CLINTON COUNTY BOARD OF COMMISSIONERS

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1 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Kam J. Washburn Members David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington Adam C. Stacey COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, May 29, 2018 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Hon. Lisa Sullivan, Tom Olson, Doug Riley, Ryan Wood, Debi Price, Fred Olmsted, Carol Winsor and Craig Longnecker. Bill Price, Jennifer Cobb, David Cobb, Hunter Cobb, Joseph Hovey, Tom Hovey, Katie Haviland, Michelle Haviland, Peggy Haviland, Amy Pearson, Chris Cobb, Nate Mehren, Pat Jackson, Louis Evans, Mark Winsor and Johanna Balzer. The agenda was presented for review and approval. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner Pohl to approve the agenda as printed. APPROVAL OF MINUTES The following minutes were presented for review and approval: April 24, 2018 Board meeting minutes May 17, 2018 Human Resources Committee meeting closed session minutes BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell to approve the minutes as printed. COMMUNICATIONS The following communications were received: 1. Roscommon County Resolution Opposing Amendatory Legislation of PA 93 of Alger County Resolution Opposing Amendatory Legislation to Michigan PA 93 of Allegan County Resolution Opposing Amendatory Legislation to Michigan PA 93 of Menominee County Resolution Opposing Amendatory Legislation to PA 93 of Antrim County Resolution Opposing Amendatory Legislation to Michigan PA 93 of Charlevoix County Resolution Opposing Amendatory Legislation to Michigan PA 93 of Cheboygan County Resolution Supporting the Cormorant Control Act HB 4429 Commissioner Pohl to acknowledge receipt of the communications. Motion carried. 1

2 ADMINISTRATOR S REPORT Ryan Wood, County Administrator advised the members that at the NACO Conference held last week, the Michigan Indigent Defense Commission issue was a topic of discussion. This is a very important issue for counties. The state is looking at passing on substantial costs to counties. He encouraged Commissioners to speak to our legislators regarding this matter. Chairperson Showers advised those present that Administrator Wood was recently elected as President of the Michigan Association of County Administrative Officers. PUBLIC COMMENTS PRESENTATION OF CERTIFICATE TO CAROL WINSOR PRESENTATION OF CERTIFICATE TO BARB MOSS CLINTON CAREER NETWORK UPDATE Chairperson Showers called for public comments. Johanna Balzer introduced herself to the Board as a candidate for County Commissioner District #4. She shared her background and her history in serving the community on various Boards. Hon. Lisa Sullivan, Judge of Probate spoke regarding the recent Child Care Fund Audit, noting that Clinton County is one of two counties with a perfect record. Efforts have been made to be transparent and accountable to the people of Clinton County. Judge Sullivan thanked the Board and Cindy Moser in the accounting department for their support. Changing the age limit of juveniles from 17 to 18 will impact our funding and is being kept on everyone s radar. Commissioner Washburn commended Judge Sullivan on the clean audit and for all her efforts in helping contain our costs. Chairperson Showers presented Carol Winsor with a Certificate of Recognition for her service to Clinton County over the last 32+ years in various capacities and most recently working in the County Clerk s Office as a Deputy Clerk since Chairperson Showers noted that the Certificate of Recognition will be presented to Barb Moss at a later date for her service as Equalization Director since Pat Jackson, Career Network Director thanked the Board for their support of the Clinton Career Network (CCN) over the last couple years. The CNN is committed to continue their program for years to come. CCN could not have been successful without local support and the Michigan College Access Network funding. CCN is committed to all students, not just college bound students in providing them with lifelong learning experiences. During the last year the Career Board restructured. The Career Board is represented by 7 colleges, all the local school districts and 6 career pathway coordinators who do all the networking. CCN held their inaugural career expo in February, so each student had the ability to learn more about career opportunities Commissioner Mitchell noted that members of CCN are focused and are moving in the right direction with the program. Commissioner Pohl stated that CCN is taking their program a step beyond the Michigan College Access Network program, exposing young students to various employment opportunities, providing them direction, getting and keeping them there. Commissioner Showers stated that this is a great way to invest our dollars in the educational system, while supporting the County s mission of making Clinton County a vibrant place to live. MICHIGAN DHHS BUREAU REIMBURSEMENT AND QUALITY ASSURANCE Hon. Lisa Sullivan provided information to the members during public comment regarding Michigan Department of Health and Human Services and Quality Assurance Audit. 2

3 RESOLUTION IMPOSING 2018 SUMMER PROPERTY TAX LEVY AND ADOPTING COUNTY MILLAGE RATE ZONING OR AMENDMENT TO ZONING ORDINANCE REGARDING AGRICULTURAL HOMESTEAD LOTS Chairperson Showers introduced a Resolution imposing the 2018 Summer Property Tax Levy pursuant to Public Act 357 of 2004, and Notice of Certification of the County Allocated Tax Levy in the amount of mills. Commissioner Washburn to adopt the Resolution imposing the 2018 Summer Property Tax Levy and the County Allocated Tax Levy of mills and authorize the Chair and the County Clerk to sign the L Tax Rate Request on behalf of the County. Voting on the motion by roll call vote, those voting aye were Washburn, Washington, Stacey, Pohl, Mitchell, Delong and Showers. Seven ayes, zero nays. (INSERT RESOLUTION) Doug Riley presented the following zoning matter noting the Language Amendment is for clarification purposes: OR Amendment to the Zoning Ordinance to allow the construction of a single-family residential home on the remainder parcel, from an Agricultural Homestead Lot land division as long as the proposed home location is determined to minimally impact or disrupt the agricultural characteristics or viability of the remainder (agricultural) parcel. Chairperson Showers called for comments and/or questions. Commissioner Washburn inquired regarding the Deed restrictions. Doug Riley noted that the Deed restrictions would be reset at the time a building permit is approved. Commissioner Washburn to concur with the recommendation of the Planning Commission to approve the Language Amendment to the Zoning Ordinance to allow the construction of a single-family residential home on the remainder parcel, from an Agricultural Homestead Lot land division as long as the proposed home location is determined to minimally impact or disrupt the agricultural characteristics or viability of the remainder (agricultural) parcel. Voting on the motion by roll call vote, those voting aye were Mitchell, Pohl, Washburn, DeLong, Stacey, Washington and Showers. Seven ayes, zero nays. PA-116 FARMLAND APPLICATION FOR APPROVAL AND ADOPTION OF RESOLUTION APPROVING APPLICATION FOR WITHDRAWAL FROM PA 116 FARMLAND PROGRAM APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS The following PA-116 Farmland Applications were submitted for review and approval: Hickory Hill Land LLC, Bingham Twp. New Application Gary and Sarah Thelen, Westphalia Twp. Application for Withdrawal Commissioner Washburn to approve the PA-116 Farmland Application submitted by Hickory Hill Land LLC and adopt a Resolution approving the Application for Withdrawal submitted by Gary and Sarah Thelen and further, direct the County Clerk to forward the applications to the State. (INSERT RESOLUTION) Commissioners expense accounts were presented for review and approval. Commissioner DeLong to approve the expense accounts, subject to review by the Chair and Clerk. 3

4 COMMITTEE REPORTS WAYS AND MEANS COMMITTEE The following are reports of Committee meetings: Commissioner Stacey, Chairperson of the Ways and Means Committee reported on a meeting held May 17, ATTENDANCE AT COMMITTEE MEETING Members Present Adam Stacey, W&M Committee Chairperson Bruce DeLong Kam Washburn Ken Mitchell David Pohl Robert Showers, Ex-Officio Member Dwight Washington Others Present Doug Deeter, Rehmann Robson Staff Present Ryan Wood Craig Longnecker Penny Goerge Cindy Moser Doug Riley Tom Olson APPROVAL OF AGENDA 1. Ways and Means Committee Chairperson Stacey called the meeting to order at 2:04 p.m. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong, to approve the agenda. PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Stacey requested limited public comments. There were none AUDIT 3. Ways and Means Committee Chairperson Stacey introduced Doug Deeter from Rehmann Robson regarding presentation of the 2017 Audit. Mr. Deeter provided a brief overview and answered questions regarding the 2017 Audit; Clinton County has received an unmodified audit opinion, which is the highest level that you can receive; Significant attention was brought to the following audit numbers: Unassigned GF fund balance $10.3 million or 45.7% of total GF expenditures and transfers; Net change in GF fund balance of $1.6 million; Positive budget to actual GF revenue variance of $650,000; GF expenditures under budget by $910,000; Long term debt, primary government, direct county obligations are zero; GF commitments $2.4 million; Major public improvement project commitments $4.9 million; Public improvement equipment replacement commitments $3.9 million; Our Lead Accountant, Cindy Moser and her staff (Kate Rademacher and Angie Pifer) were recognized for their efforts in putting together all of the financial statements as they have assisted tremendously with the Auditors work. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend accepting the 2017 Financial Statements and the Report on Expenditures of Federal Awards and place on file. Commissioner Washington to concur with the committee recommendation. 4

5 EQUALIZATION ANNUAL CONTRACT FOR COMPLETE APPRAISAL SERVICES 4. Ways and Means Committee Chairperson Stacey introduced Ryan Wood, County Administrator, to discuss equalization appraisal studies. With the recent retirement of the Equalization Director, the transition to Michigan Equalization Services (Scott Cunningham) started on May 1 st ; one of the first orders of business is to complete planning of the required commercial, industrial and agricultural appraisal studies; It is suggested that the County contract with Complete Appraisal Services (Mark Holley) for the completion of the commercial/industrial studies; the contract is valued at $18,000 and is included in the 2018 budget; It is also suggested that Complete Appraisal Services be retained to complete one-half of the agricultural study (200 parcels) at a fixed cost of $14,000; this change will allow current agriculture appraiser Eric Harger to focus more on other equalization processes as he works toward MAAO certification. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend authorizing the contracts for appraisal services from Complete Appraisal Services at a total amount of $32,000 along with the necessary budget adjustments. Commissioner Pohl to concur with the committee recommendation. Voting on the motion by roll call vote, those voting aye were Stacey, Pohl, DeLong, Mitchell, Washington and Showers. Six ayes, zero nays, one abstaining. (Commissioner Washburn abstained) MAC CORRESPONDENCE DARK STORES LITIGATION AND AUTHORIZATION TO SUPPORT THE MENARD TAX TRIBUNAL APPEAL 5. Ways and Means Committee Chairperson Stacey introduced discussion regarding correspondence from the Michigan Association of Counties (MAC). Discussion took place regarding a current dark stores litigation case in the City of Escanaba that will determine how Big Box stores should be assessed; this case will be precedent-setting and is likely to have a significant impact on ALL Michigan local governments; Discussion followed regarding offering financial assistance at this critical juncture. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washburn, to recommend authorizing $2,000 to support the City of Escanaba in the Menard Tax Tribunal appeal. Commissioner Mitchell to concur with the committee recommendation. 5

6 CLINTON CAREER NETWORK FUNDING 6. Ways and Means Committee Chairperson Stacey introduced Administrator Wood to discuss the Clinton Career Network (CCN). The members received a written report on the activities of the Clinton Career Network (CCN); Although the CCN is no longer receiving grant support from the State, Clinton County RESA has strategically reconfigured and combined efforts to carry out the initiatives of CCN and the Career Education Department; Discussion followed regarding the positive impact of having this program in place for Clinton County students; It was noted that the 2018 budget includes $15,000 to support the program in the event it was to continue at a reasonable level. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend authorizing the release of $15,000 to Clinton County Regional Educational Services Agency for the administration of the Clinton Career Network. Commissioner Mitchell to concur with the committee recommendation. CERTIFICATES OF RECOGNITION 7. Ways and Means Committee Chairperson Stacey introduced discussion regarding certificates of recognition that are scheduled to be presented at the May BOC Meeting. Carol Winsor has announced her retirement from the Clinton County Clerk s Office effective May 31, 2018; Carol has served the County for a combined total of 32 years and 7 months working in the Register of Deeds Office, Administration Office and County Clerk s Office during her tenure; the County commends and thanks Carol for her dedicated public service to the County of Clinton and wishes her the very best in her years of retirement; Barb Moss has announced her retirement from the Equalization Office effective May 15, 2018; Barb has served Clinton County for the past 24 years as Equalization Director and has also served Clinton County for the past 12 years as a member of the Soldier s and Sailor s Relief Commission; the County commends and thanks Barb for her public service to the County of Clinton and wishes her the very best in her years of retirement. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Washburn, to acknowledge the certificates of recognition that are scheduled to be presented at the May BOC Meeting. Motion carried. CAPITAL IMPROVEMENT PROJECTS SCHEDULE/REVIEW CAPITAL IMPROVEMENT PLAN SUMMER PROPERTY TAX LEVY RESOLUTION 8. Ways and Means Committee Chairperson Stacey introduced discussion regarding the capital improvement projects schedule. The Members briefly discussed capital improvement projects and priorities for various funds including public improvement, central dispatch and MIS for the period from No action taken. 9. Ways and Means Committee Chairperson Stacey introduced discussion regarding the 2018 Summer Property Tax Levy. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washburn, to recommend the adoption of the 2018 Summer Property Tax Levy Resolution. (See page 3 of minutes for Board action adopting Resolution) 6

7 POST-RETIREMENT HEALTH CARE PLAN TRUST QUARTERLY UPDATE 10. Ways and Means Committee Chairperson Stacey introduced Trust Chairperson Washburn to present the quarterly update for the Post- Retirement Health Care Plan Trust. Trust Chairperson Washburn provided a brief overview and answered questions regarding the quarterly trust fund report. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Mitchell, to recommend accepting the Post- Retirement Health Care Plan Trust Quarterly Report and placing it on file. Commissioner Washburn to concur with the committee recommendation. PARKS AND GREEN SPACE DONATIONS TIMOTHY L. SANBORN MEMORIAL FUND AND THE CLINTON AREA FIRE & RESCUE (CAFR) MEMBERSHIP ASSOCIATION DONATION TO CLINTON LAKES COUNTY PARK 11. Ways and Means Committee Chairperson Stacey introduced Tom Olson, Park and Green Space Coordinator (PGSC), to discuss donations for future park developments within the Clinton County Parks and Green Space system. A. The Timothy L. Sanborn Memorial Fund and the Clinton Area Fire & Rescue (CAFR) Membership Association wish to donate approximately $10,500 in raised funds slated for development of a dedicated pavilion in Clinton Lakes County Park to be completed in phase 2 of the Clinton Lakes Strategic Development Plan; the pavilion will be dedicated to fallen members of the CAFR organization. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend accepting the donation from the Timothy L. Sandborn Memorial Fund and the Clinton Area Fire & Rescue (CAFR) for future park developments within the Clinton County Parks and Green Space System. Commissioner Washington to concur with the committee recommendation. Tom Olson, Park and Greenspace Coordinator introduced members of CAFRA who were in attendance at the Board meeting to provide background on the funding for the development of a new pavilion at Clinton Lakes County Park and presentation of a check in the amount of $11, for the project. Commissioner Delong informed the members of CAFRA, their families and the Board that his company, Michigan Graphics and Signs will donate the memorial plaque upon completion of the pavilion. 7

8 CUB SCOUT PACKS AND BOY SCOUT TROOPS DONATION PLANNING UPDATE JUNE 2018 COMMITTEE MEETING CALENDAR B. Cub Scout Packs 515, 516, 519, 396 and 572 along with Boy Scout Troops 396 and 72 joined together to reach their fundraising goal of $1,200 in order to purchase and install a flagpole at Francis Motz County Park; this group wishes to use the flagpole to teach flag etiquette and to perform daily flag ceremonies during their annual weeklong Cub Scout Day Camp that takes place at Francis Motz County Park; Discussion followed and the members agreed that although this is a very generous and thoughtful donation, the County should conduct more research regarding the costs involved with installing a sturdy flag pole; discussion also took place about the responsibility of following the proper rules, guidelines and flag etiquette. No action taken. 12. Ways and Means Committee Chairperson Stacey introduced Doug Riley, Community Development Director, to provide a planning update. OR Language Amendment; an amendment to the Zoning Ordinance was presented for review to allow the construction of a single-family residential home on the remainder parcel (which is currently not allowed) from an Agricultural homestead Lot land division as long as a proposed home location is determined to minimally impact or disrupt the agricultural characteristics or viability of the remainder (agricultural) parcel; Planning Commission recommend approval; Director Riley provided a report from the State of Michigan detailing Clinton County s demographic and labor market profile. No action taken. 13. Ways and Means Committee Chairperson Stacey introduced discussion regarding the June 2018 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner DeLong, to recommend the approval of the June 2018 Open Meetings and Events Calendar. Commissioner Pohl to concur with the committee recommendation. Motion carried. ACCOUNTS PAYABLE INVOICES PAID TOTALS 14. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve the invoices paid from April 7 through May 4, 2018 in the amount of $1,061, COMMISSIONERS COMMENTS 15. Ways and Means Committee Chairperson Stacey requested Commissioners comments. Commissioner Showers: Provided a handout to the members regarding the County s goal of delivering constitutional and legislated services as well as Board of Commissioner sanctioned services in the most cost effective manner possible without the need of increasing our allocated millage rate; Provided updates on behalf of Capital Area Council of Governments (CAPCOG) and the Tri-County Regional Planning Commission; Provided an update to the members regarding the residential attraction project; 8

9 Commissioner Washburn provided an update on behalf of Community Mental Health; Commissioner Pohl provided an update on behalf of the Eagle Mobile Home Park; Commissioner Mitchell provided an update on behalf of Community Corrections Advisory Board (CCAB) and Central Dispatch Administrative Policy Board, and Indigent Defense; Commissioner Stacey briefly discussed the State of Michigan s plan to redistribute excess personal property tax reimbursement funds. ADMINISTRATOR S COMMENTS ADJOURNMENT OF COMMITTEE MEETING HUMAN RESOURCES COMMITTEE MEETING 16. Ways and Means Committee Chairperson Stacey requested comments from Craig Longnecker, Deputy County Administrator. Deputy Administrator Longnecker provided an Administrator s Report to the Members. No action taken. 17. Ways and Means Committee Chairperson Stacey adjourned the meeting at 4:38 p.m. Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held May 17, ATTENDANCE AT COMMITTEE MEETING Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn Ken Mitchell David Pohl Dwight Washington Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Penny Goerge APPROVAL OF AGENDA 1. Human Resources Committee Chairperson DeLong called the meeting to order at 4:24 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Mitchell, to approve the agenda. PUBLIC COMMENTS 2. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. CLOSED SESSION TO DISCUSS COLLECTIVE BARGAINING 3. Human Resources Committee Chairperson DeLong requested a motion to proceed to closed session for the purpose of discussing collective bargaining with the Capital City Labor Program, Inc. (CCLP) Corrections Unit. COMMITTEE ACTION: Commissioner Stacey moved, supported by Commissioner Washburn, to proceed to closed session for the purpose of discussing collective bargaining with the Capital City Labor Program, Inc. (CCLP) Corrections Unit. Voting on the motion by roll call vote, those voting aye were Pohl, Stacey, Washington, Washburn, Mitchell and DeLong. Six ayes, zero nays. COMMITTEE ACTION: Commissioner Stacey moved, supported by Commissioner Washburn, to return to open session. Voting on the motion by roll call vote, those voting aye were Pohl, Stacey, Washington, Washburn, Mitchell and DeLong. Six ayes, zero nays. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell to ratify a 3 year contract with the Capital City Labor Program, Inc. (CCLP) Corrections Unit. Motion carried unanimously. 9

10 NON-UNION PERSONNEL MANUAL UPDATES 4. Human Resources Committee Chairperson DeLong introduced discussion regarding suggested updates to the Non-Union Personnel Manual. The Members reviewed a red-lined version of the personnel manual that includes the suggested updates. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend approving the updates to the Non-Union Personnel Manual as outlined. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell to concur with the committee recommendation. COMMITTEE/COMMISSION APPOINTMENTS 5. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Washburn, to recommend reappointing Eric Hufnagel to the Clinton County Library Board for a five (5) year term expiring December 31, BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Pohl to concur with the committee recommendation to reappoint Eric Hufnagel to the Clinton County Library Board. Chairperson Showers called for further nominations. None were offered. COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING 6. Human Resources Committee Chairperson DeLong requested Commissioners comments. There were none. 7. Human Resources Committee Chairperson DeLong adjourned the meeting at 4:53 p.m. END OF COMMITTEE REPORTS COMMISSIONERS COMMENTS ADJOURNMENT Chairperson Showers called for Commissioners comments. Commissioner Mitchell reported that in recognition of Police Officers who have died in the line of duty, a bicycle ride called Police Unity Tour traveled from Northern New Jersey Philadelphia to Washington D.C. Commissioner Mitchell expressed his appreciation to Clinton County Deputy, Zach Smith and Kyle Kolka, DeWitt Township Officer for their participation in the ride. (Corrected 6/26/2018) With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 9:45 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes were corrected on June 26,