The Kanabec - Pine Community Health Administrator called the meeting to order. Nominations for Board Chairperson for 2015 were called for.

Transcription

1 State of Minnesota Counties of Kanabec and Pine Kanabec-Pine Community Health January 21, 2015 The Kanabec Pine Community Health Board met at 9:00 a.m. on Wednesday, January 21, 2015 pursuant to Public Notice with the following Board Members present: Gene Anderson, Kathi Ellis, Kim Smith, Steve Chaffee and Steve Hallan. The Kanabec - Pine Community Health Administrator called the meeting to order. Nominations for Board Chairperson for 2015 were called for. Action #01 - It was moved by Kim Smith, seconded by Steve Chaffee to nominate Kathi Ellis for Chairperson. The Kanabec-Pine Community Health Administrator called for Chairperson nominations three times with no further nominations. Action #02 The Administrator closed nominations for Chairperson and called for a vote for nominee Kathi Ellis. The motion carried with all in favor. Commissioner Ellis was declared Board Chairperson for The meeting was handed over to Chairperson Ellis. Nominations for Board Vice-Chairperson for 2015 were called for. Action #03 - It was moved by Kim Smith, seconded by Gene Anderson to nominate Steve Hallan for Vice-Chairperson. The Chairperson called for nominations for Vice-Chairperson three times with no further nominations. Action #04 The Chairperson closed nominations for Vice-Chairperson and called for a vote for nominee Steve Hallan. The motion was carried with all in favor. The Community Health Administrator presented the agenda. Action #05 It was moved by Steve Chaffee, seconded by Steve Hallan and carried with all in favor to approve the agenda with the addition of items under Other The Community Health Administrator presented the meeting minutes from December 10, Action # 06 It was moved by Kim Smith, seconded by Steve Chaffee and carried with all in favor to approve the Board meeting minutes from December 10,

2 Action # 07 It was moved by Kim Smith, seconded by Steve Hallan and carried with all in favor to approve the following resolution naming the Community Health Administrator as a Board Agent : Resolution # K-P CHB 07 1/21/15 Board Agent Resolution WHEREAS, The Community Health Board by virtue of its authority under Minnesota Statutes, Chapter 145 A, in accordance with the Board s articles and bylaws, and by this Resolution of the Board adopted at a scheduled meeting held on January 21, 2015, hereby appoints and authorizes the following person(s) to act on the Board s behalf and bind the Board for the following purpose(s): A. To serve as the Board s agent in communications with the Commissioner of Health between Board meetings, including receiving information from the Commissioner and disseminating that information to the Board, as well as providing information to the Commissioner on the Board s behalf (Minn. Stat. 145A.04, Subd.2) Name: Wendy Thompson Address: Kanabec-Pine Community Health 905 E. Forest Ave., Suite 127 Mora, MN Phone: B. To sign and submit to the Commissioner the prepared Local Public Health Assessment and Plan according to Minn. Stat. 145A. Name: Wendy Thompson Address: Kanabec-Pine Community Health 905 E. Forest Ave., Suite 127 Mora, MN Phone: C. To sign and submit to the Commissioner the Board s annual budget, revisions to the budget, and expenditure reports submitted according to Minn. Stat. 145A. Name: Wendy Thompson Address: Kanabec-Pine Community Health 905 E. Forest Ave., Suite 127 Mora, MN Phone:

3 D. To sign and submit on behalf of the Board the application for formula Maternal and Child Health funds which are administered by the Commissioner of Health (Minn. Stat. Sec , Subd. 3, 4 and 7). Name: Wendy Thompson Address: Kanabec-Pine Community Health 905 E. Forest Ave., Suite 127 Mora, MN Phone: E. To sign and execute on behalf of the Board, contracts for funding under any of the following grants administered by the Commissioner of Health: Supplemental Food Program for Women, Infants and Children (WIC) Family Planning (Minn. Stat. Sec ) Migrant Health (Minn. Stat. 145A.14, Subd. 1) Child Teen Check-Up (CTC) Contract MN Infant and Early Childhood Home Visiting (MIECHV) grant Refugee Health Public Health Preparedness and Response to Bioterrorism Statewide Health Improvement Program (SHIP) Early Hearing Detection & Intervention (EHDI) grant Other Community Health Board grant and contracts (NOTE: Under Minn. Stat. 145A.03, Subd. 4, The Chair of the Community Health Board or the Vice Chair in the Chair s absence must sign contracts or authorize an agent to sign on behalf of the Board. If the Chair of the Community Health Board will be signing all contracts, no other agent need be authorized by resolution to sing contracts. If you want to appoint different agents for individual grants, please list them separately by grant). Name: Wendy Thompson Address: Kanabec-Pine Community Health 905 E. Forest Ave., Suite 127 Mora, MN Phone: THEREFORE BE IT RESOLVED to authorize the above-referenced appointee to act on behalf of and bind the Board to the extent and for the purposes indicated in this resolution. Resolution Adopted on January 21, 2015 for the year SIGNATURE*: TITLE: 3

4 DATE: SIGNATURE*: TITLE: DATE: Kanabec Pine Community Health Board *This resolution must be signed by two officers of the Community Health Board, one of whom must be the Chair or Vice-Chair of the Community Health Board. Action # 08 It was moved by Steve Chaffee, seconded by Steve Hallan and carried with all in favor to approve the following Medical Consultant resolution: Resolution # K-P CHB 08 1/21/15 Medical Consultant Resolution WHEREAS, The Kanabec-Pine Community Health Board has the responsibility to and shall ensure responsible medical consultation and direction by employing or contracting with a practicing licensed physician pursuant to Minnesota Statute 145A.04, subdivision 3, and, WHEREAS, Randall Bostrom, M.D. represents that he is a practicing licensed physician and is duly qualified and willing to perform the services and duties set forth herein. THEREFORE BE IT RESOLVED that the Kanabec-Pine Community Health Board approve a contract with Randall Bostrom, M.D. for Medical Consultant services for the period January 1, 2015 through December 31, Action # 9 It was moved by Kim Smith, seconded by Gene Anderson and carried with all in favor to approve Wendy Thompson as the Community Health Administrator: Resolution # K-P CHB 09 1/21/15 Administrator Resolution WHEREAS, The Kanabec-Pine Community Health Board has accepted responsibility to implement the Community Health Services Plan as developed; and WHEREAS, the Board is the grantee and has fiscal responsibility for allocating funds obtained by subsidy award from the Minnesota Department of Health; and 4

5 WHEREAS, the Board desires to obtain the services of said contractor to fulfill the duties of the job description provided to contractor. THEREFORE BE IT RESOLVED that the Kanabec-Pine Community Health Board approve a contract with Wendy Thompson for Administrator services for the period January 1, 2015 through December 31, Action # 10 It was moved by Steve Hallan, seconded by Steve Chaffee and carried with all in favor to approve the 2015 Mileage and Per Diem rates as listed in the resolution below: Resolution # K-P CHB 10 1/21/ Mileage and Per Diem Resolution WHEREAS, Kanabec-Pine Community Health desires to compensate Board members and committee members for meeting attendance and reimburse Board members, committee members and staff for mileage; and WHEREAS, the Community Health Administrator is recommending the previous compensation of $60.00 per diem and the Federal Rate for reimbursement of mileage at $ per mile. approves the per diem rate of $60.00 per meeting and the Federal reimbursement rate of $0.575 per mile for Action #11 - It was moved by Kim Smith, seconded by Steve Chaffee to name Wendy Thompson as the State Community Health Services Advisory Committee (SCHSAC) representative and Rebecca Foss as the alternate representative. The motion carried with all in favor to approve Wendy Thompson as the SCHSAC representative and Rebecca Foss as the alternate representative. Action # 12 It was moved by Kim Smith, seconded by Steve Chaffee and carried with all in favor to approve the Revised 2015 Budget as submitted: Resolution # K-P CHB 12 1/21/ Revised Budget Resolution WHEREAS, Kanabec-Pine Community Health had an approved 2015 budget; and WHEREAS, there have been no appropriation changes, and 5

6 WHEREAS, the original budget has been revised to include updates from the Minnesota Department of Health grant, UCare grant and Health Partners funding received in December of 2014, and WHEREAS, there may be budget changes throughout the year, at which time the Board will make a mid-year budget amendment to keep the budget current. approves the revised 2015 Community Health budget according to new allocations received from the Minnesota Department of Health, UCare and Health Partners. Action # 13 It was moved by Kim Smith, seconded by Gene Anderson and carried with all in favor to approve the acquisition of an agency credit card from Citizen s National Bank: Discussion: It was recommended that the closing date for purchases be before the Board meeting and the payment due date be set for a date after the Board meeting. Resolution # K-P CHB 13 1/21/15 Credit Card Resolution WHEREAS, Kanabec-Pine Community Health has the need for a credit card for purchases that meet the need of the Agency in which other forms of payment are not accepted. WHEREAS, all credit card purchases will be approved in advance by the Community Health Administrator. approves the Community Health Administrator applying for an agency credit card through First Citizens National Bank for agency use. Action # 14 It was moved by Kim Smith, seconded by Steve Hallan and carried with all in favor to approve the Fiscal Policies with the following changes: Resolution # K-P CHB 14 1/21/15 Fiscal Policies Resolution WHEREAS, Kanabec-Pine Community Health desires to assure fiscal integrity and should have policies developed to provide fiscal guidelines for agency practice; and WHEREAS, the Community Health Administrator has provided such policies for review by the Community Health Board. approves the following list of Fiscal Policies as submitted: 6

7 1201 Agency Budget Policy 1202 Investment Policy 1203 Collateral Policy -200 Fund Balance Reworded - Funds will be transferred from the EFT account to the non-eft Checking Account *****675 on a weekly basis and any time the balance exceeds$60, Uncollectible Delinquent Accounts Policy Added: The Community Health Board will receive a summary of accounts written off annually GASB 34 Policies 1206 Agency Credit Card Policy 1207 Journal Entry Policy 1208 General Ledger Closing Policy 1209 Claims Processing Policy 1210 Revenue Processing Policy Action # 15 It was moved by Steve Hallan, seconded by Gene Anderson and carried with all in favor to approve the Routine and Recurring claims with the following changes: Resolution # K-P CHB 15 1/21/15 Routine and Recurring Bills to be Paid Resolution WHEREAS, Kanabec-Pine Community Health has routine and recurring bills that require payment in a timely manner in order to prevent accruing late fees or interest charges; and WHEREAS, Article 5 of the Joint Powers Agreement Bylaws, Section 6.6 states that the Board may adopt resolutions authorizing the payment of routine and recurring expenditures. WHEREAS, in no event shall any officer or agent of the Board authorize or obligate the Board to make any payment except from sufficient unencumbered funds, authorizes payment of the following routine and recurring claims: Kanabec County and Pine County for Payroll expenses Kanabec County and Pine County for rent Utility Companies for utilities Vaccine Vendors for vaccine Board members for per diems and mileage for Board meetings Action # 16 It was moved by Kim Smith, seconded by Steve Hallan and carried with all in favor to approve the KBEK Radio Master Advertising Agreement as presented: 7

8 Resolution # K-P CHB 16 1/21/15 KBEK Advertising Agreement Resolution WHEREAS, Kanabec-Pine Community Health Services has allocated and encumbered funds for the purpose of advertising for the Strategic Prevention Framework State Incentive Grant (SPF SIG) projects; and WHEREAS, KBEK radio is the most local radio station willing and able to air such advertising. approves entering into an agreement with Genesis Technology (KBEK radio) for audio and banner advertising for the SPF SIG grant projects and also approves the Community Health Administrator signing such an agreement. Action # 17 It was moved by Steve Chaffee, seconded by Gene Anderson and carried with all in favor to approve the Central Minnesota Healthcare System Preparedness Coalition Agreement as presented: Resolution # K-P CHB 17 1/21/15 Central MN Health Care Preparedness Coalition Agreement Resolution WHEREAS, according to the Public Health Emergency Preparedness BP3 Work plan Objective 1, Goal 1, Kanabec-Pine Community Health is required to have representation on the Regional Health Coalition, and WHEREAS, the By-Laws of said Coalition have been presented to the Board. approves the Community Health Administrator signing the Appendix B Letter of Agreement attached to the Central Minnesota Healthcare System Preparedness Coalition By-laws. Action # 18 It was moved by Kim Smith, seconded by Gene Anderson and carried with all in favor to approve the Financial Report as submitted: Resolution # K-P CHB 18 1/21/15 Financial Report Resolution WHEREAS, the CHS Administrator has submitted the Financial Report through November 30, 2014, and WHEREAS, the CHS Admin expenditures total $21, or 80% of the budget at 92% of the year. 8

9 approves the Financial Report as submitted through November 30, The Community Health Administrator presented the paid claims through November 30, Action # 19 It was moved by Steve Hallan, seconded by Steve Chaffee and carried with all in favor to approve the paid claims as submitted: CHS Admin January 21, /10/14 P Amundson Mileage/Per diem 12/10/ Adv Mtg $ /10/14 D Woods Mileage/Per diem 12/10/ Adv Mtg $ /10/14 P Kaiser Mileage/Per diem 12/10/ Adv Mtg $ /10/14 K Smith Mileage 12/10/14 Board mtg $ /10/14 K Ellis Mileage 12/10 & 11/13/14 Board mtgs 12/10/14 KC Auditor Per Diems KE & KS 12/10/14 Board mtg 12/10/14 S Hallan Mileage/Per diem 12/101/14 Board mtg 12/10/14 S Chaffee Mileage/Per diem 12/10/14 Board mtg 12/10/14 M Ludwig Mileage/Per diem 12/10/14 Board mtg $ $ $ $ $ /18/14 Downtown Deli CHS Advisory Comm Expenses $ /29/14 Hinckley News Advertising 12/10/14 Board meeting $ /30/14 E. Ryan Per diem & Mileage 2 Advisory Comm. Mtgs 12/30/14 D. Woods Per diem & Mileage 2 Advisory Comm. Mtgs 12/30/14 P. Amundson Per diem & Mileage 2 Advisory Comm. Mtgs 12/30/14 J.Werner Per diem & Mileage 2 Advisory Comm. Mtgs $ $ $ $ /21/2015 Bills for Approval TOTAL $ 1, Initiative Funds 9

10 1/12/2014 First Citizens National Bank Deposit slips and stamp /21/2015 Bills for Approval $ MIECHV Expenses 11/20/2014 S & T MIECHV supplies $ /30/2014 Lighthouse Child & Family Svces LLC Oct, Nov, Dec Reflective Consultation and mileage MIECHV $ 1, /21/2015 Bills for Approval $ 1, Action # 20 It was moved by Kim Smith, seconded by Steve Hallan and carried with all in favor to approve the bills to be paid totaling $104, for 24 vendors and 30 transactions. Other Business: The Community Health Administrator updated the Board on funding for the Drug Free Communities (DFC) and from Health Partners. Kanabec County will continue to be the fiscal agent for the Drug Free Communities grant so that other applications may be submitted by Kanabec-Pine Community Health in the future. The next meeting date was set for: Wednesday, February 18, 2015 at 9:00 a.m. at the Kanabec County Courthouse, Meeting Room # 5 Meeting was adjourned by Chairman Ellis at 10:25 a.m. 10