Intro to Human Georgia Tech. Training inquires: adminsystraining@gatech.edu
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1 Intro to Human Georgia Tech Training inquires: adminsystraining@gatech.edu Georgia Georgia Tech Tech Human Human Resources Resources
2 Tutorial Objectives Overview of OHR and Internal Departments Review of HR Functions and Forms Process for HR Training and System Access Office of Human Resources GTHR (4847) Use your HR Rep as a first responder for help 2
3 About the Office of Human Resources Universities with the best talent will always rise to the top. And so finding, developing, and supporting that talent should be among an organization s most important tasks. In Human Resources, our role is to help the Institute recognize people as strategic contributors. We also help our senior executives craft innovative strategies that allow them to utilize our employee s talents to advance the Institute s mission, and to build our international brand and reputation. We are the people unit. We serve Georgia Tech in a wide variety of ways - ranging from helping managers to identify new talent and hire new employees, to growing and developing our employees through exceptional professional education. We help bring new members of our university community into the institution, and help each to get oriented and prepared. We help to ensure that the Institute s more than 6,000 employees are paid correctly and on time. And we are available to help when there are challenges. We support employees and managers in addressing complex workplace problems whether they are matters of structure and organization, or interpersonal. OHR Org Chart: 3
4 Internal Departments Benefits Careers & Talent Acquisition Compensation Customer Services Center Employee Relations Global Human Resources Payroll Performance and Talent Management 4
5 Careers & Talent Acquisition Identify, Attract, and Hire Employees Recruit Employees Tech for job postings: careers.gatech.edu Marketing Materials Process Required Background Screenings Temporary Employees Hiring ( Tech Temp Program) Search Committee Support Faculty / Research Faculty Employment Process Applicant Tracking System support: ohr.gatech.edu/hiringtalent 5
6 Customer Services Center Maintains every aspect of the employee life cycle from the employment application process, On-boarding experience with Payroll and Records, to the Off-boarding experience with exit documentation. Available Services: One-Stop Service New Employee Hire Packet Employee Buzzcard ID GT Account Login/Password New Employee Orientation Payroll and Records Federal and State Tax Reporting Human Resource Management Systems (HRMS) 6
7 Employee Relations Responsible for: Consulting with GA Tech Departments regarding business strategies Serving as liaison and support to HR Representatives & Contacts Conducting HR Learning Workshops ADA Sexual and Workplace Harassment Family Medical Leave Act (FMLA) Coaching for Improved Performance Solutions for Dealing with Challenging Employees Behavioral Style Interviewing Providing workforce management support for managers Advising GA Tech employees with Family Medical Leave process 7
8 Find your HR Rep/Contact Listing of HR Reps & Contacts 8
9 Global Human Resources Responsible for: Foreign national employee tax compliance Income and employment taxes Collaborate with Accounts Payable and Bursar s Office Employees/payees must enter data in GLACIER software Immigration services for foreign national employees B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE) Services for GT employees working internationally Immigration and tax law compliance for U.S. and home country 9
10 Performance and Talent Management Resources and help on managing employees and annual performance reviews: ohr.gatech.edu/performance 10
11 Total Compensation Responsible for two major areas: Compensation Compensation Model for Georgia Tech Design market competitive pay practices and structures Link Performance Evaluation with pay Link pay delivery to performance Benefits Medical, Dental and Vision Plans Flexible spending accounts Disability and life insurance plans Retirement Plans - Teachers Retirement System (TRS), Optional Retirement Plan (ORP), and Supplemental Holiday, Sick and Vacation Policies Ongoing Benefits education and communications 11
12 GT Human Resources Management System (HRMS) Personal Services Form GT ID# Personal Data Form These three are needed to create a new employee file HRMS Personnel Transactions Workforce Admin Panels Compensation Time Entry (from all) Payroll Budgets Budget Amendments Data Warehouse Current PeopleSoft v 9.0 Current, Historical, Future data Workforce Administration panels Bi-Weekly Time Entry Monthly Time Entry (Vacation and Sick) Summer Pay Time Entry reports SPD Inquiry panels Data is updated nightly Current Data Only Current employee PSFs HR Ad-Hoc report SPD Ad-Hoc report
13 HRMS Administrative Systems Personal Services Form (PSF) GT ID Request Bi-Weekly Time Entry panels (bi-weekly employees) TimeOut (monthly employees) DelTek (GTRI System-use only) Kronos (Automated Clock and System integration) Summer Faculty Pay panels Salary Planning & Distribution (budget amendments) Need access? Use the Admin Systems Training chart for more information. 13
14 Personal Services Form (PSF) HR Department Administrator will: Enter/manage employee transactions Submit/track PSFs electronically Use Use HRMS Reports for data verification Training Requirements for Access Intro to HR (Tutorial) Navigation (Tutorial) Payroll 101 (Tutorial) Managing Personnel Transactions (Instr-led) Training Inquiries 14
15 Bi-Weekly Time Entry Employees must submit time documents HR Dept Administrator will: Enter/manage bi-weekly time data Use HRMS Reports for verification and tracking Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Online Tutorial) Bi-Weekly Time Entry Class (Instr-led) Training Inquiries 15
16 TimeOut Employees will enter, manage, and request vacation and sick hours Hiring Managers will: Manage approvals Submit adjustments & corrections Training Requirements for Access Contact the Payroll Dept for access and training Help files: Use your HR Rep as a first responder 16
17 Summer Faculty Pay Panels HR Department Administrators will: Enter/Manage Summer Faculty Assignments Use HRMS Reports to verify data entry and tracking Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Online Tutorial) Summer Pay (Online Tutorial) Training Inquiries 17
18 Salary Planning and Distribution HR Department Administrators will: Enter/Manage distribution of salaries, fringe benefits, and Graduate Student Tuition Remission charges Use HRMS Reports and SPD Ad-Hoc Report to verify data entry and tracking Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Online Tutorial) Intro to SPD (Instr-led) SPD Ad-Hoc Report (Instr-led) Help Files:
19 Other Data Entry Some HR forms and processes cannot be initiated electronically HR Departments for more information Global Human Resources HR Customer Services Center Compensation Benefit selections Employee Self Service in TechWorks Performance and Talent Management Annual Performance Evaluations Employee Relations Family Medical Leave process 19
20 Systems Training and Request Access Available classes and tutorials: Administrative Systems Toolbox for training guides and tools Request access to HR Systems: Payroll Authorization Form Classes by Tasks for more information and help 20
21 Next Steps Consult with your Supervisor Discuss your HR functions and required systems Complete training for HRMS-related applications Use Admin Systems Training chart First responder for help: HR Rep Training inquires: 21
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