Authorization Letter to be submitted for acquiring a domain name under GOV.IN

Transcription

1 Authorization Letter to be submitted for acquiring a domain name under GOV.IN Reference: Domain ID< Domain Id > Category of Organization (Refer to Guidelines): Organizational Contact (Registrant) Details Name & Designation: Address: Domain Name :< domainname >.gov.in Organization: City: State: Pin: Telephone: Administrative Contact Details Name & Designation: Address: Organization: City: State: Pin: Telephone: Declaration: 1. I acknowledge that < exact complete name of the organization > meets all requisites to be considered as a government organization and is controlled by the < choose either central/ state > government. 2. All the information entered online in registry site and authorization letter is correct and are same. 3. I agree to comply with the following Terms & Conditions: - Select suitable category from the list given in Table -1 in the document a. All the contact addresses entered online and authorization letter are correct. b. The contact details would be updated as and when there is a change. c. Domain name will not be used for any unlawful and commercial purposes. d. The web content of the requested domain name will conform to IT Act of India. e. Domain may be cancelled in case of information furnished found to be incorrect or misleading or if the GOV.IN guideline is violated. f. The domain name would be renewed by sending domain name renewal request in the prescribed format one month prior to the renewal date g. GOV.IN registry will not be responsible for any false documents submitted, misguidance and any unlawful activities practiced by the registrant using the domain name. h. GOV.IN allocation will be under the conformity of.in Domain Name Dispute Resolution Policy (INDRP). Signing Authority (Organizational Contact (Registrant) Details) Name: Designation:- Organization: Ministry: Department: Date: Central/ State: Signature with seal:

2 Forwarding Letter (on the Government of India / State Government official letter head) (From the List of Designations mentioned in *list given in Table-2 of this document only) To The GOV.IN Domain name Registrar Gov.in Registry Room No. 379, 3rd Floor (A4B4) National Informatics Centre (NIC) Department of Information Technology, MoCIT A-Block, CGO Complex, Lodhi Road New Delhi Subject: "Regarding registration of domain name < domainame.gov.in > " I am hereby forwarding the Authorization Letter for the domain < domain name > having the domain id <domain id > and also confirm that all information furnished in the Authorization Letter is correct to the best of my knowledge. I [Name] [Designation] [Central Government Ministry/ State Government Department] endorse that the [Organization Name]is a government organization and belongs to the category [Select suitable category from list given in Table-1)] of the guidelines vide no F.No. 13/14/2014-IGD dated 6 th.april The domain name [domainname.gov.in] would be used for official purposes and would conform to the IT Act of India. Hence, I recommend domainname.gov.in for [organization]. Signing Authority Name: Ministry- Central/ State Department: Organization: Date: Designation: [Select from options give in Table-2] Signature With Seal:

3 Table:- 1# (Select Exact Option) Sl Category 1 Apex Office- Hon ble President s Office 2 Appex Office- Hon nble Prime Ministers s Office 3 Ministry of GoI 4 Department of GoI 5 Attached Office of Ministry of GoI 6 Directorate of Ministry of GoI 7 Attached Office of Department of GoI 8 Directorate of Department of GoI. 9 Ministry of State Government 10 Department under Ministry of State Government 11 Attached Office of Ministry of State Government 12 Directorate of Ministry of State Government 13 Attached Office of Department of State Government 14 Directorate of Department of State Government. 15 Local Self Government as defined in the part IX of the constitution of India 16 Attached Office of Local Self Government as defined in the part IX of the constitution of India 17 Fully Funded Project of GoI 18 Fully Funded Scheme of GoI 19 Fully Funded Event of GoI 20 Fully Funded Committee of GoI 21 Fully Funded Project of State Government 22 Fully Funded Scheme of State Government 23 Fully Funded Event of State Government 24 Fully Funded Committee of State Government

4 25 Law Enforcement Agencies -Supreme Court of India as established by Part V, Chapter IV of Constitution of India 26 Law Enforcement Agencies - High Courts for the states established under Article 214 of the Constitution of India 27 Subordinate Courts including but not limited -to all district courts established by State Governments in India 28 All other bodies created by law, by the assent of Government of India or by the Governments of States of Union of India to perform any other judicial/quasi-judicial functions such as Lok Adalats, Tribunals etc (Specify Unique):- Judicial Body- Lok Adalat Quasi Judicial Body- Tribunal 29 All the other Legislative bodies and attached institutions of the Government of India 30 Autonomous Society under GoI 31 Autonomous Society under State Government 32 Autonomous Body under GoI 33 Autonomous Body under State Government 34 Project Partially Funded by GOI 35 Project Partially Funded by State Government 36 Schemes Partially Funded by GOI 37 Schemes Partially Funded by State Government 38 Events Partially Funded by GOI 39 Events Partially Funded by State Government 40 Committee Partially Funded by GOI 41 Committee Partially Funded by State Government Table-2 * (Select From option) Sl Signing Authority 1 Joint Secretary of parent Ministry for Central Government for all Categories 2 Joint Secretary of parent Department for Central Government for all Categories

5 3 Secretary of parent Ministry - State Government for Category- I to X given in para 3.1 of the Guidelines 4 Secretary of parent Department - State Government for Category- I to X given in para 3.1 of the Guidelines 5 Principal Secretary of parent Ministry - State Government for Category- XI given in para 3.1 of the Guidelines 6 Principal Secretary of parent Department- State Government for Category- XI given in para 3.1 of the Guidelines. 7 Commissioner 8 District Magistrate 9 Deputy Commissioner 6 Registrar General 10 District Judge

6 Authorization Letter to be submitted for Renewal of domain name under GOV.IN Reference: Domain ID< Domain Id > Category of Organization (Refer to Guidelines): Expiry Date: Organizational Contact (Registrant) Details Name & Designation: Address: Domain Name :< domainname >.gov.in Organization: City: State: Pin: Telephone: Administrative Contact Details Name & Designation: Address: Organization: City: State: Pin: Telephone: Declaration: 1. I acknowledge that < exact complete name of the organization > meets all requisites to be considered as a government organization and is controlled by the < choose either central/ state > government. 2. All the information entered online in registry site and authorization letter is correct and are same. 3. I agree to comply with the following Terms & Conditions: - Select suitable category from the list given in Table -1 in the document a. All the contact addresses entered online and authorization letter are correct. b. The contact details would be updated as and when there is a change. c. Domain name will not be used for any unlawful and commercial purposes. d. The web content of the requested domain name will conform to IT Act of India. e. Domain may be cancelled in case of information furnished found to be incorrect or misleading or if the GOV.IN guideline is violated. f. The domain name would be renewed by sending domain name renewal request in the prescribed format one month prior to the renewal date g. GOV.IN registry will not be responsible for any false documents submitted, misguidance and any unlawful activities practiced by the registrant using the domain name. h. GOV.IN allocation will be under the conformity of.in Domain Name Dispute Resolution Policy (INDRP). Signing Authority (Organizational Contact (Registrant) Details) Name: Designation:- Organization: Ministry: Department: Date: Central/ State: Signature with seal:

7 Forwarding Letter (on the Government of India / State Government official letter head) (From the List of Designations mentioned in *list given in Table-2 of this document only) To The GOV.IN Domain name Registrar Gov.in Registry Room No. 379, 3rd Floor (A4B4) National Informatics Centre (NIC) Department of Information Technology, MoCIT A-Block, CGO Complex, Lodhi Road New Delhi Subject: "Regarding Renewal of domain name < domainame.gov.in > expiring on < Expiry Date > " I am hereby forwarding the Authorization Letter for Renewal of the domain < domain name > having the domain id <domain id > and also confirm that all information furnished in the Authorization Letter is correct to the best of my knowledge. I [Name] [Designation] [Central Government Ministry/ State Government Department] endorse that the [Organization Name]is a government organization and belongs to the category [Select suitable category from list given in Table-1)] of the guidelines vide no F.No. 13/14/2014-IGD dated 6 th.april The domain name [domainname.gov.in] would be used for official purposes and would conform to the IT Act of India. Hence, I recommend Renewal domainname.gov.in for [organization]. Signing Authority Name: Ministry- Central/ State Department: Organization: Date: Designation: [Select from options give in Table-2] Signature With Seal:

8 Table:- 1# (Select Exact Option) Sl Category 1 Apex Office- Hon ble President s Office 2 Appex Office- Hon nble Prime Ministers s Office 3 Ministry of GoI 4 Department of GoI 5 Attached Office of Ministry of GoI 6 Directorate of Ministry of GoI 7 Attached Office of Department of GoI 8 Directorate of Department of GoI. 9 Ministry of State Government 10 Department under Ministry of State Government 11 Attached Office of Ministry of State Government 12 Directorate of Ministry of State Government 13 Attached Office of Department of State Government 14 Directorate of Department of State Government. 15 Local Self Government as defined in the part IX of the constitution of India 16 Attached Office of Local Self Government as defined in the part IX of the constitution of India 17 Fully Funded Project of GoI 18 Fully Funded Scheme of GoI 19 Fully Funded Event of GoI 20 Fully Funded Committee of GoI 21 Fully Funded Project of State Government 22 Fully Funded Scheme of State Government 23 Fully Funded Event of State Government 24 Fully Funded Committee of State Government

9 25 Law Enforcement Agencies -Supreme Court of India as established by Part V, Chapter IV of Constitution of India 26 Law Enforcement Agencies - High Courts for the states established under Article 214 of the Constitution of India 27 Subordinate Courts including but not limited -to all district courts established by State Governments in India 28 All other bodies created by law, by the assent of Government of India or by the Governments of States of Union of India to perform any other judicial/quasi-judicial functions such as Lok Adalats, Tribunals etc (Specify Unique):- Judicial Body- Lok Adalat Quasi Judicial Body- Tribunal 29 All the other Legislative bodies and attached institutions of the Government of India 30 Autonomous Society under GoI 31 Autonomous Society under State Government 32 Autonomous Body under GoI 33 Autonomous Body under State Government 34 Project Partially Funded by GOI 35 Project Partially Funded by State Government 36 Schemes Partially Funded by GOI 37 Schemes Partially Funded by State Government 38 Events Partially Funded by GOI 39 Events Partially Funded by State Government 40 Committee Partially Funded by GOI 41 Committee Partially Funded by State Government Table-2 * (Select From option) Sl Signing Authority 1 Joint Secretary of parent Ministry for Central Government for all Categories 2 Joint Secretary of parent Department for Central Government for all Categories

10 3 Secretary of parent Ministry - State Government for Category- I to X given in para 3.1 of the Guidelines 4 Secretary of parent Department - State Government for Category- I to X given in para 3.1 of the Guidelines 5 Principal Secretary of parent Ministry - State Government for Category- XI given in para 3.1 of the Guidelines 6 Principal Secretary of parent Department- State Government for Category- XI given in para 3.1 of the Guidelines. 7 Commissioner 8 District Magistrate 9 Deputy Commissioner 6 Registrar General 10 District Judge

11 How to Update your Domain Details 1. Open the site 2. Click Sign In ( link 3. Put Your Login ID in Login box and password in Password box followed by Click on OK Button as shown in figure-1 below. Login ID Password Figure: - 1- Enter your Login ID and Password (Note: - If the Login ID is missing, Search account of the Registrant. Login ID was mailed to the address at the time of domain registration) 4. You will get the interface as shown in figure-2, Click on the link- Modify Domain Details as shown in figure -2 Click on the link Figure:-2- Click on Modify Domain Details

12 5. Select your domain name as shown in the figure-3 then click on Submit button. yrdomain.gov.in Select domain Figure:-3: Select your domain from the combo box. 6. Update the details by a. Details of organization b. Details of Administrative Contact c. Details of Technical Contact By clicking on relevant- Edit Details button (see figure-4 below). Click to update Figure:-4 Click on Edit Details Button to change the details.

13 7. Edit as shown in Figure-5 and click on Update button. Figure:-5- Edit the details and Click on Update. Note: - The changes submitted by you will be reflected only after the acceptance by the GOV IN Domain Registrar. You may confirm the change request status from Who Is service of site

14 How to reset your Login (Registrant ID) Password. 1. To reset your password, click on link Forgot Password under Sign In module ( and Enter Login ID as Login ID, your Domain Name and ID followed by Verification Code and submit. Link to reset your password will be sent to your address by mail. Figure: -6- Reset your Login ID Password.

15 How to Register a new Sign-Up for your Domain In case address of the Registrant of your domain is not accessible due to transfer/ retirement/ of the Sign-Up person or No inforamtion about Sign-Up details, please follow the steps given below for re-registration of your new Sign-Up. 1. Register the Registrant on by SignUp (link Please give official address with extension gov.in or nic.in. It will be better if address of the designation is provided with. After completion of the process, you will receive a Login Id in your address (which you will provide while registering your Registrant). 2. Please post the Login Id along with the other details as entered online to us on your organization pre printer letter head requesting for Authorization of the Registrant to have Sign- In access of your domain- <yourdomain.gov.in> details. On receiving a formal request from you, we will authorize the registrant and send a confirmatory mail. 3. After the above step-2, you can Sign-In to for further us. Note: - A. While registering your registrant, please remember your password which would be used along with the Login Id for your Sign-In. B. Now it is mandatory to provide official address with extension gov.in or nic.in for organization and administrative contacts.

16 How to Sign Up a Registrant: - Click on (see figure -7) Fig-7 Sign-Up a Registrant Tips for filling the above format (a) * Marked Fields are mandatory (b) address should be official address with the extension gov.in or nic.in or res.in