Nominal Setup for Payroll

Transcription

1 Nominal Setup for Payroll DEBIT CREDIT 1. Gross Pay 4. Net Pay 2. PRSI ER 5. PAYE 3. Employer Costs 6. USC 7. LPT 8. PRSI EE 9. PRSI ER 10. Non Statutory Deductions 11. Employer Costs DEBIT ENTRIES 1. Gross Pay These are the payments (remuneration) set up for an employee. Notional Payments are not included. You can set up default nominal codes for each payment code File Maintenance Payments This data is stored in the table PATablesNominal. TableType = PAPay Code = payment code 1

2 When setting up a payment for an employee - you set up the nominal codes and departments. This data is stored in the table PAEmployeeNominal. TableType = PAEmployeePay Code = payment code 2

3 When you add the employee into a payroll batch the nominal codes are copied for the payments from the employee nominal to the transactions nominal. This data is stored in the table PATransNominal. TableType = PATransPay Code = payment code 3

4 2. PRSI ER There are three ways you can define nominal codes: a. Do not set up any nominal codes. The PRSI-ER amount will then be added to the nominal codes set up for your payments (i.e. payments where the switch for PRSI-ER is set to YES). b. Set up one code for all employees : Go to Configuration : Tax Maintenance : Tax Types - Nominal. Switch the Tax Types drop down list to Debit: PRSI-ER and add in a nominal code (and departments if required). This nominal code should be in your expenses section of the nominal. This data is stored in the table PATablesNominal. TableType = PATaxTypes Code = Debit: PRSI-ER 4

5 c. Even if you have a nominal code set up for the tax type PRSI-ER you can set up specific nominal codes for an employee. Go to Employee File Maintenance and click on the menu option Nominal Configuration. Select Debit: PRSI-ER from the drop down list you can setup nominal codes (and departments if needed). If there are nominal codes set up for an employee, these will supersede the main parameters. This data is stored in the table PAEmployeeNominal. TableType = PAEmployeeTaxes Code = Debit: PRSI-ER When the employees are added into the payroll batch, the nominal codes from the tax types or from the employee are copied into transactions nominal table. This data is stored in the table PATransNominal. TableType = PATransTaxes Code = Debit: PRSI-ER 5

6 3. Employer Costs File Maintenance Employer Costs. Click on any of the codes go to Menu Options and then click on Nominal Analysis-Debit. Then you can set up a default debit entry side for this employer cost. This nominal code is from your expenses section in the nominal. This data is stored in the table PATablesNominal. TableType = PAEmployerCost Code = Debit: + the employer cost code 6

7 In the employee file employer costs section click on the employer cost (Info button) then click on the button Nominal Debit Side. If there is no code set up here, it will take the code from the employer cost itself. This data is stored in the table PAEmployeeNominal. TableType = PAEmployeeEmployerCost Code = Debit: + the employer cost code 7

8 In the payroll batch you have the same as the employee file. This data is stored in the table PATransNominal. TableType = PATransEmployerCost Code = Debit: + the employer cost code 8

9 CREDIT ENTRIES 4. Net Pay The nominal code comes from the employer s bank that is set up as a parameter that all employee wages comes out of or from the employer s bank that is set against the payment type set up for the employee. If there is no employer bank defined for the payment, it will use the parameter set up. The nominal codes set up for the bank is defined in the banks list in the nominal module. 9

10 5. PAYE 6. USC 7. PRSI-EE 8. LPT 9. PRSI-ER For all the statutory deductions (5 to 9) there are two ways to set up nominal codes. Set up one code for all employees Configuration : Tax Maintenance : Tax Types - Nominal. Switch the Tax Types drop down list to Debit: PRSI-ER and add in a nominal code (and 10

11 departments if required). This data is stored in the table PATablesNominal. TableType = PATaxTypes Code = Credit: + the tax type e.g. Credit: PAYE 11

12 a. Even if you have a nominal code set up for any of the tax types - you can set up specific nominal codes for an employee. Go to Employee File Maintenance and click on the menu option Nominal Configuration. Select Credit: + which ever tax type you want to set up codes for, from the drop down list you can setup nominal codes (and departments if needed). If there are nominal codes set up for an employee, these will supersede the main parameters. This data is stored in the table PAEmployeeNominal. TableType = PAEmployeeTaxes Code = Credit: + tax type e.g. Credit: PAYE 12

13 10. Employer Costs File Maintenance Employer Costs. Click on any of the codes go to Menu Options and then click on Nominal Analysis-Credit. Then you can set up a default credit entry side for this employer cost. This nominal code is from your balance sheet section in the nominal. This data is stored in the table PATablesNominal. TableType = PAEmployerCost Code = Credit: + the employer cost code 13

14 In the employee file employer costs section click on the employer cost (Info button) then click on the button Nominal Credit Side. If there is no code set up here, it will take the code from the employer cost itself. This data is stored in the table PAEmployeeNominal. TableType = PAEmployeeEmployerCost Code = Credit: + the employer cost code 14