Assignment & Tracking System

Transcription

1 Assignment & Tracking System System Administrator Activities Teacher Activities Student Activities

2 Acknowledgments TLC Development Team: Diane Berger, John Burner, Ross Edgar, David Erickson, Kathleen M. Gustafson, Lesley Hamilton, Alethea Harcum, Renee Harris, Mark K. Jones, Jay Kaplan, Joshua Keenan, David Klineburger, Paul Kronmeyer, Matthew Laycock, Marty McGihon, Paul Medlock, Joe Michalski, Rafael Ormino, Dorothy Parnian, Teresa Paylor, Greg Reagle, Liz Russell, Matthew Slattery, Tony Zahn TLC Quality Assurance Team: Melissa Barnes, Brian Davis, Bobby Gilkerson, Ange Jones, Jeffrey Keith, Kevin Lee, Stanley Liberman, Tamara Paylor, Natasha Staggs, Stuart Tepper, Steve Walker TLC Technical Support Team: Tom Baines, John Eads, Paul Freedman, Gail Matthews, J.D. Woodard Design Consultants: Diane Kronmeyer, Joe McSharry ATS Version 3.2 Programmers: Orbital Technologies, Inc. QA Engineers: Josh Keenan, Teresa Paylor Senior Software Testers: Natasha Staggs, Melissa Barnes, James Redmond, Dietzel Brown, Gail Matthews, Paul Freedman, Robert Gilkerson, Thomas Baines Multi-Media Designer: Marty McGihon QA Manager: Renee Harris 1999 Mattel Interactive, a division of Mattel, Inc. and its affiliates and licensors. All rights reserved. The Learning Company, TLC and Skills Bank are trademarks of Mattel, Inc. All other trademarks are the property of their respective owners.

3 Contents 1 System Administrator Activities Changing the School Options Control Internet Access Control Guest Access Editing the Teacher Roster Adding New Teachers Editing Teacher Properties Deleting a Teacher Editing the List of All Students Adding New Students Editing Student Properties Deleting Students Installing and Uninstalling Software Products Installing a Learning Company Software Product Uninstalling a Learning Company Software Product Printing Administrative Reports Teacher Activities Getting Started Creating Your First Class Adding Students to Your First Class Creating an Assignment for Your First Class Selecting Students to Receive the Assignment Working With Classes Creating a Class Editing a Class Name Deleting a Class Working With the List of All Students Adding New Students Adding Students to a Class Editing Student Information Removing a Student from Your Class Working with Assignments Creating an Assignment Assigning a Registered Product Assigning a Program or Document Assigning Internet Addresses i

4 Editing an Assignment Deleting an Assignment Printing Reports Student Activities Opening the Student Program Taking Activities Taking Activities as a Guest Taking an Assignment Given by Your Teacher ii User s Guide

5 1 System Administrator Activities The System Administrator is responsible for most of the maintenance functions of the Teacher Program. The Administration icon will only appear on the Teacher Program main screen when a designated administrator logs on. Anyone can be a system administrator, and there can be more than one system administrator. However, we strongly recommend that one person take responsibility for system administrator activities. If you are logged in as a system administrator, you have the unique ability to perform these tasks: School Options Control Internet access Allow guest access to activities Teacher Roster Add teachers Delete teachers Edit teacher information (such as user names and passwords) List of All Students Add students Edit student information (such as names and passwords) Import students Delete students Software Functions Install software products Uninstall software products Reports Print administrative reports Tip: This User s Guide is available in the Teacher Program. To access it, open the Teacher Program, click on TIP, click on More, then choose System Administrator Activities, Teacher Activities, or Student Activities. 1 1

6 Changing the School Options Control Internet Access The Assignment & Tracking System allows teachers to make assignments that include World Wide Web research. Your school may not want students to have free access to the Internet. To disable Internet access through the Assignment & Tracking System, follow these steps: 1. On the Teacher Program main screen, click on Administration to view the School Options. 2. Click the checkbox labeled Allow Internet access. If an X appears in the checkbox, Internet access is enabled. If no X appears, Internet access is disabled. Control Guest Access The Assignment & Tracking System allows students to access individual activities as a guest. Activities taken as a guest will not record data. Assignments cannot be made for guest students. A system administrator may disable guest access by following these steps: 1. On the Teacher Program main screen, click on Administration to view the School Options. 2. Click the checkbox labeled Allow guest access to activities. If an X appears in the checkbox, guest access is enabled. If no X appears, guest access is disabled. Editing the Teacher Roster Adding New Teachers Follow these steps to add a new teacher to the Teacher Roster: 1 2 User s Guide

7 1. On the School Options screen, click on Teachers to view the Teacher Roster. 2. Click on New. 3. Type the information for the new teacher. Tip: Complete all fields. Only the teacher s title, first name, and last name will be displayed to students. 4. If this teacher should have system administrator rights, click the checkbox labeled System administrator privileges so that an X appears. 5. Click Done to save the information and return to the Teacher Roster. Editing Teacher Properties Follow these steps to edit the information for a teacher: 1. On the School Options screen, click on Teachers to view the Teacher Roster. 2. Select the teacher whose information you want to edit. 3. Click on Properties. 4. Make the desired changes. 5. Click on Done to save your changes and return to the Teacher Roster. Deleting a Teacher Follow these steps to delete a teacher from the Teacher Roster: System Administrator Activities 1 3

8 1. On the School Options screen, click on Teachers to view the Teacher Roster. 2. Select the teacher you want to delete. 3. Click on Delete. 4. Click on OK to confirm that you really want to delete this teacher. 5. Click on Done to return to the Teacher Roster. Editing the List of All Students Adding New Students Follow these steps to add new students to the list of All Students: 1. From the Teacher Program main screen, click on Administration to view the School Options. 2. Click on Students to view the list of All students. 1 4 User s Guide

9 3. Click on New. 4. Type the information for the new student: 5. Click on Done to save the information and return to the list of All students. Editing Student Properties Follow these steps to edit information for a student who appears in the list of All students: 1. On the Teacher Program main screen, click on Administration to view the School Options. 2. Click on Students to view the list of All students. 3. Select the student whose information you want to edit. 4. Click on Properties. 5. Make the desired changes. 6. Click on Done to save your changes and return to the list of All students. Importing Students Student names and passwords may be imported from a text file. You may have an existing text file containing the names of all the students in your class or school. The names in the text file must appear in one of the following formats: Format Example first name,last name,password John,Baker,jbaker first name,last name John,Baker first name<tab>last name<tab>password John Baker jbaker first name<tab>last name John Baker Follow these steps to import a list of student names into the list of All students: 1. From the Teacher Program main screen, click on Administration to view the School Options. 2. Click on Students to view the list of All students. 3. Click on Import. 4. Click on Open to select a text file. 5. Navigate to and select the file you want to import. Then click on OK. 6. The first set of names will be displayed in the fields labeled First name, Last name, and Password (optional). Examine the names to see if the format is correct (first and last names appear in the appropriate boxes). System Administrator Activities 1 5

10 7. If the format is correct, click on Begin to import the entire list of names from the file. If the format is NOT correct, edit the text file and follow these steps again. Deleting Students Follow these steps to remove a student from the list of All students: 1. From the Teacher Program main screen, click on Administration to view the School Options. 2. Click on Students to view the list of All students in the school. 3. Select the student you want to delete. 4. Click on Delete. 5. Click on OK to confirm that you really want to delete this student. Installing and Uninstalling Software Products Installing a Learning Company Software Product Warning! If you are upgrading a product, uninstall the currently installed version of the product before you install the upgrade. Also, make sure no students are using a product before uninstalling/upgrading it. Follow these steps to install products from The Learning Company s Springboard to Success product line: 1. From the Teacher Program main screen, click Products. 2. Click Install. Tip: You may be prompted to insert the Assignment and Tracking System CD-ROM. If so, insert the CD- ROM containing the newest release you own. 3. Insert the product CD-ROM in the drive when prompted. Click on OK. 4. Select either a Minimum or Full install for the product(s) you are installing. (A red star next to the product name indicates your selection. You may deselect a product by clicking on the product name and removing the red star.) A Minimum installation requires less space on your hard drive; but, it gives slower performance and requires that the CD-ROM be in the CD-ROM drive when the product is being used. A Full installation uses more space on the hard drive; but, it provides faster performance and does not require the CD-ROM to be in the CD-ROM drive when the product is being used. 1 6 User s Guide

11 Tip: If you choose to leave activities and audio files on the CD-ROM (a minimum installation), each workstation on which you use the product must have a CD-ROM drive (or access to a CD-ROM) with a product CD-ROM inserted when activities are taken. 5. The default location for the product installation is the TLCSAPPS (Windows) or TLCMAPPS (Macintosh) folder in the same location as the TLCS (Windows) or TLCM (Macintosh) folder. To change the destination, click Browse. (In some cases, it is important to choose a folder other than TLCS (Windows) or TLCM (Macintosh) for product installation. See the Warning below before continuing.) Click Continue when you are ready to begin the installation. Warning! If you have a version of CornerStone Reading Vocabulary that was purchased prior to June 1999 and you intend to continue using that product, do not install the Assignment & Tracking System in the default TLCS directory. Instead choose a separate directory for installation. This stipulation is true, even if you have not purchased a new version of CornerStone Reading Vocabulary. The important point is that the Assignment & Tracking System, if installed in the same directory as an older version of CornerStone Reading Vocabulary, will disable use of that original product. Alternatively, if the Assignment & Tracking System is installed in a separate directory (any directory other than TLCS), the original version of the CornerStone product will remain intact and available for use (although it cannot be monitored by the Assignment & Tracking System; it must be monitored by its original management system). Tip: The educational products managed by the Assignment and Tracking System must be installed on the same mapped drive as the Assignment and Tracking System itself. 6. You may be prompted for your registration information. (CornerStone products, for example, require a Serial number, School/institution name, ZIP code, and Access code; the products in The K-2 Reading Collection do not.) Serial numbers and Access codes are located on the front of the product s jewel case, or elsewhere in the product packaging. If you are installing more than one CornerStone prod- System Administrator Activities 1 7

12 uct, you will be asked to supply this information for each product you install. If you are asked for a Serial number, Access code, or other registration information, type the information in the fields provided. When all of the registration information is entered, click on OK to continue. Tip: When you finish typing the registration information, the system checks to see if the information is correct. If you mistype the information in any one field, you will be asked to retype all of the information, starting with the serial number. 7. When prompted to install other products, click on Yes if you have additional products to install (and repeat steps 3 through 7 until all products are installed). Click on No to return to the Teacher Program. 8. The product(s) you installed will be listed on the Installed products screen in the Teacher Program. 9. Click Done when you are finished installing products. Uninstalling a Learning Company Software Product The Uninstall option renders a product unavailable for assignments. It does not, however, remove the product from the computer, and it does not remove the student data collected from the product. This feature is useful in the event a product file becomes corrupted. Once the product is marked uninstalled by the Teacher Program, the product can be reinstalled using the Teacher Program s Install feature. (However, it is important to note that the corrupt file must be manually deleted before it is reinstalled.) This procedure reinstalls the product over the old files while maintaining the student data from the original installation. Warning! Make sure students are not using a product before uninstalling it. To remove a Learning Company Software Product, follow these steps: 1. Click Products. 2. Select the product you want to remove. 3. Click Uninstall. 4. Click OK when asked if you wish to continue. To completely remove from the computer an educational product managed by the Assignment & Tracking System, you must delete it in Windows Explorer or File Manager. First, open the TLCSAPPS (Windows) or TLCMAPPS (Macintosh) folder in which the product was installed; then delete the folder that corresponds to that product. Refer to the list of products below to find the corresponding folder names: 1 8 User s Guide

13 Product Reader Rabbit s Interactive Reading Journey 1 Reader Rabbit s Interactive Reading Journey 2 Word Munchers Deluxe Read, Write & Type! CornerStone Reading Vocabulary CornerStone Reading Comprehension CornerStone Language Arts CornerStone Math Kid Pix Studio Deluxe Folder IRJ1 IRJ2 WMUD RWAT CV10 CC10 CL20 CM20 KPSD Tip: If the product was installed using the Minimum install option, a folder may not have been created for the product, in which case there will be no folder to delete. Printing Administrative Reports Teachers with system administrator rights have access to two special administrative reports: the Product Usage Report and the Teacher Roster Report. The Product Usage Report is a comprehensive report of product usage by all students in the school. The Teacher Roster Report is a list of all teachers in the school, including their user names and passwords. To access these reports, follow these steps: 1. On the Teacher Program main screen, click on Administration to view the School Options. 2. Click on Reports. 3. Select a report. 4. Click on Continue to view the report on screen. 5. Click on Print to print report. 6. Click on Done to return to Available Reports screen. System Administrator Activities 1 9

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