The Kanabec - Pine Community Health Administrator called the meeting to order. Nominations for Board Chairperson for 2014 were called for.

Transcription

1 State of Minnesota Counties of Kanabec and Pine Kanabec-Pine Community Health November 13, 2014 The Kanabec Pine Community Health Board met at 12:30 p.m. on Thursday, November 13, 2014 pursuant to Public Notice with the following Board Members present: Kathi Ellis, Kim Smith, Matt Ludwig, Steve Chaffee and Steve Hallan. The Kanabec - Pine Community Health Administrator called the meeting to order. Nominations for Board Chairperson for 2014 were called for. Action #01 It was moved by Kim Smith, seconded by Matt Ludwig to nominate Steve Hallan for Chairperson. The Kanabec-Pine Community Health Administrator called for Chairperson nominations three times with no further nominations. Action #02 The Administrator closed nominations for Chairperson and called for a vote for nominee Steve Hallan. The motion carried with all in favor. Commissioner Hallan was declared Board Chairperson for The meeting was handed over to Chairperson Hallan. Nominations for Board Vice-Chairperson for 2014 were called for. Action # 03 It was moved by Kim Smith, seconded by Steve Chaffee to nominate Kathi Ellis for Vice-Chairperson. The Chairperson called for nominations for Vice-Chairperson three times with no further nominations. Action #04 The Chairperson closed nominations for Vice-Chairperson and called for a vote for nominee Kathi Ellis. The motion was carried with all in favor. The Community Health Administrator presented the agenda. Action #05 It was moved by Kim Smith, seconded by Kathi Ellis and carried with all in favor to approve the agenda with the addition of items under Other. The Community Health Administrator presented the meeting minutes from September 30, 2014 and October 15,

2 Action # 06 It was moved by Steve Chaffee, seconded by Kathi Ellis and carried with all in favor to approve the Board meeting minutes from September 30 th, 2014 and Special Meeting minutes from October 15 th, 2014 as presented. Action # 07 It was moved by Kim Smith, seconded by Steve Chaffee and carried with all in favor to approve the following resolution naming the Community Health Administrator as a Board Agent : Resolution # K-P CHB 07 11/13/14 Board Agent Resolution WHEREAS, The Community Health Board by virtue of its authority under Minnesota Statutes, Chapter 145 A, in accordance with the Board s articles and bylaws, and by this Resolution of the Board adopted at a scheduled meeting held on November 13, 2014, hereby appoints and authorizes the following person(s) to act on the Board s behalf and bind the Board for the following purpose(s): A. To serve as the Board s agent in communications with the Commissioner of Health between Board meetings, including receiving information from the Commissioner and disseminating that information to the Board, as well as providing information to the Commissioner on the Board s behalf (Minn. Stat. 145A.04, Subd.2) B. To sign and submit to the Commissioner the prepared Local Public Health Assessment and Plan according to Minn. Stat. 145A. C. To sign and submit to the Commissioner the Board s annual budget, revisions to the budget, and expenditure reports submitted according to Minn. Stat. 145A. 2

3 D. To sign and submit on behalf of the Board the application for formula Maternal and Child Health funds which are administered by the Commissioner of Health (Minn. Stat. Sec , Subd. 3, 4 and 7). E. To sign and execute on behalf of the Board, contracts for funding under any of the following grants administered by the Commissioner of Health: Supplemental Food Program for Women, Infants and Children (WIC) Family Planning (Minn. Stat. Sec ) Migrant Health (Minn. Stat. 145A.14, Subd. 1) Child Teen Check-Up (CTC) Contract MN Infant and Early Childhood Home Visiting (MIECHV) grant Refugee Health Public Health Preparedness and Response to Bioterrorism Statewide Health Improvement Program (SHIP) Early Hearing Detection & Intervention (EHDI) grant Other Community Health Board grant and contracts (NOTE: Under Minn. Stat. 145A.03, Subd. 4, The Chair of the Community Health Board or the Vice Chair in the Chair s absence must sign contracts or authorize an agent to sign on behalf of the Board. If the Chair of the Community Health Board will be signing all contracts, no other agent need be authorized by resolution to sing contracts. If you want to appoint different agents for individual grants, please list them separately by grant). THEREFORE BE IT RESOLVED to authorize the above-referenced appointees to act on behalf of and bind the Board to the extent and for the purposes indicated in this resolution. Resolution Adopted on November 13, 2014 for the remainder of SIGNATURE*: 3

4 TITLE: DATE: SIGNATURE*: TITLE: DATE: Kanabec Pine Community Health Board *This resolution must be signed by two officers of the Community Health Board, one of whom must be the Chair or Vice-Chair of the Community Health Board. Action # 08 It was moved by Steve Chaffee, seconded by Kim Smith and carried with all in favor to approve the following financial business resolution: Resolution # K-P CHB 08 11/13/14 Kanabec Pine Community Health Bank Accounts Resolution WHEREAS, Kanabec Pine Community Health Board has chosen to enhance their collaboration and is need of establishing a financial system to perform the business of the Board, and WHEREAS, Larson Allen recommended that Kanabec Pine Community Health Board establish their business under an Enterprise Fund, and WHEREAS, one of the principle actions is to create a savings and checking account from which financial transactions can be performed, and WHEREAS, the third party reimbursement funds received from April, 2013 through September, 2014 in the amount of $129, that are planned to sustain the Intensive Home Visiting program in the future will be the initial deposit used to open the bank accounts. NOW THEREFORE BE IT RESOLVED, the Kanabec-Pine Community Health Board approves the Administrator, Wendy Thompson, to establish a checking account and one savings account at First Citizens National Bank at 730 Forest Ave., in the name of Kanabec Pine Community Health, with two signers for the account, Steve Hallan, C.H. Chairperson and _Wendy Thompson C.H. Administrator, for the purpose of performing the financial business of the Kanabec-Pine Community Health Board. 4

5 Action # 9 It was moved by Kim Smith, seconded by Matt Ludwig and carried with all in favor to approve the following request to apply for and accept the UCare grant if approved : Resolution # K-P CHB 09 11/13/14 UCare Grant Resolution WHEREAS, UCare is soliciting proposals from qualified Minnesota counties with funding requests up to $25,000 to improve the health of the members through innovative services and partnerships across communities; and WHEREAS, UCare has indicated that only one proposal per county will be approved. If counties are part of a joint powers agreement with other counties, each county within that entity is eligible to apply for this funding. WHEREAS, proposals may be focused on Access to Care, Preventive Health Care or Health Equity; and WHEREAS, Kanabec-Pine Community Health is willing and able to work at improving the health of their communities through innovative services and partnerships, and WHEREAS, the Kanabec-Pine Community Health Administrator recommends applying for this grant. THEREFORE BE IT RESOLVED, the Kanabec-Pine Community Health Board approves the Administrator to apply for the UCare grant for each county and accept said grant upon approval by UCare and the Community Health Administrator to sign such agreement. The Community Health Administrator distributed the current Joint Powers Agreement, the approved Strategic Plan, Definitions of the Areas of Public Health Responsibility defined in State Statute, and information on Funding sources for Public Health. The Community Health Administrator presented the Financial Report through September 30, Action # 10 It was moved by Matt Ludwig, seconded by Steve Chaffee and carried with all in favor to approve the Financial Report as submitted: Resolution # K-P CHB 10 11/13/14 Financial Report Resolution WHEREAS, the CHS Administrator has submitted the Financial Report through September 30, 2014, and WHEREAS, the CHS Admin expenditures total $16, or 61% of the budget at 75% of the year. 5

6 THEREFORE BE IT RESOLVED, the Kanabec-Pine Community Health Board approves the Financial Report as submitted through September 30, The Community Health Administrator presented the paid claims through October 31, Action # 11 It was moved by Steve Chaffee, seconded by Matt Ludwig and carried with all in favor to approve the paid claims as submitted: Admin. Claims for November 13, 14 Board meeting 10/9 & 23/2014 S. Chaffee 10/9 & 23/2014 K. Clementson 10/9/2014 KC Auditor 10/9 & 23/2014 L Krueger 10/23/2014 Kanabec Publications 10/9 & 23/14 S Chaffee 10/9 & 23/14 K Clementson 10/9 & 23/14 L Krueger 10/9 & 23/14 K Ellis per diem Sept 30 & Oct 15 Board mtg per diem Sept 30 & Oct 15 Board mtg Per diem for K. Ellis to attend Sept. 30 mtg per diem Sept 30 & Oct 15 Board mtg Advertising Special Mtg mileage Sept 30 & Oct 15 Board mtg - $23.52 ea mileage Sept 30 & Oct 15 Board mtg $21.28 ea mileage Sept 30 & Oct 15 Board mtg $10.08 ea mileage Sept 30 & Oct 15 Board mtg $6.05 & $ /23/2014 KC Public Health 4th qtr rent /23/2014 KC Auditor Aud fees 4th qtr, /3/2014 Hinckley News 10/15/14 Special Board mtg /10/2014 Kanabec Publications Advertising 11/13/14 Board mtg TOTAL ADMIN vouchers MIECHV Claims for November 13, 14 Board meeting 10/9/2014 NFP DANCE trng-anoka,aug. $ /9/2014 S & T MIECHV supplies $

7 10/9/2014 S & T MIECHV supplies $ /23/2014 Great Kids Inc. MIECHV supplies $140 + Shipping $ /23/2014 Moore Medical MIECHV supplies $ TOTAL MIECHV Vouchers $ Action # 12 It was moved by Kathi Ellis, seconded by Steve Chaffee and carried with all in favor to approve the following resolution: Resolution # CHS 12 11/13/14 Lamar Agreement WHEREAS, Kanabec County Public Health is the fiscal agency for the Strategic Prevention Framework State Incentive Grant (SPF SIG), and WHEREAS, Kanabec County Public Health has allocated and encumbered funds for the purpose of chemical health prevention and treatment support services at the local level, and WHEREAS, the Substance Abuse Coalition of Kanabec County (SACK) is requesting to contract with LAMAR to provide three billboards to support the Buzzed Driving is Drunk Driving campaign which has already been approved by the State of Minnesota. NOW THEREFORE BE IT RESOLVED to approve an agreement with LAMAR for vinyl billboards for six months, December, 2014 to June, 2015 at a total cost of $ and the Community Health Administrator to sign such agreement. Action # 13 It was moved by Steve Chaffee, seconded by Matt Ludwig and carried with all in favor to approve the following resolution: Resolution # CHS 13 11/13/14 TriMin Services Agreement WHEREAS, Kanabec Pine Community Health has a need to retain professional services to obtain computer programming and technical assistance for the maintenance and support of financial systems to be used in the fiscal management of the Health agency, and WHEREAS, such an agreement with TriMin is being presented to the Kanabec Pine Community Health Board. THEREFORE BE IT RESOLVED to approve an agreement for computer programming, technical assistance and related services to support and maintain the systems and systems 7

8 components from January 1, 2015 through December 31, 2020 and the Community Health Administrator to sign such agreement. The meeting continued with a presentation by Christine Andres, DNP. Family Health Supervisor, regarding an update on the MIECHV programs. The Community Health Administrator submitted the Third Quarter 2014 Report for Kanabec Public Health. The next two meeting dates were set for: Wednesday, December 10, 2014, 9:00 a.m. at the Kanabec County Courthouse, Meeting Room # 5 and Wednesday, January 14 th, 2015 at 9:00 a.m. Meeting was adjourned by Chairman Hallan at 2:24 p.m. 8