brought to you by Assignment & Tracking System 4.0 SkillsBank 5 CornerStone 2 Employability & Work Maturity Skills 2 Administrator Guide

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1 brought to you by Assignment & Tracking System 4.0 SkillsBank 5 CornerStone 2 Employability & Work Maturity Skills 2 TM TM TM Administrator Guide

2 System Administrator Guide An ATS user who is granted special administrative rights in the Teacher Program is called a System Administrator. The System Administrator is responsible for most of the maintenance functions of the Assignment & Tracking System. Anyone can be a System Administrator, and there can be more than one. However, we strongly recommend that one person take responsibility for System Administrator activities. Note that the Administration icon will only appear on the Teacher Program main screen when a designated Administrator logs on. If you are logged in as a System Administrator, you have the unique ability to perform these tasks: School Options: The System Administrator controls Internet access and can allow Guest access to activities. Teacher Roster: The System Administrator adds and deletes teachers, and can change teacher information (including user names and passwords). The System Administrator can also log in as each teacher to create or edit classes and assignments for teachers. List of All Students: The System Administrator is also responsible for adding and deleting students, modifying student information (such as names and passwords), and importing student information from other text files. Software Functions: The System Administrator can install and uninstall software products. Reports: The System Administrator can print administrative reports. TIP: The User s Guide is available in the Teacher Program. To access it, open the Teacher Program, click Tip, click More, then choose System Administrator Activities, Teacher Activities, or Student Activities.

3 The Main Administration Screen and School Options On the Teacher Program main screen, click Administration. The left side of the Administration screen has the following selectable options: Students: This allows the System Administrator to modify the school-wide student roster. Teachers: This allows the System Administrator to modify the teacher roster. Reports: This allows the System Administrator to print reports. Migrate: This allows the System Administrator to migrate the database from a previous version of the ATS to the new version of the ATS. Cancel: Cancels the operation. Continue: Moves you to the next screen in the process. Done: Completes the selected process and returns you to the School Options screen. The main administration screen also allows System Administrators to: Modify the school or institution s name: You can do this by simply typing in the entry field. Control Guest Access to the system: See below. Control Internet Access to the system: See below. Controlling Guest Access The ATS allows students to access individual activities as a guest. Activities taken as a guest will not record data. Note: Teachers cannot make assignments for guest students. To disable guest access, follow these steps: 1. On the Teacher Program main screen, click Administration to view the School Options. 2. Click the checkbox labeled Allow guest access to activities. If an X appears in the checkbox, guest access is enabled. If no X appears, guest access is disabled.

4 Controlling Internet Access The ATS allows teachers to make assignments that include Internet research. However, your school may not want students to have access to the Internet. To disable Internet access through the ATS, follow these steps: 1. On the Teacher Program main screen, click Administration to view the School Options. 2. Click the checkbox labeled Allow Internet access. If an X appears in the checkbox, Internet access is enabled. If no X appears, Internet access is disabled. Managing the Student Roster To add a new student to the list of all students, follow these steps: 1. From the Teacher Program main screen, click Administration to view School Options. 2. Click Students to view the list of all students. 3. Click New. 4. Type the information for the new student. 5. Click Done to save the information and return to the list of all students.

5 To edit information of a student who appears in the list of all students, follow these steps: 1. On the Teacher Program main screen, click Administration to view the School Options. 2. Click Students to view the list of all students. 3. Select the student whose information you want to edit. A red star will appear next to the student s name. 4. Click Properties. 5. Make the desired changes. 6. Click Done to save your changes and return to the list of all students. To delete a student from the list of all students, follow these steps: 1. From the Teacher Program main screen, click Administration to view School Options. 2. Click Students to view the list of all students. 3. Select the student you want to delete. A red star will appear next to the student s name. 4. Click Delete. 5. Click OK to confirm that you really want to delete this student. 6. Click Done to return to the School Options screen.

6 To clean up student files, follow these steps: 1. From the Teacher Program main screen, click Administration to view the School Options. 2. Click Students to view the list of all students in the school. 3. Select the student whose scores you want to clean up. 4. Click Clean Up. 5. Select an Installed product from the list. 6. The program will automatically indicate the current date in the box at the bottom of the screen. All past student scores for the selected product will be deleted, up to those created on the date indicated. If desired, change the date. 7. Click Continue. 8. Click Yes to confirm that you really want to delete these scores. Importing Student Names from a Text File For administrative convenience, student names and passwords may be imported from a text file. You may have an existing text file containing the names of all the students in your class or school. First names, last names, and optional passwords can be delimited by either commas or tabs. Spaces may appear before or after delimiters if desired. The names in the text file must appear in one of the following formats: Format Example first name,last name,password John,Baker,jbaker first name,last name John,Baker first name<tab>last name<tab>password John Baker jbaker first name<tab>last name John Baker

7 To import a list of student names into the list of all students, follow these steps: 1. From the Teacher Program main screen, click Administration to view the School Options. 2. Click Students to view the list of All Students. 3. Click Import. 4. Click Open to select a text file. 5. Navigate to and select the file you want to import. 6. Click OK. 7. The first set of names will be displayed in the fields labeled First name, Last name, and Password (optional). Examine the names to see if the format is correct (first and last names appear in the appropriate boxes). 8. If the format is correct, click Begin to import the entire list of names from the file. If the format is NOT correct, edit the text file and follow these steps again.

8 Managing the Teacher Roster To add a new teacher to the Teacher Roster, follow these steps: 1. On the School Options screen, click Teachers to view the Teacher Roster. 2. Click New. 3. Type the information for the new teacher. TIP: Complete all fields. Only the teacher s title, first name, and last name will be displayed for students. 4. If this teacher should have System Administrator rights, click the checkbox labeled System administrator privileges so that an X appears. 5. Click Done to save the information and return to the Teacher Roster. To edit the information for a teacher, follow these steps: 1. On the School Options screen, click Teachers to view the Teacher Roster. 2. Select the teacher whose information you want to edit. 3. Click Properties. 4. Make the desired changes. 5. Click Done to save your changes and return to the Teacher Roster.

9 To delete a teacher from the Teacher Roster, follow these steps: 1. On the School Options screen, click Teachers to view the Teacher Roster. 2. Select the teacher you want to delete. 3. Click Delete. 4. Click Yes to confirm that you really want to delete this teacher. 5. Click Done to return to the School Options screen. To log in as a teacher from the Teacher Roster, follow these steps: 1. On the School Options screen, click Teachers to view the Teacher Roster. 2. Select the teacher for which you want to login. 3. Click Login. You are now logged in as the teacher you have selected. You can create or edit classes and assignments for this teacher. To log in as another teacher or to log back in as the System Administrator, repeat the steps above. Viewing and Printing Administrative Reports The Assignment & Tracking System provides you with a complete set of comprehensive reports. There are six types of reports available for Administrators: Product Usage is a comprehensive report of product usage by all students in the school. Teacher Usage is a comprehensive report of product usage for all classes. Teacher Roster is a list of all teachers in the school, including their user names and passwords. Student Roster is a list of all students in the school, including their passwords. Teacher Classes shows all the classes for a selected teacher and all the students enrolled in that teacher s class. Administrator shows the amount of time a class has spent working on activities.

10 To print these reports, follow these steps: 1. On the Teacher Program main screen, click Administration to view the School Options. 2. Click Reports. 3. Select a report. 4. Click Continue to view the report on screen. 5. Click Print to print report. 6. Click Done to return to Available Reports screen. Installing ATS Software Products WARNING! If you are upgrading a product, uninstall the currently installed version of the product before you install the upgrade. Also, make sure no students are using a product before uninstalling or upgrading it. 1. From the Teacher Program main screen, click Products. 2. Click Install. TIP: You may be prompted to insert the Assignment & Tracking System CD-ROM. If so, insert the CD-ROM containing the newest release you own. 3. Insert the product CD-ROM in the drive when prompted. Click OK.

11 4. Select either a Minimum or Full install for the product(s) you are installing. (A red star next to the product name indicates your selection. You may deselect a product by clicking the product name and removing the red star.) A Minimum installation requires less space on your hard drive; but it gives slower performance and requires that the CD-ROM be in the CD-ROM drive when the product is being used. TIP: If you choose to leave activities and audio files on the CD-ROM (a minimum installation), each workstation on which you use the product must have a CD-ROM drive (or access to a CD-ROM) with a product CD-ROM inserted when activities are taken. A Full installation uses more space on the hard drive, but it provides faster performance and does not require the CD-ROM to be in the CD-ROM drive when the product is being used. TIP: Older products released prior to ATS 4.x can be successfully installed and run under the new ATS 4.x. 5. The default location for the product installation is the AchvApps directory in the same location as the AchvTech directory. To change the destination, click Browse. (In some cases, it is important to choose a folder other than AchvTech for product installation. WARNING! The default installation directory for the Assignment & Tracking System 3.4 or higher is AchvTech. Older versions of the Assignment & Tracking System are stored in the TLCS directory. If you currently have any product running under the Assignment & Tracking System 3.3 or lower, it will remain intact and available for use under it s original management system. However it cannot be monitored by the Assignment & Tracking System 3.4; it must be monitored by its original management system. To upgrade your files to run under the latest version of the Assignment & Tracking System, please see Migrating a Database From a Previous Version of ATS on page Click Continue when you are ready to begin the installation. TIP: The software products managed by the Assignment & Tracking System must be installed on the same mapped drive as the Assignment & Tracking System itself. 7. You will be prompted for your registration information. Serial numbers and Access codes are found in the registration letter provided with your product. If you are installing more than one product, you will be asked to supply this information for each product you install. When all of the registration information is entered, click OK to continue. TIP: When you finish typing the registration information, the system checks to see if the information is correct. If you mistype the information in any one field, you will be asked to retype all of the information, starting with the serial number.

12 8. When prompted to install other software products, click Yes if you have additional products to install (and repeat steps 3 through 7 until all software products are installed). Click No to return to the Teacher Program. 9. The product(s) you installed will be listed on the Installed Products screen in the Teacher Program. 10. Click Done when you are finished installing software products.

13 Technical Support Phone Customer Service Phone Web Site Achievement Technologies, Inc LITTLE PATUXENT PARKWAY SUITE 310 COLUMBIA, MD 21044