volcanic Eruption. b. Letter dated January 11, 2010 to University of Washington Selection Committee; from the BOCC nominating Dr. Peter Milgrom for the University's 2010 Outstanding Public Service Award for his work in the University's Community Dental Clinic located at Kaiser Permanente in Longview. c. Letters dated January 19, 2010 from the BOCC to Dan Smith and Gary Bashor for serving on the Substance Abuse Advisory Board. d. Letters dated January 19, 2010 from the BOCC to Nick Wood and Jennifer Meade for serving on the Regional Support Network Advisory Board. e. Letter dated January 19, 2010 from the BOCC to Bob Bagaason for serviing on the Cowlitz County Civil Service Commission. f. Memo dated January 12, 2010 to Elected Officials and Department Heads from the BOCC stating effective January 1, 2010 the County's mileage reimbursement rate for 2010 will be $0.50 cents per mile. Department Recommendation Various correspondence Link: Water Treatment Facility Ltr of Support Link: Milgrom Ltr Link: Thank you letters Link: Memo_Mileage Attachments Form Routing/Status Route Seq Inbox Approved By Date Status Tiffany Ostreim 01/12/ :38 PM ADD 0 Tiffany Ostreim 01/12/ :38 PM FNL NR Form Started By: Tiffany Ostreim Started On: 01/12/ :38 PM Final Approval Date: 01/12/

226 Board of Commissioners County Administration Building 207 Fourth Avenue North Kelso WA TEL FAX www co cowlitz wa us COMMISSIONERS January Kathleen A Johnson District 1 George Raiter District 2 Axel Swanson District 3 ADMINISTRATIVE COORDINATOR The Honorable Patty Murray 173 Russell Senate Office Building Washington DC The Honorable Brian Baird 2350 Rayburn House Office Building Washington DC The Honorable Maria Cantwell 511 Dirksen Senate Office Building Washington DC Stephanie Dunn RE Letter of Support for funding a new Water Treatment Facility for the City of Longview as a result of impact from the 1980 Mount St Helens Volcanic Eruption Dear Members of Congress The City of Longview is requesting 1 million in the FY2011 Interior Appropriations bill to fund a Federal funds are vital to help the City meet the significant new Water Treatment Facility project and alleviate the financial burden on its residents and local businesses cost ofthe In February 2006 Longview completed an update of its Water System Plan that concluded the current Regional Water Treatment Plant will be unable to meet maximum day demands within the next six years due to excessive grit and suspended solids loading from the Cowlitz River supply source This increase in sediment is a result of continued impact from the 1980 Mt St Helens volcanic eruption This Board is committed to future economic development throughout Cowlitz County and we believe an adequate water supply is necessary to attract future businesses and industries Thank you for allowing us the opportunity to submit our comments to you support for this project in Cowlitz County We appreciate your Sincerely Board of County Commi of Co Otz County W i cc Commissioners Record 226

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228 January 19, 2010 Dan Smith th Avenue Longview, WA Dear Mr. Smith: Thank you for serving on the Substance Abuse Advisory Board. Your years of service and knowledge have been a helpful contribution to this citizens advisory board. Thank you for insightfully participating on the board. We wish you the best in your future endeavors. Sincerely, Board of County Commissioners Of Cowlitz County, Washington George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner cc: Commissioners Record Human Services 228

229 January 19, 2010 Gary Bashor PO Box 1824 Longview, WA Dear Mr. Bashor: Thank you for serving on the Substance Abuse Advisory Board. Your many years of service and knowledge have been a helpful contribution to this citizens advisory board. Thank you for insightfully participating on the board. We wish you the best in your future endeavors. Sincerely, Board of County Commissioners Of Cowlitz County, Washington George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner cc: Commissioners Record Human Services 229

230 January 19, 2010 Nick Wood nd Avenue Longview, WA Dear Mr. Wood: Thank you for serving on the Regional Support Network Advisory Board. Your years of service and knowledge have been a helpful contribution to this citizens advisory board. Thank you for insightfully participating on the board. We wish you the best in your future endeavors. Sincerely, Board of County Commissioners Of Cowlitz County, Washington George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner cc: Commissioners Record Human Services 230

231 January 19, 2010 Jennifer Meade 2451 Nichols Blvd Longview, WA Dear Ms. Meade: Thank you for serving on the Regional Support Network Advisory Board. Your years of service and knowledge have been a helpful contribution to this citizens advisory board. Thank you for insightfully participating on the board. We wish you the best in your future endeavors. Sincerely, Board of County Commissioners Of Cowlitz County, Washington George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner cc: Commissioners Record Human Services 231

232 January 19, 2010 Bob Bagaason 1220 Castleman Drive Longview, WA Dear Mr. Bagaason: Thank you for serving on the Cowlitz County Civil Service Commission. We wish to convey that your volunteer service has been a helpful contribution to this important commission. Thank you for your hard work, input and dedication. Sincerely, BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON George Raiter, Chairman Axel Swanson, Commissioner Kathleen A. Johnson, Commissioner c: Commissioners Record Peggy Sparks 232

233 Board of Commissioners County Administration Building! """#$#$"% &#"'# COMMISSIONERS Kathleen A. Johnson District 1 George Raiter District 2 Axel Swanson District 3 DATE: January 12, 2010 TO: Elected Officials and Department Heads ADMINISTRATIVE COORDINATOR Stephanie Dunn FROM: RE: Board of County Commissioners Mileage Reimbursement Rate $.50 per mile State of Washington s Office of Financial Management has decreased the standard mileage rate for business transportation paid by employer to employee from $0.55 to $0.50 cents per mile. Board of County Commissioners Resolution No states mileage reimbursement for county business will be at the rate established by the State of Washington s Office of Financial Management. The information is located on their website at the following link: Effective January 1, 2010 the County s mileage reimbursement rate for 2010 will be $0.50 cents per mile. cc: Commissioners Record 233